isupplier invoice creation training -sg

Confidential GlobalFoundries © 2021 All Rights Reserved 1

iSupplier Invoice Creation Training - SG

July 2021

Important Notes

GlobalFoundries © 2021 All Rights Reserved 2

• DO NOT click on the “Back” button during the Invoice Creation process

• Ensure all information included are complete and correct before proceeding to submit

• Otherwise, it would be rejected

• First attachment must always be the invoice in PDF format and should include the PO and DO/Work Confirmationnumber

• GLOBALFOUNDRIES’ system runs in Pacific Standard Time Zone (PST)

• Take note of the time difference while performing the Invoice Creation process in the portal

• iSupplier Invoice Creation only supports creation of invoices with PO purchase

• Credit Memo and Non-PO invoice creation are NOT applicable here

• NOT applicable for invoices billed to EMEA GLOBALFOUNDRIES entities located in Dresden/Netherlands/Abu Dhabi

• Send hard copy invoices

• If electronic invoicing has been agreed on, EMEA invoices should be sent via email

Content Page


Checking PO NumberBill-To-Entity Name


Checking PO Number

• Bill-To Name reflected on invoice copy must be in accordance to GLOBALFOUNDRIES’ Purchase Order (PO) numbers as shownbelow

• Incorrect or incomplete Bill-To Name will be rejected

PO number (First 3 digits)

(e.g. 303xxxxxxxxx)Bill-To Entity

303/321/322/331/361/371 GLOBALFOUNDRIES SINGAPORE PTE LTD

351 SILICON MANUFACTURING PARTNERS PTE LTD

Checking PO Type2 Way or 3 Way


Checking PO Type

Please check the PO type before proceeding.

View PO Status

Login to iSupplier Home Page

• Login page to Oracle iSupplier Portal (click here to be directed to login page*)

• Alternatively, you could visit http://www.globalfoundries.com > Portal Login > Supplier

• For ease of access, please bookmark this page onto your desktop


https://www.global-foundryview.com/OA_HTML/RF.jsp?function_id=28716&resp_id=-1&resp_appl_id=-1&security_group_id=0&lang_code=US&params=.1byllqFVyJMTVuq4vRrdQ&oas=T35eQ9mGazuQR0fQsU2CcA

http://www.globalfoundries.com/

View PO Status


View PO Status

Click on “Home”


View PO Status

• To view ALL PO status, click on “Orders” at the task menu

• To view NEW PO pending acknowledgement, select “Purchase Orders to Acknowledge” > “Go”–If PO is issued under incorrect entity name, amount, currency etc., REJECT PO and inform buyer to

amend PO

• To view PO details, click on the respective PO number


View PO Status

• Under “Actions”

dropdown list, select

desired action for

that PO–Acknowledge PO

(ensure details in PO

are correct)

–View PDF–View Receipts–View Invoices

–View Payments

–View Shipments


Login to Create Invoice


Click on “GF Create Invoices”



• Only invoices with PO purchases can be created via iSupplier Portal



• Keying in a valid PO number is needed

• DO number is not required here when you are creating the invoice



FOR 3 WAY PO TYPE

• A reminder message will appear after you click “GO”:–You can create an invoice only if receiving is performed in system / Work Confirmation is approved

–Click “GO” again to display the eligible to bill PO and PO line items for your selection.

• No results will be generated if goods receiving is not done or Work Confirmation is not

approved in the system



• After you click on “GO”, If receiving has been performed, then the list of eligible to bill PO and

PO line items will be displayed for yourselection



1. Under the “Select” column, tick the boxes corresponding to the PO numbers you wish to

create the invoice for. You are only allowed to create 1 invoice for 1 PO.• Ensure that the selected Work Confirmation / DO number are reflected the same in your invoice image

2. Click “Add Selected Lines” to proceed


Invoice Creation

PO Invoice Creation

SGD EQUIVALENT TOTAL AMT.BEFORE GST*

(*only if invoice currency is in foreigncurrency)

