jabatan perbendaharaan kementerian kewangan room/tafis vendor briefing 2015 slides.pdf · treasury...
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TREASURY DEPARTMENT
MINISTRY OF FINANCE
1 Level 2, Tower Blok,
Ministry of Finance Building, Commonwealth Drive, Bandar Seri Begawan, BH3190 Negara Brunei Darussalam Office: +673 2 383500 Fax: +673 2 383462
جباتن فربندهارأن
CONTENT
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جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
Objectives of E-Mail Notification
Key Stages of Notification
Sample Email Notification
Mandatory Requirements
Customer Service Unit - Contacts
Contract Management
CONTENT
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جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
Objectives of E-Mail Notification
OBJECTIVES
Value Add service to Invoice Tracking
More accountability among the processors which
will hopefully increase the efficiency and
effectiveness of the Government payment process
via TAFIS
Provide greater transparency to vendors on the
payment status
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جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
CONTENT
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جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
Key Stages of Notification
KEY STAGES OF NOTIFICATION جباتن فربندهارأن
TREASURY DEPARTMENT MINISTRY OF FINANCE
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1. Invoice Registered in TAFIS
2. Invoice Certified
3. Payment Voucher Issued
4. Payment Approved [STO]
5. Cancellation of PV
EMAIL NOTIFICATION PROCESS
Process E-Mail Notification
Vendor
Department
Invoice
Receiving
Clerk (IRC)
Department
Invoice
Certifier (IC)
Department
PV Clerk
Department
PV Approver
1. Submit
Invoice
5. Copy Invoice,
Copy PO & Create
Payment Voucher
6. Approved by 1st
Approver
8. Payment
Received via EFT
4. Certify Invoice
2b. Route Invoice
6. Approved by 2nd
Approver (STO)
3a. Print
NOTIFICATION SLIP
3b. Receive
NOTIFICATION SLIP
2a. Register Invoice A. Informing the invoice entered in
TAFIS
B. Informing the
invoice have been certified
C. Informing the PV been created
D. Informing the PV have been approved
جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
CONTENT
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جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
Sample Email Notification
E-MAIL NOTIFICATION SAMPLE
Receipt of Invoice
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Vendor
E-MAIL NOTIFICATION SAMPLE
Certification of Invoice
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Vendor
E-MAIL NOTIFICATION SAMPLE
Creation of Payment Voucher
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Vendor
E-MAIL NOTIFICATION SAMPLE
Payment Voucher Approval
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Vendor
E-MAIL NOTIFICATION SAMPLE
Payment Voucher Cancellation
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Vendor
CONTENT
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جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
Mandatory Requirements
MANDATORY REQUIREMENTS
NO Purchase Order = NO Work = NO Payment
NO Contract = NO Work = NO Payment
Invoice to be submitted to designated Invoice
Receiving Counters
Invoice with NO PO number will be rejected.
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PURCHASE ORDER
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Note: Vendors must ensure to receive TAFIS printed Purchase Order ,
signed and stamped by relevant officer in-charge before delivering
goods or services
جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
Vendor Name
NOTIFICATION SLIP
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Note: Vendors must ensure to receive Notification Slip immediately upon
submission of invoice
جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
Vendor
CONTENT
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جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
Contract Management
TAFIS CONTRACT MANAGEMENT MODULE
TAFIS Contract Management Module will be released in May
2015.
All on-going/active contracts need to be registered in TAFIS
Upon approval of the contract, Contract Confirmation will
be issued and vendors will be notified via email notification.
All related invoices must contain Valid Contract Number.
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CONTENT
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جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
Customer Service Unit - Contacts
TREASURY DEPARTMENT
CUSTOMER SERVICES UNIT
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CALL OUR HOTLINE AT 2383444
Operating Hours
Monday – Thursday and Saturday
8.00am to 4.30pm
WRITE TO US AND SEND TO
COUNTER SERVICES
Operating Hours Monday – Thursday and Saturday
8.30am to 3.30pm
جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
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جباتن فربندهارأنTREASURY DEPARTMENT MINISTRY OF FINANCE
VENDOR CONTACT FORM
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