jane - registration bookkeeping invoicing sdt edited1.pptx 0

Registration, Bookkeeping & Invoicing

Presented by:

MS. GLORY JANE H. BRIONESRevenue OfficerRevenue District No. 112, Tagum City

Legal Basis

Section 236 of the 1997 Tax CodeRelevant Revenue IssuancesRR 11-2008 dated Aug. 15, 2008

Registration

1. Primary Registration process by which a person, whether an individual, including estates and trusts, or a corporation and other juridical entities, upon application and full compliance with the registration requirements prescribed in these Regulations, is registered with and consequently included in the registration database of the BIR.

Definition of Terms

Updates shall mean the process by which the information supplied during the primary registration process are changed either upon taxpayers or BIRs initiative.

Cancellation shall mean the process by which the information pertaining to primary registration of a taxpayer is tagged as cancelled but nevertheless remains as part of the BIRs registration database.

Definition of Terms

4. Taxpayer Identification Number (TIN) shall pertain to the reference index number issued and assigned by the BIR to each and every person registered in its database. In all of the business and/or personal transactions of the registered person whether these be with government offices or otherwise, this reference index number is required to be indicated.

Definition of Terms

5. Commencement of Business in the case of pursuit of business or practice of profession shall be reckoned from the day when the first sale transaction occurred or within thirty (30) days from the day Mayors Permit/Professional Tax Receipt (PTR) is issued, whichever comes earlier, by the particular Local Government Unit (LGU) where the taxpayer is intending to hold its business transactions.

Definition of Terms

6. Head Office (HO) refers to the declared specific or identifiable principal place/head office of business as stated in the Articles of Incorporation/Articles of Partnership/Department of Trade and Industry Certificate of Registration, as the case may be, or, in the absence thereof, the place where the complete books of accounts are kept.

Definition of Terms

7. Branch means a separate of distinct establishment or place of business where sales transactions are conducted independently from the head office, which branch, like the HO, needs to be registered in the Revenue District Office (RDO) having jurisdiction over its physical location and is subject to the payment of Registration Fee (RF).

Definition of Terms

Branch shall include the following:

1. Sales outlet2. Every line of business of an individual covered by a separate business name approved by DTI even though situated in one and the same location;3. Facility with administrative office;4. Each franchise/Certificate of Public Convenience (CPC), regardless of the number of units under each franchise/CPC;

Definition of Terms

5. Real properties for lease with administrative office;6. Each exit/entry gate, regardless of the number of booths accepting toll fees thereat;7. Unmanned sales outlets/service equipments;8. Mobile store/stall/booth/kiosk which do not maintain a fixed place of business;9. Other separate or distinct establishments which conduct sales transactions independent of the HO.

Definition of Terms

8. Facility may include but not limited to place of production, warehouse, storage place, garage, bus terminal, or real property for lease, which is required to be registered as a facility in a revenue district office having jurisdiction over its physical location. Facility registration is not subject to payment of Registration Fee.

Definition of Terms

9. Administrative Office shall refer to an office where records of sales and/or cash collections are kept which may form part of the head office or branch. When located in a facility, the latter becomes a branch for purposes of these regulations and therefore subject to annual registration fee

Definition of Terms

Mixed Income Earner shall refer to a compensation-earner, who, at the same time is engaged in business or practice of profession.

Marginal Income Earner shall refer to those individuals whose business do not realize gross sales or receipts exceeding P100,000 in any 12-month period.

Definition of Terms

Primary Stage Second Stage

Process Flow for Registration

Apply for TIN

TIN Application FormDocumentary Requirements

Submit to TSSAccomplish Registration FormComplete?

Issue TIN

Registration FormDocumentary Requirements

Submit to appropriate RDO

Reject Application

Issue CORPersons who may secure TIN

Any person subject to any national internal revenue tax

Any person required to withhold taxes on account of his income payments

Any person who makes, renders or files a return, statement or other document whereby he/it is required to indicate his/its TIN

Application to open bank account, loan with banks, financial institutions & other intermediaries

Persons Who May Secure TIN

Application for Mayors Permit

Application for business license with DTI

Other documents

Any person required to secure TIN by virtue of EO No. 98

Persons Who May Secure TIN

Individual Birth certificate or any ID card that will show applicants complete name, address, proof of birth, and signature. For a married woman: marriage contract shall be required.

