january 7, 2008 - surry county, north carolina

Microsoft Word - January 7, 2008.docSurry County Board of Commissioners Meeting of January 7, 2008
The Surry County Board of Commissioners met in regular session at 6:00 p.m. on January 7, 2008. The meeting was held in the County Commissioners’ Meeting Room, Surry County Government Center, Dobson, North Carolina. Board members present for the meeting were Chairman Craig Hunter, Vice-Chairman Jimmy Miller, Commissioner Bill Hamlin, Commissioner Jim Harrell, Jr. and Commissioner Paul Johnson. Others present for the meeting, at various times, were: Macon C. Sammons, Jr., County Manager Conchita Atkins, Clerk to the Board Edwin Woltz, County Attorney
Betty Taylor, Assistant County Manager for Budget and Finance Sandy Snow, Human Resources Officer Adam McComb, Parks and Recreation Director Don Mitchell, Purchasing Agent/Interim Buildings and Grounds Director Bryan Cave, Cooperative Extension Director Cathy Booker, Tax Administrator John Shelton, Emergency Services Director
News Media Other Citizens ________________________________________ Chairman Craig Hunter called the meeting to order and had a moment of silence for the former Sheriff W.R. “Bill” Hall. Chairman Craig Hunter delivered the invocation and led the Pledge of Allegiance. ________________________________________ Commissioner Hunter expressed his condolences to the family of former Sheriff W.R. “Bill” Hall, who recently passed away. Chairman Hunter made a motion to approve the following resolution to order County flags at the County Offices to be flown at half-staff from Tuesday, January 8, 2008 until Sunday, January 13, 2008.
Memorial Resolution for Former Sheriff W.R. “Bill” Hall
WHEREAS, W.R. “Bill” Hall was elected to serve as the Surry County Sheriff from December 4, 1978 until December 5, 1994; and
WHEREAS, Sheriff Hall faithfully served Surry County for sixteen years; and
WHEREAS, the Surry County Board of Commissioners
wishes to commend Sheriff Hall for his commitment to protecting and serving the people of Surry County and express our condolences to the family of Sheriff Bill Hall; and
WHEREAS, Sheriff Hall was a veteran of the United States Army, having served our country during the Korean War; and
Meeting of January 7, 2008 Continued 8851
WHEREAS, Sheriff Hall remained active in the Zephyr Ruritan Club and the Elkin VFW until his death on January 4, 2008 at age 78; and
NOW, THEREFORE, BE IT RESOLVED, that the Surry County Board of Commissioners wishes to show its respect to Sheriff Hall and for his many years of service by lowering the County flags at all County Office Buildings half-staff from Tuesday, January 8, 2008 until Sunday, January 13, 2008.
BE IT FURTHER RESOLVED that the Clerk to the Board is directed to record this resolution in the official minutes of the County Commissioners.
_______________________________________ Chairman Hunter requested the Board to consider the minutes of the December 17, 2007 meeting. Upon motion of Commissioner Harrell, seconded by Commissioner Johnson, the Board voted unanimously to approve the minutes. _______________________________________________ Chairman Hunter requested that the Board consider the consent agenda. Upon motion of Commissioner Miller, seconded by Commissioner Johnson, the Board voted unanimously to approve the following consent agenda items:
Requests from the Assistant County Manager for Budget and Finance:
1. Approve the transfer of $9,820 of assets to the
Surry County Schools. 2. Approve an upgrade for GIS software in the amount
of $10,000. 3. Approve purchase of a replacement computer for the
Addressing Technician. 4. Approve a laptop replacement for the Emergency
Services Director. 5. Approve the Soil and Water Conservation District to
accept $738,570 in grants.
Request from the Human Resources Officer: 1. Approve the waiver of pre-employment drug test and
background check requirements for various Health and Nutrition Center individuals who were contracted and will become temporary employees in January, 2008.
________________________________________ Upon motion of Commissioner Harrell, seconded by Commissioner Johnson, the Board voted unanimously to approve the following resolution contingent upon the petition meeting all North Carolina Department of Transportation requirements:
N. C. DEPARTMENT OF TRANSPORTATION
REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM
NORTH CAROLINA COUNTY OF SURRY
Road Name: Thornecliff Drive WHEREAS, the attached petition has been filed with the Surry County Board of Commissioners, requesting that the above named road be added to the Secondary Road System; and WHEREAS, the Board is of the opinion that the above described road should be added to the Secondary Road System, if the road meets minimum standards and criteria established by the Highway Division of the Department of Transportation for the addition of roads to the System. NOW, THEREFORE, BE IT RESOLVED by the Surry County Board of Commissioners that the Highway Division is hereby requested to review the above-described road, and to take over the road for maintenance if it meets established standards and criteria. _______________________________________ Chairman Hunter then declared the meeting to be an open forum and invited members of the audience to address the Board on any matters of civic concern. Barry Shepherd introduced Debbie Brown as the interim superintendent for the Elkin City Schools. Ms. Brown stated that she looks forward to working with the Board of County Commissioners. The County Manager introduced Samantha Berryman as the interim Health Director. Ms. Berryman thanked the Board for their support and she will be diligent and accessible until a new Director is in place. Chairman Hunter stated that a letter had been received from the Yadkin Valley Craft Guild thanking them for their $10,000 grant to help fund the clay studio. Chairman Hunter recognized various School Board members and Superintendents from the Elkin and Mount City Schools. There being no additional comments, Chairman Hunter closed the open forum, and the Board resumed regular business. ______________________________________ Wendy Carriker, Mount Airy City Schools Board Chairperson, introduced Darrin Hartness as the new Superintendent at the Mount Airy City School system. Ms. Carriker asked Bryan Taylor to brief the Board on the needs at the Mount Airy High School. Mr. Taylor discussed various improvements completed at the Mount Airy High School and the use of QZAB funds for the projects. Mr. Taylor stated that there is need for renovate or upgrade to the kitchen and dining area, addition space for a common area in the lobby area of the gym, expansion of the media center, relocation of the main entrance of the high school, a covered walkway between the
junior high school building and the high school, and replace the remaining old windows from the 1950 structure. The projected cost of the remaining works at the Mount Airy High School would be approximately $3,957,000. Chairman Hunter stated that the Board is in the process of scheduling a capital projects need work session in the coming weeks. The Board asked Mr. Taylor to consider breaking the project needs into two or three phases. _______________________________________ The County Manager addressed the Shoals PARTF Project. Mr. Sammons stated that the Parks and Recreation Director has been working with the Shoals Recreation Trust to craft a 25-year operation and maintenance agreement and the PARTF application is in process of preparation and must be filed by January 31, 2008. Mr. Sammons stated that Adam McComb, Bill Hamlin, Paul Johnson and he had met on Friday, January 4, 2008 to discuss the project. The committee also met with Eddie Brown and Ron Inman for lunch to review requirements, and that the maintenance agreement had been approved and signed in behalf of the Shoals Recreation Trust Board. Adam McComb, Parks and Recreation Director, gave an overview on the Shoals PARTF application and presented the Shoals Community Park Master Plan. Mr. McComb stated that the document was prepared by the Surry County Parks and Recreation Department in conjunction with the Shoals Recreation Center Board. The master plan details the project to occur at the Shoals Community Park pending PARTF funding. Mr. McComb discussed the project, probable project cost and matching funds. Upon motion of Commissioner Johnson, seconded by Commissioner Hamlin, the Board voted unanimously to accept the Shoals Community Park Master Plan. Upon motion of Commissioner Johnson, seconded by Commissioner Hamlin, the Board voted unanimously to allow the Chairman to execute the joint use, maintenance and operation agreement. _______________________________________ Don Mitchell, Purchasing Agent/Interim Buildings and Grounds Director, addressed the Board regarding the Fisher River Park Ball Field Lighting project. Mr. Mitchell stated that six bids were received and Automated Electrical Contractors submitted the lowest total bid. The Board discussed the combined bids and expressed their concerns on price differences on the cost to provide a cash/credit card reader. Upon motion of Commissioner Harrell, seconded by Commissioner Johnson, the Board voted unanimously to approve the bid from Automated Electrical Contractors to install lighting for the Miller field, Soccer field and Peewee Soccer field, softball field #2, and softball field #3 and utilize the cost savings of eliminating two electrical poles.
The Board asked Mr. Mitchell to check on additional pricing for a cash/credit card reader. _______________________________________
Don Mitchell, Purchasing Agent/Interim Buildings and Grounds Director, presented the Board with the following bids on the dental equipment for the new Permitting and Health Center Clinics.
Patterson Dental $300,941 Sullivan Schein $267,132 Commissioner Harrell made a motion to accept Sullivan
Schein bid. The motion was seconded by Commissioner Miller.
Deborah Creed, Public Health Nursing Supervisor,
discussed her concerns with accepting the bid from Sullivan Schein due to service considerations, various equipment considerations and the additional work to install the equipment.
