Lim Patricia Stephanie Page 1 of 2

Personal Secretary to Chairman, Aquarius Investment Advisors Pte Ltd

Job Description & Responsibilities

1. Administrative support to Chairman in relation to his various positions and diverse lines of

business, community and personal interests with inter-related activities and relationships in

Government and Private sector directorships in about a dozen companies with complete loyalty,

confidentiality and discipline.

2. Ensure and maintain the Chairman’s office function effectively during his absence.

3. Control and manage paper flow into Chairman’s office including reading all incoming

correspondences, drafting or preparing final responses to correspondence as directed by

Chairman, presenting and discussing important correspondence with Chairman determining

which correspondence should or may be handled by other Group officers and generally ensuring

that all correspondences received in the Chairman’s office are responded to in a timely and

effective manner.

4. Strategically book/manage Chairman’s business and personal calendar scheduling

appointments, personal events and meetings, managing to-do’s, travel arrangements and

birthdays.

5. Manage all in-coming calls and e-mails providing information in response to requests, and

exercising judgment when filtering inquiries.

6. Maintaining Chairman’s extensive business contacts electronically.

7. Effectively manage the Chairman’s personal affairs ie tracking of bill payments on Club

Memberships, Publications, Telephone/Cable, Credit Cards, Power Supply, Domestic Worker,

Personal Driver, Motor Vehicles, service providers for home.

8. Work closely with other stakeholders to assure the Chairman’s preparation for meetings,

presentations or other engagements.

9. Meticulous corporate record keeping for multiple entities, storage and retrieval of business and

personal activities.

10. Data mining for various industries ie Supply Chain, IT healthcare, Aerospace etc.

Lim Patricia Stephanie Page 2 of 2

Personal Secretary to Chairman, Aquarius Investment Advisors Pte Ltd

Job Description & Responsibilities

11. Travel arrangements for Chairman and spouse including Visa applications, airline bookings, re-

routing and hotel arrangements.

12. Arrange meeting rooms with accompanying social graces and conference calls.

13. Prepare powerpoint materials for Chairman.

14. Assist in local hotel accommodations and ground logistics for Chairman’s guest(s).

15. Human Resource Administrative duties for Napier such as processing applications and

cancellations with Ministry of Manpower on Employment Pass /Work Permit Pass and ensure

accurate record keeping.

16. Process and co-ordinate with third party payroll provider on monthly salaries for Napier

Management employees and ensure accurate record keeping and proper deductions.

17. Co-ordinate between third party payroll provider and Napier on monthly salary and CPF funds

transfer to third party provider for timely credit to ALL employees.

18. Manage office entry access for employees.

19. Liaise with Building management on Occupational Health & Safety, office security, janitorial, air

conditioning, car park and other facilities.

20. Liaising with servicing company on servicing and calibrating of equipment and instrument and

subsequent certificate issue.

21. Ensure the efficient running of office operations with timely requisition of supplies.

22. Other tasks as may be assigned professional or personal.