Non-individual

1. proof of authority of authorized representative2. Corporation SEC Certificate, Articles of Corporation/Partnership

Documentary Requirements for TIN Application

Non-individual (continued)

3. Cooperatives CDA Registration & Articles of Cooperation4. Homeowners Association HLURB Certificate5. Gas, LGUs, GOCCs Unit or Agencys Charter6. Estate under Judicial Settlement Death certificate of decedent7. Irrevocable Trust Trust Agreement

Documentary Requirements for TIN Application

Sale, Assignment, Mortage, Purchase and/or Disposal of shares of stock and/or real estate properties Deed of Sale/Deed of Assignment/Mortgage Document

Donation of properties Deed of Donation

Transfer of properties by succession Deed of Extrajudicial Settlement of Estate, Judicial Settlement of estate, Death Certificate

Claim of Winnings Certification from Awarding Company/person

Registration of Vehicle Cash Invoice or Official Receipt for brand new vehicle; for second-hand vehicle, Deed of Sale and COR

Additional Requirements for TIN Application

Securing of TIN through Other Facilities/Agencies

Secure TIN

Proceed to Second Stage?

System Confirmation Page/Other Doc. Reqs.

Submit to TSS of BIR

YesNoSystem Confirmation Page

For Individuals/Non-individuals RDO having jurisdiction over the place where the HO or branch is located.

For roving stores, mobile store operators, privilege store owners and the like RDO having jurisdiction over the place of residence of seller

For employees place of office of the employer where such employee is expected to report for work

Venue for TIN Application

For employees of employers under TAMP employers shall be responsible for securing TIN through the e-TIN/e-Reg facility.

Employees with multiple employers RDO having jurisdiction over his principal/main employer.

Estate residence of the decedent

Donation residence of the donor

Sale of real property RDO having jurisdiction over the real property


Sale of shares of stock address of the seller for shares of stock not traded in the stock exchange. For listed shares, place where the Local stock Exchange is located.

Other applicants (E.O. 98) residence of the applicant


Who are required to proceed to the second stage of the registration process?

a. Employeesb. Self-employed individuals, professionals, estates and trusts, their branches or facilitiesc. Corporations, partnerships, cooperatives, associations, their branches or facilitiesd. GAIs, GOCCs, LGUs, their branches or facilities

Second Stage of Primary Registration

Except for employees and facilities, it is the stage where the registrants are required to:

1. pay registration fee, if applicable;2. secure Certificate of Registration;3. get Ask for Receipt notice, if applicable;4. attend the taxpayers initial briefing to be conducted by the BIR

Second Stage of Primary Registration

Employees Within 10 days from date of employment

Self-employed individuals, professionals, estates and trusts, their branches within thirty (30) working days from the day the corresponding Mayors Permit/PTR is issued to the taxpayer

Corporations (Taxable or Non-taxable) before payment of any tax due

When to Proceed to the Second Stage?

Partnerships, Associations, Cooperatives, Gas and instrumentalities before or upon filing of any applicable tax return, statement or declaration

When to Proceed to the Second Stage?

Registration Form shall be filed with the same RDO where TIN was obtained

If individual applies for business and principal place of business is under the jurisdiction of a RDO different from the RDO that issued his TIN, said TIN shall be transferred to the new RDO

Where to File Registration Form

The COR shall only be issued to individuals engaged in business or the practice of profession and to juridical persons

Each HO, branch or facility shall be issued with a COR

Posting of COR Persons issued with COR shall post or exhibit the same, and his/its duly validated RF Return at a conspicuous place in its/his principal place of business

Certificate of Registration (COR)

A. Deliberate misrepresentation or omission by the taxpayer of material facts in the application;

B. Non-submission by the taxpayer of material supporting documents required of him by the BIR;

C. The filing of application is on its face erroneous or fraudulent;

D. The taxpayer already has a previously issued TIN

Denial for TIN Application and Registration

An annual Registration Fee (RF) in the amount of P500.00 for every separate or distinct establishment or place of business shall be paid upon registration and every year thereafter on or before January 31 by every person subject to any internal revenue tax.

