jln leadership guide 2015-2016
DESCRIPTION
Junior League of Nashville Leadership GuideTRANSCRIPT
2015-2016
Leadership Guide
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Contents Welcome Letter ............................................................................................................................. 3
Mission, Vision and Values ........................................................................................................ 4
2015-16 Leadership .................................................................................................................... 5
2015-2016 Overview Calendar ............................................................................................... 6
2015-2016 JLN Leadership Calendar ................................................................................... 7
Organizational Structure ........................................................................................................ 10
Headquarters ............................................................................................................................... 11
All about Community................................................................................................................ 12
All about Development ............................................................................................................ 13
All about Communications ..................................................................................................... 14
All about Membership.............................................................................................................. 15
All about Operations ................................................................................................................. 16
How to Have a Great Year at JLN!........................................................................................ 17
Leadership Basics for Committee Chairs ......................................................................... 18
Icebreakers and Team Builders ........................................................................................... 19
Junior League Lingo .................................................................................................................. 21
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Welcome Letter
Welcome, JLN Leaders!
I am honored and thrilled to serve alongside you and our fabulous President,
Jennifer Hill, this year as the Junior League of Nashville's first Executive Vice
President. As you know, this is an important year of exciting change under our
new organizational structure, but our focus and mission remain the same: to be
leaders and volunteers, serving one another, our membership, and our community
as best we possibly can. Jennifer and I will work closely together this year to make
for a smooth transition as she leads the Governing Board to steer the future of the
League, and I lead the Management Team, which comprises all of the Vice
Presidents and Joint Council, to make this year our strongest yet.
I can't thank each of you enough for taking on a leadership role within the League.
So many of you are veteran leaders, while a significant number of you are on
Council for the first time, which will make for exciting energy and possibilities as
we collaborate throughout the year. We are so lucky to have such an incredible
group of determined, smart, compassionate, and innovative women leading JLN.
Remember that we are the front line for everything JLN does this year, and a
positive experience for each of our members starts with us. My charge to each of
you is this: be engaged in everything you do, ask for help when you need it, learn
from others, and help others grow. My door (or e-mail or phone line!) is always
open, and I am committed to learning and growing along with you.
I'm looking forward to an amazing year!
With warmest gratitude,
Jennifer Hillen
2015-2016 Executive Vice President
Junior League of Nashville
How will you this year?
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Mission, Vision and Values
Mission
The Junior League of Nashville is an organization of women committed to promoting
voluntarism, developing the potential of women, and improving the community through
the effective action and leadership of trained volunteers. Its purpose is exclusively
educational and charitable. The Junior League of Nashville reaches out to women of all
races, religions, and national origins who demonstrate an interest in and a commitment to
voluntarism.
Vision
The Junior League of Nashville is a premier women’s volunteer organization that offers our
members the opportunity to build meaningful relationships with others who are unified by a desire
to give back to our community. Through the talents of a diverse membership we will support and
enrich the lives of women, children and families in our community. Together we have greater
impact than we do individually.
Our Commitment to Diversity and Inclusion
The Junior League welcomes all women who value our mission. We are committed to inclusive
environments of diverse individuals, organizations, and communities.
Values
The Junior League of Nashville accomplishes our Mission through the actions of women who share
our core values.
Community: We value engagement with our community to anticipate and address its needs
through education, service, and strategic partnerships.
Connection: We value opportunities for engagement with a diverse group of women to
develop lifelong personal and professional relationships.
Growth: We value a dynamic organization that develops and empowers our members to be
community volunteers and leaders.
"YOU are a JLN Advocate: Be ready with your elevator speech! No matter what your placement, YOU are a JLN advocate. This means that you represent our organization in the community and you have the power to spread our mission, whether you're delivering a formal presentation or just having a casual conversation with friends, family, people in the community, or potential members. We know that it may not be easy to articulate our mission off the top of your head, which is why you need an elevator speech - a clear, concise message about what JLN is and does, and why you're a part of this organization. If you get stuck, just remember “D.I.P.” because JLN: Develops the potential of women; Impacts the community; and, Promotes voluntarism. After that, just add your personal message.
Example: "Hi, my name is Kate, and I am a volunteer with the Junior League of Nashville. We are an organization that develops the potential of women, impacts our community, and promotes voluntarism. I'd love to help you get connected with all we have to offer..."
