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GOVT. OF NCT OF DELHIOFFICE OF THE MEDICAL SUPERINTENDENT

SUSHRUTA TRAUMA CENTRE, 9, METCALF ROAD, DELHI-54

TENDER FORM FOR PROVIDING CANTEEN SERVICES

1. Name of the Tender : 24 hours Canteen Services

2. Tender Issued To : ____________________________ (Name & address of the Firm)

_____________________________

3. Cost of Tender form : Rs. 250/- (Rupees Two Hundred & Fifty only), (Non-Refundable)

4. Opening Time & Date : 03/04/2008 at 10.00 AMof sale of Tender Form

5. Closing Date & Time of : 15th April 2008 at 01.00 P.MSale of Tender Form

6. Last Date & Time of : 15th April 2008 at 02.30 P.M At The Receiving the Tender Office of the Medical Office Of

The Medical Superintendent Sushruta Trauma Centre 9, Metcalf Road, Delhi-54

7. Venue, Date & Time of : 15th April 2008 at 03.00 P.M At The Opening the Tender Office of the Medical Office Of


Note - Tender forms can be downloaded from Delhi Govt. Web site http://www.delhigovt.nic.in/tender in case tender forms are downloaded from web site an amount of Rs 250/- (Rupees Two Hundred & Fifty only) in form of Bank Draft/Postal Order in favour of D.D.O. Sushruta Trauma Centre is enclosed as cost of tender along with tender form.

http://www.delhigovt.nic.in/tender



F. No.- 68(10)/STC/Canteen/08 Dated:

TENDER NOTICETo,

M/s_________________________ _________________________ _________________________

Subject: - Limited Tender for running of Canteen services at Sushruta Trauma Centre, for the period 01/05/2008 to 30/04/2009.

Sir, Sealed quotations are hereby invited for the annual contract for providing canteen

services at this hospital at following terms & conditions.

Instruction, terms & conditions in respect to the tender are as under:-

1. Sealed quotations in prescribed form (Annexure-1) duly filled in must be submitted to The Medical Superintendent, Sushruta Trauma Centre, Delhi, along with Bank Draft/ Pay Order/FDR in favour of D.D.O., Sushruta Trauma Centre, Delhi as EMD for providing canteen services at this hospital latest by 15 th April 2008 at 02.30 P.M At the Office of The Medical Superintendent Sushruta Trauma Centre 9, Metcalf Road, Delhi-54.

2. The tender form will be Opened on 3rd April 2008 at 10.00 A.M At The Office of The Medical Superintendent Sushruta Trauma Centre 9, Metcalf Road, Delhi-54 by a tender opening committee constituted for this purpose in presence of the tenderers who are present

3. The tender form should be filled in legible handwriting or typed without any cutting/ over-writing/ erasing.

4. The tenderers required to be prepared in two respective sealed envelopes as detailed below.

A). Envelope A - (Technical Bid): The envelope should be subscribed as “Technical Bid for Limited Tender for Canteen services” and should contain

i. Original tender form/downloaded form duly filled and signed on each page.

ii. EMD of Rs. 10,000/- (Rupees Ten Thousand only) in the form of Pay Order/Bank Draft / FDR in favour of The D.D.O. Sushruta Trauma Centre. EMD in the form of Post dated Cheque or in any other form will not be acceptable.

iii. UNDERTAKING on a Stamp Paper of Rs. 10/ as per ANNEXURE -2iv. A copy of the TIN (VAT) registration Number of GNCT of Delhi, if any.v. PAN (Permanent Account Number of Income Tax) and Self attested

photocopy of last financial year income tax return as a proof.vi. Details of hospitals/departments where such services have been/are being

provided in the last one year and a certificate of satisfactory performance from respective hospital/department issued by competent authority (if any).

B). Envelope B - (Price Bid) – The envelope should be subscribed as “Price Bid for Limited Tender for Canteen services” and should contain

i. Monthly rates quoted for canteen services in original ANNEXURE -3. ii. It should also contain the rate list as proposed by the caterer duly signed by

him with agency stamp.