Annual Registration Fee

The following are exempt from the imposition of annual registration fee:1. Cooperatives duly registered with the CDA;2. Individuals earning purely compensation income whether locally or abroad;3. Overseas workers;4. GAIs, in the discharge of governmental functions;5. Marginal Income Earners;6. LGUs;


7. Tax exempt persons enumerated under Section 30 of the Code, as amended;Non-stock/non-profit organizations not

engaged in business;Persons subject to tax under one-time

transactions; andFacility/ies where no sales transaction

occur.


To an Authorized Agent Bank (AAB) located with the RDO, or to the Revenue Collection Officer (RCO), or duly authorized Treasurer of the city or municipality where each place of business or branch is registered, subject to the EFPS rules and regulations.

Where to pay the Registration Fee

Registration of tax types/fees by a business entity would consist of the following:

a. Income tax;b. VAT and/or percentage tax;c. Withholding tax on compensation;d. Creditable withholding tax at source on certain income payments;e. Final withholding tax on certain income payments;f. Documentary stamp tax;g. Excise tax; andh. Annual registration fee.

Registration of Tax Types

The types of taxes which are on tax holiday or exemption shall not be included in the registration of tax types he is obligated to pay for the effectivity of the exemption period. Upon expiration thereof, the RDO shall automatically update the registered tax types.

On Tax Types with Tax Holidays/Exemptions

VAT Registration

Any person who, in the course of trade or business, sells, barters, exchanges goods or properties, or engages in the sale of services subject to VAT imposed in Secs. 106 and 108 of the Code, as amended.

On Business Tax Type Registration

Mandatory VAT Registration

1. gross sales/receipts for the past twelve (12) months except Section 109 (1) (A) (U) of the Tax Code, exceeds P1.5M; or2. there are reasonable grounds to believe that his gross sales or receipts for the next twelve (12) months, other than those under Section 109 (1) (A) to (U) of the Tax Code, will exceed P1.5M.


Register with the RDO having jurisdiction over the Head Office of that person.

Failure to register shall make him liable to pay the output tax, as if he were a VAT-registered person, without benefit of input tax credits for the period in which he was not properly registered.

Where to file VAT Return

Non-VAT Registration

Who are required to register under non-VAT:1. those persons subject to percentage tax under Title V of the Code;2. those whose transactions are VAT-exempt under Section 109 of the Code; and3. Marginal income earners.


Who may opt for VAT Registration?

1. Any person who is VAT-exempt since gross sales/receipts do not exceed P1.5M;2. Any person who is VAT-registered whose transactions are mixed, on his exempt transactions; and3. Franchise grantees of radio and/or TV broadcasting whose gross receipts of the preceding year do not exceed P10M. This option, once exercised, is irrevocable.

Optional Registration of VAT

Apply for VAT registration not later than ten (10) days before the beginning of the taxable quarter.

Once registered, the optional VAT taxpayer is liable to output tax and entitled to input tax beginning the first day of the month following his registration.

When to register as Optional VAT taxpayer?

DST shall only be registered in respect to those taxpayers who are liable to pay it on a periodic basis.

Registration of excise tax type shall only be applicable to those persons subject to it under Section VI of the Tax Code.

On Registration of Other Taxes

Income tax with the Head Office only;

VAT with the Head Office only;

Percentage tax with the Head Office only, on a consolidated return (pertinent to the total sales of all the branches); or with each branch pertinent to the sale of each branch;

Withholding tax on compensation with the Head Office only or with each branch, at the option of the taxpayer;

Rules on Registration of Tax Types

Creditable withholding tax at source on certain income payments with Head Office only or with each branch, at the option of the taxpayer;

Final withholding tax on certain income payments with Head Office only or with each branch, at the option of the taxpayer;

Documentary stamp tax with Head Office only or with each branch, at the option of the taxpayer;

Rules on Registration of Tax Types

Excise tax with the Head Office or with each branch, at the option of the taxpayer;

Annual registration fee in the Head Office and in all the branches, facilities with sales transaction

Rules on Registration of Tax Type

For Large Taxpayers

Rules on registration of tax type does not apply since they are required to register under the eFPS facilities.Income, VAT, Percentage, and withholding taxes shall be filed on a consolidated basis.

