jail population management subcommitteenola.gov/.../jpm-subcommittee-presentation-6-03-16.pdf ·...

Jail Population Management Subcommittee

of the Sanford “Sandy” Krasnoff Criminal Justice Council

June 3, 2016

2/11/2016 JAIL POPULATION MANAGEMENT STRATEGIC PLAN 2

SYSTEM LEVEL TRENDS

Orleans Parish Prison Population Trends, 2014 - 2016

6/3/2016

0

500

1,000

1,500

2,000

2,500

Feb

-14

Mar

-14

Ap

r-1

4

May

-14

Jun

-14

Jul-

14

Au

g-1

4

Sep

-14

Oct

-14

No

v-1

4

Dec

-14

Jan

-15

Feb

-15

Mar

-15

Ap

r-1

5

May

-15

Jun

-15

Jul-

15

Au

g-1

5

Sep

-15

Oct

-15

No

v-1

5

Dec

-15

Jan

-16

Feb

-16

Mar

-16

Ap

r-1

6

May

-16

Pre-Trial and Locally Sentenced DOC Sentenced

First JPM Subcommittee Meeting

Adoption of JPM Strategic Plan


SYSTEM LEVEL TRENDS

Comparison of Jail Population from January 2016 and May 2016 Snapshots

6/3/2016

0

200

400

600

800

1000

1200

Felony Pretrial MisdemeanorPretrial

Sentenced toDOC

AllegedProbation and

Parole Violators

Municipal &Traffic Pretrial

Sentenced toOJC

Local Warrants& Attachments

January 2016 Snapshot May 2016 Snapshot


SYSTEM LEVEL TRENDS

Comparison of Inmate Length of Stay, in days, for inmates released October 2015 – March 2016

6/3/2016

58

105

71

7 5 1 4 1

148

164

133

Felony(Pretrial time

only)

Parole Probation StateMisdemeanors(in Municipal

Court)

Municipal Traffic Local Holds Other ParishHolds

Pretrial LOS Pretrial LOS, Detained Entire Time

2/11/2016

ACTION ITEMS

JAIL POPULATION MANAGEMENT STRATEGIC PLAN 5 6/3/2016

# Action Item Initiative Responsible Party Assigned Status

1. Explore use of text message reminders for lawyers in addition to defendants

Court Date Notification/Reminder

System

Office of Criminal Justice

Coordination 2/11/2016 In progress

2. Develop protocol for probation officers to routinely send notice to CDC Judges regarding use of administrative sanctions

Maximize Use of Administrative

Sanctions Steve Lassalle 2/11/2016 In progress

3. Review internal policy and practice regarding officers’ review of body camera evidence and upload to evidence.com

Expedited Screening for Victimless Crimes

Deputy Chief Paul Noel

2/11/2016 Complete

4. Request data from other parishes and jurisdictions on rates of ROR usage

Expand Criminal District Court’s Use of

ROR


Coordination 2/11/2016 Complete

5. Review list of ROR-eligible defendants who did not receive an ROR and create list of challenges

Judge White, Judge Cantrell,


Coordination

2/11/2016 In progress

6. Send OCJC information on budgetary needs Broader

Implementation of aiSmartBench in CDC

Clerk of Court 2/11/2016 In progress

6 JAIL POPULATION MANAGEMENT STRATEGIC PLAN 6

POPULATION DRIVER #1: NUMBER OF ADMISSIONS

Initiatives

• Indigency Assessment at Sentencing

• Fines and Fees Amnesty

• Court Date Notification/Reminder System

• Redesign Language on Summons and Subpoenas Forms

• Maximize Use of Administrative Sanctions

• Reduce Arrests for Out-of-Parish Warrants

Measures 2014 2015

2016

Q1 Q2 Q3 Q4 Total

Number of Admissions 25,677 21,040 4,837 4,837

6/3/2016

7

Measures 2014 2015

2016 2017 Target Q1 Q2 Q3 Q4 Total

# bookings with capias related to failure to pay fines and fees

2,899 2,482 492 492 1,984

# capiases issued for failure to pay/appear 6,645 6,078 1,358 1,358 4,862

INDIGENCY ASSESSMENT AT SENTENCING

Create a tool that assesses indigency and recommends how to scale discretionary fees and fines correspondingly

Initiative Sponsor: Charles West

Challenges

Criminal District Court is involved in an ongoing lawsuit that makes discussion of indigency more complicated


