iso 14001 2015 transition & documentation training - swiss profile rfs 2in1 nov 16 & 17-2016...

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Duration : 2 Days Date: Nov. 16 & 17, 2016

Presented by : Dr. Steven Muru (Doctorate Business Admin, USA, & MSc. TQM, U.K.),

JMC JIREH Management Consultants (M) Sdn. Bhd.

Client: Swiss Profile Sdn Bhd

ISO 14001:2015 Transition and Documentation

Training

JMCJMC

• Dr. Steven Muru a Registered IRCA Auditor (6034522) and Third Party Certification Auditor/Lead Auditor for ISO 9001, ISO 14001, OHSAS 18001. Also an

authorized International Material Data System (IMDS) Certified Instructor/ Trainer and partner authorized associate for TETRA TECH Inc. and EDS, USA

in Asia Pacific.

• Dr Steven Muru hold DBA/PhD. in Business Administration, he possesses an MSc (Total Quality Management). Holds Certificate in Quality Management

with Distinction from Northern Illinois University, USA and Certificate in Ground Electronics with Distinction and Engineering Certificate in Electrical

and Electronics from Polytechnic.

• Dr Steven Muru has extensive training experience in management system, continuous improvement & implementation of ISO 9001, ISO 14001, OHSAS

18001, QS-9000, ISO/TS 16949, ISO 13485, ISO 17025 and as well as certification auditing to a wide range of industries.

• Dr. Steven Muru is also a Certified Professional Manager – Project Management by the Association of Certified Professional Managers (ACPM - United

Kingdom). Certificate in Training (Train-the-Trainer Certificate (TTT/1314)) by Pembangunan Sumber Manusia Berhad (PSMB) - Human Resources

Development (HRD), Malaysia. Pursuing Certificate IV in Training & Assessment (TAA-PSMB & Aust.). Certified Quality, Environmental, Health & Safety

System (QEHS) Manger (Certificate No.:4178), International Professional Managers Association (IPMA), United Kingdom (UK). HRDF Registered Trainer.

• Dr. Steven Muru, has 20 more than years of working experience as Quality Assurance, System, Reliability & Engineering Senior Manager with PCB, Drive,

Semi-Conductor Assembly, and Medical Industry. He also has work as “project consultant and trainer/instructor” with:

• Electronics Component & Assembly Manufacturer, Semiconductor Manufacturer, Automotive Assembly Manufacturer, Manufacturer of Medical

Device (Invasive and Non-invasive), Carton and Corrugators’ Manufacturer, PWB/PCB Manufacturer, Plastic Injection Moldings, Toy

Manufacturer, Rubber Moldings, Gloves Manufacturers, Thermoplastics Manufacturing, Medical Device Manufacturer, Aerospace Manufacturer,

Collage/ University, Garment Manufacturer, Food & Technology, OPTO & LEDManufacturer, Construction Industries, Bio Technology, etc.

• Trainer and lecturing in the following program: TQM Programs, IMDS, SPC, DOE, FMEA, APQP, PPAP, MSA, Control Plan, Quality Control Circle,

Predictive and Preventive Maintenance, LEAN Management, Motion Time Management (MTM Japan), KAIZEN, 5S Improvement projects, RoHS,

International Material Data System (IMDS) & REACH Training for many Multinationals in Malaysia, Singapore, Philippines, Slovakia and USA. Also

Lecturer for TQM, Business Development and Strategic Marketing Management with Preston University of USA, Methaki Public University, Georgia,

Paramount International University, USA.

INSTRUCTOR/ TRAINER PROFILE: Dr Steven Muru (NRIC #: 631230-01-5111)

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• Understand the application of environmental management principles.

• Understand the application of environmental science and technology.

• Understand the application of environmental systems to different operational processes.

• Assess the risk of significant environmental impacts and activities identified in the context of

the organization's EMS management system.

• Assess the effectiveness of methodologies to control environmental hazards.

• Assess the EMS roles and responsibilities within the context of the organizational

environment.

• Determine the adequacy and effectiveness of the EMS.

ISO 14001:2015 TRANSITION

OBJECTIVE

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TRANSITION PLANNING GUIDANCE FOR ISO 14001:2015

Organizations using ISO 14001:2004 are recommended to take the following actions:

i. Identify organizational gaps which need to be addressed to meet new requirements.

ii. Develop an implementation plan.

iii. Provide appropriate training and awareness for all parties that have an impact on the effectiveness of the organisation.

iv. Update the existing environmental management system (EMS) to meet the revised requirements and provide verification of effectiveness.

v. Where applicable, liaise with their Certification Body for transition arrangements.