Rules on Registration of Tax Type

Instances where taxpayer shall update his registration information:

1. A persons business has become exempt in accordance with Section 109 (1) of the Code;2. A change in the nature of the business itself from sale of taxable goods to exempt sales;3. A person who availed of the optional VAT registration, who, after three years, applies for cancellation as such;

Update of Registration

4. A VAT-registered person whose gross sales/receipts for three (3) consecutive years did not exceed P1.5M beginning July 1, 2005; and5. Any other changes/updates in registration information previously supplied, including cancellation or change in any tax types.

Update of Registration

Cancellation may either be cancellation of TIN or business registration

Reasons for cancellation of TIN1. Death of an individual;2. Dissolution, merger or consolidation of juridical person;3. Discovery or a taxpayer having multiple TINs;4. Payment of estate tax

Cancellation of Registration

FORMSTITLEDue date

1900Application for Authority to Use CAS or Components thereof / Loose-Leaf Books of Accounts1901Application for Registration for Self-Employed and Mixed Income Individuals, Estates and TrustsW/in 30 days from date of commencement of business

1902Application for Registration for Individuals Earning Purely Compensation Income, and Non-Resident Citizens/ OCWs/Seamen Earning Purely Foreign-Sourced IncomeW/in 10 days from date of employment

FORMSTITLEDue date

1903Application For Registration for Corporations/Partnerships (Taxable/Non-Taxable), Including GAIs and LGUsW/in 10 days from date of registration with SEC/CDA

1904Application for Registration for One-Time Taxpayer and Person Registering under E.O. 98 1905Application for Registration Information UpdateW/in in 30 days from date of change

1907Application for Permit to Use Cash Register Machine/Point-of-Sale Machine

Cancellation of business registration may be granted on the following instances:

1. Closure/cessation of business registration;2. Dissolution of corporate partnership;3. Merger/consolidation;4. Death of an individual

Cancellation of Registration

Legal Basis

Sections 232 to 235 of the 1997 Tax Code

Bookkeeping

Who are required to keep books of accounts?

All corporations, companies, partnerships or persons required by law to pay internal revenue taxes.

Simplified set of books if quarterly sales, earnings or receipts, or output do not exceed P50,000

Audited Financial Statements if gross quarterly sales, earnings or receipts or output exceeds P150,000

Books of Accounts to be kept

Journal (Sales Journal, Purchase Journal, Cash Book)

Ledger

Subsidiary books

Electronic Records (RR 9-2009) if a taxpayer maintains electronic and hard copy formats, the TP shall make the records available to the Bureau in electronic format upon request of the commissioner or its authorized representative

Books of Accounts (RR No. V-1)

All Large Taxpayers under RR 1-98 are required to maintain CAS (Computerized Accounting System) or components thereof. All books of accounts and accounting records shall be in electronic format.

All LT who are currently using manual books of accounts are required to register CAS not later than December 31, 2009.

Electronic Recordkeeping Requirements for LT

CAS books/records may be examined by duly authorized Revenue Officers and BIR Officials in the course of a tax audit/investigation.

Books of accounts/other accounting records in electronic format that were submitted and registered with the BIR within thirty (30) days from the close of the taxable year (RMO 29-2002) shall be provided to the BIR upon audit/investigation.

Examination of CAS (RR 6-2006)

Registration Procedures:Manual books of accounts previously registered

whose pages are not yet fully exhausted can still be used in the succeeding years without the need of re-registering or re-stamping

the portions pertaining to a particular year should be properly labelled or marked by the taxpayer.

Registration of Manual Books of Accounts (RMC 82-2008)

The registration of a new set of manual books of accounts shall only be at the time when the pages of the previously registered books have all been already exhausted.

Not necessary to register new set of manual books of accounts each and every year.

