job descriptions aiesec in turkey 2015:2016

Job Descriptions

AIESEC in Turkey 2015/2016

Job Descriptions

1. EB role 2. LCP JD 3. LCVP general JD 4. TLP general JD 5. LCVPs functional JDs

EB role

Direction setting๏ vision and strategy creation and delivery ๏ national strategy implementation ๏ ELD programs development within whole LC ๏ ensuring that LC plans are coherent with LC and MC direction ๏ ensuring term planning (numerical goals, LC priorities) ๏ regular plans sum up and revision

๏ managing work on projects and teams in order to realize LC priorities and goals ๏ process and quality development ๏ ensuring delivery of Standards and Satisfaction and Team Minimums ๏ ensuring high quality product delivery to all of our stakeholders taking into

consideration financial sustainability of Local Committee ๏ ensuring members with tools that will maximize organizational goals achievement ๏ ensuring continuity of Local Committee

Ensuring growth and stability of LC

AIESEC in Turkey 2015/2016 JDs

๏ ensuring AIESEC Why understanding in the Local Committee ๏ building awarness and proper understanding of AIESEC culture within Local

Committee ๏ shaping entrepreneurial and responsible leadership attitudes in each member

Organizational Culture development

๏ representing LC on national and global plenary of AIESEC ๏ representing LC in external environment among all of our stakeholders ๏ creating positive image of the organization in the external environment

Local Committee representation

LCP JD

Ensuring vision and direction for whole LC๏ driving LC planning process ๏ strategy implementation ensuring and tracking ๏ implementation of national direction on local level ๏ aligning LC plans to MC plans ๏ ensuring leadership pipeline within LC ๏ responsibility for preparation and delivery of effective individual and term transition of EB


Executive Board management๏ selecting EB members ๏ bonding and integrating EB team ๏ facilitating individual planning of each EB member ๏ tracking individual performance of EB members ๏ developing and ensuring the effectivness of EB members ๏ ensuring achievement of personal development plan of each EB member

๏ ensuring proper understanding of the organization and Local Committee by each leader in the LC

๏ ensuring proper communication between EB and Leaders

Leaders management

๏ ensuring proper communication between EB members and MC ๏ driving cooperation between LC and MC ๏ ensuring right behaviours of each LC member during National Conferences ๏ participation in AIESEC Turkey General Assemblies

National responsibilities

LC Accountability and governance๏ ensuring financial stability of Local Committee ๏ ensuring that all LC actions are taken within the law and internal regulations ๏ managing financial resources together with LCVP Finance in order to secure growth

and sustainability of LC ๏ ensuring acmplishment of government responsibilities in the LC ๏ accountability towards boards of AIESEC Turkey ๏ audit responsibility ๏ final responsibility for documents gathering and book keeping


๏ representing LC on national and global plenary ๏ representing LC on key external events

External representation of LC

LCVP general JD

Direction setting๏ ensuring vision and strategy implementation in LC ๏ participation in the planning process ๏ aligning individual plans to LC and MC direction ๏ ensuring growth and delevopment of functional area ๏ ensuring continuity and legacy of own activities in Local Committee ๏ synergic cooperation and aligning back office plans to front office plans

๏ functional structure management ๏ striving for MoSes realization ๏ running project coaching and tracking in order to achieve plan realization ๏ participating in strategic LC activities that support LC growts (f.ex. TMP/TLP

recruitment, LCMs) ๏ co-creating members education plan and ensuring its realization ๏ taking into consideration financial aspects while decision making ๏ ensuring proper communication with MC

Ensuring growth and stability of LC


๏ building role model attitude, values and culture in LC ๏ participating in LC meetings ๏ building a platform for members for knowledge and experience sharing ๏ ensuring understanding of connection between AIESEC Way and function

Organizational Culture development

๏ cooperation with MC and functional commission ๏ taking part in General Assemblies ๏ representing LC internally and externally

Local Committee representation

TLP JD

Team responsibilities๏ responsibility for Team Minimums implementation for each member in team ๏ responsibility for passing the AIESEC Why to members ๏ bonding and integrating team ๏ tasks division between members ๏ responsibility of members development ๏ members education ๏ supporting induction to the organization and area ๏ passing the knowledge about organization law