The Board discussed the Adec and Midmark equipment. Commissioner Harrell withdrew his original motion. Commissioner Miller withdrew his second to
Commissioner Harrell’s original motion. Upon motion of Commissioner Johnson, seconded by
________________________________________
Chairman Hunter informed the audience that it was time for the special recognition portion of the agenda. The following individuals were recognized:
Bryan Cave recognized Carmen Long for commitment,
dedication and leadership in developing and delivering education programs in Family and Consumer Sciences in Surry County. Her educational efforts have led to her being recognized by the National Extension Association of Family and Consumer Sciences as a National Award Winner for her educational programming concerning the new Medicare D Prescription Drug Plans. Her work was instrumental in saving senior citizens of Surry County $374,000 through better insurance decisions.
Cathy Booker recognized Una Freeman for becoming a
Certified Geographic Information Systems Professional. John Shelton recognized Denise Ward, Kevin Key, Eric
________________________________________
The Board took a fifteen-minute recess. _______________________________________ The Board resumed regular business.
_______________________________________ The County Manager reminded the Board and citizens that the next Board meeting would take place on Monday, January 28, 2008 at 6:00 p.m. _______________________________________ The County Manager stated that a Local Elected Officials Roundtable Dinner is set for 6:00 p.m. on Thursday, January 17, 2008 at the Wolfs Lair Restaurant. The speaker will be Doug Edgeton, Senior Vice-President and Chief Operating Officer, Wake Forest University Health Sciences, and President of Piedmont Triad Research Park. _______________________________________ The County Manager discussed dates for a Capital Projects work session. It was the consensus of the Board to hold the work session at 6:00 p.m. on Wednesday, January 23, 2008. _______________________________________ The County Manager stated that he had attended a North Carolina Association of County Commissioners Seminar on transportation issues on December 6, 2007. Mr. Sammons reported to the Board that under NCGS 136-18 there is a means for a county or city to advance funds on a road project in the TIP Plan to expedite its construction, and then be reimbursed by the North Carolina Department of Transportation. _______________________________________ The Clerk to the Board stated that she would be attending the annual Clerk School from Wednesday, January 23, 2008 until Friday, January 25, 2008. _______________________________________ Upon motion of Commissioner Harrell, seconded by Commissioner Miller, the Board voted unanimously to reappoint Tim Gentry to the Elkin Planning Board. _______________________________________ Upon motion of Commissioner Hamlin, seconded by Commissioner Johnson, the Board voted unanimously to reappoint Gene Everette and Nancy Edmonds to the Dobson Planning Board. _______________________________________ Upon motion of Commissioner Harrell, seconded by Commissioner Miller, the Board voted unanimously to reappoint Buck Buckner to the Natural Resources Committee. _______________________________________ Upon motion of Commissioner Hamlin, seconded by Commissioner Harrell, the Board voted unanimously to reappoint Mary Steiner, Warren King, Mike Branch and Linda Davis to the Recreation Advisory Committee. _______________________________________ Upon motion of Chairman Hunter, seconded by Commissioner Johnson, the Board voted unanimously to reappoint Wayne Black and Ken Klamfoth to the Workforce Development Board.
_______________________________________ Upon motion of Commissioner Hamlin, seconded by Commissioner Harrell, the Board voted unanimously to reappoint Van Coe to the Dobson Community Library Board. _______________________________________ Upon motion of Commissioner Hamlin, seconded by Commissioner Harrell, the Board voted unanimously to recommend Lynn Burcham to be appointed to the Regional Library Board to fill the vacant seat of former Town Manager Wayne Atkins. _______________________________________ Upon motion of Chairman Hunter, seconded by Commissioner Miller, the Board voted unanimously to reappoint Roscoe Easter, Walter Brown, Jr. and Weldon Jones (alternate) to the Mount Airy Board of Adjustments. _______________________________________ Upon motion of Commissioner Miller, seconded by Commissioner Johnson, the Board voted unanimously to reappoint Cathy Knight and Rebecca Mabe to the Nursing Adult Care Home Community Advisory Committee. _______________________________________ Upon motion of Commissioner Miller, seconded by Commissioner Harrell, the Board voted unanimously to allocate up to $9,500 for a phone system in the jail area for visitors. _______________________________________ The Board discussed renovation in the basement of the Historic Courthouse and asked the Interim Buildings and Grounds Director to get bids on the project. _______________________________________ Upon motion of Commissioner Johnson, seconded by Commissioner Miller, the Board voted unanimously to go into closed session to discuss personnel, property matters, economic development, and legal matters with the County Attorney. _______________________________________ The Board came out of closed session and resumed regular business. _______________________________________ Upon motion of Commissioner Johnson, seconded by Commissioner Harrell, the Board voted unanimously to approve the following personnel requests:
Addition of two full-time Equipment Operator II positions in the Public Works Department, eliminating two temporary positions, when the permanent positions are filled.
Reclassify vacant position #419007 in the Building and Grounds Department from an Administrative Assistant I to a Secretary III effective January 28, 2008. _______________________________________
The Board discussed the need for replacement doors at the Communications Center.
It was the consensus of the Board to authorize the Interim Buildings and Grounds Director to bid the project and get the doors replaced. _______________________________________ There was no further business to come before the Board. _______________________________________ Upon motion of Commissioner Hamlin, seconded by Commissioner Harrell, the Board voted unanimously at 10:45 p.m. to recess until 6:00 p.m. Wednesday, January 23, 2008, room 335, Surry County Government Center, to discuss capital project needs and other county business. _______________________________________ _____________________ Conchita Atkins Clerk to the Board
8858
Surry County Board of Commissioners Meeting of January 23, 2008
The Surry County Board of Commissioners met in regular session at 6:00 p.m. on January 23, 2008 for a capital projects needs work session and other County business. The meeting was held at the Surry Government Center, 118 Hamby Road, Dobson, North Carolina. Board members present for the meeting were Chairman Craig Hunter, Vice-Chairman Jimmy Miller, Commissioner Bill Hamlin, Commissioner Jim Harrell, Jr. and Commissioner Paul Johnson. _______________________________________ Others present for the meeting at various times, were: Macon C. Sammons, Jr., County Manager Betty Taylor, Assistant County Manager for Budget and Finance
Chris Knopf, Assistant County Manager for Economic Development and Tourism/Planning Director Edwin Woltz, County Attorney Various School and Town Officials
News Media _______________________________________ Chairman Hunter called the meeting to order at 6:00 p.m. _______________________________________ Commissioner Miller led the invocation. _______________________________________ Upon motion of Commissioner Miller, seconded by Commissioner Hamlin, the Board voted unanimously to go into closed session to discuss personnel. _______________________________________ The Board came out of closed session and resumed regular business. _______________________________________ Upon motion of Commissioner Harrell, seconded by Commissioner Miller, the Board voted unanimously to advertise and fill a full time Wellness Nurse position. _______________________________________ The County Manager presented a list of capital improvements needs for schools. _______________________________________ Betty Taylor, Assistant County Manager for Budget and Finance, presented a mid-year financial update. The Board discussed various revenue sources for school construction and fund balance status. _______________________________________ The Assistant County Manager for Budget and Finance also presented a draft timeline for $36,400,000 in funding for potential school projects. The County’s current and proposed debt service was also reviewed. _______________________________________
Commissioner Harrell made a motion to adopt the following plan presented as a guideline to meet some of the school construction needs in Surry County while realizing that it does not meet all of the needs
of schools in Surry County. The motion was seconded by Commissioner Johnson.
The Board discussed the funding plan. After discussion, Commissioner Johnson withdrew his second to the
original motion and Commissioner Harrell withdrew his original motion. Upon motion of Commissioner Harrell, seconded by Commissioner
Johnson, the Board voted unanimously to adopt the following funding plan and timeline with the addition of $2,600,000 in contingency funding. The plan is as follows:
PROJECT AMOUNT DATES
New Elementary School $12,000,000 Land & Design immediately Bids: Oct.-Dec. 2008 New Middle School $15,000,000 Land immediately Design: Jan.-Sept. 2009 Bids: Oct.-Dec. 2009 Elkin High School $ 5,000,000 Design: July-Dec. 2009 Bids: Jan.-March 2010 Mount Airy High School $ 1,900,000 Design: July-Dec. 2009 Bids: Jan.-March 2010 Addition projects for Surry County Schools $ 2,500,000 Design: April-Sept. 2011 Bids: Oct.-Dec. 2011 Contingency $ 2,600,000 $39,000,000 _______________________________________ The Board took a ten-minute recess. _______________________________________ Upon motion of Commissioner Hamlin, seconded by Commissioner Miller, the Board voted unanimously to go into closed session to discuss economic development. _______________________________________ The Board came out of closed session and resumed regular business. _______________________________________ Upon motion of Commissioner Johnson, seconded by Commissioner Miller to advertise a public hearing for an economic incentive for Project Princess. _______________________________________ Upon motion of Commissioner Harrell, seconded by Commissioner Hamlin, the Board voted unanimously to cancel the February 4, 2008 Board meeting. _______________________________________ There was not further business to come before the Board. _______________________________________
Upon motion of Commissioner Johnson, seconded by Commissioner Hamlin, the Board voted unanimously to adjourn at 10:25 p.m. _______________________________________ _____________________
Macon C. Sammons, Jr. County Manager
8861
Surry County Board of Commissioners Meeting of January 28, 2008
The Surry County Board of Commissioners met in regular session at 6:00 p.m. on January 28, 2008. The meeting was held in the County Commissioners’ Meeting Room, Surry County Government Center, Dobson, North Carolina. Board members present for the meeting were Chairman Craig Hunter, Vice-Chairman Jimmy Miller, Commissioner Bill Hamlin, Commissioner Jim Harrell, Jr. and Commissioner Paul Johnson. Others present for the meeting, at various times, were: Macon C. Sammons, Jr., County Manager Conchita Atkins, Clerk to the Board Edwin Woltz, County Attorney
Betty Taylor, Assistant County Manager for Budget and Finance Chris Knopf, Assistant County Manager for Economic Development and Tourism/Planning Director Sandy Snow, Human Resources Officer Don Mitchell, Purchaseing Agent/Interim Buildings and Grounds Director Jack Gardin, Water and Sewer Projects Coordinator Adam McComb, Parks and Recreation Director
John Shelton, Emergency Services Director Sheriff Graham Atkinson News Media Other Citizens ________________________________________ Vice-Chairman Miller called the meeting to order. Commissioner Bill Hamlin delivered the invocation and led the Pledge of Allegiance. ________________________________________ Vice Chairman Miller requested the Board to consider the minutes of the January 7, 2008 meeting. Upon motion of Commissioner Harrell, seconded by Commissioner Johnson, the Board voted unanimously to approve the minutes. _______________________________________________ Vice-Chairman Miller requested that the Board consider the consent agenda. Upon motion of Commissioner Johnson, seconded by Commissioner Harrell, the Board voted unanimously to approve the following consent agenda items: Requests by the County Manager:
1. Approve the following from the Tax Department: Total releases for the month ending 12/31/2007 in the amount of $33,594.70.