Technical Bid, Price Bid envelope & Duplicate Price Bid envelope prepared as above must be kept in a single envelope, subscribed as “Limited Tender for Canteen services at STC”, date of opening, name and address of the tenderer.

5. Tender will be opened in two phases i.e. Technical Bid & Price Bid. Tenderer who become successful in Technical Bid will only be considered for the Price Bid and the forms of unsuccessful tenderers in technical bid will be summarily rejected.

6. Tenders not confronting to these requirements will be rejected and no correspondence

thereof shall be entertained whatsoever.

7. The contract shall be awarded initially for the period of One Year (01/05/2008 to 30/04/2009).

8. The area offered for Canteen services is approx. 100 Sq. ft. in First Floor of Ward block and one Kiosk (Khokha) of approx. 30 sq. ft. at main gate in Sushruta Trauma Centre. The tenderer are advised to visit the site, where canteen site is ready, before participating in the tender. The license fee offered should be quoted in Rupees per month, written in words as well as in figures.

9. The applicant should possess at least one year experience in Catering/Canteen services. The experience certificate must be attached with the tender.

10. The tenderer shall submit EMD of Rs. 10,000/- (Rupees Ten Thousand only), in the form of Pay Order/Bank Draft/FDR, pledged in favour of D.D.O. Sushruta Trauma Centre. Any tender without EMD will be summarily rejected.

11. The tenderer will abide by the Minimum Wages Act and the Contract Labour Act etc. as applicable from time to time for the workers employed by him. Bonus, Gratuity, PF and ESI if applicable will have to be borne by the tenderer.

12. The price charged for packaged/ ready-made food items, soft drinks etc. should not exceed MRP printed on the items.

13. The price list of all available cooked items should be displayed, on a Board conspicuously.

14. There will be separate rate list for staff of STC, which can be quoted 20-30% less then the general tender rates. Item with printed MRP will be exempt from this clause.

15. THE RATES SHALL REMAIN FIXED FOR THE PUBLIC AND THE STAFF DURING THE ENTIRE PERIOD OF CONTRACT AND SHALL BEEN AS MENTIONED IN THIS TERM & CONDITION FOR CALLING OF TENDER.

16. The Canteen will PROVIDE ROUND THE CLOCK services with specified Timings for Breakfast, Lunch and Dinner. Tea/ Coffee and snacks etc should be available round the clock. It is the responsibility of the Tenderer to obtain the necessary license from the Competent Authority for running canteen for 24 hours.

17. The caterer must use commercial L.P.G. for cooking. Contractor will have to arrange L.P.G at his own cost. The cooking on stoves fueled with kerosene oil will not be permitted. Use of Electricity for cooking purpose is strictly prohibited.

18. All furniture, utensils and Canteen equipments etc. will be arranged by the tenderer.

19. The tenderer should assess the volume of business by himself. The Hospital will not guarantee any minimum/ maximum business.

20. Any dues against the customers will be at the risk of the contractor and the Government Hospital authorities will not be responsible in any case.

21. Only sale of cooked/ready-made food items and soft drinks will be allowed. Sale & Service of Alcoholic drinks & Tobacco products are strictly prohibited.

22. At Kiosk near the parking lot sale of only packed item, cold drinks, samosa etc (not prepared at kiosk) is allowed. The tenderer can prepare tea and parantha only in the kiosk, no other cooking what so ever will be allowed in the kiosk

23. The Contractor will arrange soap, towel etc. at the washbasin at his own cost.

24. There is no separate Electricity meter for canteen & Kiosk, the Electricity charges will be paid by the contractor according to the load calculation by Asst Engineer, PWD (Electrical). It will be binding on contractor to pay as per load calculated by Asst Engineer PWD (Electrical). Any damage to Hospital property/ fixtures will have to be rectified/ replaced by the Contractor.

25. The licensee/contractor will have to present himself before the Medical Superintendent as and when required.

26. The number of persons employed should be adequate to provide quick, clean and efficient service. The contractor will be responsible for health and injury caused to the workers while working in the canteen.

