item no:5.1 - shire of morawa » web viewthe community youth development officer (cydo)...

MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN THE

COUNCIL CHAMBERS ON Thursday 17 October 2013

1. Opening Page1.1 Declaration of Opening 31.2 Recording of those Present 31.3 Recording of Apologies 31.4 Recording Leave of Absence Previously Approved 3

1.5 Announcements by President without Discussion 31.6 Visitors to Meeting 3

Andrew Klein District Operations Manager - WA Country Health ServiceHelen Webb Health Service Manager - WA Country Health Service

2. Public Question Time and Deputations 43. Declarations of Interest 44. Confirmation of Minute 4 4.1 Confirmation of Minutes 17th September – Ordinary Council Meeting

5. Status Report and Matters Arising from Minutes 5

5.1 Status Report

6. Finance Matters6.1 Accounts Due for Payment 66.2 Reconciliations September 2013 86.3 Monthly Financial Statements 11

7. Strategic Plan 7.1 Community Strategic Plan Update Report 13

8. Reports of Committees and Officer

Community Youth Development Officer8.1.1 Social Media Policy (Youth Affairs) 148.1.2 Skate Park Opening 17

Deputy Chief Executive Officer8.2.1 Cavenagh Transport Pty Ltd Restricted Access Vehicle (RAV) Network Permit Shire of Morawa 188.2.2 Planning Application for Intensive Agriculture Land Use (Aquaculture) on location 7903 Pintharuka West Road, Morawa 268.2.3 Morawa SuperTown Town Centre Revitalisation Town Centre

Revitalisation Landscaping Design 308.2.4 Restricted Access Vehicle (RAV) Network Permit

Shire of Morawa LA Logistics 348.2.5 Morawa SuperTown Town Centre Revitalisation Town Square

Feature 39

1

Acting Chief Executive Officer8.3.1 Appointment Acting Chief executive Officer 438.3.2 Update on Petition Regarding Noise and Fumes from a Generator 45

9. Shire Correspondence Requiring Council Attention 48

10. Receive Information Bulletin 48

11. New Business of an Urgent Nature Introduced by Decision of Meeting12.1 Elected Members 4912.2 Officers 49

12. Application for Leave of Absence 4913. Next Meeting

Special meeting of Council 21 October 2013 for swearing in of Councillors and appointment to committees at 5:30pm 49Ordinary Meeting 21st November 2013 at 5:30pm 49

14. Meeting Closure 49

2

1. OPENING

1.1 DECLARATION OF OPENING

The Shire President welcomed all in attendance and declared the meeting open at 1.32pm

1.2 RECORDING OF THOSE PRESENT

Cr K J Chappel PresidentCr D J Coaker Deputy President Cr G R NorthCr D S CarslakeCr D S AgarCr M J ThorntonCr K P Stokes

Mr T Hartman Acting Chief Executive Officer Mr D G Williams Deputy Chief Executive OfficerMr Paul Buist Principal Works Supervisor

1.3 RECORDING OF APOLOGIES

Nil

1.4 LEAVE OF ABSENCE

Nil

1.5 ANNOUNCEMENTS BY PRESIDENT WITHOUT DISCUSSION

Cr K J Chappel sincerely thanked Cr G R North of his 23 years of service as a Councillor with the Shire of Morawa 1.6 VISITORS TO THE MEETING

Gallery: Mrs Marie Marks, Mrs Lyn Fabling.

Andrew Klein District Operations Manager - WA Country Health ServiceHelen Webb Health Service Manager - WA Country Health Service

Cr Chappel welcomed Andrew Klein and Helen Webb to the meeting and explained that many from the community had raised grave concerns relating to the recent use of the Palliative Care Unit at the Morawa Perenjori Health Services facility in Morawa.

Cr Chappel and Councillors asked questions of the WA Country Health Services representatives and targeted the “purpose-built palliative care room”. Councillors explained that this room was carefully planned over a number of years following much community consultation. The purpose-built room was situated in the design with dedicated access and the availability for respite for family members; and in the opinion of the Council, should be used as a priority for palliative care when the situation arises.

3

Several responses were given relating to the use of the Palliative Care service. The main being the Health Services Facility works under the MPS and patients get the same service wherever they are placed in beds. Councillors agreed that when the “purpose-built palliative care room” is not being used for Palliative Care, the Health Services Facility is in their right to use the room; however, Councillors were adamant when the need arises it should be used as a priority for palliative care.

The representatives advised further community consultation for the services being offered will be given at a Public forum to be held in Morawa ASAP.

Cr Chappel thanked Andrew and Helen for addressing Council and indicated the matter may be taken further.

The visitors left the meeting at 2.00pm

2. PUBLIC QUESTION TIME

Nil

3. DECLARATIONS OF INTEREST

8.2.2 Cr D J Coaker declared an interest in 8.2.2-Planning Application-Aquaculture.8.2.4 Cr D S Agar declared an interest in Late Item – RAV permit.

4. PREVIOUS MINUTES

Moved: Cr K P StokesSeconded: Cr D S Agar

4.1 Confirmation of Minutes17 of September 2013– Ordinary Council Meeting

CARRIED7-0

4

INTRODUCTION

A status and CEO report on progress of items requested by Council from previous meetings will be provided each month for Councillor’s information.

ATTACHMENT

Acting CEO report Status report

OFFICER’S RECOMMENDATIONS

It is recommended that:

The Status and CEO Report submitted to 17th October 2013. Meeting be received.

COUNCIL RESOLUTION

Moved: Cr G R North Seconded: Cr D J Coaker


The Status and CEO Report submitted to 17th October 2013. Meeting be received.

CARRIED7/0

General discussion was held on the progress of the Sports ground upgrade, type of ramp to access the kitchen area, location of the new playground, oval lights and restricting traffic on the existing access to the airport following the opening of the new airport road..

5

Item No: 5.1Subject: Status ReportProponent: Acting Chief Executive OfficerSignature of Officer:Signature of CEO:File Number: VariousVoting Requirements: Simple Majority

Item No: 6.1Subject: Accounts Due for Payment Proponent: Finance OfficerSignature of Officer:Signature of CEO:File No: ADM 0135Voting Requirements: Simple MajorityMeeting Date: 17th September 2013

INTRODUCTION

A list of accounts is attached for all payments made for the month of September 2013.

COMMENT

Nil

FINANCIAL IMPLICATIONS

As per list of accounts

POLICY IMPLICATIONS

Nil

STRATEGIC IMPLICATIONS

Nil

OFFICER’S RECOMMENDATION

It is recommended that the list of accounts paid by the Chief Executive Officer under delegated authority, represented by:

- Municipal EFT Payment Numbers EFT5417 to EFT5533 inclusive, amounting to $491,886.77;

- Municipal Cheque Payments numbered 10942 to 10966 totalling $15,665.39;- Municipal Direct Debit Payments Numbers DD3385.1, DD3387.1, DD3389.1,

DD3391.1, DD3393.1, DD3401.1, DD3404.1 & DD3415.1 amounting to $13,332.85 ;- Payroll for September 2013

11/9/2013 - $51,533.7325/9/2013 - $46,283.06

Be endorsed.

6

COUNCIL RESOLUTION

Moved: Cr M J ThorntonSeconded: Cr K P Stokes

It is recommended that the list of accounts paid by the Chief Executive Officer under delegated authority, represented by:

- Municipal EFT Payment Numbers EFT5417 to EFT5533 inclusive, amounting to $491,886.77;

- Municipal Cheque Payments numbered 10942 to 10966 totalling $15,665.39;- Municipal Direct Debit Payments Numbers DD3385.1, DD3387.1, DD3389.1,

DD3391.1, DD3393.1, DD3401.1, DD3404.1 & DD3415.1 amounting to $13,332.85 ;

- Payroll for September 201311/9/2013 - $51,533.7325/9/2013 - $46,283.06

Be endorsed.