NOTE: Users should be aware that at the Draft International Standard (DIS) stage technical changes may still occur, therefore it is recommended that, while preparation can be carried out at the DIS stage, significant changes should not be implemented until the Final Draft International Standard (FDIS) is issued and the technical content is finalized.

Transition Guide’s

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Reference: IAF ID 10:2015 International Accreditation Forum, Inc. - Transition Planning Guidance for ISO 14001:2015

ISO 14001:2015 TRANSITION

ISO 14001:2015 TRANSITION TIMELINE 2015 ~ 2018

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ü New document structure of ISO standards ü Broader definition of the environment

Ø Stronger commitment and leadership from top managementØ Improved understanding of organizational context and

stakeholdersØ Management of both risks and opportunitiesØ More emphasis on objectives and performance indicators Ø Lifecycle thinking in determining what to manage, including

externalised processes

KEY CHANGES IN THE REVISED ISO 14001 STANDARD

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• A common framework of 10 clauses with core text unchanged

• Additional sub-clauses and domain-specifictext

HIGH LEVEL STRUCTURE FOR ALL ISO MANAGEMENT SYSTEM STANDARDS

Clause 1 ScopeClause 2 Normative ReferencesClause 3 Terms and definitionsClause 4 Context of the organization

4.1, 4.2, 4.3, 4.4

Clause 5 Leadership5.1, 5.2

Clause 6 Planning6.1, 6.1.1, 6.1.2, 6.1.3, 6.1.4, 6.2, 6.2.1, 6.2.2

Clause 7 Support7.1, 7.1.1, 7.1.2, 7.4, 7.4.1, 7.4.2, 7.4.4, 7.5, 7.5.1, 7.5.2, 7.5.3

Clause 8 Operation8.1, 8.2

Clause 9 Performance evaluation9.1, 9.1.1, 9.1.2

Clause 10 Improvement10.1, 10.2, 10.3

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This is my proposition on what steps should be taken, and their order, for a successful transition to the 2015 version of the standard:

1)Define context of the organization (Clause 4.1 Understanding the organization and its context):• This is a new requirement, and it should be thoroughly considered because it represents the foundation of your

new EMS (Environmental Management System). For more information, see: Determining the context of the organization in ISO 14001.

2)List all interested parties (Clause 4.2 Understanding the needs and expectations of interested parties):• You should list all your stakeholders (the persons and companies that can influence your EMS or can be

influenced by it), and their requirements. • If you already listed all the statutory, regulatory, and contractual requirements according to the old clause 4.3.2,

then you have already done half of your job.3)Review the scope of the EMS (Clause 4.3 Determining the scope of the environmental management system):

• The credibility of your EMS depends on the choice of organizational boundaries. • The transition is a great opportunity to reconsider the scope of your system and to define its boundaries more

precisely.4)Review the Environmental Policy (Clause 5.2 Environmental policy):

• The requirements regarding the policy are pretty much the same, although there is now a greater emphasis on incorporation of the EMS into the strategic direction of the company, so that should be noticeable in the policy also.

HIGH LEVEL STRUCTURE (HLS) FOR ALL ISO MANAGEMENT SYSTEM STANDARDSTransition Step’s

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Recommended steps should be taken, and their order, for a successful transition to the 2015 version of the standard:

5) Align EMS objectives with the company’s strategy (Clause 6.2.1 Environmental objectives):• 2015 requires you to determine whether the environmental objectives are compatible with the strategic direction

of the company.6) Assess risks and opportunities (Clause 6.1 Actions to address risks and opportunities):

• This is a completely new requirement, and it refers to the risks and opportunities related to the EMS. It concerns not only environmental aspects, but also other parts of the system such as context of the organization and compliance obligations.

• After the assessment of risks and opportunities, there should also be some plans for addressing them. For more information, see: Risk Management in ISO 14001:2015 – What, why and how?.

7) Identify and evaluate environmental aspects (Clause 6.1.2 Environmental aspects):

• The transition is a great chance to reevaluate your environmental aspects. The new version also requires you to consider foreseeable emergency situations and a lifecycle perspective of your products and services during the identification and evaluation of environmental aspects. For more information, see: 4 steps in identification and evaluation of environmental aspects.

8) Determine the compliance obligations (Clause 6.1.3 Compliance obligations):• A requirement for complying with statutory and regulatory requirements existed in the previous version, but now

there are also interested parties and their needs and expectations to be observed as compliance obligations.