Registration of Manual Books of Accounts (RMC 82-2008) cont...

other deadlines

Jan. 30 of the ff year (RMO 29-2002) applies only to computerized books of accounts and not to manual books of accounts

The 15 days after the end of the calendar year (RMC 13-82) refers to loose-leaf books of accounts and not to manual books of accounts


Newly registered taxpayers shall present the Manual Books of Accounts before use to the RDOs where the place of business is located or concerned office under the Large Taxpayer Service for approval and registration.


Subsidiary manual books of accounts to be used by taxpayers, in addition to the manual books of accounts, shall be registered before use, following the same rules.

TSS personnel has no authority to examine whether the previously registered books are complete and/or updated prior to its approval.


The requirement of binding and stamping of computerized books of accounts and/or receipts and invoices are no longer necessary, provided that:1. Soft copy of the CAS in text file format shall be made available in the ff mode:In CD-ROM (read only) properly labelled

Electronically archived information

In case the TP has no capability to submit in CD-ROM form, procedures under the manual system shall prevail

On CAS (RMO 29-2002)

A duly notarized certification in the form of an affidavait ascertaining/attesting the accuracy of the ff shall be submitted to the RDO within 30 days from the close of the taxable year:

The number of receipts and invoice used during the year; and

Soft copy in CD-ROM duly stamped registered and signed by authorized official or the archived books of accounts

On CAS (RMO 29-2002) cont...

TP should be required to bind the loose leaf forms within 15 days after the end of the taxable year

On Loose Leaf (RMC 13-82)

All persons subject to internal revenue tax shallFor each sale of P25 or more

Issue duly registered receipts or sales or commercial invoices

Prepared at least in duplicate

Invoicing Requirements (Sec. 237)

Required information:Date of transaction

Quantity

Unit Cost

Description of merchandise or nature of the service

TIN of purchaser if VAT-registered


Required information:Name, business style and address of the purchaser shall be indicated in the ff cases Amount exceeds P100;

Seller and buyer are VAT-subject persons;

Receipt covers rentals, commission, compensation or fees.


Disposition of the receipts/invoicesOriginal -> purchaser

Duplicate -> retained by issuer

Copies of receipts/invoices should be preserved in the place of business for a period of 3 years, if engaged in business.


Invoicing Requirements (Sec. 237)(continued)BIR Printed Receipts (RMO 13-2003)All registered taxpayers who are required by law under Section 237 of the Tax Code to issue duly registered receipts or sales and/or commercial invoices may, at their option use the BPR provided these taxpayers have

Invoicing Requirements (Sec. 237)BIR Printed Receipts (BPR)Business transactions that will require the use of not more than one booklet of 50 pages in one taxable period (of no less than 12 months)

However, the use of BPR is mandatory for taxpayers who were found during the TCVD to have committed for the first time any of the following violations:

Invoicing Requirements (Sec. 237)BIR Printed ReceiptsFailure to register with BIR under Sec. 236 of the Tax Code but has commenced business and failure to issue duly registered receipts or invoices;

Registered with BIR but without required receipts or invoices;

Invoicing Requirements (Sec. 237)BIR Printed Receipts

3. Possession of any of the following:a. Unregistered and/or fake receipts/invoices;b. Multiple or double sets of receipts/invoices;c. Unregistered cash register machines, POS or similar devices

Information requiredSerial number (separate series for HO and branch

Name

Business style

TIN and Branch Code (if applicable)

Business Address (exact) of user (HO or branch)

Printing of Receipts (Sec. 238)

Centralized issuance of ATPs At the RDO of the HO

Separate application and permit for each establishment to be filed at RDO of the HO

Signed by official of the HO

Register the receipts with RDO of the user (HO or branch).

Printing of Receipts (RMO 28-2002))

Users of registered Computerized Accounting Systems (CAS) are also be required to secure ATP for manual receipts and invoices to be issued in case of system unavailability or if the CAS does not generate pre-numbered receipts/invoices.

