january 22, 2016 formal minutes

7/24/2019 January 22, 2016 Formal Minutes

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For comments, inquiries, and suggestions, feel free to visit the USC Office.1Special session held on January 22, at the USC Office, University of the Philippines, Baguio City2

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PRESENT:4

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Yves Peter Carlo Medina Chairperson6

Abdiel Orbon (Late:8:37) Freshmen Desk Head**7

Dexter John Monje Gender Desk Head8

Giovahnn Antone Dominiq Bautista (Late:6:19) Environmental Desk Head9

Christian Leonard Roman (Late:7:56) Volunteer Corps / Special Events Committee Head**10

Michaelangelo Medina (Late:6:26) Sports Committee Head11

Nedlloyd Tuguinay (Late:6:23) Indigenous Peoples and Cultural Desk Head12

Levy Lloyd Orcales Basic Student Services Committee Head13

Mycah Helena Mutya Secretary General and Publications Committee Head14

Nadya Hamawy Finance Committee Head15

David Brianne Maalihan (Late:6:23) CAC Spokesperson16

Edison Justin Deus CAC Representative17

John Franklin Kennedy Caacbay CAC Representative18

Jericho Allain Kyle Vidad CS Spokesperson19

Joseph Christian Bautista CS Representative20

Lucky Nio Baula (Late:7:24) CS Representative**21

Arvin Tamondong CSS Spokesperson22

Pia Nathalia Velasquez CSS Representative23

Edcel John Canlas CSS Representative24Gene Roz Jamil De Jesus (Late: 6:20) CL Chairperson25

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ABSENT:27

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Lance Garcia Vice Chairperson*29

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*Vice Chairperson Garcia was absent due to health reasons and thereby was excused from being absent in the31

meeting.32

**Councilor Orbon was excused from being late in the session due to his prior commitment with the bloc33

representatives of the Freshies. Councilor Roman and Representative Baula were also excused due to their class34

schedules.3536

I. Call to Order37

38

Chairperson Medina called the meeting to order at 6:18PM.39

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II. Adoption of the Agenda41

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1. GASC Matters432. Scheduling of Regular Session for the Second Semester44

3. Updating of the Calendar of Activities45

4. Pasiklaban Assessment46

47

Councilor Hamawy moved to have the agenda rearranged, and replace the Pasiklaban Assessment to the48

position after the first agendum.49

The body seconded the motion, hence,50

51

1. GASC Matters52

2. Pasiklaban Assessment53

3. Scheduling of Regular Session for the Second Semester54

4. Updating of the Calendar of Activities55

56

Representative Tamondong then moved to adopt the rearranged agenda.57

The body seconded; no objections.58

59

III. GASC Matters60

61

Chairperson Medina began the discussion on the agenda by briefly sharing with the present body how62

that last January 8-9, 14 individuals from the UPB USC went to Davao to attend the General Assembly of Student63

Councils (GASC). There, the Council Reports of the different councils from around the UP System were64

presented, and certain resolutions were adopted by the gathered body present then. He then opened the floor65

for discussion, and stated that if there were any clarifications, then the body may feel free to bring them up.66In additional, Chairperson Medina put forward that the ODSA will be meeting the body soon with67

regards to their travel to and fro Davao. He shared how that some problems were raised by the office. Regarding68

that, he stated that he had already spoken with USC Adviser Lagunero on it and that it was going to be okay.69

Councilor Hamawy added and reminded the body that flew for the GASC that she will be collecting there70

flight receipts and tickets. She then put forward that the body, indeed, needed to talk about what happened in71

there. She stated that based on the set agenda, the body would not know how and what to discuss.72

The suggestion that specifics be presented on the issue instead was brought up.73

Chairperson Medina then asked Councilor Tuguinay if he had any concerns regarding the said matter.74

Representative Tamondong manifested and said that it was sad to think that it was only in the GASC that75

the issue on internal conflict came out.76

Councilor Tuguinay put forward that with regards to the internal conflict, it was important that the body77have an assessment, but not just internally. It was also important that the issue be brought to the secretariat in78

the assembly. With regards to how the agendum will be tackled, he put forward that the possible basis of the79

body for discussion will be the happenings that took place in the GASC; it may become more systematic that80

way.81

Councilor Orcales added that one thing they may assess is the behavior of the body before the actual82

GASC.83

Representative Deus then spoke up and stated his issue on the matter. He put forward that he was not84


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able to attend the said assembly, and so he relied on the social media. He pointed out that what happened85online certainly created a stir amongst the people and the bodys constituents. Regarding the Student86

Handbook, he queried if they were going to clear things out to the constituents or were they simply going to let87

the issue die down.88

Councilor Orcales responded and said that the issue on the drafting of the Student Handbook was89

corrected during the assembly, however, it was not released online. He then suggested that a statement be90

released from the body on it.91

Representative Deus agreed and said that it indeed was better if the body were to release a statement92

so that things would be cleared out and that the issue would not simply die down. He expressed his desire for93

the body to be responsible in resolving such issues.94

Councilor Orcales added that the assessment that they were to do that night was to be an assessment fo95

the council as well.96

Hence, the body agreed upon having a table written down on the board for the assessment.97

98

1. GASC Assessment99

100

A. Before the Event101

102

Representative Tamondong put forward that the Council struggled in communicating with each other103

given that each one were already in their respective homes and that not everyone was able to go online in time104

He pointed out that this struggle, however, was not only limited to that of the social media, but also that on text105

messaging.106

Representative Maalihan raised a query, being one amongst those who were also not able to attend the107

event, on why the papers for the financing of the trip were not taken care of beforehand. He pointed out how108that not everyone was able to afford going to such trips on their own.109

To this, Chairperson Medina replied that the memo from the OSR was released on the first week of110

December, just as the body knew. It was released on December 4 to be exact. He put forward that he updated111

the body on this and that they were aware about how willing Chancellor Rovillos was to grant endorsements for112

ten individuals from the council. The body then agreed to have Representative Velasquez in charge of searching113

for an efficient travel now, pay later travel agency. He continued and pointed out that the body also knew 114

that before December, Councilor Hamawy had announced that the accounting office will no longer be releasing115

cash. In addition to this, unfortunately, no such travel agency was found for the body. And so, they had to fund116

their own tickets for the meantime. On the day of the set deadline for the attendees confirmations, December117

15, the body agreed that the fund that the Chancellor was willing to provide will be divided amongst the 14.118