Implementation Activities

Activity Status

Observe Municipal Court Complete

Collect feedback from Orleans Public Defenders on indigency assessments in Municipal Court

Complete

Meet with Municipal Judges to learn about practices in individual courtrooms

In progress

Explore compensation to Municipal Court for reduction in revenue from reduction in fines

Not started

0

200

400

600

800

1000

1200

1400

1600

1800

Q1'15

Q2'15

Q3'15

Q4'15

Q1'16

Q2'16

Q3'16

Q4'16

Q1'17

Q2'17

Q3'17

Q4'17

# Capiases Issued # Bookings on Capias

Capias Target Bookings Target

8

Measures 2014 2015


# booked with TRF attachment only 308 115 19 19 TBD

# outstanding attachments recalled Unknown TBD

TRAFFIC COURT FINES AND FEES

Support Judge Jones’ work with “Muni at the Mission” program led by Judge Early in Municipal Court

Initiative Sponsor: Judge Bobby Jones

Challenges

Currently, no data is collected to track the impact of the program on reducing outstanding attachments, resolving old cases, and reducing fines.



Activity Status

Meet with Judge Jones and Judge Early to discuss “Muni at the Mission”

Complete

City to coordinate with Judge Early and OPD to increase advertising and explore new locations

Not started

Observe next “Muni at the Mission” and help establish data tracking mechanism

Expected June 15

0

10

20

30

40

50

60

Q1'15

Q2'15

Q3'15

Q4'15

Q1'16

Q2'16

Q3'16

Q4'16

Q1'17

Q2'17

Q3'17

Q4'17

# Booked TRF Attach and TRF/MUN

# Booked TRF Attach Only

Example Target

9

Measures 2014 2015


# bookings on FTA warrants 2,603 2,303 414 414 1,844

FTA rate for non-detained defendants in Municipal Court

51% 48% 29% 29% 28%

FTA rate for non-detained defendants in CDC 22% 24% 26% 26% 18%

COURT DATE NOTIFICATION/REMINDER SYSTEM

Implement a system that will text defendants to remind them of upcoming and recently missed court dates

Initiative Sponsor: Charles West

Challenges

How to collect defendants’ mobile numbers to enroll into the messaging service and update phone numbers when necessary



Activity Status

Convene City, CDC, and NOPJF to better understand data systems containing defendant information

Complete

Convene Clerk of Court for CDC, Municipal Court, and OPSO Intake and Processing Center representatives to better understand information entry

In progress

Identify services vendor In progress

0%

10%

20%

30%

40%

50%

60%

Q1'15

Q2'15

Q3'15

Q4'15

Q1'16

Q2'16

Q3'16

Q4'16

Q1'17

Q2'17

Q3'17

Q4'17

Muni FTA Rate

Target

10

Measures 2014 2015


# bookings on FTA warrants 2,603 2,303 414 414 2,072

FTA rate for summons 40% 44% 54% 54% 33%

FTA rate for subpoena'd court appearances in Muni Court

51% 48% 29% 29% 38%

FTA rate for subpoena'd court appearances in CDC 22% 24% 26% 26% 21%

REDESIGN LANGUAGE ON SUMMONS AND SUBPOENA FORMS

Re-design forms to clarify time, date, and location of court so process is easier to understand for defendants

Initiative Sponsor: Deputy Chief Paul Noel

Challenges

None



Activity Status

Convene officer “round-table” discussion to collect feedback on improving current summons form

Complete

Collect feedback from end users on current summons and subpoena forms

Not started

Create mock up of new form and distribute for feedback Not started

Learn production costs and process Not started

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

Q1'15

Q2'15

Q3'15

Q4'15

Q1'16

Q2'16

Q3'16

Q4'16

Q1'17

Q2'17

Q3'17

Q4'17

FTA Rate for Summons at FA

Target

11

Measures 2014 2015


# probationers booked with a technical violation only 179 151 43 43 89

# probation violators who receive an administrative sanction

Unknown 133

MAXIMIZE USE OF ADMINISTRATIVE SANCTIONS

Authorize probation officers to use sanctions and encourage use of sanctions instead of arrest per supervision violation grid

Initiative Sponsor: Judge Laurie White

Challenges

Lack of physical office space makes it difficult for probation officers to use administrative sanctions

