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Job description: Job Title Private & Confidential

JOB DESCRIPTION - FIELD

JOB TITLE: Accountant I GRADE/BAND: F SUPERVISOR TITLE: Accountant II POSITION STATUS: Local Professional MAIN PURPOSE OF JOB: The Accountant is responsible for assisting the Senior Accountant with safeguarding the assets (financial and physical) of MSH and ultimately of the donor against fraud, loss or misuse. The Accountant is responsible for ensuring that all transactions are entered accurately and timely into QuickBooks in accordance with Generally Accepted Accounting Principles, MSH accounting policies and procedures, and donor requirements. The Accountant is aware of, and adheres to, MSH’s ethical conduct and procurement integrity standards in all activities. DEPARTMENT: COMU LOCATION: Main Office, Monrovia, (Liberia) REQUIRED MINIMUM EDUCATION: Bachelor degree in Accounting or equivalent certification

from a Business Technical School. REQUIRED MINIMUM EXPERIENCE:

a. 1 – 3 years of work experience as an accountant in a similar work organization. Prior work experience with US Government and non-USG foundations, or other donors preferred.

Knowledge and Skills

• Experience in the use of accounting software (QuickBooks preferred.) • Experience with US government project.

COMPETENCIES

• Good account reconciliation skills, including bank accounts, advance accounts and payroll related liability accounts.

• Demonstrated ability to independently analyze balance sheet and expense account transactions and post required adjusting/allocation journal entries.

• Proficiency in Microsoft Office (Excel), word processing; • Excellent interpersonal skills; demonstrated ability to interact professionally with a

culturally diverse staff, clients and consultants. • Fluency in English.

Job description:

ORGANIZATIONAL STRUCTURE

Job description: Private & Confidential

MAIN DUTIES AND RESPONSIBILITIES

NO.

Key

Performance Areas

Major Activities / Responsibilities

Percentage of time

(must equal 100%)

1 Accounting Preparation of payment vouchers and transactions in QuickBooks

• Prepare payment vouchers.

• Properly code all transactions.

• Control and enter all expenses from the petty cash.

• Payment of expenses, including per diem and transport to participants during activities in the field.

• Assure balances of unused portions of advances are timely deposited into MSH bank accounts.

• Prepare deposit slips for cash to be deposited into the bank account.

• Post expenses, deposits, advances, receivables, prepaids, payables, and liabilities in QuickBooks

• Ensure proper documentation is filed with vouchers and maintained as per MSH and donor policy

• Support Senior Accountant to prepare forms for payments of taxes and social security, as required.

• Other tasks as requested by supervisor.

50%

2 Account Reconciliations

Preparation of Account Reconciliations • Timely reconciliation of advances, including review of receipts • Reconcile bank accounts • Reconcile liability and other accounts as required.

35%

Job description: Private & Confidential

3 Payroll Processes

Payroll processes and compulsory insurances

• Manage time sheets for office staff ensuring timely submission, approval accuracy and filing.

• Work with the Senior Accountant to provide related information to Payroll service company on salary and insurances, review their calculations and work on related issues.

• Work with the Senior Accountant to arrange timely payments for salary and insurance contributions.

15%

Candidates must meet all the criteria of minimum qualifications. Send your application to [email protected] stating the position in the subject line of your email. Interested persons must send comprehensive resume with a brief cover letter not later than closing date of the application, December 29th, 2017.

mailto:[email protected]



JOB TITLE: Operations Manager I GRADE/BAND: J REPORTS TO: COMU Director I LOCATION: Main Office, Monrovia, (Liberia) POSITION STATUS: Local Professional BACKGROUND: Management Sciences for Health (MSH) saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 70 country offices and our Arlington, Virginia, and Medford, Massachusetts, US headquarters, our staffs from 73 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health. MAIN PURPOSE OF JOB: The Operations Manager is responsible for ensuring the smooth operation of technical efforts and field activities by coordinating programmatic information and providing logistical and management support to facilitate the implementation of the activities of MSH Projects in Liberia. The Operations Manager oversees the office administration, facility management, property management, transportation, dispatch system and logistics of the MSH offices in Monrovia and in the field, and serves as the Security Focal Point for MSH Liberia. The Operations Manager supervises administrative staff and is responsible for ensuring that the operational and administrative functions adhere to standard MSH regulations, standard operating procedures (SOPs) and good business practice, and support the timely and effective implementation of the project’s technical scope of work.

REQUIRED MINIMUM EDUCATION: Master degree in Business Administration, Management

or other Social sciences required. REQUIRED MINIMUM EXPERIENCE At least 04 years’ experience in Operations/Administrative

Management position with advanced logistical and support staff management; Significant logistics management experience, preferably with an international organization.

KNOWLEDGE and SKILLS:

• Experience managing USAID-funded activities and thorough knowledge of procurement and inventory regulations and requirements.

• Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.

