it project management
DESCRIPTION
TRANSCRIPT
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IT Project Portfolio Management
2010 Feb
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Agenda
• Project Portfolio Management• Real Life Lessons• Measurement of Success
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How IT is Managed
EnablementGovernance & Alignment
Management & Delivery
Business Strategy
IT Capability
Drive•IT Blueprint•Portfolio Investment Approach•Project Selection Approach•Business Case
Enable•Capability Development•Innovation•Portfolio Performance Metrics
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What guides IT decision An IT blueprint is required for governing and directing IT
investment to maximize business value gained.
Provide an overview on the company’s IT architecture and lay down initiatives for realizing its prioritized business objectives
Reviewed at least annually to ensure to market forces, business priority changes, business strategy changes are reflected.
Usually, the “Strategy” unit of an IT organization is responsible for this task.
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Agreed PrioritiesThe IT blueprint will be developed and updated annually based on business priorities agreed with business leaders and endorsed by steering committee.
Short-term (12-18 months) Longer-term (18-36 months)
Core Business Needs
• Complete 3G voice network
• Offer mobile data services• Customer service hotline• Enable mobile number
portability
• Capacity upgrade to accommodate new users
• Integrate with fix-line
Other Needs • Strengthen risk management
• Launch new 4G products• Test TD-SCDMA• Implement mobile anti-
virus scanning
• CRM and predictive churn model
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Different models of project selection
Tightly Controlled Holding CompanyIntegrated Model
$ $ $ $ $
BU 1 BU 2$ $
$ $ $ $
BU 1 BU 2 $ $$ $
IT investment is centralized at enterprise level.
Minimal IT investment and spending at the BU levels.
Distributed investment.
Investment in common IT at enterprise level.
Investment in specific business applications at BU level.
Heavier investment at the smaller bank or BU level.
Investment in a few common areas at enterprise level.
$ $
Subsidiary 1 Subsidiary 2$ $
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IT Spending is Tracked
DiscretionaryCAPEX
Non-Discretionary
OPEX
DiscretionaryCAPEX
Non-Discretionary
OPEX
Company Benchmark
Discretionary expenditure refers to investment for business value creation.
ERP Solution CRM Platform eCommerce
Non-discretionary expenditure refers to expenses on operations, and must-do IT spending.
Data Center Operation Helpdesk Operation
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Business Case Driven Project Selection
Business cases must be developed before any investment can be made in IT.
The business case must be owned by a business leader and monitored to real value the investment delivers.
Business cases is usually evaluated based on urgency, value, risk and dependencies.
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No One Size Fit All
Project
Governance Review Process
Project Registration
Conceptual Design Review
Detail Design Review
Build and Install Review
Production Review
• Ensure enough information for classify full/fast track
• Ensure quality on architectural component level
• Ensure quality on ready for build
• Ensure quality on ready for production
• Ensure quality on sustainable operation
Full Track(for projects with relatively high cost and/or risks)
Conduct depends on previous review results and project needs.
Fast Track(for IT projects with relatively contained cost and/or risks)
Required review steps
Conditional review step
Upgrade Review
Tracks Differentiation
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Balanced Project Profiling
Project Profile Filters
Hardware + Software + Services > US$ X, or
Insource Effort > 50 Man Month, or
Project Duration > 1 Year, or
Cross Application Division, or
Introduction of New Technology, or
Strategic (determined by IT Directors)
Project Profile Filters
Hardware + Software + Services > US$ X, or
Insource Effort > 50 Man Month, or
Project Duration > 1 Year, or
Cross Application Division, or
Introduction of New Technology, or
Strategic (determined by IT Directors)IT Project N+1(Division C)
IT Project N(Division A)
IT Project 1(Division A)
IT Project 2(Division B)
IT Project 1(Division A)IT Project 2
(Division B)
Match
any of the criteria
IT Project 3(Division B)IT Project N
(Division A)
IT Project 5(Division A)IT Project 6
(Division B)IT Project 7(Division B)IT Project 8
(Division B)IT Project 10(Division A)IT Project 9
(Division B)IT Project 4(Division B)IT Project N+1
(Division C)
Fast Track Review Group
Full Track Review Group
All IT Projects Classification Criteria
Match
none of the criteria
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Portfolio is Managed
DiscretionaryCAPEX
Non-Discretionary
OPEX
StrategicX%
EnablingY%
SustainZ%
IT executives are measured by CAPEX / OPEX target
IT executives actively drive usage of discretionary spending to achieve goals agreed with business
Strategic goals Enabling tools Sustain enhancements
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Agenda
• Project Portfolio Management• Real Life Lessons• Measurement of Success
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Lesson #1 – Human Factors
• Facts– Decisions are made by human– Decision = bias– Enterprise and personal goals not always align
• Strategies– Consider human factors– Build in success factor to kill 2 birds with 1 stone
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Lesson #2 – Enterprise Factors
• Facts– Most enterprises are partially business case driven– Initiatives are prioritized predominately based on
budget, difficult to approve big work in one go
• Strategies– Challenge yourself what needs to be done minimally– Structure initiative into phases– Get into the door to demonstrate the benefits
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Lesson #3 – User Factors
• Facts– IT is here to support business– Least appealing projects are purely IT capability
projects
• Strategies– Find business buyer on your idea– Test and build business needs– Have business users initiate the needs
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Lesson #4 – Government Factors
• Facts– Non-public Sector – Drive revenue and minimize
cost– Public Sector – Drive revenue and keep cost– In conglomerate as well
• Strategies– Know previous year budget– Know what has been left before proposing
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Lesson #5 – China Factors
• Facts– Western – IT is top-down– China – IT is bottom-up and then top-down
• Strategies– Create needs in working level– Get executives to hear from internal channel
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Lesson #6 – Wrong in Right
• Facts– Having the wrong project approved is worse than
having the right project not approved– Enterprise lost US$ M and personal credibility damned– Cherish your own brand and career
• Strategies– Receptive to opposite ideas– Always ask for second opinion
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Lesson #7 – Selling & Exchanging
• Start a question with options
• Start a request with an offer
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Agenda
• Project Portfolio Management• Real Life Lessons• Measurement of Success
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Measurement of Success
• PMP’s definition of project– A project is a temporary endeavor undertaken to
create a unique product, service or result.
• Quality– No More– No Less– Fit for Use
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Discussion
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