27. The dealing of Caterer and his staff with the customers shall be very polite. The contractor will also be responsible for the behavior & conduct of the workers.

28. All the workers/ employees will have to be medically examined initially at the time of appointment and at the interval of every six months. Only medically fit personnel shall be allowed to work in the canteen. All the workers will wear clean uniforms, to be provided by the Contractor.

29. The premises of the Canteen shall not be used for any other purpose except canteen services.

30. The Tenderer/Caterer will keep the said room clean and shall not damage it or allow anything to be done herein which may endanger the room of adjacent building to be damaged by fire and will hand over the said room in good order to Govt. on termination of this contract.

31. The successful tenderer shall submit security deposit of 10% of the tender amount or Rs. 25,000/- (Rupees Twenty Five Thousand only) (whichever is higher) only in the form of FDR for one year, pledged in favour of D.D.O. Sushruta Trauma Centre.

32. The security money has to be deposited within seven days of award of the contract otherwise it will be presumed that awardee is not interested in the contract and his EMD will be forfeited and his contract will be terminated. In case of rejection due to failure to deposit Security money the next successful bidder will be offered the contract.

33. The licensee/ contractor shall deposit the licensee fee in advance for each month on or before the 10th day of each month by way of Bank Draft or Cash in favour of D.D.O., Sushruta Trauma Centre, Delhi-54. After 10th day late payment will be charged @ Rs. 100/- (Rs. One Hundred only) per day. In case, license fee, damages, compensation including any other arrear assessed, not paid within 30 days from the due time, the Medical Superintendent, licensor shall have the right to terminate the license deed without giving any further opportunity. Licensor shall have the right to receive such arrears of revenue under the Public Premises Act.

34. For any breach of the terms & conditions on the part of the Contractor, the Medical Superintendent will be fully empowered to impose penalty to the extent of Rs. 2000/- (Rs. Two Thousand only) and forfeit the Security money besides termination of the Contract.

35. The licensee shall abide by the rules/ regulations and orders issued by the Medical Superintendent Sushruta Trauma Centre, Delhi-54.

36. The Tenderer/ Caterer shall, while the contract is in force, keep a complaint book in a conspicuous place in the said room in which the complaint may be recorded and which shall be open to inspection by persons duly authorized by the Medical Superintendent of Sushruta Trauma Center, New Delhi

37. The Security deposit shall be refunded sixty days after the date of completion of the contract only on production of no dues certificate.

38. The licensee shall not bring or cook/ sale anything which may hurt the religious feelings of any community.

39. Sub-letting of any kind in any form is not permissible. If found, action will be taken as deemed fit including forfeiting of Security Deposit and termination of the Contract.

40. Medical Superintendent or any person authorized by him will have the power to inspect the foodstuffs at any time, and if not found worth eating the same shall be discarded and the same would be sent to PFA Laboratory etc. for testing.

41. The licensee will abide by the Municipal Laws and other laws pertaining to sale of food and other eatables. Necessary license, if required, will have to be obtained by the Contractor. The Tenderer/Caterer shall comply with all the instruction issued to him from time to time by the Govt. of NCT of Delhi/MCD or any other Govt. agency.

42. A Committees constituted by Hospital authorities will periodically monitor quality of food, Hygienic conditions & medical status of workers in Canteen & any violation of

Terms & Conditions of canteen. The licensee/ caterer will have to maintain the standards up to satisfaction of committee and prescribed norms.

43. The tenderer submitting a tender would be presumed to have considered and accepted all the terms and conditions under the P.F.A. Act and Rules etc. No enquiry verbal or written in r/o acceptance/ rejection of the tender shall be entertained.

44. Attested photocopies of PAN number/ latest Income Tax clearance Certificate should be attached in the Pre-qualification Bid.

45. A passport size photograph of tenderer duly attested must be submitted with application. Documents as proof of identity and residence must be submitted along with.

46. Tenders not supported by all the documents as asked will be rejected.

47. Amount of License fee quoted per month should be written in words and figures neatly. No cutting or erasing or overwriting would be accepted and in that case tender can be rejected.