Chairperson Medina put forward that the body did not leave anyone who was willing and available to attend the119GASC.120

Given that, Chairperson Medina then asked if there were any more concerns regarding the assessment121

before the event.122

Councilor Hamawy stated that they did not inform the ODSA beforehand and that was why they were123

having a difficult time handling the reimbursements now. She shared how that when they last spoke with the124

office, the peoples reaction to the situation were already different. She then put forward that that mistake was125

to be on the council.126


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urged each one to be reminded on why they were there in the first place.169Councilor Mutya considered and took note of this, and also pointed out that the Chairperson posted170

what were to be written on the report even before the event.171

Chairperson Medina helped clarify and put forward that CL Chairperson De Jesus raised the issue on the172

Student Handbook during the GASC, and pointed out that it was not his intention to let the report come out as if173

the USC initiated the work. In addition to the concerns raised, he acknowledged that everyone was in his/her174

own hometown and that holding a GA to have the report approved was certainly not feasible. He asked why he175

was not approached even when the report had already been posted. He asserted that for every break time that176

the body during the GASC had, the council had the opportunity to talk about things and what were to be177

changed in the report. He expressed his feelings of surprise as to when the occurrence happened after the178

report between the members inside the council, and how that the council appeared dishonest at the time. He179

pointed out that what had happened stirred confusion amongst the people regarding which was true or not.180

Councilor Tuguinay added that during the assessment, it would be better if there was a181

recommendation stated right after regarding the issue brought up so that the body would become more182

effective, and not only point out mistakes or shortcomings.183

Councilor Bautista put forward that he, being one amongst those who were not able to attend the GASC184

truly did not know what had happened. He requested for a timeline, if possible, of what occurred during the185

event. He stated that he has only heard of what is happening now, along with the fight regarding the projects.186

Chairperson Medina acknowledged this and stated that the task of posting online was not accomplished187

although it was desired to be done so. He shared that accomplishment reports were presented during the188

assembly. When the UPB USC finished presenting its report, the issue on the projects was raised. Questions and189

concerns were raised, and then settled and clarified. After all the council reports, resolutions were then190

discussed inside the body; after which, the CRSRS Amendments were put forward. Chairperson Medina then191

pointed out that the main issue that arose during the assembly for the body was the council report.192Councilor Hamawy put forward that she thought it would be best if the body were to go through the193

council report that Chairperson Medina shared during the GASC so that the body could assess it.194

Representative Velasquez reminded the body that there were initially ten minutes for a council to repor195

during the actual assembly.196

Councilor Orbon responded, however, and said that extensions could be called for.197

Representative Velasquez replied that that was why she stated there was initiallyten minutes for the198

council then to report.199

Chairperson Medina then began with the Freshie Desk. He put forward how that the Freshie Night was200

not included in the report for the specific desk, although he did mention the other events that were launched,201

which were the Freshie Week, Freshie Night, Consolidation Night, Orientation, and the one held during202

Christmas wherein gifts were given.203Councilor Orbon then put forward that the essence of the events should have been said in the report.204

Representative Tamondong responded, however, and pointed out that not all would have been205

discussed due to the time of ten minutes given for each council.206

Nonetheless, Councilor Hamawy reiterated that Chairperson Medina could have at least stated what the207

main essence of the Freshie Night was, or what its theme was. She put forward that it was more like saying what208

the point of the event was.209

Chairperson Medina then shared how he shared the news regarding what had happened to the Gender210


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Desk when the issue on the Photo Contest was raised online. He recalled how the netizens reacted, and how211the committee responded. He then shared how council members from UP Mindanao were captured by the idea212

on how funds were raised, and wanted to adopt the idea. He put forward that in UP Mindanao, they were not213

engaged or allied with the LGBT, hence their issues were not assessed.214

Councilor Monje responded and said that though there were some things that were not included in the215

report, it was okay.216

Chairperson Medina added that the 1Billion Rising was also mentioned. As for the Environmental Desk,217

Chairperson Medina put forward that he was able to report all the committees events, including those on the218

tree planting.219

Councilor Bautista then asked what the concern regarding his committee was brought up in the220

assembly.221

*Chairperson Medina stated that it was more of a recommendation encouraging that next time, the222

Indigenous Peoples would be included in the Resolution. He admitted that his wordings, however, may have223

been mistaken. He put forward that the main issue on the killings of the Lumads had not yet surfaced at the224

time the resolution was made. He also acknowledged how that the existence of military and paramilitary225

presence in the peoplesplace may be traced way back. He mentioned how they had wanted the issues, such as226

mining, to be included in the resolution.227

*Councilor Tuguinay responded saying this topic on the Lumads was significant and sensitive for him. He228

then put forward some clarifications on what Chairperson Medina just stated. He shared to the body how that229

the Lumad killings were not just a recent happening, rather it was already an issue years back.230

Councilor Bautista then put forward that he acknowledged the importance of the issue, however, he231

expressed his desire to let the body know that that specific resolution was more focused on the environment232

than the indigenous peoples, given that, in addition, his desk was specified as so.233

Councilor Tuguinay then put forward that that has been clarified.234Councilor Bautista agreed and then stated that Councilor Tuguinay had released his committees own235

resolution that was connected to the IPs. He stated that it was not just about the recency of the issues;236

regardless of that, however, a statement had already been released on that. He reiterated that the resolution237

was more environmental than on the indigenous peoples.238

Chairperson Medina considered this and agreed. He then repeated that that was just a suggestion239

brought about by the CSSP during the GASC. He stated that it was put forward there that the resolution was an240

initiative of the Environmental Desk. He continued and said that the issue did not mean that there was241

something wrong with the resolution itself, rather it was a suggested by the CSSP that, on the next time such a242

document is made, the issue on the indigenous peoples be included. He added that he acknowledged that and243

put forward that it would indeed be better if that were done as so. Chairperson Medina then stated the other244

events that were mentioned during the GASC regarding the Environmental Desk, such as the #IAmHampasLupa245Forum, tree plantings and the photography exhibit.246

Chairperson Medina then went on with the Special Events and Volunteer Corps. He put forward that this247

specific committee was the helping hand behind the launching of events. Chairperson Medina then admitted248

that he was not able to mention how many volunteers were in the Corps. He continued and put forward how249

trainings for the Volunteer Corps were carried out, such as the First Aid Training. He put forward what had250

happened in the Pasiklaban, how that funds were raised for a cause, particularly for an alumnus of the university251

and the athlete from UP Diliman. The calls made during the Lantern Parade was also reported, and in addition,252


