it infrastructure partnership agency procurement workgroup craig goeller

04/19/231

Procurement Working Group

IT Infrastructure Partnership

Agency Procurement Workgroup

Craig Goeller

04/19/232


PWG Members

Mary Clarke, Virginia Department of Transportation

Gay Cohn, Virginia Department of Health

Beth Easter, Department of Military Affairs

Jim Gargasz, Department of Military Affairs

Craig Goeller, Department of Medical Assistance Services

Vicki Krisnitski, Department of Game & Inland Fisheries

Debbie Madison, Virginia Department of Corrections

Pat Paquette, Department of Health Professions

Steve Rusch, Department of Conservation & Recreation

Bob Sievert, Department of General Services

Don Rainey, Department of Social Services

Brian Craig, Department of Social Services

04/19/233


P2P Bottle Necks

04/19/234


Working Group Members

Debbie Madison (Lead)

Mary Clarke

Craig Goeller

J B Edmonds

Tammy Helms

Ken Golaszewski (APM)

George Vrtiak

Brian Craig

04/19/235


P2P Bottle Neck

• Update the Commodity Code Scope List based upon the new rate structure

– The rate structure has been published and Commodity Code Scope List is in the process of being updated

– SMO and Finance and Administration are in discussion relating to the impact of some of the changes

• Explore ways to disseminate information (i.e. distribution lists)

– Distribution lists have been developed to send email to AITR/AITR Designee when a PO has been cut

– Other lists have been explored but have not proved feasible

04/19/236


P2P Bottle Necks• As agencies identify unique scope issues, we are developing a decision

matrix based on these issues

– Unique scope issues can be sent to [email protected]

– Will collect issues as they are submitted and distribute resolution through the Procurement Update

• Can the RFS procurements be tracked on the same spreadsheet with the eVA procurements?

– Yes – As soon as the site is operational agencies will be able to see all NG procurements to include RFS procurements

• When will the NG Procurement SharePoint site be operational?

– Estimated operational date is 10 April 2007

– SharePoint issues have delayed the implementation

• With the implementation of ARIBA by NG, the NG and SCM PO numbers will be harder to tell apart.

– All NG PO numbers will end in a suffix of 7250 or 4000

04/19/237


P2P Bottle Necks• Provide information explaining the MS enterprise agreement

– Contract has been signed

– Initial communication developed informing agencies that renewals will be included under this contract

– Contract covers all in scope MS services and products

– Planning to have a teleconference that will explain the content and function of the contract

– Current server licenses are covered under this contract

– When consolidated “temporary use” license granted then a true-up will be performed

– Send questions to [email protected]

• Is the standard MS Office Pro version 2003 or 2007

– The standard is MS Office Pro 2003

04/19/238


P2P Bottle Necks

• CAM’s strategic involvement

The Customer Account Managers (CAM) are working with agencies to identify strategies to learn more about the agency’s strategic initiatives to develop strategies to proactively support the agency’s IT initiatives.

04/19/239


P2P Bottle Necks

• Faxing the packing slip to NG receiving

– Agencies are responsible for sending the packing slip to NG and for receiving in eVA. This verifies that the item ordered has been received.

• Has notification of orders being placed in eVA been turned on for all agencies?

– Effective 2 April 2007 this capability became operational

04/19/2310


Expiring Contracts Process

04/19/2311


Working Group Members

Mary Clarke (Lead)

J B Edmonds

Gay Cohn

Debbie Madison

Mark Casper

Norm Hill (APM)

George Vrtiak

04/19/2312


Expiring Contracts

– The Health and Human Services Secretariat will serve as the pilot group to perform a reconciliation of contracts

– Consolidated contracts list will be posted online for agencies to review

– Anne Wingfield will setup the meeting time and date

– Purpose of these reviews will be to ensure that all contracts associated with agency support are being covered by either Northrop Grumman or VITA/SCM contracts

– Infrastructure related contracts (retained and assumed) will be the responsibility of Northrop Grumman to ensure that appropriate service is provided to the agency.

– For contracts out of scope to the partnership, VITA/SCM will continue to be responsible for coordinating their renewal through the agencies

it infrastructure partnership agency procurement workgroup craig goeller

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