CARRIED7/0

7

Meeting Date: 17th October, 2013Item No 6.2Subject: Reconciliations September 2013Date & Author: 10/10/13 – Fred GledhillResponsible Officer: Fred Gledhill/Jenny MutterProponent: Manager Accounting & Finance File No: ADM 0189Voting Requirements: Simple Majority

SUMMARY

Local Government (Financial Management) Regulation 34 (1) (a) states that a Local Government must prepare financial statements monthly.

DECLARATION OF INTEREST

Nil

ATTACHMENTS

Nil

BACKGROUND INFORMATION

The information provided is obtained from the Bank Reconciliations carried out for the Municipal Bank/Reserves Bank and the Trust Bank to ensure all transactions have been accounted for.

OFFICER’S COMMENT The Shire of Morawa’s financial position is as follows:-

BANK BALANCES

The Bank Balances as at 30th September, 2013:-

- Municipal Account # $618,442.27- Trust Account $ 33,317.35- Business Telenet Saver (Reserve) $5,479,879.05- WA Treasury O/Night Facility (Super Towns) $2,821,295.18

BANK RECONCILIATION BALANCES

The Bank Reconciliation Balances for 30th September, 2013 with a comparison for 30th

September ,2012 is as follows:

2013 20128

Municipal Account # $617,051.57 $1,227,293.86

Trust Account $25,598.35 $25,106.26Reserve Account $8,290,311.12 $10,736,860.22

RESERVE ACCOUNT

The Reserve Funds of $5,469,015.94 as at 30th September, 2013 were invested with Bank of Western Australia in the Business Telenet Saver Account and $2,821,295.18 with WA Treasury O/Night Facility. Breakdown for September 2013 with a comparison for September 2012 is as follows:-

2013 2012

Sports Complex Upgrade Reserve $379,065.78 $857,337.05

Land & Building Reserve $4,941.02 $4,793.01

Plant Reserve $658,226.90 $663,143.07

Leave Reserve $128,794.55 $85,045.45

Economic Development Reserve $101,767.34 $198,175.41

Sewerage Reserve $42,11.05 $482,597.81

Unspent Grants & Contributions Reserve $211,079.68 $35,906.86

Community Development Reserve $1,520,495.17 $3,192,381.29

Water Waste Management Reserve $0.00 $66,569.41

Future Funds Reserve $2,074,183.92 $1,266,971.10

Morawa Community Trust Reserve $24,271.64 $59,166.16

Aged Care Units Reserve $8,501.23 $332,362.34

Transfer Station Reserve $315,577.21 $361,673.19

S/Towns Revitalisation Reserve $2,302,230.16 $2,626281.97

ST Solar Thermal Power Station Reserve $519,065.02 $504,456.10Total $8,290,311.12 $10,736860.22

TRANSFER OF FUNDS

$10,000.00 from Morawa Community Trust Reserve to Municipal Fund on 14 August, 2013 – Tennis Club lights.

$800,000.00 from Community Development Reserve to Municipal Fund on 15 August, 2013 – Sportsground Complex upgrade.

$400,00 from SuperTowns Revitalisation Reserve to Municipal Fund on 27 th September, 2013- Project Plans and Management for Town Centre.

STATUTORY ENVIRONMENT

9

Local Government Act 1995 and Local Government (Financial Management) Regulations 1996

POLICY IMPLICATIONS

Section 3 – Finance 3.4.7 Risk Management Controls – Monthly bank reconciliations to be prepared for each account and reported to Council Monthly


As presented


Nil

RISK MANAGEMENT

As per Policy Section 3 – Finance 3.4.7 Risk Management Controls


It is recommended that the bank reconciliation report for 30th September, 2013 be received.

COUNCIL RESOLUTION

Moved: Cr D J CoakerSeconded: Cr M J Thornton

It is recommended that the bank reconciliation report for 30th September, 2013 be received.

CARRIED 7/0

Cr M J Thornton left the meeting at 2.35pm and did not return to attend to business.

10

Meeting Date: 17th October, 2013Item No 6.3Subject: Monthly Financial StatementsDate & Author: 10/10/13 – Fred GledhillResponsible Officer: Manager Accounting & FinanceApplicant/Proponent:File No:Voting Requirements: Simple Majority

SUMMARY

Local Government (Financial Management) Regulation 34(1)(a) states that a Local Government must prepare financial statements monthly.


Nil

ATTACHMENTS

The August Monthly Financial Activity Report/Variance Report and a copy of the schedules pertaining to Councils operations is provided under separate.


OFFICER’S COMMENT The financial statements now have the budget figures uploaded after the Budget was adopted on the 17th September, 2013 and which shows Councils operations in actuals and year to date budget figures.


Local Government Act 1995 and Local Government (Financial Management) Regulations 1996


As presented


Nil

RISK MANAGEMENT


11

It is recommended that Council receive the Statement of Financial Activity Report and the variance report for September, 2013.

COUNCIL RESOLUTION

Moved: Cr G R NorthSeconded: Cr D S Carslake

It is recommended that Council receive the Statement of Financial Activity Report and the variance report for September, 2013.

CARRIED6/0

12

INTRODUCTION

A Strategic Plan Update and Progress Report is provided each month for Councillors information.



The Strategic Plan Update and Progress Report for the 17th October 2013, Ordinary Meeting be received.

COUNCIL RESOLUTION

Moved:Seconded:


The Strategic Plan Update and Progress Report for the 17th October 2013, Ordinary Meeting be received.

CARRIED7/0

13

Item No: 7.1Subject: Strategic Plan Update and Progress ReportProponent: Acting Chief Executive OfficerSignature of CEO:File Number: VariousVoting Requirements: Simple Majority

INTRODUCTION

The purpose of this report is for Council to approve a policy surrounding the use of social media for the promotion, development and delivery of the Sire of Morawa’s Youth Services.

ATTACHMENTS

Draft Policy: Use of Social Media for Publicity (Youth Affairs)


Social media is a collection of internet based tools which facilitate conversations. Social media is now strongly embedded in Australian culture as a personal tool for networking and communication and is increasingly being used as core component of marketing and communications strategies by governments and businesses.

The Community Youth Development Officer (CYDO) currently relies on traditional methods of program promotions such as flyer distribution and word of mouth. These CYDO feels that it is important to progress the promotion of programs and events and make use of social media as a way of promoting Youth Centre activities. The CYDO feels that this method of promotion will reach a greater number of Morawa’s youth population, and make information sharing easier, leading to increased levels of participation in Youth Centre events and activities.

The use of social media is growing rapidly and this Policy is designed to prepare the Shire for participation in social media a positive manner as a means of marketing and promoting the Shire’s Youth Centre and its activities.

OFFICER’S COMMENT

Discussions have been held with the Acting Chief Executive Officer regarding the use of social media for the promotion of youth related programs and events. It has been suggested that the Shire adopt a policy surrounding the use of social media, specifically for youth affairs. This policy will ensure that there are firm guidelines around the use of social media specifically for the use of promotion youth related events, activities and information.

This Policy is also being suggested as a means of defining the processes and protocols that will be followed when any employee is engaged in the use of social media in the workplace. If the employee is using social media on a personal basis and nominates any activity indicating they are employed by the Shire of Morawa then this Policy applies to that activity.

It is proposed that once the policy is implemented a Morawa Youth Centre Facebook page will be created. This page will be used specifically for the promotion of Youth related events and activities within the Shire of Morawa, and sharing of youth related information.