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positive comments on the fundraising made for the athlete, by the Sports Committee, were put forward.253Chairperson Medina then stated how Councilor Medina gave him a piece of paper wherein additional events254

and activities, which were not written on the report at the time, were stated. Sometime before the reporting,255

however, Chairperson Medina stated that it slipped and was not found in time. He admitted that that was his256

fault; he added that he was not able to mention the Sports Clinic and Varsity First Aid Training.257

Councilor Medina responded and mentioned responsibility. He then put forward that before258

Chairperson Medina went onto stage to report, he looked for the paper and did not notice anything fall or slip259

from the papers Chairperson Medina then had. He then announced to the body, for everyones information, the260

projects that were not presented in the report. However, no consultation was made prior the report, so if ever261

there were any corrections to be made regarding it, they were not done. He put forward how he approached262

the Student Regent (SR) on the first day of the assembly and appealed for the increase on the varsity allowance.263

He stated that it was an increase on the allowance that they were vying for, and not a full scholarship per se. He264

shared how this confusion affected his committee. He mentioned how he opened to the SR the need for an265

increase in the funds, and that the SR suggested that he construct a proposal letter or statement that will be266

sent around the UP system for the increase in varsity allowance.267

Chairperson Medina put forward that he was able to consult Councilor Medina, however, he was not268

able to do so in general because everyone was in their hometowns in the lowlands. With regards to the varsity269

scholarship, he put forward that this has already been something Vice Chairperson, former Sports Committee270

Head, Garcia began pushing for. He explained how a paper between the committee and the HKP had already271

been made regarding the need for varsity scholarship in his term already.272

Councilor Medina then stated that the HKP was to be mentioned as well then.273

Chairperson Medina considered this, and then put forward that he acknowledged this was also the274

initiative of the Sports Committee.275

Representative Tamondong then pointed out that in the GASC, the act of having every activity cited was276not necessary. He put forward that the most important ones were the ones stated by other councils, but not all277

essentially. He stated that the happening in the assembly wherein not all events were mentioned should not be278

turned into a big deal. With that being said, he set the CSS and other colleges as an example, saying none of279

their events or activities, not even one, was mentioned in the assembly, but it was alright with them.280

Councilor Orcales then manifested that, in his observation, there was a council who stated that they will281

only be able to report the highlights of their activities from the first semester before they started reporting. He282

then shared how he noticed other councils report by month; he then sought to ask why the bodys report was283

done per committee. The answer he received from Chairperson Medina then was that it was so in order for the284

events and projects to be put forward and recognized per committee. He stated how he was there in the285

assembly and that there were some activities from his committee that were also not recognized, but then it was286

okay because the essence of the committees motive to launch such events or projects was more important.287Representative Caacbay then stated that he could not understand why the body was creating such a big288

deal out of the situation. He put forward that if the projects each committee forwarded in the past semester289

were truly for the students, then they would continue on and depend on their passion for them, even if they290

were not recognized.291

Councilor Medina then directed his response to Representative Caacbay and stated that the purpose of292

the Council Reports during the assembly was to boast about what each council had done. This act was also for293

the purpose of encouraging each council and adopting ideas that would better the councils in their respective294


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campuses. He put forward how that the body itself was inspired by the events of the other councils. He then295expressed his wish for the report to have been presented properly so that they could show off what UPB USC296

has done. That is why they were intent in having the consultation. If an extension had to be done, then they297

would have gone for it just so that the other councils would see what the council has done.298

Councilor Hamawy agreed and then put forward that it was not an issue of being in the limelight, rather299

it was considering and giving credits to whom they were due. She set Councilor Romans efforts of sleeping in300

the office with other council members before events as an example for this. The essence of them being able to301

do so much was of importance, but was not recognized.302

Representative Caacbay added that it was painful to recall that the projects of the college committees303

were not put forward in the assembly, but he understood why it had to be done as so. He put forward that what304

was important for them now was the fact that they were able to hear and perhaps adopt what could be done fo305

their respective colleges.306

Representative Deus mentioned that since he was not able to join the GASC, he will be basing his307

manifestation on the contextualization given at hand. He then stated that he, too, has come to understand the308

issue on why some projects were not brought up. He pointed out that the events that the Council forwarded309

were not mere events; rather, they all knew that the events that had been forwarded were done so with310

purpose. He then addressed the body and pointed out his feelings saying that they all might have just waited for311

this moment to answer and gripe at each other. He put forward the importance of bringing about an immediate312

solution to the problems they were facing at hand. He also said that communication was a two-way street. He313

stated that the body cannot give all responsibility to one person. He reminded the body that they were a314

council, and that they were supposed to help one another and not rain blames on only one person. He put315

forward that he appreciated the Chairpersons apology, but pointed out that one semester had already passed,316

and yet the council has not done anything in essence as a whole. He pointed out that what has been happening317

may just be political, whereas the council should be pushing for relevant projects for its constituents.318Representative Tamondong considered this and agreed with Representative Deus. Team buildings have319

been set for the body, however, he felt as if they meant nothing because apparently conflict has amounted320

inside the body.321

Councilor Tuguinay manifested and addressed what Representative Deus said, considering it was a322

pretty heavy one. He put forward that the second semester is not yet over, and that if that was the323

representatives assessment, he asked what then should be done about it. He pointed out that that was why324

they were all doing what they were doing now; the body is striving to fix things. On the matter of team buildings325

he responded that they were not the sole basis of the body to build a consolidated relationship with one326

another. He stated that in making campaign, forwarding projects, and simply meeting every Wednesday, they327

can already build on consolidating the body. With that being said, he continued and pointed out that every day328

may be considered a team building for the entire body.329Councilor Orcales also manifested and reminded the body that the council was not a one-man council. It330

is that of the entire student body of UP Baguio. Those who were seated in the council, however, are the ones331

mandated to further campaigns, events, and projects that are of relevance to the studentry. He put forward tha332

is is expected of the council that this remaining semester, they would work harder and strive to work as one. The333

body indeed has gone through a lot of disjoint, miscommunications, and other similar events, but then it is time334

for them to strive harder. He stated that the body was able to accomplish things, but now, they have to better335