Project responsibilities๏ responsibility for final results of the project ๏ responsibility of budget of the project ๏ Standards and Satisfaction implementation ๏ engagement during holidays (for Q3 projects) ๏ responsibility for documents backup ๏ work with EXPA and other tools (depends on LC and area) ๏ cooperation with other members of the function ๏ cooperation with LCVP responsible ๏ gaining and passing functional knowledge ๏ searching for innovative ideas for the project

LC responsibilities๏ engagement and engaging members to LC life (events, conferences) ๏ presence at LCMs ๏ taking part in mandatory trainings ๏ awarness of current state of the LC and AIESEC Turkey ๏ cooperation with EB team ๏ knowledge about all areas in AIESEC and all products ๏ respecting office rules ๏ LC representation to the external environment

Functional Job Descriptions

LCVP iGCDP

Job Description๏ iGCDP TNs realization ๏ ensuring education understanding and commitment around Incoming Exchange cycle

and processes ๏ planning and tracking of incoming exchange ๏ management of incoming exchange delivery ๏ ensuring performance of incoming exchange based projects ๏ running research of exchange opportunities ๏ managing international cooperation in scope of Incoming Exchange ๏ gaining new TN takers ๏ Standards and Satisfaction implementation and tracking ๏ high quality of EP reception ensurement ๏ re-raising and managing exchange partners ๏ auditing forms ๏ managing TN managers ๏ managing formalities ๏ process optimization for matching process ๏ supply and demand based work ๏ cooperation with LCVP TM in terms of LEAD ๏ others related


Competencies๏ data analysis ๏ planning and tracking ๏ sales ๏ time management ๏ case solving ๏ GIS management ๏ commitment to results ๏ flexible thinking ๏ effective communication ๏ creativity and openess for

new ideas ๏ english language ๏ others related

KPIs๏ % of plan realization ๏ % of growth ๏ % of realization with main partners ๏ # of partnerships ๏ % of promoters ๏ % of MA con.

LCVP iGIP

Job Description๏ ensuring education, understanding and commitment around Incoming Exchange cycle and

processes ๏ planning and tracking of incoming exchange ๏ management of incoming exchange delivery ๏ ensuring performance of incoming exchange based projects ๏ managing country partnerships ๏ Standards and Satisfaction implementation and tracking ๏ regular CRM activities ๏ auditing form’s quality ๏ managing TN managers ๏ managing legal formalities ๏ strong cooperation with LCVP BD and creation of common plans ๏ supply and demand analysis ๏ market research ๏ Following TN Taker & Customer Flow ๏ others related


Competencies๏ data analysis ๏ backward planning ๏ time management ๏ crisis management ๏ GIS management ๏ commitment to results ๏ flexible thinking ๏ effective communication ๏ creativity ๏ growth mindset ๏ english language ๏ others related

KPIs๏ % of goal achievement ๏ % of growth ๏ % of realization with main partners ๏ member productivity ๏ members’ retention ๏ % of client retention

LCVP oGCDP/oGIP

Job Description๏ OGX realization ๏ ensuring education, understanding and commitment around outgoing exchange cycle and

processes ๏ planning and tracking outgoing exchange ๏ implementing and tracking of Standards and Satisfaction ๏ supply and demand management ๏ case management ๏ running research of exchange opportunities ๏ managing international cooperation in scope of outgoing exchange ๏ servicing LC members in terms of exchange opportunities ๏ cooperation with LCVP TM in terms of LEAD and reintegration ๏ EP fee vindication ๏ cooperation with LCVP Marketing ๏ others related ๏ oGCDP Podio space management (for LCVP oGCDP ๏ others related


Competencies๏ data analysis ๏ planning and tracking ๏ GIS managemet ๏ time management ๏ commitment to results ๏ customer orientation ๏ personal effectivness ๏ sales ๏ english language ๏ flexible thinking ๏ effective communication ๏ organizational skills

KPIs๏ % of realization growth ๏ delivery time ๏ realization rate ๏ response rate ๏ # of participants in OPS