14

Item No: 8.1.1Subject: Social Media Policy (Youth Affairs)Proponent: Community Youth Development Officer (CYDO)Signature of Officer:File Number:Voting Requirement: Absolute MajorityDate: 9th September 2013

Council are invited to review the Draft Policy: Use of Social media for Publicity (Youth Affairs) (attached).


Local Government Act 1995

POLICY IMPLICATIONS

This new policy is to be included into the 2013 Shire of Morawa Policy Manual.


Nil


Nil

RISK MANAGEMENT

Without Council’s adoption of the policy, the Community Youth Development Officer is unable to set up a Youth Centre Facebook Page or commence online promotions of the Youth Centre’s events and programs.


It is recommended that:-

Council resolve to adopt the ‘Use of Social Media for Publicity (Youth Affairs) Policy’ so that it can be included into the Shire of Morawa Policy Manual and implemented effective immediately.

COUNCIL RESOLUTION

Moved: Cr D J CoakerSeconded: Cr D S Carslake


Council resolve to adopt the ‘Use of Social Media for Publicity (Youth Affairs) Policy’ so that it can be included into the Shire of Morawa Policy Manual and implemented effective immediately.

Motion Lost 0/6

15

Amended MotionMoved: Cr D J CoakerSeconded: Cr D S Carslake

Further information and examples are required from other Councils regarding the management policies to be discussed at the next Information & CEO Briefing Session and taken to the November 21 Ordinary Meeting for consideration.

CARRIED 6/0

16

INTRODUCTION

The purpose of this report is for Council to approve the arrangements for the Morawa Youth Space opening event.

ATTACHMENTS

Nil.


Construction of the skate park in Morawa is due to finish by mid October 2013. To celebrate the opening of the park, the Community Youth Development Officer (CYDO) is in the process of arranging a grand opening event.

The grand opening of the skate park is due to be held on Sunday 10th November 2013. This will give time for the area around the Skate Park to be tidied up and allow sufficient notice for funding bodies to be invited to the event.

OFFICER’S COMMENT

Discussions have been held with the Acting Chief Executive Officer regarding the grand opening event. It is suggested that the event commence at 11am with an official opening by one of the Councillors. Following the official opening, professional skate crew ‘Freestyle Now’ will be present to run skills based workshops, hold a stunt show, run some games and hand out prizes. Once officially opened, Freestyle Now will MC the event, and run these activities until 4pm.

The CYDO and Youth Support Worker (YSW) will be present on the day to assist the Youth Committee to cook a gold coin BBQ for all community members who attend. The Youth Committee will also sell bottled water as a fundraiser for any future work that needs to be carried out at the Skate Park i.e. installation of a drinking fountain, or completion of landscaping.

It is proposed that the Councillors decide on a representative of the Council to officially open the park. Once this decision has been made the CYDO will investigate a plaque for the opening event. The event will be advertised in the Morawa Scene, Morawa District High School newsletter, and with posters around town. Sponsors who will be invited to the official opening of the park will include, Lotterywest, The Morawa Lions Club, and a representative from Karara Mining Ltd.

17

Item No: 8.1.2Subject: Skate Park OpeningProponent: Community Youth Development Officer (CYDO)Signature of Officer:File Number:Voting Requirement: Absolute MajorityDate: 10th October 2013

The skate park project has been in the making for a number of years, the grand opening event will be a great chance for the community to celebrate the completion of the new facility.


Local Government Act 1995

POLICY IMPLICATIONS

Nil


Costings for the opening event are based upon quotes which have been obtained by the CYDO. This amount has been included under projects in the Community Youth Development 13/14 budget.


Nil

RISK MANAGEMENT

Without Council’s approval of the arrangements for the opening event, further planning cannot take place.



1. Council resolve for the skate park to be named the ‘Morawa Youth Space’.2. Council resolve to appoint a representative of the Council to officially open the

Morawa Youth Space at the grand opening event on Sunday 10th November 2013.

COUNCIL RESOLUTION

Moved: Cr D S CarslakeSeconded Cr D J Coaker

1. Council resolve for the skate park to be named the ‘Morawa Skate Park’.2. Council resolve to appoint Cr K J Chappel as the representative of Council to

officially open the Morawa Skate Park at the grand opening event on Sunday 10th November 2013.

CARRIED 6/0

Reason for deviation from officer’s recommendation:

Council believed the name Morawa Skate Park was better suited to cover all users for the park.

18

INTRODUCTION

Cavenagh Transport Pty Ltd has again approached Council for a Restricted Access Vehicle (RAV) 2/3 network 7 approval to enable trailer combinations greater than 27.5 metres to operate on local roads during the following year in the Shire of Morawa for cartage to local farmers for grain, super and lime-sand. The roads are currently listed as part of the Shire of Morawa Local Road RAV 2/3 network.

ATTACHMENTS

Information provided by Cavenagh Transport Pty Ltd requesting approval to transport.


Under Main Roads WA RAV networks conditions, there is a need to seek approval by certain RAV users to travel on roads controlled by Council.

Main Roads WA in consultation with the Shire of Morawa have classified the majority of roads and low volume roads in the Shire as a RAV 2/3 network. The network allows for RAV 3 to carry a mass of eighty four (84) tonnes with a length of twenty seven point five (27.5m) metres and a height of four point six (4.6m) metres. RAV 2 classification is lower in weight and in some cases shorter in length.

Main Roads WA website provides information regarding the Class 2/3 RAV network publication Morawa Shire LG511 Audit dated 12 March 2009.

Main Roads WA has also provided the following feedback regarding RAV vehicles on Shire of Morawa Local Road RAV 2/3 network as is provided below.

The road design requirements for RAV 3 and RAV 4 are the same. They have the same approved maximum length and the same number of axle groups.

If Morawa Shire requests an upgrade, a route assessment would be undertaken and the roads could then be added to the RAV network 4 Road Tables, however the roads are not designed for continual use by larger RAV networks.

19

Item No: 8.2.1Subject: Cavenagh Transport Pty Ltd Restricted

Access Vehicle (RAV) Network Permit Shire of Morawa

Proponent: Deputy Chief Executive OfficerSignature of Officer:File Number: ADM 0287Voting Requirement: Simple MajorityMeeting Date: 2 October 2013

Council at a meeting in April 2009 provided the following:-

COUNCIL RESOLUTION

1. Council endorse the provided Main Roads Western Australia Restricted Access Vehicles Class 2/3 RAV network publication Morawa Shire LG511 audit dated 12 March 2009 and advise Main Roads of the following:-

2. Council will consider approving addition Restricted Access Vehicle Class 2/3 usage during grain harvest subject to:-

3. The Chief Executive Officer having delegated authority to approve (with consultation of the Principal Works Supervisor) applications for permit type loads on roads in the Shire of Morawa not detailed on the provided Main Roads Restricted Access Vehicles Class 2/3 RAV network publication Morawa Shire LG511 audit dated 12 March 2009, subject to the following Shire of Morawa standard conditions being adhered to:-

Standard Conditions of Use:

a) Maximum speed unsealed roads 70kms/hr or 10kms/hr less than designated signage

b) Maximum speed sealed roads 90kms/hr or 10kms/hr less than designated signagec) Maximum speed of 40kms/hr in built up areas including the Morawa Townsited) Only approved routes will be permitted in the Morawa Townsitee) Reduce speed to 60kms/hr and moving over to give way to oncoming trafficf) Headlights on at all timesg) Removing dust from tyres rims when entering sealed roadsh) Compliance with maximum gross weight limitsi) Vehicle length not to exceed 36.5 metresj) No operation after a heavy rain fall eventk) No operation during school bus routes drop off and pick up timesl) Signage warning of oversized vehicle be in operation are placed at entry and

egress points unless already in placem) Vehicle to be operated as required by the Mains Roads Class 2/3 RAV permitn) Entries to properties being serviced by the permit holder must be constructed for

safety and to prevent damage to sealed edges and road verges. Approval may be withdrawn if damage occurs and is not repaired to the satisfaction of the Council’s representative.