Total refunds for the month ending 12/31/2007 in the amount of $14,419.56.
Total real and personal property discoveries for the month ending 12/31/2007 in the amount of $45,318.41.
Total motor vehicles discoveries for the month ending 12/31/2007 in the amount of $1,230.47.
Collect October 2007 motor vehicle renewals in the amount of $329,942.57.
Requests from the Assistant County Manager for Budget and Finance: 1. Approve Emergency Services to purchase a
pressure testing kit for the encapsulated haz- mat suits.
2. Approved the transfer of a 2008 Ford F-150 truck to the Surry County Schools.
3. Approve the Sheriff’s Office to apply and accept a grant to pay for overtime related to narcotics operation
4. Approve budget amendment no. 4 as follows:
The Board of County Commissioners approved an amendment to the FY 2007- 2008 Budget Ordinance at their meeting on January 28, 2008. ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES Criminal Justice Partnership 1054317 51500 Professional Services 43,457 1,888 45,345 1054317 54060 Travel-NWPCOG 3,180 1,000 4,180 Increase departmental total. 87,703 2,888 90,591 EFNEP Grant 1054958 51010 Salaries & Wages 10,668 (526) 10,142 1054958 51300 Social Security 661 (32) 629 1054958 51310 Medicare 155 (8) 147 1054958 51330 Retirement 728 114 842 1054958 51350 Group Insurance 1,873 30 1,903 1054958 52010 Supplies & Materials 2,000 (500) 1,500 Decrease departmental total. 16,350 (922) 15,428 SHIIP Grant (New)
1054959 51720 Contracted Services 0 1,440 1,440 1054959 52010 Supplies & Materials 0 1,730 1,730 1054959 54350 Printing 0 1,830 1,830 Increase departmental total. 0 5,000 5,000 REVENUES 1044317 42346 Criminal Justice Partnership 87,703 2,888 90,591 1044958 43364 EFNEP Grant 16,350 (922) 15,428 1044959 42135 SHIIP Grant (New) 0 5,000 5,000 Increase fund totals. 74,819,574 6,966 74,826,540
The Board of County Commissioners approved an amendment to the FY 2007-2008 Budget Ordinance at their meeting on January 28, 2008. ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES Non- Departmental
1054199 59700 Reserve for St. Unemployment
14,000 (12,053) 1,947
Decrease departmental total.
560,098 (12,053) 548,045
total. Communications 1054325 51360 Unemployment Insurance 0 516 516 Increase departmental
total. 758,358 516 758,874
Rabies Control 1054380 51360 Unemployment Insurance 0 4,751 4,751 Increase departmental
total. 344,850 4,751 349,601
Child Development-Day Care 1055329 51360 Unemployment Insurance 0 5,425 5,425 Increase departmental total. 0 5,425 5,425 The above action does not change fund
totals.
The Board of County Commissioners approved an amendment to the FY 2007- 2008 Budget Ordinance at their meeting on January 28, 2008. ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES Governing Body 1054110 51350 Group Insurance 8,904 9,500 18,404 Increase departmental
total. 531,499 9,500 540,999
Finance 1054130 51350 Group Insurance 45,185 3,500 48,685 Increase departmental
total. 612,280 3,500 615,780
Tax Supervisor 1054140 51350 Group Insurance 100,483 8,000 108,483 Increase departmental
total. 1,501,491 8,000 1,509,491
total. 548,045 (22,000) 526,045
total. 758,874 1,000 759,874
totals.
Request from the Planning Director: 1. Approve the John W. and Amanda J. Patton final one-
lot subdivision. ________________________________________
Chairman Hunter entered the meeting at 6:04 p.m. ________________________________________ Vice-Chairman Miller then declared the meeting to be an open forum and invited members of the audience to address the Board on any matters of civic concern.
The County Manager introduced Deborah Friedman as the new Surry Community College President. Ms. Friedman stated that she is looking forward to not only serving Surry Community College, but Surry County and its citizens. There being no additional comments, Chairman Hunter closed the open forum, and the Board resumed regular business. ______________________________________ Chairman Hunter then declared the meeting to be a public hearing for the purpose of hearing comments on zoning application ZCR 1023. The parcel site is 10.15 acres of tax parcel 5928-00-54-7228. The property owner is Simmons Ventures, LLC. The property is currently zoned RA. The petition is to rezone the property to MI. Chris Knopf, Assistant County Manager for Economic Development and Tourism/Planning Director, presented facts pertaining to the rezoning and stated that the Planning Board recommends approval of the petition. Chairman Hunter asked for comments from the public. Attorney Fred Lewis, petitioner for the owner, stated that the property will be used by a professional roofing company. Peggy Brindle adjoins the property and stated she was in favor of the rezoning. Chairman Hunter then declared the public hearing closed and asked the Board if they wished to take any actions. Upon motion of Commissioner Johnson, seconded by Commissioner Miller, the Board voted unanimously to approve the resolution. _______________________________________ Don Mitchell, Purchasing Agent/Interim Buildings and Grounds Director, and Adam McComb, Parks and Recreation Director, addressed the Board regarding bids for the Mountain Park Community Park project. Mr. Mitchell stated that the bids were opened this morning at 10:00 a.m. The following three bids were received: Sela Building Corporation $411,042 Fuller Contracting Company, Inc. $430,000 North State Environmental, Inc. $466,061
Mr. Mitchell stated that at the 10:00 a.m. cut-off time, Sela’s bid deposit had not arrived and by G.S. 143- 129 (b), Sela’s bid should not be allowed.
Upon motion of Commissioner Harrell, seconded by
Commissioner Johnson, the Board voted unanimously to accept the bid from Fuller Contracting Company, Inc. and direct the Interim Buildings and Grounds Director/Purchasing Agent and the Parks and Recreation Director to work with Fuller
Contracting Company, Inc. to find cost savings on the project to remain within the budgeted allocation. _______________________________________ The County Manager presented the FY 09 budget calendar. Upon motion of Commissioner Miller, seconded by the Commissioner Harrell, the Board voted unanimously to approve the calendar as presented. _______________________________________ The County Manager presented information on the Piedmont Triad Seamless Mobility Study and stated that the Board needed to appoint a Commissioner to be a representative on the Steering Committee. Chris Knopf, Assistant County Manager for Economic Development and Tourism/Interim Planning Director, stated the study was to help increase efficiency of transit systems in the region, address inter-jurisdictional travel within the region and improve coordination. Upon motion of Commissioner Harrell, seconded by Commissioner Miller, the Board voted unanimously to appoint Commissioner Johnson to the Piedmont Triad Seamless Mobility Steering Committee. _______________________________________ The County Manager discussed a request from Emergency Services to provide a security system at the Human Services Center. It was consensus of the Board for the Interim Buildings and Grounds Director/Purchasing Agent to obtain quotes for the project. _______________________________________ The County Manager addressed a request from the Sheriff’s Office regarding unused carpet in storage at the Judicial Center. The Sheriff’s Office would like to utilize the carpet in the basement of the Historic Courthouse. It was the consensus of the Board to allow the Sheriff’s Office to utilize the unused carpet at the Judicial Center and allow the Sheriff’s Office to work with the Interim Buildings and Grounds Director/Purchasing Agent on quotes for additional carpet, if needed. _______________________________________ The County Manager reminded the Board that he is scheduled to attend the annual Managers’ Conference Wednesday, January 30, 2008 through Friday, February 1, 2008. _______________________________________ The County Manager updated the Board on the Permitting/Health Clinics Center. Mr. Sammons stated that at the beginning of January the project was thirty days behind schedule. The contractor has since added additional workers and subcontractors and the project may to be back on schedule by the end of February.