• Strong leadership, analytical and organizational skills; demonstrated ability to direct a team and subordinates, be able to work

Job description: Page 2

independently, and manage a variety of activities with attention to detail.

• Conflict management skills • Work experience with projects supported by international organizations

(USG Funds, UN system, Global Funds, etc.) • Excellent communication skills • Excellent organizational and interpersonal skills with a service-

oriented outlook.

COMPETENCIES:

• Ability to work under pressure • Ability to work independently, prioritize tasks, and meet

deadlines • English skills fluency highly required including speaking,

writing, understanding, and reading. • Ability to work in a team

Job description: Private & Confidential Page 4


NO.

Key

Performance Areas


Percentage of time

(must equal 100%)

1. Operations management

• Supervise MSH’s offices administration, transportation, and logistics unit (staff) to ensure smooth support to projects activities

• Carry out other operations/administration tasks as required by the Director for Country Operations. • Maintain rigorous operations systems ensuring that systems are in place for the proper receipt,

rotation and control of program’s materials • Organize regular meetings with the operations team in Monrovia and in the field, in order to share

all information and problems, and finding solutions where necessary. • Conduct field visits regularly to ensure smooth implementation of the procedures and bring

technical support to field Operations Coordinators.

30%

Procurement & Purchasing

• Control all local purchases as per defined threshold and in accordance with MSH SOPs for Procurement before Country Operations Director’s approval and maintain tracking and documentation systems (e.g. inventory control system, procurement documentation tracking system, etc.) that will facilitate future processing, payment and audit requirements.

• Assists projects on developing procurement plans and follow their implementation • Oversees local procurement and execute all approved payments for local vendors, contractors, and

consultants for goods and services received, in accordance with the laws and regulations of Liberia, and MSH and USAID regulations (Purchase Request, Purchase Orders, Local Contracts and Vendor Agreements, Local Sub-awards/Contracts, Export Control Support, Local Consultants Rate Setting and Negotiations, Clearing Individuals & Entities Checks)

• Oversee importation or exportation transactions directly or through third-party agents or brokers; • Enter into legal contracts and leases with other entities in-country for the provision of goods and/or

services;

20%


Property Management and Inventory

• Oversees the inventories and controls over project office fixed assets, such as furnishings, and computer equipment, as per MSH procedures for inventory management (Motor Pool - Inspection, Registration, Insurance, Operations, Supervision, Assignments, Vehicle Maintenance, Fuel Consumption Tracking, Vehicle Logs, Maintenance Records, Incident Reports, and Performance Records)

10%

Fleet, Transportation and Logistics management

• Oversees management of current vehicles fleet and expected project-supported fleet vehicles ensuring that policies and procedures are well documented, understood and adhered to by drivers, passengers and management staff.

• Strengthen and maintain a system to register all MSH drivers, and follow-up on their driving certifications and qualifications. Record any infractions and take action as necessary according to MSH policies and procedures.

• Train new drivers on standard operating procedures (SOPs) for vehicle usage & handling

• Ensure that all drivers have taken technical and driving skills test and have valid driving license before authorized to drive SCMS vehicles.

• Keep active communication and systematically report of any incident or accident, breakdown, occurred on the vehicle to his supervisors; and verifies that all vehicle administrative documents are rein place and updated (insurance, technical inspection, tax forms, etc.)

• Strengthen and maintain a vehicles maintenance program which ensures that all vehicles are maintained according to schedule.

• Monitor overall fuel consumption and follow-up on irregularities. Compile, consolidate and analyse monthly consumption reports, and provide a monthly compiled report with analysis to the COMU Director. Track vehicle & fuel usage and monitor fuel consumption across central and regional offices

• Ensure that temporary duty visitors are received/accompanied at/to the airport, have safe and adequate transportation and accommodations during their stay.

• Supervise all the custom clearance of all goods purchased outside of CIV; help resolve international transport issues of said goods.

10%


In-Country Travel, Workshops, & Logistics

• Coordination and oversight of travel arrangements and logistics • Development and oversight of an MSH Country per diem rate schedule and travel guidelines • Coordination and management of logistics and control of payments for Participant Training, Study Tours,

and In-country Events and Workshops •

20%

Security Focal Point

• Security: Serves as the MSH Country Security Focal Point, liaising with the Country Project Director, and COMU Director to assess security risks and put in place effective responses to ensure that staff and property are safeguarded at all times.

• Train staff in safety and security and provide regular briefings and updates • Facilitate staff evacuation in emergency situations

10%

Candidates must meet all the criteria of minimum qualifications. Send your application to [email protected] or hand deliver to the HR Specialist, CSH, Monrovia, stating the position in the subject line of your email/letter. Interested persons must send comprehensive resume with a brief cover letter not later than closing date of the application, December 29th, 2017.




JOB TITLE: Transport and Logistics Specialist

REPORTS TO: Operations Manager

LOCATION: Main Office, Monrovia, Liberia

POSITION STATUS: Local Professional

BACKGROUND: Management Sciences for Health (MSH) saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 70 country offices and our Arlington, Virginia, and Medford, Massachusetts, US headquarters, our staffs from 73 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.