TAX AMOUNT IN INVOICE CURRENCY

SGD EQUIVALENT TAX AMT*(*only if invoice currency is in foreign

currency)

Must attach invoice as 1st attachment in PDF

GST REGISTERED

• Fill in the mandatory fields marked with an asterisk (*) according to the invoice copy

IMPORTANT

• 1st attachment must be Invoice in PDF

format

• 2nd attachment must be the service

completion report (SCR) in PDF format

• Invoice image must include PO number

and DO/Work Confirmation/SCR number


PO Invoice Creation

NON-GST REGISTERED

• Fill in the mandatory fields marked with an asterisk (*) according to the invoice copy


PO Invoice Creation

DO NUMBER

• For 3-way goods PO: DO number is MANDATORY• For services PO (PO#XXX003YYYYYY): You may indicate invoice number as DO number if you do not

have a service completion report number available

• For Scheduled PO (PO#XXX100YYYYYY): Indicate invoice number as DO number

DELIVERY ORDER NUMBER


Invoice Attachment & Submission Process


• Attachment of invoice isnecessary–Invoice cannot be submitted without invoice attachment

• Error message will appear should no attachment be found

IMPORTANT

Invoice attachmentMUST:

• Be in PDF format

• Be the first attachment

• Include PO and

DO/Work

Confirmation number


Click “Add” to attach invoice copy



Click “Choose File” to attach invoice

IMPORTANT




• Include PO and DO/Work Confirmation number


• After selection, click “Apply” to save the file

• You will be redirected to the previous screen

• A confirmation message would appear if attachment is

successful (shown in nextslide)

IMPORTANT




• Include PO and

DO/Work

Confirmation number


Submission Process

• Check that all mandatory (*) fields are filled in correctly

• Ensure that the “TotalAmount” is tallied to that of the invoice

Click “Submit” to submit invoice for processing


Post Submission

• Upon submission, a confirmation message would be shown

Enter the invoice number and click Go to see the invoice status

Enter the invoice # and click “Go” to see the

invoice status


Invoice Status

Invoice Status

• After submission, the status of the invoice would be “InProcess”

IMPORTANT

• At this point, no action is required from you

• Kindly wait for 3 - 5 days for the invoice to be processed


Invoice Status

• After 3 - 5 days, the Invoice Status should be one of the following:

Status Description Action Required

InProcess

• Invoice issubmitted

• Pending GLOBALFOUNDRIES’ validation

• DO NOT submit multiple invoicesNIL

Exception• Invoice is blocked for payment due to discrepancies

• Respective AP staff will work on resolving thisNIL

Terminated

• Invoice is rejected and returned to vendor with comments

• Vendor should refer to the remarks field

• Take necessary actions if needed

Refer to slide 35 for

follow up

Processed• Invoice is successfully validated

• Ready for payment upon due dateNIL


Invoice Termination


Invoice Termination

• Upon termination of invoice, please re-submit a new invoice with changes made according to the following list of remarks:

SE-Duplicate Invoice

• No action required

• DO NOT re-submit invoice

View Payment Status

View Payment Status

• Enter the search criteria (e.g. Invoice number, Payment number, Range, etc.)

• Payment number refers to the Reference number stated on supplier bank statement


View Payment Status

• Click on the respective Payment numbers to view further details regarding the payment transaction


View Payment Status

• Payment details (e.g. Payment Amount, Invoice Number) are displayed


Frequently Asked Questions



FAQs Slide

1

“I am unable to log into the iSupplier Portal as I encounter the following error. Why isthis so?

Error: Cannot Display Page”43

2 “What is the Delivery Order Number?” 43

3“I have keyed in the PO number into the search box under InvoiceCreation.

However, no result was found. How do I proceed?”44

4“I can’t seem to find the iSupplier Invoice Creation training materials on the iSupplier

Portal. What do I do?”45

5

“I have completed all the necessary fields correctly, but when I submit, I face the

following error:

Supplier Invoice Date should be less than or equal to Today’s date”46

6 “How do we submit credit notes via iSupplier?” 47

7“Do we need to send soft copy invoices via email/post after submitting invoices via

iSupplier?”47



Question 3

I have keyed in the PO number into the search box under Invoice Creation. However, no result was found. How do I proceed?