_______________________________________ The Board of Commissioners discussed polling places for elections. The Board expressed concerns for student safety at school polling locations. The Board also discussed finding potentially new polling locations other than schools and also discussed asking the Board of Education to close schools the days of the Primary and General Elections. Upon motion of Commissioner Miller, seconded by Commissioner Harrell, the Board voted unanimously for the County Manager to write a letter to the Surry County Board of Education requesting schools dismiss during the Primary and General Elections. _______________________________________ The Board discussed the relocation of the Veterans Services Department. The County Manager is conducting a facilities study on selected space needs and future usage in various spaces currently available. _______________________________________
Chairman Hunter informed the audience that it was time for the special recognition portion of the agenda. The following individuals were recognized:
Adam McComb recognized Mike McHone for serving on the
Surry County Parks and Recreation Advisory Committee for 15 years.
John Shelton recognized Donald Blizard for his
performance in the rescue breathing procedures that contributed to saving the life of a six year old child involved in a automobile accident.
John Shelton recognized Alex Starbuck, Brent Trivette,
________________________________________
The Sheriff discussed the potential need for additional taser guns and training for the Sheriff’s Office.
It was the consensus of the Board to address the need
during the upcoming budget. ________________________________________ Upon motion of Commissioner Hamlin, seconded by
Commissioner Miller, the Board voted unanimously to appoint Karl Bretz to the Natural Resources Committee replacing Charles Boles.
________________________________________ The Clerk to the Board updated the Board on classes
attended at the annual Clerk Conference which was held
Wednesday, January 23, 2008 through Friday, January 25, 2008.
________________________________________ Commissioner Harrell updated the Board on the Regional
Tourism Initiative. Commissioner Harrell stated that the initiative was coming together quickly and a website had been design by Sheldon Stanley, Surry County Web Developer. The site came be viewed at ncvarti.org.
________________________________________ Upon motion of Commissioner Johnson, seconded by
Commissioner Harrell, the Board voted unanimously to go into closed session to discuss personnel and economic development.
________________________________________ The Board came out of closed session and resumed
regular business. ________________________________________
Upon motion of Commissioner Johnson, seconded by Commissioner Harrell, the Board voted unanimously amend the Personnel Ordinance adopted on November 3, 2003 by making the following change to Appendix A, Position Classification Plan, effective February 1, 2007:
Add Facilities Director to Grade 75. Create a position of Facilities Director and authorize the County Manager to offer the position to an existing employee currently in position #413014, at grade 75-7.
_______________________________________ Upon motion of Commissioner Miller, seconded by Commissioner Johnson, the Board voted unanimously to allocate up to $100.00 a month travel cost reimbursements to a volunteer in the Veterans’ Administration Department. The allocation is to be retroactive to January 1, 2008. _______________________________________ Upon motion of Commissioner Johnson, seconded by Commissioner Hamlin, the Board voted unanimously to allocate up to $25,000 for a wetland analysis, phase I environmental study, endanger species listing and a flood plain boundary for an economic development project and two adjacent properties under option. _______________________________________ The County Manager requested permission to obtain quotes for a 201 waste water study with the Town of Dobson. Upon motion of Commissioner Hamlin, seconded by Commissioner Harrell, the Board voted unanimously to approve the request. _______________________________________ The County Manager updated the Board on a $500,000 STAG Grant for the Interstates Water and Sewer project and asked Jack Gardin, Water and Sewer Projects Coordinator, to discuss the project. Jack Gardin, Water and Sewer Projects Coordinator, discussed a water system to serve the Interstates District
and summary of capital costs and possible funding available. Mr. Gardin stated that there were the three following options: water line connections to Town of Dobson, construct production wells inside the district and water line connections to the City of Mount Airy. The Board reviewed the sources of funding for the project. It was the consensus of the Board to reiterate to the City of Mount Airy their wishes to purchase water in bulk for the Interstates project. _______________________________________ There was no further business to come before the Board. _______________________________________ Upon motion of Commissioner Johnson, seconded by Commissioner Hamlin, the Board voted unanimously to adjourn at 9:15 p.m. _______________________________________ _____________________ Conchita Atkins Clerk to the Board
8869
Surry County Board of Commissioners Meeting of February 18, 2008
The Surry County Board of Commissioners met in regular session at 6:00 p.m. on February 18, 2008. The meeting was held in the County Commissioners’ Meeting Room, Surry County Government Center, Dobson, North Carolina. Board members present for the meeting were Chairman Craig Hunter, Vice-Chairman Jimmy Miller, Commissioner Bill Hamlin, Commissioner Jim Harrell, Jr. and Commissioner Paul Johnson. Others present for the meeting, at various times, were: Macon C. Sammons, Jr., County Manager Conchita Atkins, Clerk to the Board Edwin Woltz, County Attorney
Betty Taylor, Assistant County Manager for Budget and Finance Chris Knopf, Assistant County Manager for Economic Development & Tourism/Interim Planning Director Sandy Snow, Human Resources Officer Wayne Black, Social Services Director Cathy Booker, Tax Administrator Don Mitchell, Facilities Director/Interim Purchasing Agent Jack Gardin, Water and Sewer Projects Coordinator Adrienne Dollyhigh, County Planner
News Media Other Citizens ________________________________________ Chairman Craig Hunter called the meeting to order. Commissioner Jim Harrell, Jr. delivered the invocation and led the Pledge of Allegiance. ________________________________________ Chairman Hunter requested the Board to consider the minutes of the January 23 & 28, 2008 meetings. Upon motion of Commissioner Johnson, seconded by Commissioner Harrell, the Board voted unanimously to approve the minutes. _______________________________________________
Chairman Hunter requested that the Board consider the consent agenda. Upon motion of Commissioner Johnson, seconded by Commissioner Miller, the Board voted unanimously to approve the following consent agenda items: Requests by the County Manager:
1. Approve Brenda Rose to serve on the Board of Health. 2. Approve the following resolution regarding the addition of
Druid Drive to the secondary road system:
N. C. DEPARTMENT OF TRANSPORTATION REQUEST FOR ADDITION TO STATE MAINTAINED
SECONDARY ROAD SYSTEM NORTH CAROLINA COUNTY OF SURRY Road Name: Druid Drive WHEREAS, the attached petition has been filed with the Surry County Board of Commissioners, requesting that the above named road be added to the Secondary Road System; and
Meeting of February 18, 2008 Continued 8870
WHEREAS, the Board is of the opinion that the above described road should be added to the Secondary Road System, if the road meets minimum standards and criteria established by the Highway Division of the Department of Transportation for the addition of roads to the System. NOW, THEREFORE, BE IT RESOLVED by the Surry County Board of Commissioners that the Highway Division is hereby requested to review the above-described road, and to take over the road for maintenance if it meets established standards and criteria.
3. Approve the following from the Tax Department:
Total releases for the month ending 1/31/2008 in the amount of $12,866.28.
Total refunds for the month ending 0/31/2008 in the amount of $14,047.74.
Total real and personal property discoveries for the month ending 1/31/2008 in the amount of $10,176.85.
Total motor vehicles discoveries for the month ending 1/31/2008 in the amount of $2,818.38.
Collect November 2007 motor vehicle renewals in the amount of $301,850.36.
4. Approve the following resolution authorizing signature of
requisition of funds form on the CDBG grant for Flat Rock/Bannertown water and sewer project:
Resolution Authorizing Individuals to Sign Requisition of Funds
Form CDBG # 07-C-1714 Whereas, Surry County has applied for and received funding for the Flat Rock/Bannertown hookup project from the North Carolina Division of Community Assistance in the amount of $75,000 and Whereas, part of the startup for the project requires authorization for persons to sign the Requisition for Funds form; Now therefore be it resolved that the following individuals be authorized to sign the Requisition for Funds form for CDBG # 07-C-1714: Jack Gardin – Water and Sewer Projects Manager Betty Taylor – Assistant County Manager for Budget and Finance Macon C Sammons, Jr. – County Manager Chris Knopf – Assistant County Manager for Economic Development and Tourism
5. Approve Emergency Services to apply for two non-matching
Wal-Mart Foundation grants.
1. Approve Social Services to transfer $17,642 of
Rural Operating Assistant Program funds to YVEDDI. 2. Approve a grant from the North Carolina Department
of Justice in the amount of $23,780 to the Sheriff’s Office and the purchase of a fingerprint identification system with the grant funds.