LCVP BD

Job Description๏ ensuring education, understanding and commitment around BD cycle and processes ๏ ensuring education and understanding about iGIP processes ๏ ensuring external recognition and positioning ๏ providing sales education for Local Committee members ๏ management of CRM system ๏ high quality servicing of corporate partners ๏ account management of exchange partners ๏ gaining new TN takers ๏ strong cooperation with LCVP iGIP and creation of common plans ๏ others related


Competencies๏ openess and ease in establishing

relationships ๏ Basic training skills ๏ resilience for stress ๏ personal effectivness ๏ flexible thinking ๏ organizational skills ๏ sales ๏ others related

KPIs๏ % of goal achievement ๏ No. of new partners

LCVP Marketing

Job Description๏ market analysis ๏ executing marketing strategies ๏ Social Media management ๏ public relations ๏ creative marketing ๏ protector of brands ๏ channel development and efficiency ๏ partnerships with umbrella organizations ๏ leading marketing operations for B2B and B2C ๏ digital and traditional marketing strategies ๏ data analysis (conversion, return of invesment) ๏ others related


Competencies๏ management skills ๏ preffered marketing skills ๏ flexibility ๏ communication skills ๏ result orientation ๏ data analysis ๏ exchange knowledge ๏ creativity

KPIs๏ # of visitors for iGT ๏ # of LEAD’s for iGT ๏ % of visitor to LEAD for iGT ๏ # of partnerships with umbrella

organizations for iGT ๏ # of contents created for iGT ๏ % of contents from realizations for iGT ๏ # of channels used for iGT ๏ # of channels used for iGT ๏ ROI for iGT

๏ # of sign ups for GL ๏ % of sign up to apply for GL ๏ % of apply to match for GL ๏ % of sign up to realize for GL ๏ # of contents created for GL ๏ % of contents from realizations for GL

KPIs๏ # of sign ups for oGT&oGC ๏ % of sign up to apply for oGT&oGC ๏ % of apply to match for oGT&oGC ๏ % of sign up to realize for oGT&oGC ๏ # of partnerships with student organizations

for oGT&oGC ๏ # of contents created for oGT&oGC ๏ % of contents from realizations for

oGT&oGC ๏ # of channels used for oGT&oGC ๏ ROI for oGT&oGC

LCVP Finance

Job Description๏ managing local bugdet (budget creation & cash flow management & investment planning

+ others related) ๏ planning and tracking incomes and expenses ๏ accepting expenses ๏ taking care of law regulations ๏ creating and following financial rules and standards ๏ ensuring education about finances and law in Local Committee ๏ running accounting ๏ tracking vindication ๏ preparing financial reports ๏ cooperation with internal auditor together with LCP ๏ cooperation with functionals and consultancy ๏ gaining sponsorships ๏ others related


Competencies๏ discipline ๏ multitasking ๏ collaboration ๏ personal effectivness ๏ ability to work alone ๏ assertivness ๏ strategic and long term thinking ๏ resilience ๏ commitment to results ๏ patience

KPIs๏ % of budget realization ๏ % of revenue growth

LCVP TM

Job Description๏ planning and running external and internal recruitments ๏ ensuring proper allocation ๏ ensuring good quality of induction ๏ creating and implementing proper PEC at all stages of AIESEC Experience ๏ running constant researches of development possibilities ๏ implementation and tracking of Team Mininimums ๏ measuring members satisfaction ๏ taking responsibility of agenda and final shape of Local Conferences ๏ taking responsibility of education, training and facilitating processes of Local Committee ๏ managing coaching system ๏ knowlegde management ๏ talent tracking ๏ creating rewards and recognition system ๏ ensuring proper productivity level in each area ๏ talent planning based on exchange ๏ alumnies management ๏ gaining and management of education partners ๏ implementing and tracking LEAD programm for all ELD ๏ others related


Competencies๏ commitment to results ๏ resilience ๏ personal effectivness ๏ developnig others ๏ flexible thinking ๏ effective communication ๏ organizational skills ๏ GIS management ๏ training and facilitating skills ๏ others related

KPIs๏ % of talent plan realization ๏ retention rate ๏ productivity in each area ๏ % of Team minimums

implementation ๏ % of members reallocated ๏ % of IXP

job descriptions aiesec in turkey 2015:2016

Education

lc member

lc plans

lc responsibility

sustainability of lc

lc accountability

lc actions

lc particip

stability of lc aiesec