JABSOMJABSOMAnnual Annual

Chair Reporting Chair Reporting InstructionsInstructions

For Reporting Session: July For Reporting Session: July 1 – June 301 – June 30

NotesNotes All reporting is for academic year All reporting is for academic year

(July 1 – June 30)(July 1 – June 30)

Reporting is required for all compensated faculty onlyReporting is required for all compensated faculty only

Faculty with joint appointments should complete a report Faculty with joint appointments should complete a report for your primary department onlyfor your primary department only

You will need a UH email username/password to log inYou will need a UH email username/password to log in

All text comments need to be kept at a 500 word limitAll text comments need to be kept at a 500 word limit

Upon submission deadline, forms will not be accessible as Upon submission deadline, forms will not be accessible as to allow for the Dean to begin reviewing all entries.to allow for the Dean to begin reviewing all entries.

Need a UH email account?Need a UH email account? UH email username/password is required to log-in UH email username/password is required to log-in

to the reporting systemto the reporting system

If you have forgotten your username/password or If you have forgotten your username/password or need to obtain one go to the following website: need to obtain one go to the following website:

UH ITS Email Set-UpUH ITS Email Set-Up

Please note that your UH username/account will Please note that your UH username/account will be issued directly by UH ITS Dept –Contact the UH be issued directly by UH ITS Dept –Contact the UH ITS Help Desk at ITS Help Desk at 956-8883956-8883 for assistance for assistance

To Begin Your Reporting SessionTo Begin Your Reporting Session

Go to the Faculty Development Website:Go to the Faculty Development Website:

http://jabsom.hawaii.edu/faculty/facdev/annual-faculty-reports/http://jabsom.hawaii.edu/faculty/facdev/annual-faculty-reports/

1.1. Click on the Click on the “Annual Faculty Reports” tab“Annual Faculty Reports” tab

2.2. Click on “Click on “Annual Report Forms – All Faculty and Annual Report Forms – All Faculty and Chairs Log in Here”Chairs Log in Here”

Log-In ScreenLog-In Screen

You will then see You will then see the log-in the log-in screen.screen.

• Log-in with your Log-in with your UH username and UH username and passwordpassword (same as (same as your UH email your UH email account)account)

1. Annual Chair Report1. Annual Chair Report Your contribution to your department and Your contribution to your department and

JABSOM’s annual reportJABSOM’s annual report Used for annual feedback and to monitor Used for annual feedback and to monitor

progression towards applying for promotion progression towards applying for promotion and/or tenureand/or tenure

Used towards UH annual faculty contract renewal Used towards UH annual faculty contract renewal process (as applicable)process (as applicable)

Be as Be as accurate as possibleaccurate as possible When unsure, please make your best estimate When unsure, please make your best estimate Each year’s report will be stored for future Each year’s report will be stored for future

referencereference

RemindersReminders Click on the Click on the “save”“save” button at the end of each section button at the end of each section

to save your workto save your work At the end of your session, you must click on the At the end of your session, you must click on the

“submit”“submit” button to submit your form button to submit your form You may submit/change your data as many times You may submit/change your data as many times

until the deadlineuntil the deadline Upon clicking Upon clicking “submit”“submit” a printable version will appear a printable version will appear Click on Click on “Click to Print”“Click to Print” button to print a copy for button to print a copy for

your filesyour files Click on “log out” to end your sessionClick on “log out” to end your session If you need to make changes after submitting your If you need to make changes after submitting your

report, please contact Lori Emery at report, please contact Lori Emery at lmatsuza@hawaii.edu or 692-0884 to re-open your lmatsuza@hawaii.edu or 692-0884 to re-open your reportreport

1. Annual Faculty Report: 1. Annual Faculty Report: RemindersReminders

Please be aware of Please be aware of the data being the data being requested, in the requested, in the block columns to block columns to the right, please the right, please indicate a indicate a numerical numbernumerical number and and notnot text text

1. Annual Chair Report: Process1. Annual Chair Report: Process

Upon submission deadline, the Dean will review Upon submission deadline, the Dean will review your report.your report.

The Dean should schedule a one-on-one meeting The Dean should schedule a one-on-one meeting with you to discuss your efforts and goals for that with you to discuss your efforts and goals for that year year

You will both sign the form at time of meeting You will both sign the form at time of meeting and both you and the Dean’s Office should keep a and both you and the Dean’s Office should keep a copy on filecopy on file

2. Department Chair Function:2. Department Chair Function:Viewing Annual Faculty ReportsViewing Annual Faculty Reports

As Dept Chair, you may view reports that have been As Dept Chair, you may view reports that have been submitted from your department by selecting the faculty submitted from your department by selecting the faculty member by name and the reporting year. member by name and the reporting year.

You will have the opportunity to provide comments in the You will have the opportunity to provide comments in the text box at the end of the form and submit the comments text box at the end of the form and submit the comments for the faculty member to view. for the faculty member to view.

Upon completion of reviewing reports, you should schedule Upon completion of reviewing reports, you should schedule a one-on-one meeting with each faculty member to discuss a one-on-one meeting with each faculty member to discuss their progress and goals for that year and for the next year. their progress and goals for that year and for the next year.

At time of meeting, you should print out a hard copy, you At time of meeting, you should print out a hard copy, you and the faculty will both sign at the bottom of the form and and the faculty will both sign at the bottom of the form and keep one copy in your department’s files. keep one copy in your department’s files.

3. Evaluation of Chair3. Evaluation of Chair

Your faculty will be completing an Your faculty will be completing an evaluation on your efforts as Chair.evaluation on your efforts as Chair.

All responses will be tallied and All responses will be tallied and reviewed anonymously by the Dean. reviewed anonymously by the Dean.

The Dean will discuss the summary The Dean will discuss the summary of responses of your evaluation with of responses of your evaluation with you.you.

Questions?Questions?Contact the following:Contact the following:

For content questions:For content questions:Dr. Rosanne HarriganDr. Rosanne Harrigan

Director of Faculty AffairsDirector of Faculty Affairsharrigan@hawaii.eduharrigan@hawaii.edu

For technical assistance, all other questionsFor technical assistance, all other questions::Lori EmeryLori Emery

JABSOM Faculty Development Program ManagerJABSOM Faculty Development Program Manager692-0884692-0884

lmatsuza@hawaii.edulmatsuza@hawaii.edu