3. Approve budget change no. 7 as follows:
The Board of County Commissioners approved an amendment to the FY 2007-2008 Budget Ordinance at their meeting on February 18, 2008. ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES Special Appropriations 1054198 57106 Y.V. Craft Guild (New) 0 10,000 10,000 1054198 57124 Yokefellow Coop Ministry (New) 0 5,000 5,000 1054198 57125 Tri-County Ministries (New) 0 5,000 5,000 1054198 57126 Foothills Food Pantry (New) 0 5,000 5,000 Increase departmental total. 397,505 25,000 422,505 Non- Departmental
1054199 59510 General Fund Contingency 251,098 (172,413) 78,685 Decrease departmental total. 526,045 (172,413) 353,632 Econ. Dev./Tourism (New) 1054921 51010 Salaries & Wages 0 22,776 22,776 1054921 51020 Longevity Pay 0 0 0 1054921 51030 Salaries & Wages Part-Time 0 0 0 1054921 51040 Salary Reserve 0 0 0 1054921 51050 Personnel Expansion 0 0 0 1054921 51300 Social Security 0 1,415 1,415 1054921 51310 Medicare 0 335 335 1054921 51330 Retirement 0 1,140 1,140 1054921 51350 Group Insurance 0 1,600 1,600 1054921 51720 Contracted Services 0 1,000 1,000 1054921 52010 Supplies & Materials 0 3,000 3,000 1054921 52900 Small Equipment 0 0 0 1054921 53020 Equipment Maintenance 0 0 0 1054921 54010 Travel/Training 0 2,000 2,000 1054921 54200 Telephone 0 1,000 1,000 1054921 54250 Postage 0 500 500 1054921 54350 Printing 0 500 500 1054921 54400 Advertising 0 500 500 1054921 55500 Dues & Subscriptions 0 500 500 1054921 55650 Miscellaneous 0 734 734 1054921 56010 Equipment Maintenance 0 0 0 Increase departmental total. 0 37,000 37,000 Fisher River Park
1056125 56600 Other Improvements 175,000 110,413 285,413 Increase departmental total. 331,260 110,413 441,673 The above action does not change fund
totals.
4. Approve budget change no. 8 as follows:
The Board of County Commissioners approved an amendment to the FY 2007-2008 Budget Ordinance at their meeting on February 18, 2008. ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES Sheriff's 1054310 56060 Equipment-LLEBG 0 19,741 19,741 Increase departmental total. 3,699,998 19,741 3,719,739 Highway Safety Program 1054315 52010 Supplies & Materials 245 (49) 196 Decrease departmental total. 245 (49) 196 Criminal Justice Discretionary 1054318 52010 Supplies & Materials 0 2,800 2,800 1054318 54010 Travel/Training 0 1,000 1,000
Increase departmental total. 0 3,800 3,800 County Jail 1054320 52010 Supplies & Materials 53,000 10,740 63,740 Increase departmental total. 1,888,299 10,740 1,899,039 Soil & Water Conservation 1054960 51723 Contracted Services-Grant 88,846 (88,846) 0 Decrease departmental total. 169,761 (88,846) 80,915 Beaver Creek Repair Grant (New) 1054963 51720 Contracted Services (New) 0 311,806 311,806 Increase departmental total. 0 311,806 311,806 Clean Water Land Protection 1054966 51500 Professional Services 15,000 21,000 36,000 1054966 51720 Contracted Services 20,000 20,000 40,000 Increase departmental total. 40,000 41,000 81,000 Division of Water Resources Grants (New) 1054972 51781 Contracted Services-Big Creek
(New) 0 110,500 110,500
0 264,370 264,370
0 363,700 363,700
Increase departmental total. 0 738,570 738,570 REVENUE 1044310 42332 JAG Grant 0 19,741 19,741 1044315 48900 Miscellaneous 245 (49) 196 1044318 42345 Crim. Justice-Discretionary 0 3,800 3,800 1044320 42340 SCAAP Grant 0 10,740 10,740 1044960 43356 Clean Water Grant 88,846 (88,846) 0 1044963 43356 Clean Water Grant (New) 0 311,806 311,806 1044966 43356 Clean Water Grant 40,000 41,000 81,000 1044972 43366 DWR Grant-Big Creek (New) 0 110,500 110,500 1044972 43368 DWR Grant-Snow Creek (New) 0 264,370 264,370 1044972 43349 DWR Grant-Shoals Stream (New) 0 363,700 363,700 Increase fund totals. 74,826,540 1,036,762 75,863,302
________________________________________ Chairman Hunter then declared the meeting to be an open forum and invited members of the audience to address the Board on any matters of civic concern. Samantha Berryman, Interim Health Director, introduced Jody Yeager as the new Senior Services Director. Ms. Yeager thanked the Board for their support. Eddie Wilmoth addressed the Board, as a citizen, on the basketball program at Surry Community College. Mr. Wilmoth updated the Board on various team sport programs at the college and the need for funds. Mr. Wilmoth would like to discuss funding for the program further with the Board at a later meeting. Commissioner Johnson made a motion to appoint Elizabeth Jackson to the Appearance Commission as the Westfield Representative and to appoint Tonya Stevens to the Recreation Advisory Committee. There being no additional comments, Chairman Hunter closed the open forum, and the Board resumed regular business. ______________________________________ Chairman Hunter then declared the meeting to be a public hearing for the purpose of hearing comments on an economic development incentive.
Chris Knopf, Assistant County Manager for Economic Development and Tourism/Interim Planning Director, discussed an appropriation for a private corporation to invest between $1.2M and $1.8M in machinery and equipment. Mr. Knopf presented a resolution on the project. Chairman Hunter asked for comments from the public. Rick Marshall, 112 Country View Lane, Ararat, told the Board no matter what they do on incentive agreements, it will be wrong. Mr. Marshall discussed the Dell and Google incentives and stated he does not want the Board to forget the homegrown guys in Surry County and target more small businesses. Mr. Marshall proposed that businessmen that want to see companies come to the County get together and work out deals. Chairman Hunter discussed four criteria when looking at economic incentives. Larry Johnson, President of Johnson Granite Company, addressed the Board regarding his company, the hiring of 35 employees and investment of $700,000 in the last several years. Mr. Johnson stated that he had not asked for an incentive and questioned how he could come back and ask for an incentive now. Mr. Johnson stated that he was not against incentives, but just wanted Surry County to be fair when giving them out. Robin Rhyne, Economic Development Partnership President, stated that this is a self-funding incentive and the name of the company is Bodet & Horst. Ms. Rhyne stated that the company proposes between $1.2 M and $1.8 M in machinery and equipment and open with 10 employees. Chairman Hunter closed the public hearing and asked the Board if they wished to take any action on the incentive. Upon motion of Commissioner Johnson, seconded by Commissioner Miller, the Board voted unanimously to approve the incentive and the following resolution: STATE OF NORTH CAROLINA
RESOLUTION COUNTY OF SURRY WHEREAS, there has been described to the Board of Commissioners (“Board”) of Surry County, North Carolina (“County”) a proposal for the City of Mount Airy (the “City”) and Surry County to provide certain incentives to a certain manufacturer in connection with the Company’s investment in machinery and equipment. Proposed incentives to the Company include the following County appropriations and expenditures:
A. An tax incentive of not more than $26,876 over five (5) years to match a proposed incentive provided to Company by the City of Mount Airy. Such incentive shall be tied to Benchmark minimums of investment and jobs.
An Incentive Agreement (“Agreement”), including or addressing the City, County and Company and describing proposed
incentives in detail shall be executed subject to review and approval of the County Manager and County Attorney. A copy of the Agreement will be filed in the County’s records.
Therefore, be it resolved by the Board of Commissioners of Surry County:
1. Surry County hereby undertakes to provide certain incentives to the Company in connection with its investment within City’s corporate limits, as described in the Agreement. The County hereby finds and determines that such undertaking will increase the taxable property and business prospects of the County.
2. The Chairman of the Surry County Board of Commissioners
is authorized and directed to execute an Agreement in a form that has been approved by the County Manager and County Attorney and to deliver the same to the appropriate counter-parties and the Clerk of the Board of Commissioners is hereby authorized and directed to affix the County seal to the Agreement and attest the same. The Agreement shall be a form substantially as described above with such changes as may be approved by the Chairman of the Board of Commissioners. The Chairman’s execution of the Agreement shall constitute conclusive evidence of his approval of any change.
3. The Agreement in final form, however, must provide:
a. That the total amount to be expended by the County
shall not exceed $26,876 over (5) five years. b. That Company’s minimum investments in new machinery
and equipment shall be between $1.2 M and $1.8 M. c. Employ 10 individuals initially at or above median
wage in Surry County.
4. That County’s payment to Company shall occur only after the Company provides evidence that its investment and employment minimums have been met or exceeded as required above.
5. The actions of the County officers and officials in
conformity with the purposes and intent of the Resolution, and in furtherance of the execution and delivery of the Agreement and the consummation of the transactions contemplated thereby, are hereby ratified, approved and confirmed.
6. All other Board proceedings, or parts thereof, in
conflict with this Resolution or, to the extent of such conflict, are hereby repealed.
7. This Resolution shall take effect immediately.
_______________________________________ Chairman Hunter then declared the meeting to be a public hearing for the purpose of hearing comments on zoning application ZCR 1028. The subject parcels site is 1.31 acres consisting of tax parcel 5912-00-30-5787 and 5912-00-30-7729. The property owner is the Rockford Preservation Society. The property is currently zoned VR. The petition is to rezone the property to VR- C.