48. The Tenderer/Caterer shall allow the representatives of the Public Works Department (PWD) to enter the premises in order to inspect and execute any structural addition, repairs to the building, Electric, Water and sanitary installation or redecoration which may be found necessary from time to time. The time and date for this purpose will be fixed by the representative of Govt. with due regard to the convenience of the contractor.

49. After allotment of the contract the successful tenderer before starting of canteen services has to submit within seven working days an under taking on an Stamp Paper of Rs 100/- that he shall abide by all the terms and condition of the agreement and the food /eatables served would be of good quality only.

50. Name of all the employee working in the canteen shall be provided or by the contactor/Caterer to the hospital and keep it updated.

51. The contractor shall deploy his own manpower at his cost for providing the canteen services and maintaining the cleanliness of the premises. The hospital shall not provide any manpower/staff for the same.

52. The contractor shall hire employee of good moral character and get there police verification done on his own. Any complaint regarding behavior of his employees shall be responsibility of the firm. The hospital has the right to ask the contractor for removal of any of his employee if not found competent, orderly or disciplined.

53. Any person who is in Government service or an employee of this hospital shall not be made partner to the contract by the contractor directly or in the manner whatsoever.

54. The contractor shall indemnify the hospital against all other damages/charges and expenses for which the government hospital may be held liable or pay on account of negligence of the contractor, of his staff or any other person under his control whether in respect of food poisoning etc, injury to the person or damage to the property of any member of the public or any person or to the equipments and items provided by the hospital or in executing the work or otherwise and against all claims and demand thereof. The hospital shall not be responsible financially or otherwise for any injury to the person deployed by the contractor.

55. The contractor shall be allowed to commence services only after the security deposit has been deposited, agreement on a stamp paper of Rs. 100/- (Rupees One Hundred only) has been submitted and the undertaking to the effect has been submitted by the contractor. However for all practical & financial purpose the date of starting of contract shall be 01/05/2008.

56. The contract awarded can be terminated by the hospital at any time without assigning any reason thereof and no compensation shall be payable to the contractor on this account. The hospital shall also have the right to call the next successful bidder from the tender for canteen submitted for financial year 2008-2009 to run the services without undergoing again the process of fresh tendering for the financial year 2008-2009. The decision of The Medical Superintendent shall be final and binding in this regard.

57. The Medical Superintendent reserves the right to reject any/all tender/ quotations at any time without assigning any reason there of.

58. On the expiry or earlier termination of this contract the said room/canteen shall be vacated peacefully by the contractor.

59. The quotations in a sealed envelope subscribed as “ Limited Tender for Canteen services at STC” with separately sealed Technical Bid, Price Bid envelope & Duplicate Price Bid envelopes, should reach the office of Medical Superintendent, Sushruta Trauma Centre Delhi-54 on or before 02:30 PM on 15/04/2008.

60. The quotation received after scheduled time will not be accepted. The quotation will be opened on 15/04/2008 at 03:00 PM in presence of committee of this hospital and representative of the quoted firms who are available at that time.

61. The firm quoting the highest license fee and abiding by the terms and conditions of the tender shall be awarded the contract.

62. In case of any dispute of difference, the award of the Arbitrator appointed by the Lt. Governor of Delhi will be final and binding on both parties and the courts at Delhi/ New Delhi shall only have the jurisdiction over the same.

(DR. YADU LAL)MEDICAL SUPERINTENDENT

ANNEXURE - 1GOVT. OF NCT OF DELHI

OFFICE OF THE MEDICAL SUPERINTENDENTSUSHRUTA TRAUMA CENTRE, 9, METCALF ROAD, DELHI-54

TENDER FORM FOR PROVIDING CANTEEN SERVICES

1. Name of the Tender : Canteen Services at STC

2. Registration of the Firm/Agency : ____________________________

____________________________

3. Name, address & Telephone no. : ______________________________of the Firm/Agency

: ______________________________

4. Name & Designation of the : ______________________________Authorized person of the firm

: ______________________________

5. Please Specify Whether the firm : ______________________________is sole Proprietor/Partnership FirmName of all Partners to be specified. : ______________________________