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Recommended steps should be taken, and their order, for a successful transition to the 2015 version of the standard:

9)Control documented information (Clause 7.5 Documented information):• Documented information is the new term, and it refers to both procedures and records. • Besides aligning your old procedures with the new clause numbers, you should also consider improving your

existing documentation. • The requirements for preventive actions do not exist anymore (preventive actions basically became a part of the

risk assessment process), so you can decide whether to delete that procedure or not.10)Operational control (Clause 8.1 Operational planning and control):

• The new version requires better control of the processes, including operating criteria and implementing controls of processes according to the criteria.

11)Environmental performance (Clause 9.1.2 Evaluation of compliance):• There is now a lot of emphasis on establishing environmental performance measuring and monitoring. If

done properly, this will give you an overall picture of your system and tell you what needs to be improved. For more information, see: Environmental performance evaluation.

12)Measurement and reporting (Clause 9.1 Monitoring, measurement, analysis and evaluation):• Requirements became much stricter in the 2015 revision, especially regarding the above-mentioned

environmental performance, but also the internal audit and the management review need to be aligned with the new version of the standard. The changes are not related to the techniques for conducting them, but rather to changes in the input elements of the management review and requirements to be audited during the internal audit.


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4. Context of the organization

5. Leadership

6. Planning

7. Support8. Operation

9. Performance evaluation

10. Improvement

10.1 General10.2 Nonconformity and

corrective action10.3 Continual

improvement

4.1 Understanding the organization and its context

4.2 Understanding the needs and expectations of interested parties

4.3 Determining the scope of the environmental management system

4.4 Environmental management system

5.1 Leadership and commitment

5.2 Environmental policy5.3 Organizational roles,

responsibilities and authorities

6.1 Actions to address risks and opportunities

6.2 Environmental objectives and planning to achieve them

7.1 Resources7.2 Competence7.3 Awareness7.4 Communication7.5 Documented information

8.1 Operational planning and control

8.2 Emergency preparedness and response

9.1 Monitoring, measurement, analysis and evaluation

9.2 Internal audit9.3 Management review

HIGH LEVEL STRUCTURE FOR ALL ISO MANAGEMENT SYSTEM STANDARDS

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1 ©ISO 2015

Mapping ISO 14001:2015 and ISO 14001:2004

For more information about ISO 14001:2015 and related standards, visit the ISO/TC 207/SC 1 website -

https://committee.iso.org/tc207sc1

Please note this table is an overview:

ISO 14001:2015 ISO 14001:2004

Clause title Clause number

Clause number

Clause title

Introduction 0 0 Introduction

Scope 1 1 Scope

Normative references 2 2 Normative references

Terms and definitions 3 3 Terms and definitions

Context of the organization (title

only) 4

4 Environmental management system

requirements (title only)

Understanding the organization and

its context 4.1

Understanding the needs and

expectations of interested parties 4.2

Determining the scope of the

environmental management system 4.3 4.1 General requirements

Environmental management system 4.4 4.1 General requirements

Leadership (title only) 5

Leadership and commitment 5.1

Environmental policy 5.2 4.2 Environmental policy

Organizational roles, responsibilities

and authorities 5.3 4.4.1

Resources, roles, responsibility and

authority

Planning (title only) 6 4.3 Planning (title only)

Actions to address risks and

opportunities (title only) 6.1

General 6.1.1

Environmental aspects 6.1.2 4.3.1 Environmental aspects

Compliance obligations 6.1.3 4.3.2 Legal and other requirements

Refer Mapping ISO 14001:2015 and ISO 14001:2004

1 ©ISO 2015





ISO 14001:2015 ISO 14001:2004


Clause number

Clause title


Scope 1 1 Scope




only) 4




its context 4.1












authority




General 6.1.1



1 ©ISO 2015





ISO 14001:2015 ISO 14001:2004


Clause number

Clause title


Scope 1 1 Scope




only) 4




its context 4.1












authority




General 6.1.1



The rest = equivalent 2015 sections = new 2015 sections

COMPARATIVE TABLE OF CLAUSES AND SUB-CLAUSES

13Refer Mapping ISO 14001:2015 and ISO 14001:2004

1 ©ISO 2015





ISO 14001:2015 ISO 14001:2004


Clause number

Clause title


Scope 1 1 Scope




only) 4




its context 4.1












authority




General 6.1.1



1 ©ISO 2015





ISO 14001:2015 ISO 14001:2004


Clause number

Clause title


Scope 1 1 Scope




only) 4




its context 4.1












authority




General 6.1.1



2 ©ISO 2015

ISO 14001:2015 ISO 14001:2004


Clause number

Clause title

Planning action 6.1.4

Environmental objectives and planning to achieve them (title only) 6.2

4.3.3 Objectives, targets and programme(s) Environmental objectives 6.2.1

Planning actions to achieve environmental objectives 6.2.2

Support (title only) 7 4.4 Implementation and operation (title only)