4. Council advises Mains Roads Western Australia of the concerns regarding the unsafe status of the Wubin Mullewa Rd for all users.

CARRIED7-0

At the March 2012 meeting of Council the following was resolved:-

COUNCIL RESOLUTION

1. The application by H A Fabling & Co for Restricted Access Vehicle (RAV) 4 approval to enable a RAV 4 combination to travel along Fabling Road is approved.

CARRIED 20

7/0

Reason for Deviation from officer’s recommendation

It was Council’s opinion that these vehicles should be permitted to use local roads with consideration being given to upgrading our local road network to accommodate the RAV 4 rating.

At the June 2012 meeting of Council the following was resolved;

COUNCIL RESOLUTION

Moved: Cr G R NorthSeconded: Cr D S Carslake

That:-

1. The application by Cavenagh Transport Pty Ltd for Restricted Access Vehicle to operate continually as per Mains Roads WA permits to enable combinations greater than 27.5 on local roads is denied.

2. Cavenagh Transport Pty Ltd is advised greater length combinations may be permitted during harvest with Council approval.

CARRIED7/0

Council at the September 2013 meeting resolved

Council approve the application from Walstow Nominees to operate a road train up to 36.5 metres under the category of network7 (B-double and dog) on the following roads in the Shire of Morawa:-

The approval was subject to a number of conditions which included a restricted time frame of road use during the harvest period only

OFFICER’S COMMENT

Further consultation with Mainroads Western Australia has provided a further condition to permit approval subject to conditions set by Council to include;-‘condition CA07 All operators must carry written approval from the Local Government authority permitting use of the roads.’

The Shire of Morawa local road network (before increased mining activity) has been subject to low level usage with the exception of harvest.

Conditions for low volume road use for harvest are provided above.

Road usage is on the increase due to various activities in the region. The activities include Extractive Industries, Agricultural, Mine ore cartage, mining construction works (inclusive of supporting infrastructure) and road network upgrades.

Increased activities impact on the Council’s resources being able to maintain certain roads to a level of access and safety required and detailed in the Main Roads Heavy Vehicle Operations

21

document ‘GUIDELINES FOR ASSESSING THE SUITABILITY OF ROUTES FOR RESTRICTED ACCESS VEHICLES’.

By permitting this application, even with conditions, places the Shire of Morawa in a very difficult position both in terms of probable increased maintenance costs and creating a precedent for others to potentially follow. This request also seeks an approval window which generally falls both inside and outside of the grain harvest period.

Council can permit the use and to be consistent with the September 2013 resolution give limited approval for harvest period with a review after the season is complete.


Local Government Act 1995Main Roads Act 1930

POLICY IMPLICATIONS

Nil


NilSTRATEGIC IMPLICATIONS

Council’s review of the process for issuing RAV permits provides part of an asset review for use of road infrastructure in the Shire.

RISK MANAGEMENT

An approval of RAV network permits provides the Shire with consultation and a due diligence process for road users in the Shire of Morawa. Without the process Council’s road network assets could become unsafe and unmanageable for current resources. There are inherent risks to the Shire in approving this request. The main risk relates to increased road maintenance costs and the other is setting a precedent for other similar applications to follow.

The Shire of Morawa local road network has been audited and rated. Local roads are rated as a local volume RAV 2/3 roads. The requested use seeks to permit for up to RAV 7 combinations. This would appear in contrary to the audit and rating process as undertaken by the Shire of Morawa in 2009.


It is recommended:-

Council approve the application from Cavenagh Transport Pty Ltd to operate a road train up to 36.5 metres under the category of network7 (B-double and dog) on the following roads in the Shire of Morawa:-

Agar RoadBickford Road Broad Avenue (entrance to CBH),

22

Burma RoadBoss Road Cunningham RoadCarslake Road Collins Road Dreghorn RoadFabling RoadJones Lake Road,Kadji Lake RoadKrummel RoadOld Three Springs RoadMadden RoadMoffet RoadMorawa South RoadMunckton RoadSermon RoadSwanson RoadThree Springs Road (between Morawa and Old Three Springs Road)West Pintharuka RoadWhite Road,Wornes RoadWilliams RoadWinfield StreetWinterbourne RoadYalgoo Road

For the harvest period only subject to:-


o) Maximum speed unsealed roads 70kms/hr or 10kms/hr less than designated signage

p) Maximum speed sealed roads 90kms/hr or 10kms/hr less than designated signageq) Maximum speed of 40kms/hr in built up areas including the Morawa Townsiter) Only approved routes will be permitted in the Morawa Townsites) Reduce speed to 60kms/hr and moving over to give way to oncoming traffict) Headlights on at all timesu) Removing dust from tyres rims when entering sealed roadsv) Compliance with maximum gross weight limitsw) Vehicle length not to exceed 36.5 metresx) No operation after a heavy rain fall eventy) No operation during school bus routes drop off and pick up timesz) Signage warning of oversized vehicle be in operation are placed at entry and

egress points unless already in placeaa) Vehicle to be operated as required by the Mains Roads Class 2/3 RAV permitbb) Entries to properties being serviced by the permit holder must be constructed for

safety and to prevent damage to sealed edges and road verges. Approval may be

23

withdrawn if damage occurs and is not repaired to the satisfaction of the Council’s representative.

Condition CA07 All operators must carry written approval from the Local Government authority permitting use of the roads

Further applications may be considered subject to an assessment of the Shire road conditions after the 2013 harvest.

COUNCIL RESOLUTION

Moved: Cr K P StokesSeconded: Cr D J Coaker

It is recommended:-

Council approve the application from Cavenagh Transport Pty Ltd to operate a road train up to 36.5 metres under the category of network7 (B-double and dog) on the following roads in the Shire of Morawa:-

Agar RoadBickford Road Broad Avenue (entrance to CBH),Burma RoadBoss Road Cunningham RoadCarslake Road Collins Road Dreghorn RoadFabling RoadJones Lake Road,Kadji Lake RoadKrummel RoadOld Three Springs RoadMadden RoadMoffet RoadMorawa South RoadMunckton RoadSermon RoadSwanson RoadThree Springs Road (between Morawa and Old Three Springs Road)West Pintharuka RoadWhite Road,Wornes RoadWilliams RoadWinfield StreetWinterbourne Road

24

Yalgoo Road

For the harvest period only subject to:-


o) Maximum speed unsealed roads 70kms/hr or 10kms/hr less than designated signage

p) Maximum speed sealed roads 90kms/hr or 10kms/hr less than designated signage

q) Maximum speed of 40kms/hr in built up areas including the Morawa Townsiter) Only approved routes will be permitted in the Morawa Townsites) Reduce speed to 60kms/hr and moving over to give way to oncoming traffict) Headlights on at all timesu) Removing dust from tyres rims when entering sealed roadsv) Compliance with maximum gross weight limitsw) Vehicle length not to exceed 36.5 metresx) No operation after a heavy rain fall eventy) No operation during school bus routes drop off and pick up timesz) Signage warning of oversized vehicle be in operation are placed at entry and

egress points unless already in placeaa) Vehicle to be operated as required by the Mains Roads Class 2/3 RAV permitbb) Entries to properties being serviced by the permit holder must be constructed for




CARRIED6/0

Cr D J Coaker Declared an interest in the next item and left the meeting at 3.30pm

25

SUMMARY

The purpose of this report is for Council to consider a planning application for the approval of an intensive agriculture land use (aquaculture operation – Barramundi fish farming) on location 7903 Pintharuka West Road, Morawa. DECLARATION OF INTEREST

Author of report has no declaration of interest.