: ______________________________

6. PAN No. of the Tenderer : ______________________________ or Latest I-Tax Return

7. Service Tax Registration : ______________________________

8. Cost of Tender form : Rs. 250/- (Rupees Two Hundred & Fifty only), (Non-Refundable)

9. Details of Earnest Money Deposit (EMD)

a. Amount : Rs. 10,000/- (Rupees Ten Thousand only)

b. FDR/Pay order/Bank draft no. : _____________________________________

c. Date of issue of Issue of FDR/ : _____________________________________

Affix Recent Attested Passport Photo

Pay order/Bank draft no.

d. Name of Issuing Authority : _____________________________________

10. Detail of Experience in : _____________________________________Canteen/Catering/Restaurant(Attach Extra Paper If Required) : _____________________________________

11. Any other Information : _______________________________________________________

_______________________________________________________

12. Declaration by the contractor: This is to certify that I/We before signing this tender have read and fully understood all the term & condition and instruction contained herein and undertake myself/ourselves abide by them.

Place: Signature of the tenderer Delhi: Name: _____________________________

Address:___________________________

Telephone no.: ______________________

Stamp of the firm



Check List Canteen services at Sushruta Trauma Centre, for the period 01/05/2008 to 30/04/2009

Please check whether the attested copies of the following document have been attached or not.

A) TECHNICAL BID IN A SEALED ENVELOPE WITH FOLLOWING DOCUMENTS

1. Bank Draft/ Pay Order/FDR of Rs. 10,000/- (Rupees Ten Thousand only) as EMD.

2. Copy of PAN No./Proof of latest income Tax Return.

3. Passport size photograph duly attested

4. Proof of Address Attached (Election I Card/Ration Card/Drivers License).

5. Undertaking on stamp paper of Rs. 10/- (Ten Only)

6. Registration certificate of firm/Agency

7. TIN No (VAT) (If any)

8. Detail of experience certificate (if any)

B) PRICE BID IN A SAPERATE SEALED ENVELOPE

1. Monthly rates quoted for canteen services in original ANNEXURE -3 form.

2. Rate list as proposed by the caterer duly signed by him with agency stamp.


Address:___________________________

Telephone no.: ______________________

Stamp of the firm

ANNEXURE - 2UNDERTAKING

ToThe Medical Superintendent Sushruta Trauma Centre 9, Metcalf Road, Delhi-54 Name of the Tender _______________________________________________________Name of Tenderer of M/s. ___________________________________________________

Certify that: 1. I/we, the undersigned certify that I/we have gone through all the terms and conditions mentioned

in the tender document and undertake to comply with them. 2. The License fee quoted by me is valid and binding on me if accepted, for the entire duration of

contract period. 3. I, the undersigned hereby bind myself/ourself to Lt. Governor, Delhi for providing round the

clock Canteen Services to Sushruta Trauma Centre Delhi-54, during the period under contract period commencing from the date ____________, valid for one year.

4. That the services shall be as per requirement of the institution. The decision of the Medical Superintendent, Sushruta Trauma Centre Delhi-54, as regards to the quality of services shall be final and binding on me/us.

5. I/We will abide by the Minimum Wages Act and the Contract Labour Act etc. as applicable from time to time for the workers employed by me. Bonus, Gratuity, PF and ESI if applicable will be borne by me/us.

6. It is verified that prices quoted are not higher than the rates quoted by me/us in any other private/Govt. hospital or institution. I/We also undertake to comply with the same rates under extension period if situation warrants.

7. Security Money of Rs._______________(Rs._____________________________________) deposited in the form of the FDR only in the name of The D.D.O. Sushruta Trauma Centre Delhi-54 is attached herewith and shall remain in the custody of The Medical Superintendent till the expiry of the tender and I/we will not ask for refund of Security Money during the validity of contract.