Resources 7.1 4.4.1 Resources, roles, responsibility and authority

Competence 7.2 4.4.2 Competence, training and awareness

Awareness 7.3

Communication (title only) 7.4

4.4.3 Communication General 7.4.1

Internal communication 7.4.2

External communication 7.4.3

Documented information (title only) 7.5 4.4.4 Documentation

General 7.5.1

Creating and updating 7.5.2 4.4.5 Control of documents

4.5.4 Control of records

Control of documented information 7.5.3 4.4.5 Control of documents


Operation (title only) 8 4.4 Implementation and operation (title only)

Operational planning and control 8.1 4.4.6 Operational control

Emergency preparedness and response 8.2 4.4.7 Emergency preparedness and

response

Performance evaluation (title only) 9 4.5 Checking (title only)

Monitoring, measurement, analysis and evaluation (title only) 9.1 4.5.1

Monitoring and measurement

General 9.1.1

2 ©ISO 2015

ISO 14001:2015 ISO 14001:2004


Clause number

Clause title








Awareness 7.3






General 7.5.1








response




General 9.1.1

The rest = equivalent 2015 sections = new 2015 sections*


1 ©ISO 2015





ISO 14001:2015 ISO 14001:2004


Clause number

Clause title


Scope 1 1 Scope




only) 4




its context 4.1












authority




General 6.1.1




2 ©ISO 2015

ISO 14001:2015 ISO 14001:2004


Clause number

Clause title








Awareness 7.3






General 7.5.1








response




General 9.1.1

2 ©ISO 2015

ISO 14001:2015 ISO 14001:2004


Clause number

Clause title








Awareness 7.3






General 7.5.1








response




General 9.1.1

2 ©ISO 2015

ISO 14001:2015 ISO 14001:2004


Clause number

Clause title








Awareness 7.3






General 7.5.1








response




General 9.1.1



1 ©ISO 2015





ISO 14001:2015 ISO 14001:2004


Clause number

Clause title


Scope 1 1 Scope




only) 4




its context 4.1












authority




General 6.1.1




2 ©ISO 2015

ISO 14001:2015 ISO 14001:2004


Clause number

Clause title








Awareness 7.3






General 7.5.1








response




General 9.1.1

2 ©ISO 2015

ISO 14001:2015 ISO 14001:2004


Clause number

Clause title








Awareness 7.3






General 7.5.1








response




General 9.1.1

3 ©ISO 2015

ISO 14001:2015 ISO 14001:2004


Clause number

Clause title

Evaluation of compliance 9.1.2 4.5.2 Evaluation of compliance

Internal audit (title only) 9.2

4.5.5 Internal audit General 9.2.1

Internal audit programme 9.2.2

Management review 9.3 4.6 Management review

Improvement (title only) 10

General 10.1

Nonconformity and corrective action 10.2 4.5.3 Nonconformity, corrective action and preventive action

Continual improvement 10.3

Guidance on the use of this International Standard Annex A Annex A Guidance on the use of this

International Standard

Correspondence between ISO 14001:2015 and ISO 14001:2004 Annex B

Annex B Correspondence between ISO 14001:2004 and ISO 9001:2000

Bibliography Bibliography

Alphabetical index of terms Index

3 ©ISO 2015

ISO 14001:2015 ISO 14001:2004


Clause number

Clause title

Evaluation of compliance 9.1.2 4.5.2 Evaluation of compliance

Internal audit (title only) 9.2

4.5.5 Internal audit General 9.2.1

Internal audit programme 9.2.2

Management review 9.3 4.6 Management review

Improvement (title only) 10

General 10.1

Nonconformity and corrective action 10.2 4.5.3 Nonconformity, corrective action and preventive action

Continual improvement 10.3

Guidance on the use of this International Standard Annex A Annex A Guidance on the use of this

International Standard

Correspondence between ISO 14001:2015 and ISO 14001:2004 Annex B

Annex B Correspondence between ISO 14001:2004 and ISO 9001:2000

Bibliography Bibliography

Alphabetical index of terms Index



1 ©ISO 2015





ISO 14001:2015 ISO 14001:2004


Clause number

Clause title


Scope 1 1 Scope




only) 4




its context 4.1












authority




General 6.1.1



ISO 14001:2015 Clauses ISO 14001:2004 Clause4.1 Understanding the organisation and its context

New requirement! ISO 14001:2015 VS 2004ENVIRONMENTAL MANAGEMENT SYSTEM

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Consideration• This new concept relates to the factors and conditions affecting organisational operation e.g.:

• regulation, • governance and • environmental conditions.