ATTACHMENTS

1. Location Plan2. Detailed Site Plan3. Planning Application4. Draft Fish Resource Management Act Application for an

Aquaculture Licence

BACKGROUND INFORMATIONA planning application has been submitted by Mr David James Coaker for planning approval to operate a barramundi aquaculture fish farm on location 7903 Pintharuka West Road, Morawa.

The subject land is zoned ‘Rural’ under the Shire of Morawa Town Planning Scheme No 2 and the land associated with the proposal has previously been utilised for broad acre farming activities.

The proposed aquaculture activity includes the development of:

Evaporation basin (1 hectare in area). Nursery shed containing 13 tanks (28 metres x 12 metres) 3 greenhouses (30 metres x 10 Metres each in area)

Mr Coaker has advised that the activity will include farming of Barramundi at a stocking density rate of 70 fish per cubic metre and an annual water consumption of 132 000 litres per annum. A

26

Date of Meeting: 17 October 2013Item No: 8.2.2Subject: Planning Application for Intensive Agriculture

Land Use (Aquaculture) on location 7903 Pintharuka West Road, Morawa

Date & Author: 10 October 2013, John Elliot (Project Officer)Responsible Officer: John Elliot (Project Officer)Applicant/Proponent: David James CoakerFile Number: 0048Previous minute/s &Reference: Not Applicable

sufficient water supply is available from a Department of Agriculture approved drainage sump (supply volume 300 Kilolitres per day).

OFFICER’S COMMENTUnder the Shire of Morawa Town Planning Scheme No 2 the operation of aquaculture activities is defined as an intensive agricultural land use. The Scheme states:

“Intensive agriculture: means the use of land for the purposes of trade, commercial reward or gain, including such buildings and earthworks normally associated with the following:

a) the production of grapes, vegetables, flowers, exotic and native plants, fruit and nuts;

b) the establishment and operation of plant and fruit nurseries;

c) the development of land for irrigated fodder production and irrigated pasture (including turf farms);

d) the development of land for the keeping, rearing or fattening of poultry (for either egg or meat production), rabbits (for either meat, or fur production), and other livestock in feedlots;

e) dairy milking sheds;

f) the development of land for the keeping, rearing or fattening of other livestock above those stocking rates recommended by the Department of Agriculture in consultation with surrounding farmers for the applicable pasture type;

g) aquaculture.”

The Scheme identifies intensive agriculture as being classed as ‘AA’ under the Rural zoning. The ‘AA’ classing refers to the proposed land use not being permitted in a Rural zone unless Council has granted approval.

The proposed use of the subject land for intensive agriculture is considered to generally conform to the objectives of the rural zoning and does not conflict with adjacent broad acre farming activities. The proponent also owns adjacent landholdings to the east of the subject land so no land use landowner conflict associated with development of an intensive agriculture land use is evident or envisaged.

The activity would also provide an opportunity for diversification in rural land use in the Shire of Morawa.

The Scheme, under the Rural zoning also refers to: “4.3 SITE AND DEVELOPMENT

27

REQUIREMENTS

4.3.1 The site building requirements for land in various zones shall be as set out in Table 2.

TABLE 2 - SITE REQUIREMENTS

ZONE MINIMUM SETBACKS FROM BOUNDARIES

FRONT REAR SIDE

Residential As in the R codes Commercial Setbacks at the discretion of Council Industrial (Note 1) 11 m or 22 m 7.5 m

3.0 m Rural - Residential 10.0 m 10.0 m 5.0 m Rural 20.0 m 25.0 m 15.0 m’

The inclusion of a condition requiring any development to be set back a minimum of 15 metres from the side boundary of Location 7903 Pintharuka West Road, Morawa is considered appropriate.

Under the Fish Resources Management Act 1994 an aquaculture licence is required for the proposed land use. Mr Coaker has submitted a draft licence application form as part of the planning application to provide background information.

It is considered appropriate to include an advice note advising the proponent that the aquaculture licence should be obtained prior to commencing the intensive agricultural activity.

COMMUNITY CONSULTATION

Surrounding landholdings south of Pintharuka West Road are under the ownership of the proponent and no community consultation is required under the Shire of Morawa Town Planning Scheme No 2.

COUNCILLOR CONSULTATION

Planning application information provided to Councillors at the Council Briefing Season held on Tuesday, 8 October 2013.

STATUTORY ENVIRONMENTPlanning and Development Act 2005Shire of Morawa Local Planning Scheme No .2Local Government Act 1996 Fish Resources Management Act 1994

POLICY IMPLICATIONSNo known policy implications.

28

FINANCIAL IMPLICATIONSNo known financial implications.STRATEGIC IMPLICATIONS

No known Strategic Implications.

RISK MANAGEMENT

The proposed aquaculture land use may be subject to negative impacts from spraying associated with surrounding broad acre farming activities. This is mitigated by the adjacent landholdings being under the control and ownership of the applicant and any broad acre farming program produced by the farmer would assess the potential impacts. VOTING REQUIREMENT:

Simple majority.

OFFICER’S RECOMMENDATIONIt is recommended:-

1. Council approve the planning application for an intensive agriculture land use (aquaculture operation – barramundi fish farming) on location 7903 Pintharuka West Road, Morawa.

2. Development to be set back a minimum of 15 metres from the side boundary of Location 7903 Pintharuka West Road.

and

The proponent being advised that the proposed land use requires an aquaculture licence under the Fish Resources Management Act 1994 and that this should be obtained prior to commencing the barramundi fish farming activity.

COUNCIL RESOLUTION


It is recommended:-

1. Council approve the planning application for an intensive agriculture land use (aquaculture operation – barramundi fish farming) on location 7903 PintharukaWest Road, Morawa.

29

2. Development to be set back a minimum of 15 metres from the side

boundary of Location 7903 Pintharuka West Road.

and

The proponent being advised that the proposed land use requires an aquaculture licence under the Fish Resources Management Act 1994 and that this should be obtained prior to commencing the barramundi fish farming activity.

CARRIED 5/0

Cr D J Coaker re-joined the meeting at 3.35pm

30

Agenda Format Suggestions (Tom)

SUMMARYThe purpose of this report is for Council to endorse the final Morawa Town Centre Revitalisation landscaping design (not including the major town square feature element).DECLARATION OF INTEREST


ATTACHMENTSAttachment 1 - Morawa Town Centre Revitalisation landscaping

design plans.


The subject land holdings that the proposed Morawa Town Centre Revitalisation landscaping design refers to portion of: Reserve 43109 (Shire of Morawa- Control)

Lot 302 on deposited plan 43387 (Reserve under management order Shire of Morawa)

Lot 454 on deposited plan 220967 Folio 191(Shire of Morawa- Freehold ownership)

The abovementioned land is either under control or ownership of the Shire of Morawa.

The Town Square land currently includes a range of public realm activities including public parking, seating, table, public toilet facilities, landscaping including planted native and exotic trees, lawn areas, stone planter boxes, paved pathways and a variety of plants.

At the meeting of the Council on the 25th September 2012 in relation to the Morawa Town Centre Project it was resolved that:

31

Date of Meeting: 17 October 2013Item No: 8.2.3Subject: Morawa SuperTown Town Centre Revitalisation

Town Centre Revitalisation Landscaping DesignDate & Author: 10 October 2013, John Elliot (Project Officer)Responsible Officer: John Elliot (Project Officer)Applicant/Proponent: Shire of MorawaFile Number: ADM 0592Previous minute/s & Reference: Shire of Morawa Council Meeting Minutes 25th

September 2012 and 19 September 2013

1. Council endorse the Morawa SuperTown Town Centre Revitalisation concept design plan Stages (1 & 2) as detailed in the outcome report.

The Landscape plans represents detailed design of landscape elements associated with the concept endorsed by Council on the 25th

September 2012.