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2015-16 Leadership
Board of Directors: Jennifer Hill, President [email protected]
Kerry Dunn, President-Elect [email protected]
Jennifer Hillen, Executive Vice President [email protected]
Sarah Creekmore Woodall, Treasurer [email protected]
Kimberly Clay, Secretary [email protected]
Claire Evans, Nominating Chair [email protected]
Lauren Rowe, Active Director [email protected]
Polly Alexander, Active Director [email protected]
Krystal Clark, Active Director [email protected]
Susan Moll, Sustainer Director [email protected]
Management Team: Jennifer Hillen, Executive Vice President [email protected]
Anna Catherine Davenport, VP of Communications [email protected]
Brittany Irby, VP of Membership [email protected]
Andrea Swafford, VP of Operations [email protected]
Ashley Stringfellow, VP of Development
Maggie DeVier, VP of Community
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2015-2016 Overview Calendar
General Membership Meetings
Joint Council Meetings
Masquerade Admissions/New Member
Information Sessions
Shopping Dates for Shop, Save and Support Card
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2015-2016 JLN Leadership Calendar
(Note: This does not include trainings, events, etc.)
Date Event Board of
Trust (Only)
Governing Board (Only)
Management Team (Only)
Joint Council
Separate Councils
General Membership
June 2, 2015 Board Meeting X
June 4, 2015 Management
Team Meeting (in person)
X
June 2015 - second or third
week
No joint meeting; meet as individual
Councils
X
June 30, 2015 Board Meeting X
July 14, 2015 Joint Council
Meeting X
July 21, 2015 General
Membership Meeting - HQ
X
July 22, 2015 Board of Trust
Meeting X
August 4, 2015 Board Meeting X
August 6, 2015 Management
Team Meeting (in person)
X
August 2015 - second or third
week
No joint meeting; meet as individual
Councils
X
September 1, 2015
Board Meeting X
September 3, 2015
Management Team Meeting
(conference call)
X
September 8, 2015
Joint Council Meeting
X
September 15, 2015
General Membership
Meeting - Hillwood
X
October 6, 2015 Board Meeting X
October 8, 2015 Management
Team Meeting (in person)
X
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Date Event Board of
Trust (Only)
Governing Board (Only)
Management Team (Only)
Joint Council
Separate Councils
General Membership
October 20, 2015
General Membership Meeting - In-
Home
X
October 21, 2015 Board of Trust
Meeting X
November 3,
2015
Joint Board/Manage
ment Team Meeting
X X
November 10, 2015
Joint Council Meeting
X
November 17, 2015
General Membership Meeting - HQ
X
December 1, 2015
Board Meeting X
December 3, 2015
Management Team Meeting
(if needed) X
December 8, 2015
Joint Council Holiday Party
January 5, 2016
Joint Board/Manage
ment Team Meeting 2015-16 and 2016-
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X X
January 12, 2016 Joint Council
Meeting X
January 19, 2016 General
Membership Meeting - HQ
X
January 20, 2016 Board of Trust
Meeting X
February 2, 2016 Board Meeting X
February 4, 2016
Management Team Meeting
(conference call)
X
February 6, 2016 Music City
Masquerade X
February 9, 2016 Joint Council
Meeting X
February 16, 2016
General Membership Meeting - In-
Home
X
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Date Event Board of
Trust (Only)
Governing Board (Only)
Management Team (Only)
Joint Council
Separate Councils
General Membership
March 1, 2016 Board Meeting X
March 3, 2016 Management
Team Meeting (in person)
X
March 2016 - second or third
week
No joint meeting; meet as individual
Councils
X
March 15, 2016 General
Membership Meeting - HQ
X
April 2016 TBD Placement Fair X X
April 5, 2016 Board Meeting X
April 7, 2016
Management Team Meeting
(conference call)
X
April 12, 2016 Joint Council
Meeting X
April 20, 2016 Board of Trust
Meeting X
May 5, 2016
Joint Management
Team Meeting 2015-16 and 2016-17 (in
person)
X
May 10, 2016
Joint Council Meeting and
Formal Transition
X
May 24, 2016 Annual
Meeting - Hillwood
X
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Organizational Structure
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Headquarters
The Junior League of Nashville
2202 Crestmoor Road
Nashville, TN 37215
Hours: Monday-Friday, 8:30 a.m.-4:30 p.m. (closed most holidays)
Phone: 615-269-9393
Fax: 615-292-7563
Website: www.jlnashville.org
Staff:
Amy Smotherman, Managing Director [email protected]
Tamesha Derico, Member Services Coordinator [email protected]
Tuesday News
Digital Cheetah
Auditorium A/V
Transfers & Resignations
Scheduling
Angela Kays-Draffen, Accountant [email protected]
Reimbursement (Please pay
forms)
ACH (dues payment plan)
Budget
Close up
Turn off lights Take all food with you Re-lock the door if you unlocked front
door for your committee to enter
Meet
If you're meeting after hours, make sure you have the door code to get in!