the task and job of each committee and, in whole, the council.336


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In addition, Councilor Medina put forward that he agreed with the other council members who have337stated that this assessment ought to serve as an eye-opener for the entire body and push each one to strive and338

do better.339

Chairperson Medina considered this and shared with the body that this is actually the first time, in his340

three years inside the council, that the body opened and did such an assessment. Given this, he stated that he is341

positive that the body will be able to move forward.342

Councilor Orcales then put forward that he could not accept the posts that are circulating the social343

media stating that the body will only strive to do better because of the upcoming student elections. He344

acknowledged the fact that the council has its shortcomings, but given those, what then should they do? He345

pointed out that they should strive harder and better. He stated that the effort and decision to move forward346

and on should not be judged as something done merely for the elections.347

Chairperson Medina agreed and put forward that the body should have good faith in each other and348

hope for everyone. Regarding the activities and campaigns, he repeated that the body has a whole semester349

ahead of them.350

Chairperson Medina then continued with the brief recall of the report presented in the GASC. He put351

forward that the IP - Cultural Desk forwarded campaigns, especially against the Lumad killings, while the352

Secretary General Committee was able to produce Minutes and theAnya Ngay?Publication is on the process.353

He then pointed out that one reason as to why it was difficult for the committee to finish the said newspaper354

was because there are still committees that have not sent their reports to them.355

Councilor Mutya clarified, however, that while that may be a thing to consider, the body already talked356

about the reports last semester, agreeing that only those who have sent theirs will be part of the one that is to357

be published for the first semester. She put forward that it was a matter concerning the committee, and that358

they will have yet to meet and decide on how they are to face and handle theAnya Ngay?this semester.359

As for the BSS, Chairperson Medina stated that the report and survey on the SAIS was done earlier in the360first semester, and that recommendations have already been forwarded to the BOR. Consultations with the361

dormers of BREHA were also done, along with that done with the VCA regarding the lack of chairs and tables362

inside the canteen, and free water. Regarding the Finance Committee, Chairperson Medina acknowledged and363

put forward that aside from monitoring each committees financial statement and the councils as a whole, a364

budget forum with the CL was launched as well.365

To this, Councilor Hamawy commented a thank you, and stated that what had been wrong before was366

then corrected.367

Chairperson Medina then went on to the college representatives and stated that each college had its368

orientations for their respective colleges, and the responsibilities expected of them have been accomplished.369

They also launched activities with their college academic organizations. A college week wherein the370

representatives presented themselves and their SPOAs to their respective colleges was also done. Chairperson371Medina then went back to the report on the Nationalist Corps, realizing and apologizing that he overlooked the372

said committee. He put forward that during the GASC, he mentioned the activity on James Balao. He admitted373

that he did not think the failure to mention the collaboration with Outcrop would be taken against the body, but374

since they all know now, Chairperson Medina put forward that they will certainly note it. He pointed out, in375

addition, that discrediting others who were part of the collaboration was not his intention. He then continued376

and stated that a candle lighting was held in honor of the worldwide synchronized vigil. An online campaign377

No Bio, No Botoand a countdown to the end of the registration of voters were also done by the committee.378


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Councilor Bulan thanked Chairperson Medina for addressing the issue on that of James Balao.379Chairperson Medina considered this and then stated that it had already been clarified in the assembly as380

well. He then acknowledged that that was it for the council report and put forward that, regarding the reporting381

done in the GASC, there was no specific requirement or format set for it. He also stated that, in his experience in382

the past councils, no issues were brought forth by the council report and that it was only this year that such an383

occurrence happened. He acknowledged the vigilance of this years council and pointed out that that was a good384

thing, but then he put forward, as Councilor Orcales had mentioned earlier, that there were some councils that385

stated they were not to present all that they have done in the past semester. He said that the intention to386

inspire others with the bodys work was there. The bases for the reports were those sent to the Secretary387

General for the Anya Ngay?; there was no intention of discrediting others. He pointed out that he knew not388

everyone had passed a report to the Secretary General and that was why he consulted the body on the report389

online. He admitted that his shortcoming there, too, was the failure to mention the events that Councilor390

Medina forwarded in the assembly, though this was not intentional.391

CL Chairperson De Jesus then manifested on the assessment outside the council reports. He had three392

points, out of which his first point was on the residence of the body in the GASC. He put forward that one of the393

reasons why the body was now discussing such issues was because they were not consolidated in the assembly394

itself. He acknowledged that consultations have been done during break times, but he pointed out that that may395

have not been sufficient. He put forward that the benefits that the body may have received benefits such as396

consolidating with other UP systems, making friends, and having collaborated projects or replication of other397

projects like the education fair, if only they had all agreed to staying in the accommodations set by the OSR. His398

second point was on the nature of the council report. He put forward how other councils reported by month,399

while UP Baguio presented per committee. He then stated that the events of the USC became committee-400

centric and divisive, whereas it should have been campaign-centric. He put forward that that only showed the401

nature of the council in the assembly. Thirdly, he reiterated that the council was one council. Given that, he said402that he wished they would have all gone together to Davao and stayed together in the accommodations. He403

stated that they went there as a student council, and that it was not simply a trip to Davao. He also went back to404

the councils Constitution wherein he quoted Article 2, Section 1, which says, VisionUP Baguio students405

enjoying an affordable and accessible (free, nationalistic, scientific, mass oriented) tertiary education and406

facilities, committed and empowered to respond to issues concerning studentsrights and welfare.He pointed407

out that if that was in their constitution, then they should not have abstained in junking the STS. He stated that408

they only wasted their time in doing so, because beyond all the technicalities and issues on credit-grabbing, the409

body should have known their roots and mandate to the constituents. It is beyond who is to be credited, or who410

made the greatest effort. All those may be answered according to the nature of the council itself. Having no411

further points to make, CL Chairperson De Jesus ended his manifestation.412

Chairperson Medina considered this and then responded to the issue on how the council reported in the413GASC. He reiterated how there were no instructions on how it should be presented. He stated that if someone414

from the council launches something, then the entire UPB USC launched it as well. He pointed out that he did415

not present the report per committee to show that the body is divided; he did so to credit the committees416

involved. He then repeated that if a committee launched it, they all launched it as a council even if the report417

was done per committee. The context behind the presentation was to show that all concerns were acted upon418

by the council, and not merely to be divisive. He put forward that if the members of the body were to think that419

the presentation was only depicting how divisive the council is, then they were the ones who were actually420