8. I/we declare that my/our firm has not been blacklisted/debarred by any of the Government Hospitals / Institutions.

9. I/We undertake that I/we will not submit any irrelevant documents with the tender and in doing so I/we will not raise any objection if my tender is rejected on that ground.

10. The decision of The Medical Superintendent, Sushruta Trauma Centre Delhi-54 will be binding upon me/us.

Affirmation:- I/We pledge and solemnly affirm that the information submitted in tender documents are true to the best of my knowledge and belief. I/We further pledge and solemnly affirm that nothing has been concealed by me/us and if anything comes to the notice of hospital authorities during the validity of tender period Medical Superintendent, Sushruta Trauma Centre Delhi-54 will have full authority as he deems fit, which may amount to rejection to tender without any reason.

Place: Signature of the tenderer

Delhi: Name, address & stamp of the firm ANNEXURE - 3



PRICE BIDTo


Subject: - For running of Canteen services at Sushruta Trauma Centre, for the period 01/05/2008 to 30/04/2009.

I/We, the undersigned hereby submit the offer of Rs. _________________ (Rs._________________________________________________________________) per month on account of License fee for holding the contract for running of Canteen services at Sushruta Trauma Centre, for the period 01/05/2008 to 30/05/2009.

1. Name & Address of the Firm : ______________________________________

______________________________________

2. Name & Address of the : ______________________________________Firm Representative

3. Details of Earnest Money Deposit (EMD)a. Amount : Rs. 10,000/- (Rupees Ten Thousand only)b. FDR No. : ______________________________________c. Date of issue of Issue of FDR: ______________________________________d. Name of Issuing Authority : ______________________________________

4. Proof Address Attached : ______________________________________(Election I Card/Ration Card/Drivers License)

5. Proof Address Attached : __________________________________________(Election I Card/Ration Card/Drivers License)


Address:___________________________

ANNEXURE - 4(a)(TO BE ENCLOSED IN THE PRICE BID ENVELOPE DULY SIGNING ALL PAGES)

Proposed Rates of the Items of the 24 hours Canteen of Sushruta Trauma Centre Delhi-54.

Please Note- Caterer can quote prices less then the proposed rates, at the column given.SNACKS

SOUTH INDIANS AND OTHERS

Sl. No. Name of The Items Quantity Proposed Rates

Caterer Rates

Staff Rate

1 Masala Dosa Per Plate 20/-2 Utpam Masala Per Plate 20/-3 Chhole Bhature 2 Bhatura and

Chhole15/-

4 Chhole Kulche 2 Kulche and Chhole

12/-

5 Idli Sambar/ Sambar Wada

2 Idli or 2 Wada/ 1 Saambar

10/-

6 Chowmin (Veg) Full Plate 15/-Half Plate 10/-

7 Chhole and Rice Full Plate 15/-Half Plate 10/-

8 Rajma and rice Full Plate 15/-Half Plate 10/-

9 Curry and rice Full Plate 15/-Half Plate 10/-

Place: Signature of the tenderer Delhi: Name, address & stamp of the firm

Sl. No. Name of The Items Quantity Proposed Rates

Caterer Rates

Staff Rate

1 Puri Chhole 4 Puri and Chhole 10/-2 Bread Butter 2 Slice and Butter 5/-3 Bread Jam 2 Slice and Jam 5/-4 Bread and Omlette 2 eggs Omlette & 2

Slice15/-

5 Bread Pakora Per Piece 4/-6 Bread Roll Per Piece 4/-7 Samosa Per Piece 3/-8 Patty (Veg) Per Piece 6/-9 Patty (Cheese) Per Piece 10/-10 Sand witch Per Piece 7/-11 Burger Per Piece 10/-

ANNEXURE - 4(b)(TO BE ENCLOSED IN THE PRICE BID ENVELOPE DULY SIGNING ALL PAGES)

FOOD ITEMS

Sl. No. Name of The Items Quantity Proposed

RatesCaterer Rates

Staff Rate

1 Thali Ordinary Dal, Subji, 3 Roti, Rice, Salad, Papad 15/-

2 Thali Deluxe

Paneer, Rajma/Chole/Dal, Seasonal vegetable, Raita , Rice, 3 Roti, Papad , Salad, Achaar & Sweet