Printing of Receipts (RMO 28-2002))

Posting Requirement

Display Ask For Receipt Poster which shall be issued upon release of COR

Posting Requirement:

Display Certificate of Registration (COR) at the establishment (BIR Form 1556)

At the place of business

In an area conspicuous to the public

At all times

Penalty: P1,000 and/or imprisonment of not more than 6 months.

Posting Requirement (RR 4-2000)

General Journal and other subsidiary records except General Ledger;

Sales, Purchases, Accounts Receivable, Accounts Payable, Inventory, Payroll ledgers, subsidiary ledgers and other accounting records;

CAS Components

Any application system which generates subsidiary ledger which is part of official accounting documents such as official receipts (OR), sales and cash invoices, cash vouchers, journal vouchers, billing statements, sales tickets, etc.

CAS Components
(continued)

Any application system which generates report as required by the BIR; and

Point of sale (POS) machine/Cash Register Machine (CRM) connected thru a network or linked to CAS.

CAS Components
(continued)

Centralized application/approval of permits to adopt CAS RDO of the HO Cross RDO evaluation of the branches CAS shall be conducted.

CAS: Policies

Separate permits required for :Branch adopting CAS ahead or different from HO

Affiliated companies, sister companies, franchisees and closely held corporation

CAS provided by consultants

If CAS is outsourced from an accounting firm - maintain copies of book of accounts (soft or hard copy), in the place of business.

CAS: Policies
(continued)

New permit is required for any system enhancement resulting to changes in systems release and/or version number. The original permit shall be deemed automatically revoked from the time the enhanced system is adopted.

CAS: Policies
(continued)

Actual systems demo may be waived:HO applying for CAS of additional branches

Branch adopting the registered CAS of another branch

Affiliated/sister companies, franchisees and closely held corporations adopting registered CAS of mother/ sister company

Note:Submit photocopy of original permit and certification.

CAS: Policies
(continued)

Permits issued prior to RMO 21-2000 including those issued through BIR rulings shall be subject to re-evaluation by the CSET but shall remain valid unless revoked.

Permits issued under RMO 21-2000 shall remain valid unless revoked based on post evaluation findings.

Effects on Permits issued prior and after RMO 21-2000

Stickers for CAS-linked CRM/POS machines shall be issued by the RDO of the branch upon submission of copy of the Branch Permit issued by the HO RDO.

For stand-alone CRM/POS machines, the provisions of RR 10-99 or later regulations shall apply.

Guidelines for CRM/POS machines

Requirement for a Cash Register Machine Sales Book shall be waived if CAS is capable of generating reports such as daily sales and accumulated sales containing all the information required in the manual CRM Sales Book. These shall be made available during post system evaluation of the CAS or during an authorized tax audit.

(continued)

Pools of stand-by or roving CRM/POS machines for use during peak seasons shall be treated as HO machines and identified as such in their applications.Transfer thereof to branches shall be subject to approval of the HO RDO.

(continued)

Alternative receipts in case of systems downtime, and CAS has no redundancy/automatic switchover:Remaining receipts from previously approved manual receipts; or

Manually pre-printed and pre-numbered receipts not exceeding 1,000 sets with approved ATP.

Guidelines in case of system down or no automatic system switch-over

For CAS generating receipts and invoices, whether global or national:Secure advanced approval of the next set of Pre-Approved Range of Serial Number within 30 days before full utilization of current series.

If printed abroad under a global system, present to the BIR for registration prior to use, in lieu of advanced approval.

Guidelines on CAS generating receipts and invoices

For CAS generating receipts and invoices, whether global or national:Within 30 days from the close of the taxable year, submit a report on the range of serial numbers of receipts and invoices consumed and/or cancelled during the taxable year.

Guidelines on CAS generating receipts and invoices

Binding and stamping of computerized books of accounts and/or receipts and invoices generated by an approved CAS shall no longer be required, provided that soft copy be made available in any of the following mode:

Computerized Accounting System

CD-ROM (read only) labeled with the name of taxpayer, taxable year and the Serial No. and Volume No. of the books of accounts and other accounting records/documents duly stamped registered and signed on the label by the LTAD I or II, LTDO or RDO. Subsequent adjustments shall also be submitted in the same format.