Adrienne Dollyhigh, County Planner, presented the facts pertaining to the rezoning and stated that the Planning Board recommends approval of the petition. Chairman Hunter asked for comments from the public. Hannah Holyfield, Rockford Preservation Society, supported the rezoning and stated that she would like to see small retail operations in Rockford. Eric Findeis, 5127 Rockford Road, stated that he opposed the rezoning. Mr. Findeis stated that the Preservation Society is a continual failure. Jeannie Dobson, 2833 Criseman Road, East Bend, stated she supports the rezoning and wants to put an art gallery in the former post office building. She stated that she would like to see new life in the Village of Rockford. Paul Carter, resident of Historic Rockford, stated that he is glad they have come with this proposal but is concerned over parking. Mr. Carter would like to see a common parking area. Mr. Carter stated he would support the rezoning if the parking problem is resolved. Pam Foy, Advance, North Carolina, property owner in Historic Rockford, stated she was concerned with certificate of occupancy, sales tax collection and restroom areas. Betty McGurke, 372 Bill Coe Road, stated that the Village of Rockford needs to be preserved, and she has not seen a lot of progress to date. Chairman Hunter then declared the public hearing closed and asked the Board if they wished to take any action. Upon motion of Commissioner Harrell, seconded by Commissioner Hamlin, the Board voted unanimously to approve the rezoning as presented with the following development conditions: Antique shop; Art Gallery; Art supplies; Arts and graphics services; Bait and tackle sales; Bicycle repair; Bicycle sales and service; Book and stationary store; Business office; Craft store; Eco-tourism enterprise; Farm market; Farm based tourism enterprise; Florist; General Store; Gift shop; Glass and mirror shops; Jewelry store; Museum; Music store; Novelty and souvenir shops; Post office; Pottery store; Produce sales; Recreation, outdoor; Seamstress shop; Stained glass sales; Tailoring and dressmaking shops; Tobacco shop; Woodworking shop. _______________________________________ Robin Testerman, Surry County Community Child Protection Team Chairman, introduced members of the Child Protection Team and a group of Surry County students which help with input on the annual report. Ms. Testerman gave the Board an annual report of the Surry County Community Child Protection Team and expressed the issues and concerns of the team. Ms. Testerman also discussed the success and training of the team. Ms. Testerman presented a resolution in support of Juvenile Crime Prevention Council Funding, and asked the Board to call on General Assembly members to approve JCPC funding.
Upon motion of Commissioner Hamlin, seconded by Commissioner Harrell, the Board voted unanimously to approve the following resolution with copies being forwarded to the Legislators:
RESOLUTION IN SUPPOPRT OF CONTINUATION OF JUVENILE CRIME PREVENTION COUNCIL FUNDING
WHEREAS, Juvenile Crime Prevention Council (JCPC) funding has been removed from the continuation budget for FY 2008-2009 and is now subject to continuation review; and
WHEREAS, the non-recurring status of JCPC funding and subsequent continuation review will delay the annual appropriation and may result in the loss of qualified professionals to provide diversion and dispositional alternatives at the local level; and
WHEREAS, since 1977, the State of North Carolina and county governments have been partners in providing effective and necessary community based juvenile delinquency prevention and intervention services; and
WHEREAS, the JCPC funding programs of Surry County leverage $63,857 in local support to augment the $199,042 in funds provided by the state to provide these important services; and
WHEREAS, the JCPC funded programs of Surry County are supported by the efforts of 32 volunteers yearly; and
WHEREAS, in accordance with legislative mandates, the Surry County JCPC is comprised of representatives of juvenile court, mental health, social service, schools, law enforcement, district judges, faith community, county manger, nonprofit sector and other concerned citizens; and
WHEREAS, The Surry County JCPC diligently carries out its charge of assessing community needs, planning for those needs to be met, recommending programs for funding to meet the needs and evaluating the performance of those programs; and
WHEREAS, the loss of JCPC program services in Surry County will result in 315 juveniles being without intervention and prevention services such as, (temporary shelter, restitution and community service, interpersonal skills, individual and family counseling,
substance abuse counseling, psychological evaluations, and home
based family counseling services;) and
WHEREAS, a lack of sanction programs and dispositional alternatives in Surry County will result in a potential additional cost of $17,166 over last years $34,332 for juvenile detention intermittent confinement;
NOW, THEREFORE, BE IT RESOLVED, that the Surry County Board of Commissioners strongly endorses full reinstatement of funding for Juvenile Crime Prevention Council programs to the continuation budget and the allocation of additional funds to support legislative mandates to protect the community and provide a juvenile justice continuum at the local level.
Ms. Testerman asked the Board for approval of the Surry County Community Child Protection Team Membership list for 2008.
_______________________________________
David Swann, Crossroads Behavioral Healthcare Director, briefed the Board on Crossroads services and issues. Mr. Swann presented the Crossroads Behavioral Healthcare Local Crisis Services Plan. Mr. Swann also presented Crossroads revenue and expenditures summary. Mr. Swann also updated the Board on the Human Services provider at the Mount Airy Office is no longer providing services to Crossroads Behavioral Healthcare. Mr. Swann stated that he had met with individual groups and talked about options. Mr. Swann stated that Crossroads Behavioral Healthcare will assume services to the Mount Airy Office. _______________________________________ The County Manager addressed the Board regarding a request for reimbursement from Crossroads Behavioral Healthcare for plumbing repairs at the former Pike Electric Building. Mr. Sammons stated that under the current lease agreement the tenant is responsible for $1,000 in repairs and Crossroads Behavioral Healthcare is asking for a reimbursement of $10,928.07 from the County. David Swann explained the plumbing issues and stated that the plumber had to go under a concrete slab to eliminate the problem. Upon motion of Commissioner Harrell, seconded by Commissioner Miller, the Board voted to reimburse Crossroads Behavioral Healthcare in the amount of $10,928.07 for plumbing repairs at the Mount Airy Office. _______________________________________
Chairman Hunter informed the audience that it was time for the special recognition portion of the agenda. The following individual was recognized.
Jody Yeager joined the Board in recognizing Virginia Rogers
for being selected as Citizen of the Year by the Greater Mount Airy Chamber of Commerce for 2007 and for the vital role she played in improving the quality of life to Surry County and its citizens. _______________________________________ Wayne Black, Social Services Director, addressed the Board regarding a list of reappointments to the Aging Planning Committee and ADRC. Upon motion of Commissioner Miller, seconded by Commissioner Harrell, the Board voted unanimously to approve the Committee as recommended by the Social Services Director. Dean Burgess, Area Aging Director, updated the Board on the Surry County Aging Services Plan for 2007-2012. Ms. Burgess stated in 2006, the combined Surry County Aging Planning Committee and Surry Aging and Disability Resource Connection Performance Team began to work on a new five year plan to address the current challenges of serving older adults and persons with disabilities in Surry County. Ms. Burgess discussed various committees, demographic information, healthy aging and economic security. Upon motion of Commissioner Johnson, seconded by Commissioner Harrell, the Board voted unanimously to approve the Surry County Aging Services Plan 2007-2012.
Angela Scott, Aging and Disability Connection Coordinator, discussed a collaborative approach of agencies providing services. Ms. Scott stated that the Aging and Disability Resource Center Program is a collaborative effort of the Administration on Aging and the Centers for Medicare and Medicaid Services designed to streamline access to long-term care. Ms. Scott also discussed the success of the NACo Drug. Ms. Scott stated that 520 individuals have used the plan since January and saved approximately $6,204.95. The Board discussed the aging population in Surry County and stated that they would like for the Aging Planning Committee to seek grant funds for Senior Services facilities in Dobson and elsewhere as needed. _______________________________________ Cathy Booker, Tax Administrator, updated the Board on the unpaid 2007 taxes that are lien on real property. Ms. Booker requested permission to advertise the tax liens. Upon motion of Commissioner Harrell, seconded by Commissioner Miller, the Board voted unanimously to allow the Tax Administrator to advertise the tax liens. _______________________________________ Don Mitchell, Facilities Director/Interim Purchasing Director, presented a request from Public Works to purchase a replacement fence at the Flat Rock Recycling Center. Mr. Mitchell received the following two quotes: Blue Ridge Fence Builders (Mount Airy) $7,700 Fence Builders, Inc. (Winston Salem) $9,590 Upon motion of Commissioner Harrell, seconded by Commissioner Miller, the Board voted unanimously to approve Public Works to purchase fence from Blue Ridge Fence Builders. _______________________________________ Don Mitchell, Facilities Director/Interim Purchasing Director, presented three quotes for replacing two garage doors at Central Communication. Marvin’s Garage Doors (East Bend) $ 9,255 Ken’s Door Service (Dobson) $ 9,890 Discount Garage Doors (Mount Airy) $10,500 Mr. Mitchell stated that the Emergency Services Director in the past had unsatisfactory service from Ken’s Door Service and had used Discount Garage Doors and was well pleased with their services. The Board discussed the bids and if all bids contain two track doors. The Board tabled the request. Mr. Mitchell is to get with the companies and check to see if all doors are double tracked. _______________________________________ Don Mitchell, Facilities Director/Interim Purchasing Director, presented two quotes for replacing visitor phones in the jail.
Surry Telephone $3,300 Scott’s Communication $5,285.22 Upon motion of Commissioner Harrell, seconded by Commissioner Miller, the Board voted unanimously to allow Surry Telephone to replace visitor phones in the jail. _______________________________________ Don Mitchell, Facilities Director/Interim Purchasing Director, addressed the Board regarding renovation in the basement at the Historic Courthouse. Mr. Mitchell stated that Blaine Johnson is working on a proposal for renovating the former Board of County Commissioners meeting room. Mr. Johnson is checking with another contractor on a moisture issue in the area. It was the consensus of the Board to wait until a facilities study is complete before making any renovations. _______________________________________
Don Mitchell, Facilities Director/Interim Purchasing Director, addressed the Board regarding a request from the Sheriff’s Office for a portable repeater. Mr. Mitchell stated that the funds for the purchase would come from the Special Narcotics fund.