OFFICER’S COMMENTEmerge Associates (Landscape Architects), as part of the Town Square project team, have completed detailed designs for the Town Centre Revitalisation project area. The detailed design and landscaping accords with the conceptual design elements for the Town Square depicting specific elements including:

Town Square finishes, planting, and grading Amphitheatre construction details Arbor construction details Hardworks construction details Softworks construction details

The landscaping conforms to the objectives of the furniture and materials palette adopted by Council at the September 2013 Council meeting.

The landscaping meets the conceptual design elements for the freight realignment route endorsed by Council and Main Roads Western Australia regulatory requirements.

Porter Engineering and Emerge Associates have incorporated detailed design elements associated with the Freight Realignment route, Prater Street/ Winfield Street intersection, Davis Street extension, White Avenue Extension and Solomon Terrace/ Manning Road intersection, including:

finishes, planting, and grading Hardworks construction details Softworks construction details

The detailed design and landscaping conforms to the objectives of the Morawa Growth and implementation plan and will be utilised as a component of the tender documentation for the project.

The Town Square feature element will not be assessed under this report and will be considered by Council under a separate report due to the complex design elements and Councils request for detailed individual consideration.

32

COMMUNITY CONSULTATIONThe Shire of Morawa in collaboration with the project consultants (TPG and Emerge) have completed a range of public consultation including public meetings, surveys and workshops to gain community and business input.

The consultants have also conducted meetings with key landowners potentially impacted by the construction of the new freight road and Town Centre Square development on the 19th and 20th March 2013. This level of engagement is considered sufficient to alleviate any perceived concerns of inadequate community consultation.


The Morawa Town Centre Revitalisation landscaping design was provided to Councillors at the Council Briefing Season held on Tuesday, 8 October 2013.

STATUTORY ENVIRONMENTLocal Government Act 1995Planning and Development Act 2005

POLICY IMPLICATIONSThe Town Centre Revitalisation Project will be required to comply with the Shire of Morawa Town Planning Scheme No 2 and associated Shire of Morawa policies.

FINANCIAL IMPLICATIONSOn the 31st May 2012, the Shire of Morawa was awarded $3,000,000 in SuperTown Development Project funding to plan and initiate the development of the Morawa Town Revitalisation Project.

Stages one and two are currently progressing utilising SuperTowns funding.

Additional funding has also been requested via the Mid West Investment Plan to assist in some of the critical infrastructure works associated with this project. The funding request is for $2,500,000 to assist in completion of the project is currently awaiting Cabinet consideration. STRATEGIC IMPLICATIONSThe Morawa Town Centre Revitalisation design conforms to the design and planning objectives of the Morawa SuperTown Growth Plan 2012.

33

RISK MANAGEMENTTendering and construction of the project components includes a risk management plan setting out the identified risks, treatment measures, monitoring and control mechanisms and responsibilities will be prepared and implemented by the Project Manager prior to construction of the Civic Square and freight realignment. When changes occur during the course of the project the cycle of risk identification, quantification and response will be repeated.

The risk management plan for both elements of the project will be submitted to the Department of Regional Development prior to construction.

The Morawa SuperTown Financial Assistance Agreement states that the Shire of Morawa bares the sole risk for any project cost overruns. This risk will be largely mitigated through the negotiation of a fixed price contract for construction of the Civic Square and Parallel Freight Alignment.

VOTING REQUIREMENT:

Simple majority.


That Council resolves to endorse:-

1. The Morawa Town Centre Revitalisation landscaping design (not including the major town square feature element).

COUNCIL RESOLUTION

Moved: Cr K P StokesSeconded: Cr G R North

That Council resolves to endorse:-

1. The Morawa Town Centre Revitalisation landscaping design (not including the major town square feature element).

CARRIED 6/0

Cr D S Agar declared an interest in this item and left the meeting at 3:36pm

34


SUMMARY

La Logistics has approached Council for a Restricted Access Vehicle (RAV) 2/3 network 7 approval to operate as a C-Train Combination (single trailer with a Dolly and a B-double combination) which enables trailer combinations greater than 27.5 metres but under 36.5metres to operate on local roads during the following harvest year for the months of November and December 2013 to assist long term clients Mr Darren Agar and Mr Brian Winterbourne with the grain harvest.


35

Date of Meeting: 17th October 2013Item No: 8.2.4Subject: Restricted Access Vehicle (RAV) Network Permit

Shire of Morawa LA Logistics

Date & Author: 14th October; David Williams, DCEOResponsible Officer: David Williams DCEOApplicant/Proponent: LA Logistics

File Number: Adm:0284Previous minute/s & Council meeting in April 2009, March 2012, June 2012, September 2013Reference:

Cr D Agar

ATTACHMENTS

Extract from received email

Dear Mr Williams

My name is Lillian Slattery Aitken the owner of LA Logistics. We are a nationally accredited (including WA), Victorian based operator who travels over to Morawa each year to assist long term clients Mr Darren Agar and Mr Brian Winterbourne with the grain harvest.> > This year we would like to operate as a C-Train Combination ( single trailer with a Dolly and a B-double combination) and as such need permission to travel on the following shire roads over stipulated distances.> Moffatt Rd - 5 km> Healy Rd - 3km> Agar Rd - 2 km> Burma Rd - 6 km> Winterbourne Rd - 3 km> Time frame for request is November - December 2013.> Thankyou for your time and consideration of this mater and I look forward to hearing from you at your earliest convenience. > Kind regards> Lillian Slattery Aitken> Owner/ Business Manager> LA Logistics> PO BOX 795> WODONGA VIC 3689> 0438 226 511


Council has recently considered restricted access application permits and resolved to approve restricted access vehicle permits on Shire roads for a limited time during harvest subject to a number of conditions.

OFFICER’S COMMENT

The application received is similar to applications approved by Council and could be approved subject to conditions imposed on previous applicants.


Feed-back is received at Council from road users and assists in monitoring the impact the large vehicles have on local roads and user safety.


Nil


36

Local Government Act 1995Main Roads Act 1930

POLICY IMPLICATIONS

Nil


Nil


Council’s review of the process for issuing RAV permits provides part of an asset review for use of road infrastructure in the Shire.

RISK MANAGEMENT

An approval of RAV network permits provides the Shire with consultation and a due diligence process for road users in the Shire of Morawa. Without the process Council’s road network assets could become unsafe and unmanageable for current resources. There are inherent risks to the Shire in approving this request. The main risk relates to increased road maintenance costs and the other is setting a precedent for other similar applications to follow.The Shire of Morawa local road network has been audited and rated. Local roads are rated as a local volume RAV 2/3 roads. The requested use seeks to permit for up to RAV 7 combinations. This would appear in contrary to the audit and rating process as undertaken by the Shire of Morawa in 2009.

