january 2006: ipc initiative future of mail by air
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January 2006: IPC Initiative Future of Mail by Air. Future of Mail by Air Initiative; A Reliable & Sustainable Network & Paper Free Transport. Higher Visibility of Mail in Transport. Lower operating cost. Higher yield on Mail product. More data – easier to manage Mail. Reliable Sustain-able - PowerPoint PPT PresentationTRANSCRIPT
© IPC, 2008
January 2006:IPC Initiative
Future of Mail by Air
© IPC, 2008
Future of Mail by Air Initiative;A Reliable & Sustainable Network& Paper Free Transport
ReliableSustain-
ablePaper-
freeNetwork
In theFuture
Align business processes & systems with Airlines to become a low cost – high quality customer
Align processes & systems with Posts to avoid extra costs and to become a high quality supplier
Higher Visibility of Mail in Transport
Lower operating cost
Higher yield on Mail product
More data – easier to manage Mail
Deal with legal aspects, coordinate interface with ground handlers and border agencies
ReliableSustain-
ablePaper-
freeNetwork
In theFuture
© IPC, 2008
Future of Mail by Air Initiative;Approach
© IPC, 2008
Future of Mail by Air Initiative;Approach
The Initiative is voluntary Participants see “win-win”
The Initiative is Action Driven Pilot testing, adding processes step-by-step
No generic solution, no generic phasing Participant forerunner and follower
No exclusivity other Posts/Carriers can join
© IPC, 2008
Future of Mail by Air Initiative;Required changes Starting point Forecasting & Booking
Of what needs to be collected from where and when to be collected and delivered
Operations events accurately recorded in EDI messages Consolidate pieces in equipment to reduce subsequent
scanning: Nesting Handover events clearly specified and measured:
electronic POA and POD EDI messages and systems to be adjusted;
e.g. use Cargo System for Mail tracking/management Centralized solutions to avoid costs in adjusting
processes and systems
5
© IPC, 2008
IPC initiative Future of Mail by Air;Road Map
Phase 6
Implement central
solutions
Expand pilot paper free mail by air
Implement paper free mail by air
Phase 5
2010
Phase 4
2009
Phase 3
2008
Pilot test interface customs
Mar 10 >
Implement automated allocation, invoicing
Set up pilot paper free mail by air
Pilot test automated
space allocation
Mar 09-Feb 10
Pilot test elect.
invoicing
pilot trial central
solutions
Pilot test amended
C/R messages
Oct 07- Feb 09
Improve EDI for
POA/POD
Identify and act on legal challenges paper free
Initiate manual pilot
test of concept
Jan - Sep 07
Agree C/R message
adaptation
Start work legal /
customs issues
Map business
processes
Jan - Dec 06
Identify optimization
options
Develop common
vision
Phase 2
2007
Phase 1
2006
© IPC, 2008
IPC Initiative Future of Mail by Air Centralized Solutions
© IPC, 2008
Check potential cost evasive measures when implementing new functionalities:
Posts use IPC forecasting tool for capacity reservation
Consider booking portals to avoid cost of new mail specific interface to capacity reservation systems
Airlines use IPC Mail registration device for POA and POD
Link CAPE Vision and Cargo 2000 to obtain information from cargo monitoring systems
Consider use of existing Central Accounting Systems
Future of Mail by Air Initiative;Centralized Solutions
© IPC, 2008
IPC Initiative Future of Mail by Air Electronic Handshakes
© IPC, 2008
ELECTRONIC HANDSHAKES
Allocation / allotment template = “handshake” per IATA season on capacity per flight per weekday
InvoicingHandover to Post Transport Handover
to Carrier Production
BookingAllocation
© IPC, 2008
ELECTRONIC HANDSHAKES
Allocation / allotment template = “handshake” per IATA season on capacity per flight per weekday
Booking / Booking message = “handshake” on the capacity committed for a mail consignment per flight
InvoicingHandover to Post Transport Handover
to Carrier Production
BookingAllocation
© IPC, 2008
ELECTRONIC HANDSHAKES
Allocation / allotment template = “handshake” per IATA season on capacity per flight per weekday
Booking / Booking message = “handshake” on the capacity committed for a mail consignment per flight
Handover Origin – POA / RESDIT 74 = “handshake” on what receptacle IDs are part of the consignment received
Invoicing Handover to Post Transport Handover
to Carrier Production
BookingAllocation
© IPC, 2008
ELECTRONIC HANDSHAKES
Allocation / allotment template = “handshake” per IATA season on capacity per flight per weekday
Booking / Booking message = “handshake” on the capacity committed for a mail consignment per flight
Handover Origin – POA / RESDIT 74 = “handshake” on what receptacle IDs are part of the consignment received
Handover Destination – POD / RESDIT 21 = “handshake” on when (date time) what (receptacle IDs) was delivered by Carrier at destination
Invoicing Handover to Post Transport Handover
to Carrier Production
BookingAllocation
© IPC, 2008
ELECTRONIC HANDSHAKES
Allocation / allotment template = “handshake” per IATA season on capacity per flight per weekday
Booking / Booking message = “handshake” on the capacity committed for a mail consignment per flight
Handover Origin – POA / RESDIT 74 = “handshake” on what receptacle IDs are part of the consignment received
Handover Destination – POD / RESDIT 21 = “handshake” on when (date time) what (receptacle IDs) was delivered by Carrier at destination
Invoicing message = “handshake” on what the Post shall pay the Carrier based on electronic POA and or POD
InvoicingHandover to Post Transport Handover
to Carrier Production
BookingAllocation