• Environmental conditions are the elements of the environment which can be affected by the organisation such as:• air quality, water quality, land use, etc. or

• those which can affect the organisation such as:• climate change, existing land contamination, etc.

The organization shall determine external and internal issues that are relevant to its purpose and that affect its ability to achieve the intended outcomes of its environmental management system. Such issues shall include environmental conditions being affected by or capable of affecting the organization.

CLAUSE 4.1 - NEEDS AND EXPECTATIONS OF INTERESTED PARTIES

Organization

Employees

Competitors

Supply Chain

Government

Non-governmental organisations Communities

Customers

Owners and Financial Community

Company Decision MakersRecruitment

and retention

Access to capital

Changing markets

Informed decisions

Social license to operate

Reputational Risk

Regulatory Constraints

Input Costs

Competitive advantage

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Consideration’s• Who the interested parties might be and what their relevant interests�might be, e.g.:

• employees, • neighbours, • customers, • shareholders, • board members, • competitors, • regulators, etc.

• The needs and expectations of interested parties can become compliance obligations.

ISO 14001:2015 VS 2004ENVIRONMENTAL MANAGEMENT SYSTEM

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ISO 14001:2015 Clauses ISO 14001:2004 Clause4.2 Understanding the needs and expectations of interested parties

New requirement!

The organization shall determine:

a) the interested parties that are relevant to the environmental management system;

b) the relevant needs and expectations (i.e. requirements) of these interested parties;

c) which of these needs and expectations become its compliance obligations.

Consideration’s

• Needs to be given to a number of specified factors when establishing the scope of the EMS. The scope now needs to be available to interested parties.

• It is not permissible to exclude activities, products and services from the control of the environmental management system if included within the identified scope.

• Consideration needs to be given to the knowledge referenced in clause 4.1 on the context of the organisation when establishing and maintaining the environmental management system


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ISO 14001:2015 Clauses ISO 14001:2004 Clause4.3 Determining the scope of the environmental management system

4.1 General requirements

ISO 14001:2015(E)

3.4.8monitoringdetermining the status of a system, a process (3.3.5) or an activityNote 1 to entry: To determine the status, there might be a need to check, supervise or critically observe.

3.4.9measurementprocess (3.3.5) to determine a value

3.4.10performancemeasurable result

Note 1 to entry: Performance can relate either to quantitative or qualitative findings.Note 2 to entry: Performance can relate to the management of activities, processes (3.3.5), products (including services), systems or organizations (3.1.4).

3.4.11environmental performanceperformance (3.4.10) related to the management of environmental aspects (3.2.2)

Note 1 to entry: For an environmental management system (3.1.2), results can be measured against the organization’s (3.1.4) environmental policy (3.1.3), environmental objectives (3.2.6) or other criteria, using indicators (3.4.7).

4 Context of the organization

4.1 Understanding the organization and its context

The organization shall determine external and internal issues that are relevant to its purpose and that affect its ability to achieve the intended outcomes of its environmental management system. Such issues shall include environmental conditions being affected by or capable of affecting the organization.

4.2 Understanding the needs and expectations of interested parties

The organization shall determine:

a) the interested parties that are relevant to the environmental management system;b) the relevant needs and expectations (i.e. requirements) of these interested parties;c) which of these needs and expectations become its compliance obligations.

4.3 Determining the scope of the environmental management system

The organization shall determine the boundaries and applicability of the environmental management system to establish its scope.When determining this scope, the organization shall consider:

a) the external and internal issues referred to in 4.1;b) the compliance obligations referred to in 4.2;c) its organizational units, functions and physical boundaries;d) its activities, products and services;e) its authority and ability to exercise control and influence.

6 © ISO 2015 – All rights reserved

Licensed to Heston / Subhash Chandran ([email protected]) ISO Store Order: OP-140766 / Downloaded: 2016-05-08

Single user licence only, copying and networking prohibited.

For Training Reference Only

ISO 14001:2015(E)

Once the scope is defined, all activities, products and services of the organization within that scope need to be included in the environmental management system.The scope shall be maintained as documented information and be available to interested parties.


To achieve the intended outcomes, including enhancing its environmental performance, the organization

shall establish, implement, maintain and continually improve an environmental management system, including the processes needed and their interactions, in accordance with the requirements of this

International Standard.