Schedule it
Check availability online on reservations calendar (Member Home -> Member Calendar)
Fill out an online Room Reservations form (under Member Home -> Forms and Documents)
Need to hold your committee meeting at Headquarters?
The forms needed to request most administrative tasks can
be found on Digital Cheetah under Member Home -> Forms
and Documents
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All about Community Vice President of Community: Maggie DeVier, [email protected]
Done In A Day: 37 volunteers
81 projects
1292 hours
Kids in the Kitchen held 2 events in 2015.
Partner Agencies 2013-2016: Fannie Battle Day Home Monroe Carell Jr. Children's Hospital at Vanderbilt Oasis Center Preston Taylor Ministries Rejoice Ministries Renewal House Saddle Up! Safe Haven
Did You Know? In 2014-2015, the JLN awarded $44,325 in grants to the Nashville
community for projects pertaining to childhood obesity and toward gladdening the hearts of children at Christmastime.
If an agency has a project where volunteers are needed for a day activity, they can contact Done In A Day Chair Becky Phillips, [email protected]
Community Impact Focus 2013-2016: Childhood Obesity
2016-2022: Literacy and Human Trafficking We will be sending out an RFP for projects pertaining to our 2016-2022 focus area this summer! If an agency would like to apply, please refer them to Needs of Nashville Chair Kate Meriwether, [email protected]
In 2014-15, JLN has trained 119 volunteers working with our various community agencies in a placement, providing more than 4500 volunteer hours, a $103,815 economic value to the community (1 volunteer hour = $23.07 value).
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All about Development Fundraising is a Team Sport
Vice President of Development: Ashley Stringfellow, [email protected]
The Masquerade Established: 2012 Date: Saturday, February 6, 2015 Location: The War Memorial Chairs: Ali Fricke and Emily Murphy
Shop, Save and Support Card Established: 2012 Shopping Dates: October 24- November 08, 2015 Chairs: Brittney Forrister and Jenna Rose
The Annual Fund Dates: Annual Fund is a year-round giving opportunity! Chair: Allison Reed
Character Café Established: 2013 Date: Watch your calendar for dates! Character Café is moving to a fundraiser for the first time! Be on the lookout for more information about this exciting opportunity! It will be bigger than ever! Chairs: Lynda Berretta and Cara Ellis
Additional Giving Opportunities: Corporate Giving: The JLN has a wonderful history with many corporations in Nashville. If you know of a company who would like the opportunity to become involved in the Junior League’s mission of advancing women and helping children, please contact the Sponsorship and Donation Chair, Katie Koban. The 2015-2016 is filled with fun and exciting opportunities for fund raising as well as fun having! If you need more information about a fundraiser, please contact either the chair or the VP of Development. We can’t wait to see what this year holds for the Junior League of Nashville!
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All about Communications Vice President of Marketing and Communications:
Anna Catherine Davenport, [email protected]
Official Spokesperson
The President is the official spokesperson of the JLN.
If approached by the media to make a statement about JLN, kindly refer them to
President Jennifer Hill, and email her at
Communication Approval
All external communications and League-
wide internal communications require prior
approval from the Communications VP and
President.
This includes e-blasts, invitations,
sponsorship letters, mailings, and any
communications representing an event or
position of the League.
Allow at least 72 hours for approval.
Email your VP or Anna Catherine with
questions.
