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JOB ANALYSIS presented by ruchi jain

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INFORMATION hierarchyCareer

Occupation

Job Family

Job

Position

DutyTask

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OVERVIEW Meaning of Job Analysis Purpose of Job Analysis Components of Job Analysis Job Description Job specification Difference between Job Description and Job

specification

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Meaning and definition It is the analysis of particular Job. It is a formal and detailed study of jobs. Job Analysis is the process of systematically

analyzing the activities pertaining to each Job. It is designed to define the duties ,responsibilities and accountability

In the words of in Edwin B. Flippo, “Job analysis is the process of studying and collecting information relating to the operations and responsibilities of a specific job.”

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Purpose of Job AnalysisThe main objectives of Job analysis are as follows: To compile a detailed description of tasks. To examine the knowledge, qualifications,

accountabilities and other requirements. To determine the relationship of the job to

technology and to other jobs. To appoint best person to perform the job To collect facts required in training programs

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Components of Job Analysis Job Analysis comprises two main components.

Job Analysi

s

Job Description

Job Specificatio

n

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Job Description Job Description is the organized and real

prospectus of duties and responsibilities of any specific job.

The main objective of job description is to segregate one job from another.

Job description discloses job content, work performed, environment, the responsibilities, skill or training required etc.

It is required to prepare job description before a vacancy is advertised, because it tells in brief the nature and type of job.

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Specimen of Job Description Job Title Job Location Code Number Job Summary Job duties Machine, tools , materials required Supervision Relation with other jobs Working Environment

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Job Specification Job specification is a statement of knowledge,

skills and abilities associated education, training and experience required to successfully perform a job.

It is a written record of the physical, mental, social, psychological and behavioral characteristics which a person possess in order to perform a job effectively.

It is a profile of the human characteristics needed by the person performing the job.

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Specimen of Job Specification Job Title Department Education and training Experience Age Physique & Health Work orientation factors Skill, knowledge, Abilities Other attributes

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Job Description vs Job SpecificationPoint of Distinction

Job Description Job Specification

Meaning It is organized, factual statement of task duties and responsibilities.

It is a statement including knowledge, skills, abilities.

Relation Job Description belongs to organization

Job specification belong to employee

Contents Contents of job description are job summary, duties performed, supervision, working conditions, tools and equipment.

Contents of Job specification are physical, psychological, personal characteristics etc.

Orientation Job description statements are job oriented.

Job specification are employee oriented.

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