The organization shall consider the knowledge gained in 4.1 and 4.2 when establishing and maintaining

the environmental management system.

5 Leadership


Top management shall demonstrate leadership and commitment with respect to the environmental

management system by:a) taking accountability for the effectiveness of the environmental management system;b) ensuring that the environmental policy and environmental objectives are established and are

compatible with the strategic direction and the context of the organization;c) ensuring the integration of the environmental management system requirements into the

organization’s business processes;d) ensuring that the resources needed for the environmental management system are available;e) communicating the importance of effective environmental management and of conforming to the

environmental management system requirements;f) ensuring that the environmental management system achieves its intended outcomes;g) directing and supporting persons to contribute to the effectiveness of the environmental

management system;h) promoting continual improvement;i) supporting other relevant management roles to demonstrate their leadership as it applies to their

areas of responsibility.NOTE Reference to “business” in this International Standard can be interpreted broadly to mean those activities that are core to the purposes of the organization’s existence.

5.2 Environmental policy

Top management shall establish, implement and maintain an environmental policy that, within the defined scope of its environmental management system:a) is appropriate to the purpose and context of the organization, including the nature, scale and

environmental impacts of its activities, products and services;b) provides a framework for setting environmental objectives;c) includes a commitment to the protection of the environment, including prevention of pollution and

other specific commitment(s) relevant to the context of the organization;

© ISO 2015 – All rights reserved 7




Consideration’s

• Needs to be given to the knowledge referenced in clause 4.1 on the context of the organisation when establishing and maintaining the environmental management system


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ISO 14001:2015 Clauses ISO 14001:2004 Clause4.4 Environmental management system 4.1 General requirements

ISO 14001:2015(E)

Once the scope is defined, all activities, products and services of the organization within that scope need to be included in the environmental management system.The scope shall be maintained as documented information and be available to interested parties.


To achieve the intended outcomes, including enhancing its environmental performance, the organization

shall establish, implement, maintain and continually improve an environmental management system, including the processes needed and their interactions, in accordance with the requirements of this

International Standard.

The organization shall consider the knowledge gained in 4.1 and 4.2 when establishing and maintaining

the environmental management system.

5 Leadership


Top management shall demonstrate leadership and commitment with respect to the environmental

management system by:a) taking accountability for the effectiveness of the environmental management system;b) ensuring that the environmental policy and environmental objectives are established and are

compatible with the strategic direction and the context of the organization;c) ensuring the integration of the environmental management system requirements into the

organization’s business processes;d) ensuring that the resources needed for the environmental management system are available;e) communicating the importance of effective environmental management and of conforming to the

environmental management system requirements;f) ensuring that the environmental management system achieves its intended outcomes;g) directing and supporting persons to contribute to the effectiveness of the environmental

management system;h) promoting continual improvement;i) supporting other relevant management roles to demonstrate their leadership as it applies to their

areas of responsibility.NOTE Reference to “business” in this International Standard can be interpreted broadly to mean those activities that are core to the purposes of the organization’s existence.

5.2 Environmental policy

Top management shall establish, implement and maintain an environmental policy that, within the defined scope of its environmental management system:a) is appropriate to the purpose and context of the organization, including the nature, scale and

environmental impacts of its activities, products and services;b) provides a framework for setting environmental objectives;c) includes a commitment to the protection of the environment, including prevention of pollution and

other specific commitment(s) relevant to the context of the organization;

© ISO 2015 – All rights reserved 7




Consideration’s• Top management of the organisation are now required to demonstrate leadership and commitment to the

EMS in a number of specified ways.


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ISO 14001:2015 Clauses ISO 14001:2004 Clause5.1 Leadership and commitment New requirement!

Top management shall demonstrate leadership and commitment with respect to the environmental management system by: a)taking accountability for the effectiveness of the environmental management system; b)ensuring that the environmental policy and environmental objectives are established and are compatible with the strategic direction and the context of the organization; c)ensuring the integration of the environmental management system requirements into the organization’s business processes; d)ensuring that the resources needed for the environmental management system are available; e)communicating the importance of effective environmental management and of conforming to the environmental management system requirements; f)ensuring that the environmental management system achieves its intended outcomes; g)directing and supporting persons to contribute to the effectiveness of the environmental management system; h)promoting continual improvement; i)supporting other relevant management roles to demonstrate their leadership as it applies to their areas of responsibility.

NOTE Reference to “business” in this International Standard can be interpreted broadly to mean those activities that are coreto the purposes of the organization’s existence.