Publications
Publications Chair: Mary Cypress Howell
Tuesday News: weekly e-newsletter
League Link: magazine to be published
twice a year
Photography
Creative Services Chair: Sadie Meaher
If you have a special event, contact the Creative
Services Chair for a site visit and photos.
We love seeing you in action! Be sure to document
League work in the community. Email photos to Sadie
and include date, location, and name(s) of those
photographed.
Social Media
Online Communications Chair:
Megan Koontz
All Facebook pages, groups, and
events must be pre-approved and
set up by the Social Media Chair.
Do you have a great JLN story to tell
or a great idea for something we
should cover? Let Megan know!
Tuesday News submissions are due Fridays at noon, and the submission form can be found on Digital Cheetah
(Member Home -> Forms and Documents)
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All about Membership Giving Members a Valuable Experience Vice President of Membership: Brittany Irby, [email protected]
Membership CouncilAdmissions Membership Experience Mentor Program Provisional Course
Sustainer Services Training Development Transfer Group
AJLI Have you logged into the AJLI (www.ajli.org) website lately? If not, log in and start exploring today! Lots of great information is available to you. A good place to start is the "Benefits for You!" page. Who wouldn't love a discount to Tiffany's?
Member Stats:
Provisonals: 134 Actives: 579 Sustainers: 873
Mentoring Get involved with the JLN Mentor Program! Whether it is for professional, personal or leadership purposes the mentor program can definitely get you paired with someone to help you achieve those goals. If you have any questions or want to know more, contact Kara Allen at [email protected].
Admissions Save the date for October 22 and 25! We are looking for a diverse group of women who are passionate about serving in the Nashville community. If you know any great women, please invite them!
Let the Membership Council help enhance your JLN adventure. This journey is what you make it!
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All about Operations VP of Operations: Andrea Swafford, [email protected]
-Club 22 Treasurer
-Finance Manager
-Investment Chair
-Legal Risk Chair
-Masquerade
Treasurer
-Member Events
Logistics
-Merchandise
Committee
-Placement
Please Pay forms can be
found under Forms and
Documents in Digital
Cheetah. Submit form
with receipts/invoice.
Looking to buy
some fun JLN
swag?
Contact our
Merchandise
Committee!
Need advice on
contracts or
documents?
Ask our Legal Risk
Chair.
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How to Have a Great Year at JLN! (And help your committee do the same)
1. Host an orientation for your committee in which you communicate the goal for the
year and explain how each person/role plays into achieving that goal. Also consider
discussing the skills that each member will learn or hone this year.
2. Take minutes at your committee meetings. Minutes are the record of how things get
done. Not only will they be valuable to your chairs-elect, they are an indispensable part of
our archives. You may choose to assign someone to perform this task our rotate it among
committee members (a great training opportunity!).
3. Attend all council meetings. Council is the management part of Junior League of
Nashville. Much important work is done in joint session and in council breakouts. Your
participation is an integral part of the success of our league year. If you need to miss
council, please inform your VP as soon as possible.
4. Build a community of your committee. For the vast majority of women, you are the
face of Junior League of Nashville. Yes, we have a lot of business to complete, but building
relationships is one our key responsibilities. Please consider including an icebreaker in
your first few meetings to allow members to get to know one another.
5. Don't be Joan of Arc. We are a training organization of nearly 1,600 women. Your chief
responsibility is to teach and coach, and to seek learning and support. Asking for advice,
delegating tasks and reaching out for support is an expected part of your placement. Your
board does it and we want you to as well.
6. Have fun and celebrate often! There will always be things that could have gone better,
but little to nothing would be accomplished without the women on your committee. Take
time to recognize birthdays and life events. This sets the tone for your committee.
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Leadership Basics for Committee Chairs
Facilitation Tips
Take a deep breath and smile! Everyone at the meeting is your peer and wants to
participate in the discussion.
Your role is to facilitate, help the group with process, manage the agenda, push
toward completion and manage time. You are not expected to teach, train or
present.
Start and end on time.
Project energy, enthusiasm and animation.
Make eye contact, looking at all participants intermittently.
Set the stage, discuss norms - ask that:
o Everyone has the opportunity to speak to an item before someone speaks a
second time, and
o Everyone holds the comments to two minutes so that everyone has an
opportunity to participate.
Gently keep the focus on the main learning points.