Electronically archived information to be retained for three years from due date or actual date of filing of the annual ITR.

Computerized Accounting System (continued)

A notarized affidavit attesting to the accuracy of the required soft copy and the number of receipts and invoices used during the year shall be submitted to the LTAD I or II, LTDO or RDO within 30 days from the close of the taxable year.

Computerized Accounting System (continued)

Required Specifications

1. must have a non-resettable accumulating grand total of at least ten(10) digits or twelve(12) digits2. equip CRM with a reset counter that advances by 1 every time the accumulating grand sales total is reset to zero.3. must be tamper-free4. must be able to generate a daily sales report and accumulated grand total recorded therein

CRM Registration (RR 11-2004)

5. non-volatile memory or must be equipped with a recovery/back-up system

6. reflect/store information on sales discounts, refunds, etc.7. indicate separately VAT and non-VAT subject items8. generates a report summarizing all VAT sales and non-VAT sales

CRM/POS Registration

The machine must be equipped with two (2) rollers, one for customers tape copies and the other for audit journal tape.

POS machines connected to a server, all sales per POS must be automotically and completely recorded in the central server.

The stored data shall be preserved for a period within which the Commissioner is authorized to make an assessment and collection of taxes.

CRM/POS Requirement

1. CONTENTSA. Business Name;

B. Registered Taxpayers Name with BIR;

C. TIN;

D. Address where machine will be used;

E. Receipt/Invoice Number;

F. Machine Model Accreditation Number;

G. Date of Transaction;

H. Quantity;

I. Product Description;

J. Amount of Transaction;

K. THIS SERVES AS AN OFFICIAL RECEIPT

Receipt/Invoice Data Requirements

2. Submit sample design of receipt upon application for accreditation;

3. Businesses authorized to use CRM/POS are exempted from showing Name, Business Style, Address and TIN of taxpayer;

Receipt/Invoice Data Requirements

Responsibility of Machine/System suppliers accredit the machine with the Bureau prior to actual distribution/sale of such machines.

Venue for Accreditation

a. National Office MAB for supplier under the jurisdiction of the LTS;b. Regional Office MAB for supplier under the jurisdiction of the RDOs.The application must be in the form of a Sworn Declaration

Accrreditation of CRM/POS Brands and Models

Actual system demonstration/machine inspection must be conducted by the applicant-dealer

Once dealer is accredited, he/it will be issued an Accreditation Number

Any upgrading, integration or modification made in the machine shall be subject to prior approval

CRM/POS Accreditation

Vendor/dealer/manufacturer must register the machine within five (5) days from date of sale of the machine;

Registration may be done manually, by e-mail or website of the BIR

If applied thru website, the system-generated permit serves as the taxpayers authorization to use the machine;

Attach Permit to Use to the back of the machine;

Print boldly the serial number of the machine

CRM/POS Machine Registration

Maintain cash register sales book for each machine (RR 10-99);

Install corresponding tapes on both rollers or its equivalent;

The imprint on the tapes should be legible at all times;

The subsidiary cash register sales book should be available at all times at the place where the CRM is located, and shall be available at all times for verification.

Conditions for Use of CRM

All users of POS machines must secure approval from the Bureau, in writing, for the use of such machines;

Secure approval also for the subsequent document range of serial numbers to be used at least one month prior to consumption of previous document range;

No POS shall be operated without the corresponding electronic journal.

Conditions for Use of POS

Report all number of resets to the Bureau;

No switching to training mode or no-sale transaction mode;

Use machine exclusively in the operation of only one line of business;

Changes or updates on the information of the tape shall not be done without prior written notice to the Bureau;

Any repair, change, upgrade or updates to the machine shall not be done without prior written notice to the Bureau;

Conditions for both CRM/POS

Following the repair, upgrade, change, modifications or any update, and prior to the reuse of the machine, user and person who made the repair must submit a joint sworn statement attesting to such development;

The machine may be withdrawn from use, retired or sold only upon prior application of and approval by the Bureau;

The receipt numbering mechanism/circuit of a registered machine shall not be disturbed or tampered with.

Conditions for both CRM/POS

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