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being divisive.421Cl Chairperson De Jesus then directed his response towards Chairperson Medina and stated that it422

would be better to present the report as a streamline and not per committee on the next time such reporting423

are to be done.424

Chairperson Medina considered this and stated that it has been taken note of.425

Councilor Tuguinay then manifested that since the GASC is over, the body should no longer be fighting426

over it. But since they are arguing about it, then they should take note of it and forward a campaign-centric427

report next time. He expressed his wish for the body to have been present at the gathering of the KSUP; he then428

informed the body that he, too, presented a committee report there. He put forward how he, too, was only429

given 5 minutes to present, and that was why he understood how difficult it was for the council to present in the430

assembly for only a particular set time. But then, he continued and said that the intention of the chairperson to431

show that the body is consolidated did not appear as so in the GASC. One of those who wanted to manifest afte432

the report asked him why the report was done as so. In addition, he expressed his desire for the council to have433

stayed in the accommodations. He pointed out that this was free and that the body could have saved if only434

they availed it. He even recalled how the registration fee reduced to P600.00 from P1,160.435

Representative Velasquez manifested as well, stating that the accommodations that they have agreed to436

can no longer refund them. This accommodation was something that most of the council members agreed to437

even before Councilor Medina brought up that on the Napocor.438

Representative Tamondong added that the body was not able to finalize the accommodations439

immediately, and that they could not decide on availing the accommodations set by the OSR since it was only440

finalized one day before, if not on the day itself.441

Councilor Hamawy then brought up her concern regarding the flights of those who attended. She put442

forward that they did not communicate with each other on that. She was surprised to know that suddenly there443

were already those who booked their flights. Even in the accommodations, she stated that they were not444informed on it or invited. The fact that they did not communicate was already a big deal.445

Councilor Orcales then directed his response to Councilor Hamawy stating that he was not able to446

communicate immediately simply because at the time he was not sure if he could go. He pointed out that when447

he booked himself, that was the only time when he finally found enough funds to do so. For one, he took which448

was cheaper and therefore was not able to go together with the others.449

Councilor Hamawy responded and expressed her wish for the body to have confirmed and planned450

together. She narrated how she, along with Councilors Medina and Orbon, arrived in Davao the day before the451

event without knowing what to do, only to find out that Councilor Orcales and Representative Velasquez and452

the others were already together.453

Councilor Orbon asked the body if they all arrived in Davao one day before the event, and the body454

confirmed this.455Chairperson Medina then put forward that everyone was to be held accountable for that. He pointed456

out that each one may have had a shortcoming. On the issue of consolidating together, however, he stated that457

that was difficult for the entire body simply because it was done during the sembreak, and they were not able to458

hold a meeting just to discuss it.459

Councilor Medina then recommended that the next time such a happening occurs then communication460

should happen. For one, he stated that he should have been contacted by the other council members regarding461

the accoms. He pointed out that it was shameful to consider how those who accommodated them in Davao462


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prepared for everyone, but not everyone came.463Councilor Orcales responded to this and stated that he did not know that Councilor Medina told the464

ones who accommodated them that there were to be around 10 people who were to stay there. He reiterated465

how, prior to Councilor Medinas post online, most of the council members had already had their466

accommodations fixed, and was not refundable.467

Councilor Medina considered this and then stated that he wished they told him about it so that he could468

have informed those who would accommodate them that they were only 3.469

Representative Velasquez then expressed her wish that the memo from the OSR had been sent earlier470

than December 4. She recalled how it was already amidst the hell week last semester that it was sent, and she471

stated how the body knew the difficulty in calling for a meeting. She also put forward that the body knew there472

were financial constraints.473

CL Chairperson De Jesus pointed out how the GASC was supposed to be held in Coronadal, but the474

changes were made in the last-minute and so Davao became the last option.475

Councilor Orcales put forward that they are to adjust in order to conceptualize the time. December 4,476

the memo came, and the confirmation to this was December 16. At the time, everyone has already gone home,477

and those who wanted to go such as Councilor Roman were not able to go due to the time constraints.478

Chairperson Medina put forward that Councilor Roman spoke with him on this, and he emailed the SR479

for that. The response was that the councilor would be put in Observerstatus only, but since this was not fixed480

immediately and the costs had gone up, Councilor Roman was no longer able to go.481

Councilor Hamawy then directed her response to Representative Velasquez and put forward that the482

hell week cannot be used as an excuse for the body. She pointed out that each one should be able to balance his483

or her duties along with the academic load s/he has.484

Representative Velasquez answered saying that she considered this, and that her point earlier was that485

given the time, it was difficult for everyone to meet and be consulted.486Chairperson Medina, in addition, put forward that the body has already discussed this and if they were487

to remember, they decided on assigning Representative Velasquez to look for a traveling agency. This was the488

case for the former councils before them; they were allowed to travel first and then pay later. But, apparently,489

this was not the case for them, which was why the problem on each member booking their own flights arose,490

along with the individual effort to fund themselves for the meantime.491

Councilor Hamawy then put forward that she wished the campaigns of the other councils served as eye-492

openers to their council. She stated that the body should listen more to the students and their needs and not493

just conduct an event for the sake of conducting or organizing one. She reiterated that on the next time around,494

the body should have more campaigns.495

Councilor Monje then put forward that the tweets online caused a stir among those who were not496

present in the assembly. He pointed out that they were not updated with what was happening and that they497had to rely on the social media for news. However, in doing so, they were bothered to hear that it appeared as i498

UPB USC had no educational programs or campaigns. He considered this and asked the body what they were to499

do about the matter. He pointed out that they can make a campaign for that.500

Councilor Tuguinay responded and said that he was the one who manifested on that and, there, he said501

it was saddening that their council had no campaigns for education. As for the tweets online, he put forward502

that that was beyond the bodys control. As much as possible, however, the body would have to admit that they503

were now trying to fix the situation and that they were aware that, indeed, there was no such campaigns504


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forwarded in the past semester.505Councilor Monje considered this and then stated that what had come out in the social media was506

differently interpreted, and no manifestation on it being clarified was released.507

Representative Deus then stated that the problem of the council is that they accept defeat. They were508

aware that there were no campaigns, and yet no one did anything about it. He then put forward that they509

should initiate a follow-up as to how they were to deal with the said crisis. He set the issue on the student510