Ask the group the questions, not individuals.
Listen to responses and be prepared to follow up with your next question. Do not
interrupt unless the response is overly long or off the topic.
Remain neutral.
Be sure to allow all participants a chance to speak, but remember that some people
prefer not to volunteer to speak in a group. If that happens, a specific question can
be directed to an individual, as long as she is not put on the spot.
If someone seems particularly negative, intervene by redirecting and repeat the
purpose of the process. Try acknowledging that the group has heard what the
person has said and direct the discussion to the point at hand or to the next point.
Get agreement on meaning.
Allow time for recorder to read the report sheet responses back to ensure that the
group's thoughts have been captured.
Enjoy yourself.
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Icebreakers and Team Builders
ACTIVITY: Describe Yourself in Five Words
Committee members provide a quick introduction of themselves using only five words. Supplies: none required, but could be done on a name tent or poster if wanting to keep it in foreground of meeting. Debrief: How did you determine what words you used? What was your experience of summarizing yourself in five words? How as JLN leaders or members might we be called on to utilize this skill?
ACTIVITY: Three-Minute Introduction
Using the format of a TED talk, create an introduction of no more than 3 minutes to share with the group. Props are allowable, but due to time constraints, PowerPoint presentations are strongly discouraged. First and foremost, this is a training activity. Love and encouragement should be plentiful. Why? One of the most important roles we play as leaders in the league is as ambassadors in the community. This exercise will help us develop our public speaking skills as well as providing practice in crafting a message through storytelling.
ACTIVITY: Penny Team-Builder
Select a coin and then form a large circle. Go around the circle and share a significant milestone or memory that occurred during the year the coin was made. Coins made be “re-drawn” if that date does not apply. Supplies: pennies or other coins Debrief: What did we learn about our group?
Are there any trends that were noticed that need to be discussed or
shared?
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ACTIVITY: All the Same, But Different
Divide into teams of four. You have ten minutes to create a list of ten things you have in common. Items may not relate to work or physical characteristics. Supplies: notepads and pens or worksheet Debrief: What process did you use to create your list? Was this a difficult process? Why or why not? How does this activity correlate to the work we are responsible for?
ACTIVITY: Let’s Build a Skyscraper
Break into groups of three. Your goal is to build the tallest free-standing structure possible using the provided straws and tape. Every member of the group MUST participate in some way. Each member of the group should be given a different strength:
• Person can speak, but cannot use hands • Person can use hands, but not use eyes • Person can use one hand, but not the other
Supplies: drinking straws, scotch tape, blindfolds Debrief: What was difficult about the activity? How did you accomplish the task? Did everyone participate? In the same way? What were the differences and how did
you make this work for your group? Why is this activity important? How is it reflected in our membership?
For Facilitated Activities: 1. A Tweet: Have the group define a problem or propose a solution in the form of a
tweet. This is particularly good to start generative conversations or for groups where a few people tend to speak the most.
2. The Thinking Hats: Assign participants roles when brainstorming a new idea or solution. This exercise is highly effective for pushing individuals out of their default way of thinking.
a. Blue hats: process only ideas or comments b. White hats: fact-based comments only c. Red hats: comments that capture the feelings associated with the idea d. Yellow hats: comments that reflect the benefits of an idea or solution e. Green hats: comments that reflect new ways of thinking about the idea f. Black hats: comments that critique the idea or solution. Use sparingly!
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Junior League Lingo
1. ’41 Trust: The 1941 Trust An endowment created to sustain the operations of the Home for Crippled Children. The endowment was funded primarily through bequests to the league and proceeds from the annual Sunday paper sale. The funds are restricted to benefit “the crippled child,” and are managed by the JLN Board of Trust.
2. Actives Members that have completed their Provisional year and are actively serving in the
JLN.
3. AJLI: Association of Junior Leagues International The parent organization to which all Junior Leagues belong. AJLI provides annual trainings for emerging leaders, as well as leadership succession support to sitting and incoming presidents. JLN is a voting member of AJLI.
4. Community partnership A nonprofit or community organization with which the JLN partners to reach its
desired community outcomes.
5. DC: Digital Cheetah The customer relationship management (CRM) system that the league uses to maintain member records and facilitate committee work across the league. Every member of JLN has access to DC, and a member profile.