1. For delivery of tangible goods - Ensure that the DO has been submitted toGLOBALFOUNDRIES’ central store for completion of receiving activities.

2. If DO has not been submitted, results will not be found during the search. Hence, submit the necessary documents as soon as possible.

3. If DO is done, contact our US AP Team. Refer to slide 51 for contact details.


Question 4

I can’t seem to find the iSupplier Invoice Creation training materials on the iSupplier Portal. What do I do?

The iSupplier Invoice Creation training materials are NOT available on the Oracle application home page. It can be found under the following tabs:

1. Finance2. GF Invoice Creation

It is located on the panel at the right hand side of the page as shown above.



Question 5

I have completed all the necessary fields correctly, but when I submit, I face the following error:

Supplier Invoice Date should be less than or equal to Today’s date.

Our iSupplier Portal follows the Pacific Standard Time (PST). Thus, there is a 16 hours difference.As such, if the invoice date entered does not account for the time difference, an error will arise.

To resolve this, please wait and submit your invoice the next day.

Do note that your invoice date entered has to be the same as that of your invoiceattachment.




Question 6

How do we submit Credit Notes via iSupplier?

Do send all Credit Notes in PDF format to:

[email protected]

Also, please note that all Statement of Accountsshould be in Excel format and sent to:

[email protected]

Question 7

Do we still need to send soft/hard copy invoices viaemail/post after submitting invoices via iSupplier?

No, you are not required to do so. Do note that invoices received through email/post will NOT be

processed.

Log in and Password Queries

Creation of iSupplier Account (for NEW users)

• Once an iSupplier account is created, you will receive 2 different emails• Take note of emails with the below subject headers• Should you need any assistance with the log in access, kindly drop an email to our Support Team

at [email protected]

Subject: GLOBALFOUNDRIES: Account Registration complete - XXXXXX

Subject: GLOBALFOUNDRIES: Password For Your Recently RegisteredAccount


To Reset Password

• You are able to reset your password if forgotten• From the main screen, click on “Forgot Password? (GLOBALFOUNDRIES Suppliers Only)”


To Reset Password

• Key in your Login ID and Email Address• Click “Reset”• A temporary password will be sent to the email registered to this login ID

• A notification that the password reset is successful would appear, as shown below


To Reset Password

• You will receive an email [email protected]• Click on the link provided in the email• Should no action be taken within 10 mins of receiving the email, the link will be disabled


mailto:[email protected]

To Reset Password

• Key in your Login ID• Enter your New Password and Confirm New Password• Click on “ChangePassword”

• You will receive the below message once your password has been successfully updated


To Reset Password


If you have any questions or problems when resetting your password, feel free to contact our IT support teams:

1. Singapore• Hotline: (65) 6670-4357• Email: [email protected]

2. US• Hotline: (1) 518-305-4357• Email: [email protected]



Summary

Please remember to send to following documents to their respective mailboxes:

IMPORTANT

Should any of the above stated documents be sent by post, they will NOT be entertained.

Thus, please take note of the above.

Invoice iSupplier PDF

Credit [email protected]

PDF

Statement of [email protected]

Excel

Document Type


Platform to be Sent Through Format


Contact Us


If you have any doubts, do not hesitate to contact our SGP AP Team at:

[email protected]


The information contained herein is

confidential and the property of

GlobalFoundries and/or its licensors.

This document is for informational purposes

only, is current only as of the date of

publication and is subject to change by

GlobalFoundries at any time without notice.

GlobalFoundries, the GlobalFoundries logo

and combinations thereof are trademarks of

GlobalFoundries Inc. in the United States

and/or other jurisdictions. Other product or

service names are for identification only and

may be trademarks or service marks of their

respective owners.

© GlobalFoundries Inc. 2021. Unless

otherwise indicated, all rights reserved. Do

not copy or redistribute except as expressly

permitted by GlobalFoundries.

Thank You

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