25/-

3Paneer Special/ Shahi Paneer/ Paneer Kofta/Matar Paneer

Full 20/-

Paneer Special/ Shahi Paneer/ Paneer Kofta/Matar Paneer

Half 10/-

4Lady finger/Cauliflower/ Arbi/ Aloo Dum/Chhole/ Rajma/Dal Fry

Full 10/-

Lady finger/Cauliflower/Arbi/ Aloo Dum/Chhole/Rajma/Dal Fry

Half 6/-

5 Raita Medium Plate 8/-6 Curd 100 gm. 4/-7 Roti One 1/-8 Parantha (Plain) One 4/-

9 Parantha (Veg Aloo, Ghobi) One 10/-

10 Parantha (Paneer/Egg) One 15/-11 Papad One 1/-

12 Sweets ( Rasgulla/ Gulabjamun) One piece 5/-


ANNEXURE - 4(c)(TO BE ENCLOSED IN THE PRICE BID ENVELOPE DULY SIGNING ALL PAGES)

COLD DRINKS

S. No. Name of The Items Qty Rate1 Soft Drinks (Coke, Pepsi,

Fanta, Maaza, Limca etc.)300ml, 500ml,1 & 2 Ltr. As per MRP

2 Fruity etc. 300 ml, 500ml, 1Ltr. As per MRP3 Milk Bottle etc 200 ml As per MRP4 Mineral Water 1 Ltr. As per MRP

HOT DRINKS

OTHERS

S. No. NAME OF THE ITEM QTY RATE1 Biscuits (Branded Only) One piece As per MRP2 Chocolates (Branded Only) One piece As per MRP3 Wafers (Branded Only) One piece As per MRP4 Namkeens Etc. (Branded Only) One piece As per MRP5 Ice Cream As per MRP


ANNEXURE - 5The following terms & conditions along with terms & conditions mentioned in tender notice may be read carefully and strictly complied with before submitting the tenders:-

S. No. Name of The Items Qty Rate Caterer Rates Staff Rate1 Tea 150 ml 3/-2 Coffee 150 ml 5/-3 Tomato Soup 150 ml 7/-4 Hot Milk with sugar 150 ml 5/-

GENERAL TERMS & CONDITIONS

1. The tenderers required to be prepared in two respective sealed envelopes as detailed below.

A). Envelope A - (Technical Bid): The envelope should be subscribed as “Technical Bid for Limited Tender for Canteen services” and should contain

1. Original tender form/downloaded form duly filled and signed on each page.2. EMD of Rs. Rs. 10,000/- (Rupees Ten Thousand only) in the form of Pay

Order/Bank Draft / FDR in favour of the D.D.O. Sushruta Trauma Centre. EMD in the form of Post dated Cheque or in any other form will not be acceptable.

3. UNDERTAKING on a Stamp Paper of Rs. 10/ as per ANNEXURE -24. A copy of the TIN (VAT) no. (if any) of GNCT of Delhi.5. PAN (Permanent Account Number of Income Tax) and Self attested

photocopy of last financial year income tax return proof.6. Details of hospitals/departments where such services have been/are being

provided in the last one year and a certificate of satisfactory performance from respective hospital/department issued by competent authority (if any).

B). Envelope B - (Price Bid) – The envelope should be subscribed as “Price Bid for Limited Tender for Canteen services” and should contain

1. Monthly rates quoted for canteen services in original ANNEXURE -3 form.

2. It should also contain the rate list as proposed by the caterer duly signed by him with agency stamp.

Technical Bid & Price Bid envelope prepared as above must be kept in a single envelope, subscribed as “ Limited Tender for Canteen services at STC”, date of opening and name and address of the tenderer.

2. Tender will be opened in two phases i.e. Technical Bid & Price Bid. Tenderer who become successful in Technical Bid will only be considered for the Price Bid and the forms of unsuccessful tenderers in technical bid will be summarily rejected.