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ISO 14001:2015 Clauses ISO 14001:2004 Clause5.2 Environmental policy 4.2 Environmental policy

Top management shall establish, implement and maintain an environmental policy that, within the defined scope of its environmental management system: a)is appropriate to the purpose and context of the organization, including the nature, scale and environmental impacts of its activities, products and services; b)provides a framework for setting environmental objectives; c)includes a commitment to the protection of the environment, including prevention of pollution and other specific commitment(s) relevant to the context of the organization;

NOTE Other specific commitment(s) to protect the environment can include sustainable resource use, climate change mitigation and adaptation, and protection of biodiversity and ecosystems.

d)includes a commitment to fulfil its compliance obligations; e)includes a commitment to continual improvement of the environmental management system to enhance environmental performance.

The environmental policy shall: — be maintained as documented information; — be communicated within the organization; — be available to interested parties.

Consideration’s• The policy commitment to the prevention of pollution has been replaced by the need for an overarching policy

commitment to the protection of the environment, which is to include the prevention of pollution and other issues (such as sustainable resource use, climate change mitigation and adaption, etc.).


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ISO 14001:2015 Clauses ISO 14001:2004 Clause5.3 Organizational roles, responsibilities and authorities

4.4.1 Resources, roles, responsibility and authority

Top management shall ensure that the responsibilities and authorities for relevant roles are assigned and communicated within the organization.

Top management shall assign the responsibility and authority for:

a) ensuring that the environmental management system conforms to the requirements of this International Standard;

b) reporting on the performance of the environmental management system, including environmental performance, to top management.

Consideration’s• There is no longer a need for a management representative(s), however the roles, responsibilities and

authorities previously assigned to them still need to be assigned within the organisation.

Activities to control and

actions to planSignificant Aspects

Evaluation Process

Identified Aspects

Objectives

Compliance Requirements

ELEMENT 6 - PLANNING

Commitment confirmation and authority to act

Planning Process

Informed by

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Consideration’s

• Consideration needs to be given to its identified internal and external issues (4.1) and the needs and expectations of its interested parties (4.2) during planning.

• A new concept of “risks and opportunities” is introduced. Planning now requires the identification�of the risks (defined as the effect of uncertainty on objectives) and opportunities related to environmental aspects, compliance obligations and other issues and requirements.


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The organization shall establish, implement and maintain the process(es) needed to meet the requirements in 6.1.1 to 6.1.4. When planning for the environmental management system, the organization shall consider: a)the issues referred to in 4.1; b)the requirements referred to in 4.2; c)the scope of its environmental management system; and determine the risks and opportunities, related to its environmental aspects (see 6.1.2), compliance obligations (see 6.1.3) and other issues and requirements, identified in 4.1 and 4.2, that need to be addressed to: •give assurance that the environmental management system can achieve its intended outcomes; •prevent or reduce undesired effects, including the potential for external environmental conditions to affect the organization; •achieve continual improvement. Within the scope of the environmental management system, the organization shall determine potential emergency situations, including those that can have an environmental impact.The organization shall maintain documented information of its: •risks and opportunities that need to be addressed; •process(es) needed in 6.1.1 to 6.1.4, to the extent necessary to have confidence they are carried out as planned.

ISO 14001:2015 Clauses ISO 14001:2004 Clause6. Planning6.1.1 General New requirement!

GUIDANCE

• The identification of aspects and impacts now needs to consider a life cycle perspective. It has now been made explicit that this shall also take into account abnormal and emergency situations.


26

Within the defined scope of the environmental management system, the organization shall determine the environmental aspects of its activities, products and services that it can control and those that it can influence, and their associated environmental impacts, considering a life cycle perspective. When determining environmental aspects, the organization shall take into account: a)change, including planned or new developments, and new or modified activities, products and services; b)abnormal conditions and reasonably foreseeable emergency situations.

The organization shall determine those aspects that have or can have a significant environmental impact, i.e. significant environmental aspects, by using established criteria.

The organization shall communicate its significant environmental aspects among the various levels and functions of the organization, as appropriate.

The organization shall maintain documented information of its: •environmental aspects and associated environmental impacts; •criteria used to determine its significant environmental aspects; •significant environmental aspects. NOTE Significant environmental aspects can result in risks and opportunities associated with either adverse environmental impacts (threats) or beneficial environmental impacts (opportunities).