Upon motion of Commissioner Harrell, seconded by Commissioner
Hamlin, the Board voted unanimously to approve the purchase. _______________________________________ The Board took a fifteen-minute recess. _______________________________________
Betty Taylor, Assistant County Manager for Budget and Finance, presented a request from the Board of Elections to apply for grant funds available for voting equipment and additional technology for the one stop voting sites. Ms. Taylor also stated the Board of Elections does not have space available to store the additional machines and are working with the Facilities Director on storage issues for the existing machines. Ms. Taylor stated that the Board of Election is requesting permission to purchase additional storage racks in the amount of $10,000.
Upon motion of Commissioner Harrell, seconded by Commissioner
Hamlin, the Board voted unanimously to approve the Board of Elections to apply and if awarded, accept the HAVA Grant and approve the purchase of storage racks.
________________________________________ Betty Taylor, Assistant County Manager for Budget and Finance, addressed the Board regarding Workers’ Compensation. Ms. Taylor gave a summary data of claim activity from July 05-January 08. Ms. Taylor stated the there was an estimated cost savings of $447,000 through thirty-one months. _______________________________________ Betty Taylor, Assistant County Manager for Budget and Finance, gave an overview on the County’s Group Health Plan. _______________________________________ The County Manager addressed the Board regarding a request for purchase of property owned by Surry County on Westfield Road. Sharon K. Flippen requested to purchase a .22 acre tract of property on Westfield Road for $1,600 and pay for the survey and
_______________________________________
Upon motion of Commissioner Miller, seconded by Commissioner Johnson, the Board voted unanimously to go into closed session to discuss economic development and personnel. _______________________________________
________________________________________
Upon motion of Commissioner Johnson, seconded by Commissioner Hamlin, the Board voted unanimously to approve the following personnel requests:
Reclassify position #516001 from a Public Health Education Specialist to a Practical Nurse I, contingent upon final approval from State Personnel.
Establish and fill a regular position of Migrant Health Technician, contingent upon final approval from State Personnel. Position #519501 will be abolished, once it become vacant.
Pay a workers’ compensation rating payout in the amount of $4,994.40.
Amend the Personnel Ordinance adopted on November 3, 2003 by making the following change to Appendix A, Position Classification Plan, effective March 1, 2008, contingent upon final approval from State Personnel and adjust salaries according to Personnel Ordinance guidelines.
Reclassify Social Services Director II from grade 81 to grade 86.
Reclassify Local Health Director from grade 81 to grade 86.
________________________________________ Upon motion of Commissioner Harrell, seconded by Commissioner Johnson, the Board voted unanimously to approve and release the following closed session minutes: August 5, 2002 Item #1 September 16, 2002 Item #1 July 9, 2003 Item #1 March 5, 2007 Item #2 March 19, 2007 Item #3 May 7, 2007 Item #1 May 7, 2007 Item #2 May 7, 2007 Item #5 May 21, 2007 Item #1 May 21, 2007 Item #3 June 7, 2007 Item #1 June 12, 2007 Item #1 June 12, 2007 Item #2 June 20, 2007 Item #1 June 20, 2007 Item #2 July 23, 2007 Item #2 August 20, 2007 Item #3 August 20, 2007 Item #4 September 4, 2007 Item #4 September 17, 2007 Item #1 September 17, 2007 Item #2 October 1, 2007 Item #1 October 1, 2007 Item #2 October 15, 2007 Item #1
October 15, 2007 Item #3 November 8, 2007 Item #1 December 13, 2007 Item #1 December 17, 2007 Item #1 December 17, 2007 Item #2 December 17, 2007 Item #4 December 17, 2007 Item #7 January 7, 2008 Item #2 January 7, 2008 Item #4 January 7, 2008 Item #5 January 23, 2008 Item #1 January 23, 2008 Item #2 January 28, 2008 Item #1 January 28, 2008 Item #2 January 28, 2008 Item #6 _______________________________________ Upon motion of Commissioner Miller, seconded by Commissioner Harrell, the Board voted unanimously to file a notice with the State Nursing and Medical Board and instruct the County Attorney and the Human Resources Officer to discuss the HIPPA breach with two patients. _______________________________________ It was the consensus of the Board to grant an incentive of 80% over 8 years to an economic development concern considering locating plant and equipment to Surry County. ______________________________________ Upon motion of Commissioner Hamlin, seconded by Commissioner Johnson, the Board voted unanimously to adjourn at 1:05 a.m. _______________________________________ _____________________ Conchita Atkins Clerk to the Board
Surry County
Amendment To Motion
The following motion was made at the April 7, 2008 Board Of Commissioners Meeting to rescind the following “instruct the County Attorney and the Human Resources Officer to discuss the HIPPA breach with two patients”. The motion should read as follows: Upon motion of Commissioner Miller, seconded by Commissioner Harrell, the Board voted unanimously to file a notice with the State Nursing and Medical Board.
8882
Surry County Board of Commissioners Meeting of March 3, 2008
The Surry County Board of Commissioners met in regular session at 6:00 p.m. on March 3, 2008. The meeting was held in the County Commissioners’ Meeting Room, Surry County Government Center, Dobson, North Carolina. Board members present for the meeting were Chairman Craig Hunter, Vice-Chairman Jimmy Miller, Commissioner Bill Hamlin, Commissioner Jim Harrell, Jr. and Commissioner Paul Johnson. Others present for the meeting, at various times, were: Macon C. Sammons, Jr., County Manager Conchita Atkins, Clerk to the Board Edwin Woltz, County Attorney
Betty Taylor, Assistant County Manager for Budget and Finance Chris Knopf, Assistant County Manager for Economic Development and Tourism/Interim Planning Director Sandy Snow, Human Resources Officer Don Mitchell, Facilities Director/Interim Purchasing Agent Adam McComb, Parks and Recreation Director Jack Gardin, Water and Sewer Projects Coordinator
News Media Other Citizens ________________________________________ Chairman Craig Hunter called the meeting to order. Commissioner Paul Johnson delivered the invocation and led the Pledge of Allegiance. ________________________________________ Chairman Hunter requested the Board to consider the minutes of the February 18, 2008 meeting. Upon motion of Commissioner Johnson, seconded by Commissioner Miller, the Board voted unanimously to approve the minutes. _______________________________________________ Chairman Hunter requested that the Board consider the consent agenda. Upon motion of Commissioner Miller, seconded by Commissioner Harrell, the Board voted unanimously to approve the following consent agenda items: Requests by the County Manager:
1. Approve the Northwest Piedmont Council of Governments’ FY 2008-2009 Criminal Justice Partnership Program Annual Plan.
2. Approve the Health and Nutrition Center to apply and accept a diabetes grant through Blue Cross and Blue Shield of North Carolina Foundation.
3. Approve the Health and Nutrition Center to purchase a climbing wall for Fisher River Park from the Healthy Carolinians Program funds.
Meeting of March 3, 2008 Continued 8883
1. Approve the Register of Deeds to use $12,000 of
excess funds to scan and covert the 1771-1936 real estate index books and to create a marriage license kiosk function.
2. Approve Emergency Services to seek grants and donations to purchase an “Andy the Ambulance.”
3. Approve the following Flat Rock/Bannertown CDBG Grant documents:
Amended resolution authorizing individuals to sign requisition of funds:
Resolution Authorizing Individuals to Sign Requisition of
Funds Form CDBG # 07-C-1714
Amended
Whereas, Surry County has applied for and received funding for the Flat Rock/Bannertown hookup project from the North Carolina Division of Community Assistance in the amount of $75,000 and Whereas, part of the startup for the project requires authorization for persons to sign the Requisition for Funds form; Now therefore be it resolved that the following individuals be authorized to sign the Requisition for Funds form for CDBG # 07-C-1714: Macon C. Sammons, Jr. – County Manager Betty W. Taylor – Assistant County Manager for Budget & Finance Lisa B. Jones-Assistant Finance Officer Rhonda Nixon-Financial Planner/Internal Auditor
Grant Project Ordinance:
GRANT PROJECT ORDINANCE
BE IT ORDAINED by the Board of Commissioners of the
County of Surry that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, this grant project ordinance is hereby adopted.
Section 1: The projects authorized by this ordinance
include water and sewer hookups as defined by the Community Development Block Grant.
Section 2: The officers of this governmental unit are
hereby directed to proceed with this grant project within the guidelines set by the budget contained herein.
Section 3: The following revenues are anticipated to be
available to complete this project and are
hereby appropriated or referenced by prior appropriation. CDBG Flatrock/Bannertown Hookup Project $75,000
Total Revenues $75,000
Section 4: The following amounts are available for expenditures for the project:
Contracted Services $75,000 Total Appropriation $75,000
Section 5: The Finance Officer is directed to report
quarterly to the Board of Commissioners on the financial status of this project.
Section 6: The Budget Officer is directed to include an
analysis of past and future costs and revenues for this capital project in each annual budget submitted to the Board of Commissioners for as long as this ordinance shall remain in effect.
Section 7: Any unexpended funds appropriated shall be
reserved by the Grantor and the Board of Commissioners for use as provided by applicable law or regulation.