Handbook as an example of the body simply letting an issue die without pushing for resolutions to the problem.511

He stated that, as a council, they ought to deal with such things immediately.512

CL Chairperson De Jesus considered this and then stated that that is what the body desires to do this513

semester. He put forward that they were to touch all issues this 2016.514

On the issue of not being able to resolve things immediately, Representative Tamondong put forward515

that the body may have been silent about it until now because of the desire to consolidate with each and every516

member first, so that the statement or resolution would come from the heart of the council.517

Chairperson Medina added that the assembly ended late at the time so the council was no longer able518

to talk about it. On the second day of the GASC, the issue on the council report sparked, and it was there that519

the body decided to discuss things when they all return to Baguio.520

521

522

IV.Scheduling of Regular Session523

524

While the second agendum should have been the assessment of the Pasiklaban, Councilor525

Medina moved to proceed to the third agendum since Councilor Roman was not yet present.526

To this, the body seconded.527

However, before any other discussion was raised, Councilor Monje requested the body to go528back to the previous agenda.529

The body agreed.530

Councilor Monje then asked the council regarding their choice of abstaining on the Resolution to531

Junk the Socialized Tuition System.532

Chairperson Medina answered the question by stating that, during the GASC, the privilege of533

talking amongst each other was not given to them. As a result, they were not able to come up with an534

agreement of their stand regarding the said issue resulting in abstention.535

536

Representative Tamondong reminded that body that there is an Ad Hoc Committee537

538

Chairperson Medina asked the respective college spokespersons to have a meeting among539themselves. He then informed Councilor Roman that the body seconded the motion to jump to the540

current agenda. He asked if they should revoke the decision.541

Councilor Roman agreed to finish the current agenda instead.542

543

Chairperson Medina asked each member of the council what day of the week would be most544

appropriate for the body to hold their regular session. This action resulted the following:545

546


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Tuesday8547Wednesday10548

Friday1549

550

Chairperson medina inquired who has class among those who voted for Wednesday.551

Representatives Caacbay, Canlas and Deus responded. Chairperson Medina then concluded that their552

regular session would be held on Tuesdays at 6:30PM.553

Councilor Roman asked if they would already be considered late by 6:31PM.554

Chairperson Medina said that it would be considered late if one comes in at the said time.555

556

CL Chairperson De Jesus indicated that the Council of Leaders meeting would be held this557

coming Tuesday, January 36. In turn, he would not be able to present in the councils regular session558

next week.559

560

Councilor Mutya suggested to have the regular session on a Thursday.561

Councilor Hamawy stated that it would be too late within the week if the meetings would be562

held on Thursdays.563

Councilor Mutya then suggested Mondays. Although she acknowledged that majority would go564

home over the weekends, she defended her suggestion by pointing out that it is not proper to start the565

meetings if the council was incomplete and on this day, it is given that everyone is available.566

Councilor Monje said that there is a higher chance of absence if the meetings were to be on567

Mondays because if it were so, it would be as a special meeting so there is a possibility that members of568

the council would be too lazy attend; especially for the 4thyears who are busy working on their thesis.569

Councilor Orcales also objected on the sad idea with a high regard. He stated that Mondays, for570some, are reserved for their thesis.571

572

CL Chairperson De Jesus clarified that he would only be absent on the coming Tuesday meeting.573

Chairperson Medina then excused him from the upcoming meeting.574

575

Without any further suggestions or complaints, the council agreed to have their regular session on a576

Tuesday and start at 6:30PM.577

578

V. Pasiklaban Assessment579

580

A. Strengths5811. Before the Event582

Preparations were earlier than usual.583

Councilor Orbon raised a point of inquiry on whether the lantern is included in the assessment.584

The body affirmed this.585

586


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Representative Tamondong commended body and Councilor Roman. He said that there were587back-ups in case plans do not work.588

Representative Canlas added that the Council of Leaders be commended too for the success of589

the lantern parade.590

Chairperson Medina commended everyones effort of looking for possible sponsors.591

Councilor Monje said that all those needed to be contacted were reached ahead of time.592

Councilor Roman complimented the success of the countdown. He noted that he was only593

expecting people to fill half of the Oblation grounds but there were a great number who participated in594

the event.595

Councilor Tuguinay commended the tasking of each committee.596

Councilor Roman reminded the body that the tasking for every committee was shifted around597

accordingly. He placed the committees on the task they excelled for the Pasiklaban.598

Councilor Orcales commended the volunteers in charge of the preparations and reservation of599

rooms.600

Councilor Roman mentioned and considered the fact that the auditions were successful and that601

the 5 slots were filled by bands, which is good.602

Chairperson Medina mentioned that the Christmas committee had many meetings and with that603

they were able to raise concerns of the food be distributed.604

Councilor Roman mentioned that the Christmas committee planned to serve lugawbut then605

they decided to distribute Jollibee as what is served in the past Pasiklaban.606

Chairperson Medina announced that it was also a good thing that the council already acquired a607

megaphone.608

2. During the Event609

Councilor Orbon stated that the event started and ended early. He also said that during the610

parade, Council of Leaders Chair De Jesus and Councilor Tuguinay were commendable for leading the611

chants.612

Chairperson Medina commended that almost everyone needed arrived on the agreed time,613

which is before the call time of the assembly.614

Councilor Orbon considered it a good thing that though the kuyathey desired not to attend,615

attended, he was kinder and more considerate than before.616

Councilor Tamondong commended the Reinforcement. There were no technical problems and617

with that he commended Councilor Orbon.618

Councilor Medina mentioned, in behalf of the Sports Committee, that the fund collected from619

the event was for a cause. The money collected was somewhere beyond P15,000 all in all.620

Representative Eh asked if the money collected was audited.621

A gentleman from the audience then mentioned that the volunteers adapted quickly with the622

situation, with the bonfire specifically. He commended Councilor Roman for this along with the hosts.623

624


16/22

Another gentleman pointed out a weakness during the event, which is the live streaming. He625then praised the volunteer corps all the same.626

Chairperson Medina asked if the live stream was recorded.627

The gentleman affirmed.628

Chairperson Medina manifested that there was a gentleman who commented in social media629

regarding the bad reception of the live streaming.630

Councilor Orbon commended the runners for the music.631

Chairperson Medina commended the stage managers for the smooth flow of the program.632