MAIN PURPOSE OF JOB: The Transport and Logistics Specialist leads and manages the

country driver pool and vehicle availability and allocation for the portfolio of MSH projects in Liberia. The position is primarily responsible for, but not limited to, oversight of insurance, inspection, registration and operations for all MSH vehicles, providing timely vehicle repair and maintenance, allocating drivers and vehicle resources, maintaining safe, efficient and effective transportation services, and supervising the transport department staff in carrying out the responsibilities of the department. S/he manages external relationships with vendors, garages and technicians on behalf of MSH Liberia. S/he ensures that the department operates as a cohesive, neutral, functional unit that provides high-quality, responsive, timely and cost effective services within the framework of local laws, MSH policies, standard operating procedures and donor requirements. S/he is a member of the MSH Liberia Country Operations Management Unit (COMU) and reports directly to the Operations Manager.

REQUIRED MINIMUM

EDUCATION: Bachelor degree in Business Administration, Logistics or

other relevant degree.

REQUIRED MINIMUM

EXPERIENCE 02 to 04 years’ experience in Transportation and Logistics services.

KNOWLEDGE and

SKILLS:

Training in fleet management and experience overseeing donor-funded property preferred.

Valid driving license with not less than 5 years’ driving experience; Training in defensive driving and added advantage;

Knowledge and experience in design and implementation of fleet policies. Excellent communication skills


Good organizational and interpersonal skills with a service-oriented outlook.

COMPETENCIES:

Knowledge of the Traffic Laws of Liberia and experience ensuring adherence;

Knowledge and experience in basic mechanics added advantage;

Computer literacy and proficiency with word processing applications especially Microsoft Excel and Word;

Ability to maintain fleet management database and analyze fleet management data;

Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.

Fluency in English. Ability to travel



9 Drivers - Monrovia



NO.

Key

Performance Areas


Percentage of time

(must equal 100%)

1. Transportation management

Ensure smooth support to MSH project activities

Ensures standard fleet and vehicle operating procedures, policies and SOPs are well documented and understood by all staff. Provide support, training and advice to all MSH staff and visitors on fleet management policy and responsibilities.

Assist with orientation and in-service training for all MSH staff and new drivers on fleet management & SOPs.

Ensures that vehicle deployment is performed efficiently and effectively; Check and control log sheet for each driver, track vehicle & fuel usage and monitor fuel consumption; Handle fuel disbursements with drivers. Where MSH vehicles are not available, ensure alternative transport is available.

Ensure all office vehicles are in high quality condition, roadworthy and equipped with emergency supplies, e.g. spare tires, changing tools, first aid kits, fire extinguishers, etc.

Maintain and ensure strict adherence to an efficient and effective preventive maintenance plan for servicing and maintenance of vehicles, ensuring service and maintenance are completed properly and in a timely manner, ensuring that the procedures for repair such as job order and check-out formats are completed when vehicles are checked in and checked out of service or repairs.

Recommend and justify vehicle maintenance needs before a vehicle is taken for repairs and verify service/repairs payment requests against job order.

Assign vehicles with drivers for assignments in accordance with established rules and regulations. Train drivers on use of log books and travel sheets, and ensure drivers comply before undertaking

trips; Ensure that all drivers have valid driving license before being authorized to drive MSH vehicles.

45%


Logistics

Process and manage vehicle insurance, registration and timely inspections for project vehicles Report and manage in a timely manner any vehicle incidents; Submit and follow up on claims in a timely manner, and update and maintain vehicle history auto

claim files.

Travel to the accident site to deal with the victims, driver and police through MSH standard accident procedures.

Provide timely information on road and vehicle travel conditions to staff. Obtain plates for new vehicles and arrange annual inspection. Advise Operations Manager immediately in case of any unsafe vehicles, generators, or other

equipment in use by MSH Office. Collaborate with Procurement unit in the procurement of rental vehicles and ensure all vehicles

are inspected before they are dispatched for assignment. Ensure timely submission of the invoice of payment for rental vehicles in coordination with

procurement unit.

Ensure timely submission of required reports and other information

35%

General Provide timely, cost effective, and high quality support and service to all MSH country-based projects and activities.

Assist to mitigate risks within fleet management functions and rectify challenges identified.

Assist and deliver training to field office Drivers as needed. Provide supervision to all transport/fleet staff and be accountable for their performance

management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and career development support).

Ensure actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.

Contribute to maintaining teamwork, discipline sound work relationships and productivity. Perform other duties as may be assigned from time-to-time

20%

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the U.S. Armed Forces. Candidates must meet all the criteria of minimum qualifications. Send your application to [email protected] or hand deliver to the HR Specialist, CSH, Monrovia, stating the position in the subject line of your email/letter. Interested persons must send comprehensive resume with a brief cover letter not later than closing date of the application, December 29th, 2017.


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