Current tracking method can be labor intensive



Activity Status

Document P&P’s current process to track use of sanctions Complete

Examine available data to understand current rate of sanction use

Complete

Map administrative sanction process and paperwork flow across agencies

In progress

Propose notification mechanism for CDC to know when a sanction was used

In progress

Gather feedback from probation officers on use of sanctions through focus group

Not started

0

5

10

15

20

25

30

35

40

45

50

Q1'15

Q2'15

Q3'15

Q4'15

Q1'16

Q2'16

Q3'16

Q4'16

Q1'17

Q2'17

Q3'17

Q4'17

# probationers booked with technical violation only

Target

12

Measures 2014 2015


# people arrested with an out-of-parish warrant only 2,353 1,285 279 279 771

REDUCE ARRESTS FOR OUT-OF-PARISH WARRANTS

Establish process with NOPD to identify areas of improvement for eliminating arrests on only out-of-parish warrants

Initiative Sponsor: Chief Paul Noel

Challenges

This work may involve coordinating with other jurisdictions who may not have capacity to accommodate New Orleans’ requests



Activity Status

Convene officer “round-table” discussion to collect feedback on arrests for out-of-parish warrants

Complete

Select policy change for achieving reductions in these types of arrests

In progress

Determine whether other parishes, particularly Jefferson Parish, can direct officers in the comments section of warrants on whether to pick up or release

In progress

0

50

100

150

200

250

300

350

400

Q1'15

Q2'15

Q3'15

Q4'15

Q1'16

Q2'16

Q3'16

Q4'16

Q1'17

Q2'17

Q3'17

Q4'17

# Arrests on OOP Warrant only

# Released with NCD After OneDayTarget


Initiatives

• Expedited Arrest to Arraignment Victimless Crimes

• Expand Criminal District Court's Use of Release on Recognizance

• Advocate for Expanded Statutory Eligibility for Release on Recognizance

• PreTrial Release Decision Matrix

• Implementation of aiSmartBench in Municipal Court

• Broader Implementation of aiSmartBench in Criminal District Court

• Decrease Impact of Detainers on Probation Defendants

• Multi-Court Case Processing

• OPSO Transport to Court Policies and Procedures

• Arrest on Capias Docket Policy

• Improve OPSO Transport to DOC

Measures 2014 2015 2016

Average Length Of Stay 30 days 34 days Unknown

POPULATION DRIVER #2: AVERAGE LENGTH OF STAY

6/3/2016

14

Measures 2014 2015


Average # days between arrest and screening decision for victimless crime defendants

50 44 39 39 10

Average LOS for defendants accused of victimless crimes 52 50 39 39 42

EXPEDITED ARREST TO ARRAIGNMENT FOR VICTIMLESS CRIMES

Expedite completion of police reports and screening decision for defendants arrested on victimless state felony charges

Initiative Sponsor: Graymond Martin

Challenges

NOPD supervisors require additional time to review and approve written police reports when reports are initially written with insufficient details



Activity Status

Convene IT departments to address Zip and Ship issues Complete

Ride-along with NOPD officer to better understand paperwork flow in booking process

Complete

NOPD Compliance Division review police report writing process to identify areas of delay and causes for delay

In progress

Engage NOPD Field Operations to address delays In progress

Re-train A-case officers on use of Zip and Ship Expected June 3

0

10

20

30

40

50

60

Q1'15

Q2'15

Q3'15

Q4'15

Q1'16

Q2'16

Q3'16

Q4'16

Q1'17

Q2'17

Q3'17

Q4'17

# Days Between Arrest and Screening

Target

15

Measures 2014 2015


% of defendants with ROR eligible charges released on their own recognizance at FA

19% 21% 21% 21% 33%

Average LOS for defendants with ROR eligible charges 42 50 40 3

EXPAND CRIMINAL DISTRICT COURT’S USE OF ROR

Increase the number of ROR-eligible defendants released on their own recognizance in Criminal District Court

Initiative Sponsor: TBD

Challenges

Judicial decision-makers consider other criteria in addition to charge eligibility for ROR when making ROR release decisions such as presence of other warrants or previous arrest history. This decreases the number of charge-eligible defendants who receive an ROR.