6. Double-Placement The process of completing two placements in a single year.
7. EVP: Executive Vice President A member of the governing board that manages the day-to-day work of the league through the management team and leadership council.
8. FYA: First-Year Active Refers to the year immediately following a member’s Provisional year.
9. GMM: General Membership Meetings The business and training meetings for members, where the membership of the league convenes to conduct league business, be trained on emerging community needs or strategic partnerships, and make connections to other members. There are typically four GMMs a year with at least two of them being voting meetings. Attendance at these meetings fulfills Provisional and Active member obligations.
10. Governing Board Board of Directors. The group of women consisting of the President, President-Elect,
Nominating Chair, Recording Secretary, Treasurer, and Sustainer and Active
Directors.
11. HQ: Junior League of Nashville Headquarters Located at 2202 Crestmoor Drive, the Junior League of Nashville Headquarters consists of conference rooms, offices, auditorium and kitchen. Members may
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reserve meeting space through DC. Partners may also rent meeting space for a discounted rate.
12. JLN: Junior League of Nashville 13. KIK: Kids in the Kitchen
A JLN-created and managed program that works to promote healthy lifestyles by delivering an interactive program for elementary-aged children and their parents. KIK is delivered in communities across the city as a direct-service program and as a curriculum for other nonprofits to implement within their organizations.
14. Leadership Council The group of women consisting of the Executive Vice President, Council Vice
Presidents and committee chairs. This group is responsible for the daily
management of the league’s activities. The council committees are Communications &
Marketing, Community, Development, Operations, and Membership. The Leadership
Council meets every second Tuesday of the month.
15. League Link The official news magazine of JLN, published in both an electronic and paper
version. The annual report is included in a paper version in the fall.
16. MCJCHV: Monroe Carell Jr. Children’s Hospital at Vanderbilt The free-standing children’s hospital which opened in 2004. The hospital’s origin traces back to the JLN Home for Crippled Children. JLN provided a $2MM capital campaign gift to assist in the creation of the free-standing hospital.
17. ODI: Organizational Development Institute A training opportunity for emerging JLN leaders, specifically for those who have not yet stepped into a formal leadership role within JLN. Attendees are selected by the JLN Board of Directors.
18. PC: Project Chair The liaison between JLN partners and volunteers. The project chair is responsible for creating a positive member experience by working with partners to define and implement compelling volunteer experiences for members.
19. PCC: Project Chair Coordinator A position that serves as a liaison between project chairs and the leadership council. A PCC will generally have a portfolio of partnerships to oversee, in conjunction with the project chairs. PCCs serve on the Community council.
20. PE: President-Elect The title given to a member completing her training year for the presidency.
21. PEE: President-Elect-Elect The title given to a member who has been elected by membership prior to the commencement of her training year for the presidency.
22. Placement The internal committee or community partnership where members provide their
annual service.
23. PRKK: Pike, Reynolds, Kempkau and King endowment funds
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Endowment funds that were left to the JL Home for Crippled Children. Annual disbursements are approximately $30K. Funds can only be used for the benefit of the “crippled child.”
24. Provisionals The group of women completing their initial training course within the Junior
League. Two courses are offered each year.
25. Sustainers Members that have met the requirements to “sustain,” meaning they have been in
the League for 10 years or are 40 years old and served for 5 years. These women
still pay dues, but do not have “requirements” like Actives and Provisionals.
26. The Home: The Home for Crippled Children The Junior League of Nashville’s first community project, and signature project of
JLN for nearly 50 years. Founded in 1923, the home originally served children
stricken with polio, but later expanded services to children suffering from complex
medical conditions. In 1970, the home was moved to Vanderbilt Medical Center and
later became the free-standing Monroe Carrell Jr. Children’s Hospital at Vanderbilt.
27. TN: Tuesday News The standard method of communication to members that is delivered weekly via email. Tuesday News is the primary information source for members regarding the daily activities, including but not limited to meeting notifications, trainings opportunities, and notification of special events.
28. VP: Vice President The title given to a member who is leading one of the leadership councils and serves on the management team.
29. YLC: Young Leaders Council Partner of JLN that provides an eleven-week training curriculum that prepares members to serve on nonprofit boards. Our partnership began in 2004.