VOTING REQUIREMENT:

Simple Majority


It is recommended:-

Council approval is granted for La Logistics approval to operate as a C-Train Combination ( single trailer with a Dolly and a B-double combination) which enables trailer combinations greater than 27.5 metres and under 36.5metres to operate in the Shire of Morawa on local roads listed below, Moffatt Rd - 5 kmHealy Rd - 3kmAgar Rd - 2 kmBurma Rd - 6 kmWinterbourne Rd - 3 km

For the harvest period only subject to:-Standard Conditions of Use:

cc) Maximum speed unsealed roads 70kms/hr or 10kms/hr less than designated signage

dd) Maximum speed sealed roads 90kms/hr or 10kms/hr less than designated signageee) Maximum speed of 40kms/hr in built up areas including the Morawa Townsiteff) Only approved routes will be permitted in the Morawa Townsite

37

gg) Reduce speed to 60kms/hr and moving over to give way to oncoming traffichh) Headlights on at all timesii) Removing dust from tyres rims when entering sealed roadsjj) Compliance with maximum gross weight limitskk) Vehicle length not to exceed 36.5 metresll) No operation after a heavy rain fall eventmm) No operation during school bus routes drop off and pick up timesnn) Signage warning of oversized vehicle be in operation are placed at entry and

egress points unless already in placeoo) Vehicle to be operated as required by the Mains Roads Class 2/3 RAV permitpp) Entries to properties being serviced by the permit holder must be constructed for




COUNCIL RESOLUTION


Council approval is granted for La Logistics approval to operate as a C-Train Combination ( single trailer with a Dolly and a B-double combination) which enables trailer combinations greater than 27.5 metres and under 36.5metres to operate in the Shire of Morawa on local roads listed below, Moffatt Rd - 5 kmHealy Rd - 3kmAgar Rd - 2 kmBurma Rd - 6 kmWinterbourne Rd - 3 km

For the harvest period only subject to:-Standard Conditions of Use:

qq) Maximum speed unsealed roads 70kms/hr or 10kms/hr less than designated signage

rr) Maximum speed sealed roads 90kms/hr or 10kms/hr less than designated signage

ss) Maximum speed of 40kms/hr in built up areas including the Morawa Townsitett) Only approved routes will be permitted in the Morawa Townsiteuu)Reduce speed to 60kms/hr and moving over to give way to oncoming trafficvv) Headlights on at all timesww) Removing dust from tyres rims when entering sealed roadsxx) Compliance with maximum gross weight limitsyy) Vehicle length not to exceed 36.5 metreszz) No operation after a heavy rain fall eventaaa) No operation during school bus routes drop off and pick up timesbbb) Signage warning of oversized vehicle be in operation are placed at entry and

egress points unless already in placeccc) Vehicle to be operated as required by the Mains Roads Class 2/3 RAV permit

38

ddd) Entries to properties being serviced by the permit holder must be constructed for safety and to prevent damage to sealed edges and road verges. Approval may be withdrawn if damage occurs and is not repaired to the satisfaction of the Council’s representative.



CARRIED 5/0

Cr D S Agar re-joined the meeting at 3:37pm

Cr K J Chappel requested Standing Orders be Suspended a 3.38pm for Council to discuss item 8.2.5

COUNCIL RESOLUTION

Moved: Cr G R NorthSeconded: Cr K P Stokes

Standing Orders be suspended for Council to discuss item 8.2.5; at 3.40pm

CARRIED 6/0COUNCIL RESOLUTION

Moved: Cr G R NorthSeconded: Cr K P Stokes

Standing Orders be reinstated for the meeting to continue at 3.48pm. CARRIED

6/0

39

SUMMARYThe purpose of this report is for Council to endorse a major town square feature element for the Morawa Town Centre Revitalisation landscaping design.DECLARATION OF INTEREST


ATTACHMENTSAttachment 1 - Morawa Town Centre Revitalisation town square

feature element options.


40

Date of Meeting: 17 October 2013Item No: 8.2.5Subject: Morawa SuperTown Town Centre Revitalisation Town Square

FeatureDate & Author: 12 October 2013, John Elliot (Project Officer)Responsible Officer: Chief Executive OfficerApplicant/Proponent: Shire of MorawaFile Number: ADM 0592Previous minute/s & Reference: Shire of Morawa Council Meeting Minutes 25th September 2012

and 19 September 2013

Emerge Associates (Landscape Architects) have been employed to develop central feature landscape options as part of the Morawa Town Centre Revitalisation landscaping design.

The preparation of design options and future construction of a preferred design will be incorporated into the redevelopment of the Morawa central area.

The Town Square land currently includes a range of public realm activities including public parking, seating, table, public toilet facilities, landscaping including planted native and exotic trees, lawn areas, stone planter boxes, paved pathways and a variety of plants.

OFFICER’S COMMENTEmerge, as part of the Town Centre Redevelopment project team, have provided seven design options (four detailed designs and 3 photographs of additional design options) for a town square feature element.The seven design option (refer to attachment 1) include:

Option 1 – 6 green coloured metal poles (circular hollow), winding staircase with balustrades (1.1 metres high) and viewing platform (low level elevation 2.5 metres). The design can also be utilised as a shelter element.

Option 2 - 6 green coloured poles (circular hollow), winding fabricated metal facade and clock feature.

Option 3 - 6 green or brown coloured poles(circular hollow), winding staircase with balustrades (1.1 metres high) and viewing platform (high level elevation 3 metres).

Option 4 – Fabricated metal flat tower feature incorporating a clock and laser cut aluminium to allow viewing through the feature element.

Option 5 – Steel frame structure incorporating a clock feature Option 6 - Steel frame structure including fabricated metal

fascia and internal flanking poles at mid points of the structure. Also incorporating a clock feature.

Option 7 – 3 fabricated metal curved pillars with cross support beams and clock. (Emerge have advised that the scale of the feature depicted in the photograph of option 7 would need to be scaled down to meet budgetary constraints)

(Please note that Emerge has advised that options not depicting a clock can be modified to include a clock. Options with a viewing platform can also incorporate turf planting at ground level if required to alleviate safety concerns.)

Options 1 - 4 were provided to Council for information at a presentation provided by Emerge in August 2013.The designs aim to provide a prominent feature that will accord with the furniture and materials palette adopted by Council at the September 2013 Council meeting and the Town Square landscape

41

designs being considered by Council at the October 2013 Council meeting.The endorsed town square feature element design will be utilised as a component of the tender documentation for the project.


The Shire of Morawa in collaboration with the project consultants (TPG and Emerge) have completed a range of public consultation including public meetings, surveys and workshops to gain community and business input. The consultants have also conducted meetings with key landowners potentially impacted by the construction of the new freight road and Town Centre Square development on the 19th and 20th March 2013. This level of engagement is considered sufficient to alleviate any perceived concerns of inadequate community consultation.Drawings incorporating a generic clock tower element have been displayed within illustrations located in the Shire of Morawa administration building and on the development site.


The furniture and materials palette, including options 1 - 4 for the town square feature element were provided and discussed with Councillors at a presentation by Emerge held in August 2013.


Local Government Act 1995Planning and Development Act 2005

POLICY IMPLICATIONS

The Town Centre Revitalisation Project will be required to comply with the Shire of Morawa Town Planning Scheme No 2 and associated Shire of Morawa planning policies.


On the 31st May 2012, the Shire of Morawa was awarded $3,000,000 in SuperTown Development Project funding to plan and initiate the development of the Morawa Town Revitalisation Project.Stages one and two are currently progressing utilising SuperTowns funding. Additional funding has also been requested via the Mid West Investment Plan to assist in some of the critical infrastructure works associated with this project. The funding request is for $2,500,000 to assist in completion of the project is currently awaiting Cabinet consideration.


42

The Morawa Town Centre Revitalisation design options generally conform to the design and planning objectives of the Morawa SuperTown Growth Plan 2012.

RISK MANAGEMENT

Emerge have advised that options incorporating a viewing platform can include turf planting at ground level can be planted if required to alleviate safety concerns. Tendering and construction of the project components includes a risk management plan setting out the identified risks, treatment measures, monitoring and control mechanisms and responsibilities will be prepared and implemented by the Project Manager prior to construction of the Civic Square and freight realignment. When changes occur during the course of the project the cycle of risk identification, quantification and response will be repeated.The risk management plan for both elements of the project will be submitted to the Department of Regional Development prior to construction.The Morawa SuperTown Financial Assistance Agreement states that the Shire of Morawa bares the sole risk for any project cost overruns. This risk will be largely mitigated through the negotiation of a fixed price contract for construction of the Civic Square and Parallel Freight Alignment.

