ITSC MeetingBMS Status Update

IT Team06-Dec-2004

Vendor Evaluation Status• Completed first phase of Proof of Concept

(POC) – Narrowed down to two vendors from original

10 vendor list• ACGI and Oracle made their presentations

– IT and user teams evaluated and scored these vendors

• Oracle was evaluated ahead in preliminary evaluation

Vendor Evaluation Summary

• ACGI – Offers a membership specific solution– Not strategic from forward looking and Enterprise Architecture

perspective– Very small boutique company - financial viability is a concern– Build cost may lower however need to understand vendors

ability to support IEEE time to market/business needs• Oracle

– Robust architecture which offers ability to support business needs beyond membership specific solution

– Offers strategic systems framework and enables Enterprise Architecture

– Build cost higher as it is module based and will require configuration/extensions to align to IEEE’s business needs

• Need to assess upgrade/maintainability required once in production

Vendor Evaluation Summary

• Key Evaluation Points– User Interface

• Support of business capabilities• Streamlined work flow and integration

– Total Cost of Ownership (TCO)• Benchmark build versus ongoing maintenance costs• Licensing considerations

– Strategic Architecture• Extensibility of design for future business needs• Technology framework

BMS Preliminary Capital - estimates($ Thousands)

Vendor 2005 2006 2007 2008 Total

Aug ITSC Model

2,930 1,120 1,120 - 4,620

Nov ITSC Model

3,770 1,120 1,120 - 6,010

BMS Preliminary Expense - estimated ($ Thousands)

Vendor 2005 2006 2007 2008 Total

Aug ITSC Model

443 863 1,074 1,074 3,454

Nov ITSC Model

655 863 1,074 1,074 3,666

Next Steps

• Complete by 31-Jan-2005– Vendor Evaluations and Solution Selection

• Membership Specific Approach– Engage 2 additional vendors - Avectra, Aptify to understand their

membership specific solution to benchmark costs/functionality

• Oracle/Strategic Framework Approach– Rationalize fixed price bid from Oracle

» Understand Oracle consulting cost drivers » Help prioritize, justify and understand estimated future

maintenance costs– Engage 2-3 Oracle partners to benchmark Oracle consulting costs

• Complete by 8-Feb-2005– Confirm Recommendations/High Level Plan/Costs– Prepare recommendation for February Board Meeting