Councilor Roman mentioned that the event ended early than the planned time.633

Chairperson Medina raised a question if there were still addition to the list of strengths during634

the event.635

A gentleman from the body commended the organizations, performers, fraternities and636

sororities for their participation like the fireworks display. He commended all those who participated,637

the whole UPB community.638

Councilor Orcales added that the presence of the UP police at the gate also helped those who639

were in charge of the station.640

It was a good thing there were no problems during the event according to Representative641

Tamondong.642

Representative Eh commended the stage managers because they had no runners and yet they643

survived. He mentioned Benjam Ison for helping, starting from the parade up to the main program.644

A gentleman from the audience manifested that it was also a good thing that the administration645

paired with the Fire Department in preparation for any situation regarding the fireworks.646

3. After the Event647

648

Councilor Orbon stated that the Oblation ground was cleaned in a short period of time.649

The audience was commended by Councilor Medina for they helped in cleaning the venue.650

Councilor Roman claimed that he was the one who ordered the audience to help in cleaning.651

Councilor Vidad commended USC Adviser Lagunero for he was hands-on during the event.652

Councilor Monje said he was overwhelmed by the number of those who participated in the One653

Billion Rising dance.654

Councilor Medina commended those who made the lanterns before the event.655

Councilor Tamondong said that there were good responses from the bloc he is parenting.656Councilor Roman added that some alumni said that this years Pasiklaban was the most657

enjoyable so far.658

Councilor Hamawy commended the committee in charge of the ticketing cause they managed to659

arrange the money and it was easy for her to count and audit.660

Representative Eh mentioned that this is the most fun Pasiklaban according to Ate Didi.661

Councilor Medina commended all the college faculties.662


17/22

663

A gentleman from the body stated that the burgers were distributed to random people. He was664

not sure if this was strength or a weakness.665

Councilor Orbon stated that this happened after 30 minutes.666

Chairperson Medina said that the claiming period planned would only last for 15 minutes and667

that the student body was not informed on this.668

Councilor Hamawy said that Maam Rafanan wanted the distribution to end early so that the669

personnel can go home early.670

Councilor Medina raised a motion to limit to five minutes the discussion on the every strength671

or weakness.672

673

B. Weaknesses6741. Before the Event675

676

Councilor Hamawy mentioned that there was a lack of time getting sponsorships and also677

regarding the reservation of the bands.678

Councilor Roman said that it was the first time and now they know how to handle situations679

similar to that.680

Councilor Monje raised a point of clarification to CL Chair De Jesus regarding the complete681

attendance of the organizations.682

CL Chair clarified that the CL will meet and assess on Saturday.683

A gentleman said that the date was part of the problem but still there were a lot of people who684

attended the Pasiklaban.685Chairperson Medina manifested that the council had their efforts. According to Chancellor686

Rovillos there will be no BOR meet prior to December 9.687

Councilor Roman stated an assessment from the previous Pasiklaban. It was manifested that688

many failed their exams when Pasiklaban was scheduled during the last day of finals because there were689

exams during the said day.690

Representative Tamondong said that there was delay in the assembly before the parade. The691

CSS participants were called but then they stayed for another 30 minutes.692

According to CL Chair De Jesus, the assembly really took some time. One thing that delayed the693

parade was the late arrival of the faculty.694

Representative Tamondong said that it was the time of the finals that is why the council695

members were not complete.696

Councilor Roman commented that he understand that every council member has his or her won697

responsibility as students but also as council leaders. He wished that in situations like those, council698

members show up and ask for permission.699

Representative Canlas said that he was a little confused with the ticketing. There were700

simultaneous events such as parties of organizations that made the ticketing disordered. He mentioned701

that there were people who brought casseroles inside the campus.702

Councilor Roman suggested to have guidelines regarding the difficulty.703

Representative Tamondong on the other hand gave a suggestion to have an interrogation704


18/22

process to really know who the UP students are.705Chairperson Medina manifested that there were a few number of marshals during the Oblation706

run.707

Councilor Orbon said that there were many marshals during that time.708

Representative Tamondong said that even members of the Astrum Scientis Sororoty were709

helping to barricade the runners.710

Representative Eh affirmed with what Councilor Orbon and Representative Tamondong said.711

A lady from the body commended Order of the Demolay, Alpha Phi Omega and the Freshie desk712

committee with their tasks.713

714

2. During the Event715

Chairperson Medina expressed that there were many volunteers for the human barricade but716the marshals were few.717

Representative Deus said that there were also few runners for the stage managers.718

Representative Vidad manifested that he was shifting tasks from one to another. He cannot find719

other council members because some went home during the event proper. According to him, only a few720

of the council members were present up to the end of the program. He was saddened by the fact that721

they were not able to ask for permission to leave the event.722

A gentleman from the body said that as a part of the volunteer corps, the volunteers must work723

as one to finish the tasks given. He said that there were volunteers who actually have attitude problems724

and this must be taken care of by the committee in charge.725

3. After the Event726

727

Councilor Orcales reported about the organizations who stayed in the Iskolar ng Bayan rooms.728

They left the room locked but the lights and fans in IB105 were left opened.729

Councilor Roman raised a point of inquiry on whether the council must explain to the person in730

charge.731

The body affirmed.732

Councilor Orcales asked the Council of Leaders Chair to make a memo regarding the said733

instance. In addition, he reported that when they were cleaning there were lots of garbage left in the734

lobby and IB.735

Councilor Hamawy said that after the event there were only few of the council members who736

stay.737738

C. Recommendations739

740

Councilor Orbon recommended to make preparations for the event as early as possible. He741

pointed out the bodys plan of inviting a local band to play at the end of the event, yet was unfortunate742

enough to push through.743


19/22

Councilor Roman added that it would be best to start making plans for Pasiklaban as soon as the744body makes plans/preparations for Freshie Night.745

746

When it comes to sponsorship, Councilor Orbon suggested that it would be best if the sponsors747

for Freshie Night would also be the sponsors for the succeeding events of the university like Paik Laban748

and UP Fair.749

750

Representative Velasquez mentioned the inconsistency of the themes of the Lantern Parade and751

Pasiklaban itself. She deemed it best if the same theme would be used for the said events because it752

would be more appropriate that way.753

CL Chairperson De Jesus agreed with Representative Velasquezs statement. He said that the754

theme should be forwarded to the Christmas Committee as well. He also emphasized that during last755