Activity Status

Review individual case lists with judicial decision-makers to build nuanced understanding of barriers to ROR

In progress

Identify patterns in barriers; create “buckets” In progress

Determine which barriers can be addressed and create strategies to address them

Not started

Evaluate resources required for addressing barriers and potential impact of changes

Not started

0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

50%

Q1'15

Q2'15

Q3'15

Q4'15

Q1'16

Q2'16

Q3'16

Q4'16

Q1'17

Q2'17

Q3'17

Q4'17

% ROR'd Target

% Risk I ROR'd %Risk II ROR'd

16

Measures 2014 2015

2016 2017

Target Q1 Q2 Q3 Q4 Total

% Risk I and II defendants released in CDC within 3 days 35% 36% 38% TBD

% Risk I and II defendants released in CDC within 4 - 7 days

8% 9% 9% TBD

PRETRIAL RELEASE DECISION MATRIX

Create a tool for use in Magistrate Court that recommends bond amount and release mechanism based on risk level


Challenges

New Orleans is poised to be selected by the Arnold Foundation to implement the Public Safety Assessment (PSA) which would include technical assistance to develop a release decision guideline. This initiative is on hold pending mutual interest from the City and Arnold Foundation.



Activity Status

Hold preliminary conversations with agencies Complete

Research on other jurisdictions’ experiences in creating a decisions matrix

In progress

Reframe approach to coordinate with Arnold Foundation pending selection of New Orleans to implement tool

Not started

Share risk principles in decision matrix with stakeholders Not started

17

PRETRIAL RELEASE DECISION MATRIX

Create a tool for use in Magistrate Court that recommends bond amount and release mechanism based on risk level



$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000

$16,000

$18,000

Risk I Risk II Risk III Risk IV

Average Bond Amount Given in Magistrate Court on Minor Non-Violent Charges Includes drug POSS, PWIT/DIST marijuana, weapon possession (except gun), property (except

burglary of inhabited. dwelling), regulatory (incl. prostitution)

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

Risk I Risk II Risk III Risk IV

Average Bond Amount Given in Magistrate Court on Other Non-Violent Charges Includes PWIT/DIST other than marijuana, burglary of inhabited dwelling, gun possession (w/o

use)

18

Measures 2014 2015


# Judges and Commissioners trained to use aiSmartBench

N/A 0 0 17

# Support staff trained to use aiSmartBench N/A 0 0 9

BROADER IMPLEMENTATION OF aiSMARTBENCH IN CDC

Provide CDC judges with greater access to information to avoid delays in processing defendants with multiple matters

Initiative Sponsor: Judge Laurie White

Challenges

The cost of scanning old case files will prohibit expansion of aiSmartBench technology to all remaining courtrooms this fiscal year



Activity Status

Launch pilot of first four courtrooms in CDC Complete

City and CDC review budget from Clerk of Court to determine how many courtrooms can receive expansion in 2016

In progress

CDC sign contract with Mentis Technologies for expansion to additional courtrooms in 2016

Not started

19

IMPLEMENTATION OF aiSMARTBENCH IN MUNICIPAL COURT

Provide Municipal judges with greater access to information to avoid delays in processing defendants with multiple matters

Initiative Sponsor: Judge Charbonnet

Challenges

Gain a better understanding of the grant situation from the LA Supreme Court



Activity Status

Municipal Court received grant funding to proceed with implementation

In progress

Measures 2014 2015


# Judges trained to use aiSmartBench N/A N/A 0 4

# Support staff trained to use aiSmartBench N/A N/A 0 4


Initiatives Status Initiatives Status

1. Indigency Assessment at Sentencing 9. PreTrial Release Decision Matrix Pending PSA model

2. Traffic Court Fines and Fees 10. Implementation of aiSmartBench in Criminal District Court

3. Court Date Notification/Reminder System 11. Broader Implementation of aiSmartBench in Municipal Court

4. Redesign Language on Summons and Subpoenas Forms

12. Decrease Impact of Detainers on Probation Defendants

5. Maximize Use of Administrative Sanctions 13. Multi-Court Case Processing

6. Reduce Arrests for Out-of-Parish Warrants 14. OPSO Transport to Court Policies and Procedures

7. Expedited Arrest to Arraignment for Victimless

Crimes 15. Arrest on Capias Docket Policy

8. Expand Magistrate Court's Use of Release on Recognizance

16. Improve OPSO Transport to DOC

STRATEGIC PLAN DASHBOARD

Legend: Critical Some Issues

Significant Issues Good

6/3/2016


SUMMARY OF JPM STRATEGIC PLAN IMPACT

6/3/2016

0

500

1000

1500

2000

2500

2014 2015 2016 2017 2018

Projected Total Projected Local Projected DOC Sentenced

jail population management subcommitteenola.gov/.../jpm-subcommittee-presentation-6-03-16.pdf ·...

Documents