Section 8: Copies of this grant project ordinance shall
be made available to the Budget Officer and the Finance Officer for direction in carrying out this project.
Resolution of Commitment to Further Fair Housing:
RESOLUTION OF COMMITMENT TO FURTHER FAIR HOUSING
within the COUNTY OF SURRY
WHEREAS, the County of Surry are familiar with Title VIII, Civil Rights Act of 195/68, amended by the Housing and Community Development Act of 1974; and WHEREAS, the County of Surry are aware that they are obligated to be in compliance with the “State Fair Housing Act” (Under Chapter 41A of the General Statutes of North Carolina); and WHEREAS, the County of Surry will administer programs and activities relating to housing and urban development in a manner to affirmatively further Fair Housing; NOW, THEREFORE, LET IT BE RESOLVED, that the Surry County Board of Commissioners agree to commit to Fair Housing within the County’s jurisdiction and will substantially comply with all Federal, State and Local laws, rules, regulations, and ordinances applicable in their efforts to further fair housing within the County of Surry. BE IT FURTHER RESOLVED, that Macon C. Sammons, Jr., County Manager, is hereby appointed to serve as the Fair Housing Officer in order to provide counseling, and referral
services to persons having complaints about housing discrimination and housing conditions within the County of Surry jurisdiction.
Recipient’s Plan to Further Fair Housing:
Community Development Block Grant
Recipient’s Address Macon Sammons, Jr., County Manager (336) 401-8201
Contact Person
I. Indicate if the Recipient will be affirmatively furthering fair housing for the first time or has implemented specific activities in the past.
First time _______ Past Activities _X_
II. Identify and analyze obstacles to affirmatively furthering fair housing in recipient’s community (Use additional pages as necessary). There are no known restrictions other than market
price of housing.
other available HUD programs.
III. Briefly describe the activities that the recipient
will undertake over the active period of the grant to affirmatively further fair housing in their community. A time schedule for implementation of these activities must be included. Activities must be scheduled for implementation at least on a quarterly basis. (Use additional pages as necessary)
IV. 1st quarter 2008 (Jan-Mar) 1st quarter grant
Request fair housing pamphlets and posters from HUD
in English and Spanish
2nd quarter2008
County and Municipal offices.
Department, Social Services and the County
Courthouse.
offices and other for-profit service-type
organizations.
complaint procedure in the local newspaper.
2nd quarter 2009
complaint procedure in the Spanish newspaper
distributed locally.
Army, Yokefellow Ministries, the Ark, The Shepherd’s
House and other non-profit housing agencies.
4th quarter 2009
County and Municipal offices.
Department, Social Services and the County
Courthouse.
offices, and other for non-profit organizations.
3rd 2010
Army, Yokefellow Ministries, the Ark, The Shepherd’s
House and other non-profit housing agencies.
4th quarter 2010
complaint procedure in the local newspapers.
V. Will the above activities apply to the total municipality or county?
Yes _X_ No ____ If no, provide an explanation.
VI. Describe recipient’s method of receiving and
resolving housing discrimination complaints. This may be either a procedure currently being implemented or one to be implemented under this CDBG grant. Include a description of how the recipient informs the public about the complaint procedures. (Use additional pages as necessary)
Complaints are forwarded to the County’s Housing
Administrator, the Northwest Piedmont Council of
Governments and to the County Manager, Fair Housing
Officer.
1. Any person or persons wishing to file a complaint of housing discrimination in the town/city/county may do so by informing the county administrator of the facts and circumstance of the alleged discriminatory acts or practice.
2. Upon receiving a housing discrimination complaint, the county administrator shall acknowledge the complaint in writing within 10 days and inform the NC Human Relations Commission about the complaint.
3. The county administrator shall offer assistance to the commission in the investigation and
reconciliation of all housing discrimination complaints which are based on events occurring in the town/city/county.
4. The county administrator shall publicize in the local newspaper who is the local agency to contact with housing discrimination complaints.
Equal Employment and Procurement Plan:
Equal Employment and Procurement Plan
The County of Surry maintains the policy of providing equal employment opportunities for all persons regardless of race, color, religion, sex, national origin, handicap, age, political affiliation, or any other non-merit factor, except where religion, sex, national origin, or age are bona fide occupation qualifications for employment. In furtherance of this policy, the County prohibits any retaliatory action of any kind taken by any employee of the locality against any other employee or applicant for employment because that person made a charge, testified, assisted or participated in any manner in a hearing, proceeding or investigation of employment discrimination. The County shall strive for greater utilization of all persons by identifying previously under utilized groups in the work force, such as minorities, women, and the handicapped, and making special efforts toward their recruitment, selection, development and upward mobility and any other term, condition or privilege of employment. Responsibility for implementing equal opportunities and Affirmative Action measures is hereby assigned to the Chairman and/or other persons designated by the Chief Elected Official to assist in the implementation of this policy statement. The County shall development a self-evaluation mechanism to provide for periodic examination and evaluation. Periodic reports as requested on the progress of Equal Employment Opportunity and Affirmative Action will be presented to the Chief Elected Official. The County is committed to this policy and is aware that with its implementation, the County will receive positive benefits through the greater utilization and development of all its human resources.
Local Economic Benefit for Low and Very-Low Income Person’s Plan:
Local Economic Benefit for Low- and Very Low- Income
Persons Plan CDBG Program
To insure that, to the greatest extent possible, contracts for work are awarded to business concerns located or owned in substantial part by persons residing in the Section 3 covered area, as required by Section 3 of the Housing and Urban Development Act of 1968, the County of SURRY has developed and hereby adopts the following Plan:
This Section 3 Plan shall apply to services needed in connection with the grant including, but not limited to, businesses in the fields of planning, consulting, design, building/construction/renovation, maintenance and repair, etc. This Section 3 covered project area for the purposes of this grant program shall include the County of Surry and portions of the immediately adjacent area. When in need of a service, the County will identify suppliers, contractors or subcontractors located in the Section 3 area. Resources for this identification shall include the Minority Business Directory published through the State Department of Commerce, local directories and Small Business Administration local offices. Word of mouth recommendation shall also be used as a source. The County will include this Section 3 clause in all contracts executed under this CDBG program. Where deemed necessary, listings from any agency noted above shall be included as well as sources of subcontractors and suppliers. The prime contractor selected for major public works facility or public construction work will be required to submit a Section 3 Plan which will outline his/her work needs in connection with the project. Should a need exist to hire any additional personnel, the North Carolina Employment Security Commission shall be notified and referred to the contractor. Each contract for housing rehabilitation under the program, as applicable, for jobs having contracts in excess of $100,000 shall be required to submit a Section 3 Plan. This Plan will be maintained on file in the grant office and shall be updated from time to time or as the grant staff may deem necessary. Early in our project, prior to any contracting, major purchases or hiring, we will develop a listing of jobs, supplies and contracts likely to be utilized during the project. We will then publish in our local newspaper an advertisement, prominently located as a display advertisement, the pertinent information regarding the project including all Section 3 required information.
Requests from the Human Resources Officer: 1. Approval to hire a selected candidate for position
#423701 at grade 73-9. 2. Approval 52 hours of donated leave to a Social
Services employee. ________________________________________
Chairman Hunter then declared the meeting to be an open forum and invited members of the audience to address the Board on any matters of civic concern. The Chairman discussed the Interstates Water and Sewer project. Surry Yadkin Electric is willing to do a 7 year loan in the amount of $750,000 with no interest. Residents within the district are also talking with Duke Energy regarding a loan. The Board discussed hooking onto the
water lines serving the North Carolina/Virginia Welcome Centers. There would be a fee payable to the City of Mount Airy and the Departments of Transportation to hook on at the Welcome Center line. The County Manager will talk with Representative Harrell to discuss waving the fees to the Departments of Transportation. Commissioner Harrell discussed a meeting that was held by Crossroads Behavioral Healthcare on Saturday, March 1, 2008. Commissioner Harrell stated that Crossroads will ask New River Mental Health District to assist in providing necessary services at Mount Airy, Elkin and Yadkin County for behavioral healthcare. There being no additional comments, Chairman Hunter closed the open forum, and the Board resumed regular business. ______________________________________ Chairman Hunter then declared the meeting to be a public hearing for the purpose of hearing comments on Northern Hospital District of Surry County $30,000,000 Health Care Facilities Revenue Bond, Series 2008. Bob Quick, Womble Carlyle Sandbridge & Rice, PLLC, Bill James, CEO, Northern Hospital, and Bob Hedrick, CFO, Northern Hospital gave the Board a brief overview of the project expansion. Mr. James stated that the expansion will be a $22M project with 58,000 sq. ft. once completed. Chairman Hunter asked for comments from the public. No one spoke regarding the bond. Chairman Hunter then declared the public hearing closed and asked the Board if they wished to take any action. Upon motion of Commissioner Harrell, seconded by Commissioner Johnson, the Board voted unanimously to approve the Supplemental Bond Order as follows:
SUPPLEMENTAL BOND ORDER NO. 2
WHEREAS, Northern Hospital District of Surry County (the “District”), a municipal corporation organized and validly existing under Chapter 131E of the North Carolina General Statutes, as amended (“Chapter 131E”), owns certain general acute-care hospital facilities located in Surry County,

january 7, 2008 - surry county, north carolina

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