Pasiklaban, there was a fixed theme for the whole event, which was Philippine Festivals, yet this year,756

there was no theme that was given and as a result, the different organizations had to talk with757

themselves regarding the lantern that they were to make.758

759

Councilor Roman stated that he requested Councilor Tuguinay to make chants regarding760

different issues (i.e. IPs) during the Lantern Parade. This is to make the audience aware of the arising761

problems in our country as well and not just to entertain them with the lights the parade brings.762

763

Councilor Monje suggested that it would be clever if the hosts would actually learn how to764

pronounce the names of the different organizations.765

766

Representative Maalihan recommended that the marshals should be more responsive to their767assigned tasks. He then added to change the task assignment per committee.768

769

Councilor Orcales pointed out that some participants of the Lantern Parade were uninformed of770

the chants; they were unable to receive a printed copy of the said chants.771

Councilor Roman replied that supposedly 800 copies of the chants were produced. He then772

added that it would be better if each marshal had their own copy of the chants, that they would be the773

ones responsible for teaching those who did not receive a copy.774

Councilor Tuguinay added that there should be an orientation for the marshals and different775

organizations regarding the chants prior the parade. He stressed the difficulty the cheer squad776

experienced in leading the chants because the people were not properly oriented.777

778Chairperson Medina moved to extend the recommendations portion to 2 minutes, and779

Representative Velasquez seconded the motion.780

781

Councilor Medina recommended that the funds received from other events should also be used782

for a cause.783

784


20/22

Chairperson Medina informed the body that it would be nice to compile all the said785recommendations and hand it over to the next USC so that they would have an idea of what to do for786

the betterment of the student body. Moreover, it would also serve as a guideline.787

788

Representative Deus suggested using for a cause, for a call,or for a campaign for the events.789

790

Lastly, Councilor Roman requested that the USC members should at least inform him if they791

were to go home already.792

793

Chairperson Medina scheduled the update of the volunteer corps activities on Tuesday, January794

26.795

Without further concerns, the body proceeded to the last agenda.796

797

798

VI. Updating of the Calendar of Activities799

800

Chairperson Medina asked the body for an update regarding the scheduled activities of801

the respective committees for the Second Semester. He desired to know if they were ready to present.802

Councilor Roman responded and suggested to have only the prepared committees present their803

plans for the semester that night.804

Chairperson Medina considered this, however, after some deliberation, he stated that the805

presentation of every committeescalendars shall be rescheduled and moved to Tuesday.806

CSS Spokesperson Tamondong asked if the OrgsNight will still be carried out by the body.807

Councilor Roman replied that the said Night is already included.808Chairperson Medina stated that the committee heads should consider to plan with their809

committee members the following:810

811

1) National Elections812

2) Rappler813

3) UP Fair on March814

4) Assessment of Committee member and Vol. Corps815

5) Calendaring816

817

Councilor Roman also suggested to note the plans of the committee during the first semester818

that were not pushed through, if it will be continued or not.819820

821

822

VII. Other Matters823

824

Chairperson Medina asked the body if there were other matters that they would like to bring up825

and discuss that night.826


21/22

Representative Caacbay responded and said that he had class until 7:30 in the evenings of the827newly set Regular Session. Given this, he then asked what would happen to the Council Watch.828

Chairperson Medina answered, saying Representative Caacbay can appoint a committee829

member to do the task while he was gone. He encouraged Representative Caacbay to communicate830

with the CAC Committee in whole about it.831

Representative Vidad urged the body to share the statement on the Lumad Killings.832

CL Chairperson announced and encouraged the body to join the gathering set for the different833

councils in Baguio on February 7, Sunday morning to afternoon. He encouraged the body that if they834

wanted to find out what that was about, then they should go and attend. He put forward that the835

Council of UB had already confirmed for this, and that the venue was at Camp John Hay.836

Councilor Hamawy announced that the doorknob of the Council was new, and that it was only837

changed and repaired that same day. The knob cost P350.00, and the money used for its purchasing838

came from the Councils petty cash. She put forward that the key has not yet been duplicated.839

In discussing whether or not the duplicates should be supported by the petty cash as well, the840

body finally decided that, though the cost for a piece of duplicate would seem small if put together, it841

would amount to a great cost. Given this, the expenses will not be taken from the petty cash.842

The body then talked about the missing soup dish, and asked if the money for its purchasing843

could be taken from the petty cash.844

To this, Councilor Hamawy said it was possible.845

Hence, Representative Velasquez moved to charge the purchase of the soup dish from the petty846

cash.847

Councilor Roman seconded the motion.848

Councilor Orbon then stated that he, too, had other matters to share with the body. On the849

Freshie Ball and Second Year Soiree, he urged those in the body who came from the batch of 2014 to850encourage their batch mates to attend. He announced that the Council will not spend anything for the851

said event. In addition, the theme for the Soiree was on reminiscing the first year of the Sophomores,852

whereas for the Freshies, he still has to ask former Councilor Ruz. He shared with the body that the two853

First Year Desks will provide for and divide the expenses. The tentative dates were February 6, 13, and854

another. However, Councilor Orbon put forward that he proposed to the freshmen that the event855

happen on March instead because on February, many high schools will be having their respective proms.856

In addition, he stated that the motif for the second years were red, black, and white, whereas for the857

freshies, black, white, and gold.858

Representative Bautista inquired on the statement that the Council will be releasing with859

regards to the GASC.860

Representative Deus urged that they include the context of the occurrences there.861Chairperson Medina considered this and then stated that the body will approve the statement862

on the next meeting.863

Councilor Orbon then brought up the issue on the Councils missing table.864

For this, Chairperson Medina asked the body who the possible point person may be.865

Councilor Orcales was then appointed as the point person for the missing table, while Councilors866

Tuguinay and Bulan volunteered to be the point persons for the missing soup dish.867

Representative Maalihan then put forward that a stand on the STS must soon be made.868


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In response to this, Councilor Orcales considered the urgency, but stated that they cannot do869the stand yet, because as the other Council members had put forward earlier, the ad hoc committee has870

yet to finish its study on the said matter.871

Given this, Chairperson Medina asked when the committee will meet.872

Councilor Orcales answered Tuesday, and then encouraged his fellow committee members to873

communicate with him and with each other.874

875

VIII. Adjournment of the Meeting876

877

Having no other concerns, suggestions, reservations, and/or questions, Chairperson Medina878

adjourned the meeting at 9:04PM.879

880

january 22, 2016 formal minutes

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