VOTING REQUIREMENT:

Simple majority.


That Council resolves to endorse and incorporate as part of the tender:-

2. The Morawa Town Centre Revitalisation town square feature element design option 1.or





7. The Morawa Town Centre Revitalisation town square feature element design option 6.

43

or8. The Morawa Town Centre Revitalisation town square

feature element design option 7.

COUNCIL RESOLUTION

Moved: Cr G R North Seconded: Cr D S Agar

That Council resolves to endorse and incorporate as part of the tender:-The Morawa Town Centre Revitalisation town square feature element design option 2, including possible cut-outs and lighting.

CARRIED 4/2

44

Date of Meeting: 17th October, 2013Item No: 8.3.1Subject: Appointment Acting Chief executive Officer Date & Author: 10th October, Tom Hartman, Acting CeoResponsible Officer:Applicant/Proponent: Shire of MorawaFile Number:Previous minute/s &

SUMMARY:

This report is to appoint an Acting Chief Executive Officer for the period commencing Monday 4th November 2013 until a permanent Chief Executive Officer is appointed and commences duties. The appointment has been brought about due to the current Acting CEO Tom Hartman coming to an end of his contract as from Wednesday 30th October 2013.


Nil

ATTACHMENTS

Nil


The Council had previously made an appointment of a Chief Executive Officer in April 2013, but due to unfortunate circumstances the preferred candidate did not take up his appointment. Mr Lindsay Delahaunty was appointed as acting CEO as from 15 th May 2013 for an initial period of six weeks, but agreed to extend his appointment until the end of August, while the Council recommenced the recruitment process for a permanent Chief Executive Officer. The Council conducted interviews for the CEO position on Saturday 31 August 2013; however, no appointment was made. Mr Tom Hartman was appointed as acting CEO as from 2nd September, 2013 until the 30th October, 2013; therefore there is a requirement for a further Acting CEO appointment until the permanent appointment is made and the position filled.

OFFICER’S COMMENT

The Shire have undertaken the appropriate steps to seek a suitably experienced and qualified person to fill the Acting CEO role from Monday 4th November 2013 until the Position is filled with a permanent appointment.


Nil


President

STATUTORY ENVIRONMENT45

Date of Meeting: 17th October, 2013Item No: 8.3.1Subject: Appointment Acting Chief executive Officer Date & Author: 10th October, Tom Hartman, Acting CeoResponsible Officer:Applicant/Proponent: Shire of MorawaFile Number:Previous minute/s &

The recruitment of an Acting CEO is prescribed under Section 5.36 of the Local Government Act 1995.

POLICY IMPLICATIONS

Nil


The Shire has adequate funds provided for in its budget to meet the cost for the appointment of an Acting Chief Executive Officer as required under the Local Government Act 1995.


. The Shire requires a person to fill the role of CEO for statutory purposes as prescribed under the Local Government Act 1995, and to assist the Council to progress the implementation of the strategic objectives adopted under the Community Strategic Plan 2013.

RISK MANAGEMENT

The Council is required under the Local Government Act 1995 to appoint a Chief Executive Officer to administer the Governance and Statutory obligations of the Shire.

VOTING REQUIREMENT:

Simple Majority


That the Council approve the appointment of ………………….to the position of Acting Chief Executive Officer for the period commencing 4th November 2013 until the permanent CEO position is filled.

COUNCIL RESOLUTION

Moved: Cr D J CoakerSeconded: Cr D S Carslake

That the Council approve the appointment of Sean Fletcher to the position of Acting Chief Executive Officer for the period commencing 4th November 2013 until the permanent CEO position is filled.

CARRIED6/0

46


SUMMARY

This report provides update the petition that was received from 21 local residents stating that a generator located on a vacant lot in Valentine Street Morawa is causing concern. The concerned is that the noise and fumes from the generator are causing health issues and the constant sound emulating from the generator is unbearable at night.


Nil

ATTACHMENTS

Minutes of Council meeting 17th September, 2013.


As per minutes of previous minutes.

OFFICER’S COMMENT

The following email from the Morawa Hotel advises an update on the progress to have power connected to the Hotel units -

Good afternoon Tom, In correspondence to the hotel generator update we are currently in progress with the application of getting power connected through Western Power, the letter is attached below with what our current status is.We are also in contact with Mine Trade & Maintenance in Perth to get this issue sorted ASAP. Any other queries please contact us. Cheers.Vaughan Parry & Wesley Fairlie

Morawa Hotel Motel.

-------Original Message------- From: James Carter

47

Date of Meeting: 17th October 2013Item No: 8.3.2Subject: Update on Petition Regarding Noise and Fumes from a GeneratorDate & Author: 14th October; Tom Hartman, ACEOResponsible Officer: Tom Hartman ACEOApplicant/Proponent: Morawa HotelFile Number:Previous minute/s & Reference: 15th August, 2013; 17th September, 2013.

mailto:[email protected]

Date: 25/09/2013 3:38:32 PMTo: [email protected]: NP025180: Lot 30 Valintine St, Morawa To Mr Vaughan Parry

As the assessing designer of your supply upgrade application, would you please provide the following information:

Single Line Diagram for the site Itemised load breakdown and summary of diversity calculations Development plans for the site

Ifyouhaveanyquestionsjustletmeknow. RegardsJamesCarterDistributionDesignEngineerCustomerNetworkConnectionsWesternPower 51-71EwingStreetBentleyWA6102


Officers of Council have had a visit and telephone call from signatories of the petition, and enquiries from EPA regarding compliance issues.


Nil


Environmental Protection Act 1986Shire of Morawa Local Planning Scheme text No.2

POLICY IMPLICATIONS

Nil


Nil


Nil

RISK MANAGEMENTCouncil could make a decision not to take action to having the generator removed or turned off but could face civil action from the complainant.

VOTING REQUIREMENT:

Simple Majority48

mailto:[email protected]


It is recommended:-

Council give an extended time-frame of one more month to allow the hotel owner to provide feedback to Council that the application to have the power connected has progressed to the satisfaction of Council.

COUNCIL RESOLUTION


Council give an extended time-frame of one more month to allow the hotel owner to provide feedback to Council that the application to have the power connected has progressed to the satisfaction of Council.

CARRIED 6/0

49

INTRODUCTION

Information that is requiring Councils Attention is provided each month.


For Council’s Consideration.

INTRODUCTION

An information bulletin is provided each month for Councillors information.



The Information Bulletin submitted for the 17th October 2013, Ordinary Meeting be received.

COUNCIL RESOLUTION



The Information Bulletin submitted for the 17th October 2013, Ordinary Meeting be received.

CARRIED 6/0

50

Item No: 9.1Subject: Shire Correspondence Requiring Council AttentionProponent: Acting Chief Executive OfficerSignature of Officer:Signature of CEO:File Number: VariousVoting Requirements: Simple Majority

Item No: 10.1Subject: Information BulletinProponent: Acting Chief Executive OfficerSignature of Officer:Signature of CEO:File Number: VariousVoting Requirements: Simple Majority

11 NEW BUSINESS OF URGENT NATURE INTRODUCED BY DECISION OF MEETING

Nil

12 APPLICATION FOR LEAVE OF ABSENCE

Nil

13 NEXT MEETING

Special meeting of Council 21 October 2013 for swearing in of Councillors and appointment to committees at 5:30pmOrdinary Meeting 21st November 2013 at 5:30pm

14 MEETING CLOSURE

There being no further business for discussion the Shire President thanked everyone for their attendance and declared the meeting closed at 4:00pm

I certify that the Minutes of this Meeting were confirmed at the Council Meeting held on Thursday 21st November 2013 commencing at

…………………………………Presiding Person

51

item no:5.1 - shire of morawa » web viewthe community youth development officer (cydo)...

Documents