3. The Tender should be legible hand written or typewritten and free from over writing/cutting. Correcting fluid should not be used in any case. Alterations unless legibly attested by the tenderer, shall disqualify the tender. The tender forms are not transferable and cost of the tender document is not refundable. Every page of the tender document should be serially numbered and signed by the tenderer.

4. The right for acceptance of a tender will rest with the Medical Superintendent, Sushruta Trauma Centre Delhi-54 who does not bind himself to accept the lowest tender and reserve to him self the authority to reject any or all of the tender received without the assignment of a reason. All tenders in which any of the prescribed conditions are not fulfilled or in incomplete in any respect are liable to be rejected.

5. No document/certificate will be accepted after he/she submitted the tender, to secure any interest or to influence the acceptance of a particular tender shall be viewed as a disqualification and tender shall be rejected straight away.

6. Govt. of India/State Govt. departments and public Sector Undertakings (Central & State) are exempted from submitting EMD & Income tax return certificates.

7. No interest shall be paid by the hospital on EMD or Security money deposits. EMD will be adjusted against security money for the successful bidder. If any information furnished by the bidder is found to be false/incorrect at any time or in the event of any breach/violation or contravention of any term and condition contained herein by the contractor, said security deposit shall be forfeited by the hospital.

8. No tender document will be accepted after the opening Date & Time of the tender Late/delayed/tenders sent by post are not to be accepted at any cost.

9. Any attempt on the part of supplier/tenderer, after he/she has submitted the tender, to secure any interest or to influence the acceptance of a particular tender shall be viewed as a disqualification and tender shall be rejected straight away.

10. On acceptance of the tender, the tenderer or authorized representative (s) of the contractor who would be responsible for taking instructions from the Purchase officer-in-charges shall communicated to the Purchase officer-in-Charge.

11. Special care should be taken to write the rates in figures as well as in Words and the amounts in figures only, in such a way that interpolation is not possible. The total amount should be written both in figures and in words. In case of figures, the word ‘Rs.’ should be written before the figure of Rupees and word ‘Paisa’ after the decimal figures like Rs. 2.15 Paisa for example. In case of Words the word ‘Rupees’ should precede and the word ‘Paisa’ should be written at the end unless the rate is in whole rupees and followed by the word only. It should invariably be up to two decimal places. While quoting the rate in schedule of quantities the word only should be written closely following the amount and it should not be written in the next line. It is mandatory to quote the rates in words and figures in Indian Currency-INR in each case, failing which tender shall stand rejected.

12. IN CASE OF NON-FURNISHING/NON COMPLIANCE WITH THE CODAL FORMALITIES BY ANY TENDERER THE TENDERS ARE LIKELY TO BE REJECTED OUTRIGHTLY WITHOUT GIVING ANY REASON.

13. The contractor shall indemnify the hospital against all other damages/charges and expenses for which the government hospital may be held liable or pay on account of negligence of the contractor, of his staff or any other person under his control whether in respect of food poisoning etc, injury to the person or damage to the property of any member of the public or any person or to the equipments and items provided by the hospital or in executing the work or otherwise and against all claims and demand thereof. The hospital shall not be responsible financially or otherwise for any injury to the person deployed by the contractor.

14. The contract shall be awarded initially for the period of one year (01/05/2008 to 30/04/2009).

15. No subcontracting shall be allowed by the selected firm.

16. PLEASE NOTE THAT NO PRICE BID DOCUMENT TO BE SUBMITTED ALONG WITH THE PRE-QUALIFICATION BID, OTHERWISE, THE TENDER SHALL BE DISQUALIFIED.

17. The Medical Superintendent, Sushruta Trauma Centre Delhi-54 reserve the right to cancel any or the entire Tender bids without assigning any reasons whatsoever.

18. In case of any dispute, the issue shall be referred to LAW Deptt, GNCT of Delhi in consultation with H & FW Deptt. and the decision shall be binding on both the parties.

19. The legal jurisdiction of this contract will vest in Delhi Court only.