ISO 14001:2015 Clauses ISO 14001:2004 Clause6. Planning6.1.2 Environmental aspects 4.3.1 Environmental aspects

11/13/2016 ISO 14001 environmental aspects: 4 steps in identification | 14001Academy

http://advisera.com/14001academy/knowledgebase/4-steps-in-identification-and-evaluation-of-environmental-aspects/?icn=free-knowledgebase-14001&ici=bottom-4-steps-in-identification-and-evaluation-of-environmental-aspects-txt 10/18

4 steps in identification and evaluation of environmental aspectsAuthor: Robert Verbanac

Identification and evaluation of significant environmental aspects, especially in the planning phase, is the most fundamental part of ISO 14001. To

understand the environmental aspects and impacts is one of the key success factors of implementing an ISO 14001 EMS. In the language of ISO 14001, “an

environmental aspect is an element of an organization’s activities, products, or services that has or may have an impact on the environment.”

What exactly is an environmental aspect?

An environmental aspect is the way your activity, service, or product impacts the environment. For example, one of the environmental aspects of car

washing may be a cleaning agent that has potential for water pollution (this pollution is the environmental impact).

Below are examples of connections between activities, services, aspects, and impacts.

An environmental impact is a change to the environment. Environmental impacts are caused by environmental aspects.

7 Request callback¨

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Consideration’s

Ø ‘Compliance obligations’ is the new term for legal and other requirements – this gives equal weighting to non-legislative mandatory obligations and voluntary obligations as legal requirements. Documented information on compliance obligations must be maintained.


27

The organization shall:

a)determine and have access to the compliance obligations related to its environmental aspects;

b)determine how these compliance obligations apply to the organization;

c)take these compliance obligations into account when establishing, implementing, maintaining and continually improving its environmental management system. a)

The organization shall maintain documented information of its compliance obligations. NOTE Compliance obligations can result in risks and opportunities to the organization.

ISO 14001:2015 Clauses ISO 14001:2004 Clause6. Planning6.1.3 Compliance obligations 4.3.2 Legal and other requirements

Consideration’sØ The organisation needs to plan to take actions to address significant environmental aspects, compliance obligations

and risks and opportunities.


28

ISO 14001:2015 Clauses ISO 14001:2004 Clause6. Planning6.1.4 Planning action New requirement!

The organization shall plan:

a) to take actions to address its: 1) significant environmental aspects; 2) compliance obligations; 3) risks and opportunities identified in 6.1.1;

b) how to: 1) integrate and implement the actions into its environmental management system processes (see

6.2, Clause 7, Clause 8 and 9.1), or other business processes; 2) evaluate the effectiveness of these actions (see 9.1).

When planning these actions, the organization shall consider its technological options and its financial, operational and business requirements.

Consideration’sØ The term ‘targets’ is no longer used, however the requirements for what would be known as targets are included in

clause 6.2.2. Ø When setting objectives consideration now needs to be given to the identified risks and opportunities. Ø The standard no longer includes a specific need to consider the views of interested parties when establishing

objectives and targets, however these will still be covered if any compliance obligations (which do still need to be considered) have been set based on the needs and expectations of these interested parties.

Ø There are now specific requirements for the objectives to be monitored, communicated and updated as appropriate.


29

ISO 14001:2015 Clauses ISO 14001:2004 Clause6. Planning6.2 Environmental objectives and planning to achieve them (title only)

4.3.3 Objectives, targets and programme(s)

6.2.1 Environmental objectives 4.3.3 Objectives, targets and programme(s)

The organization shall establish environmental objectives at relevant functions and levels, taking into account the organization’s significant environmental aspects and associated compliance obligations, and considering its risks and opportunities. The environmental objectives shall be: a) consistent with the environmental policy; b) measurable (if practicable); c) monitored; d) communicated; e) updated as appropriate. The organization shall maintain documented information on the environmental objectives.

Consideration’s• The term programme is no longer used and the standard talks about planning how to achieve environmental

objectives instead. • This planning now needs to include details on what resources will be required and how the results will be achieved.


30

ISO 14001:2015 Clauses ISO 14001:2004 Clause6. Planning6.2 Environmental objectives and planning to achieve them (title only)


6.2.2 Planning actions to achieve environmental objectives


When planning how to achieve its environmental objectives, the organization shall determine: a)what will be done; b)what resources will be required; c)who will be responsible; d)when it will be completed; e)how the results will be evaluated, including indicators for monitoring progress toward achievement of its measurable environmental objectives (see 9.1.1).

The organization shall consider how actions to achieve its environmental objectives can be integrated into the organization’s business processes.

Consideration’s• No significant change.


31

ISO 14001:2015 Clauses ISO 14001:2004 Clause7. Support7.1 Resources 4.4.1 Resources, roles,

responsibility and authority

The organization shall determine and provide the resources needed for the establishment, implementation, maintenance and continual improvement of the environmental management system.

Consideration’s• Persons now need to be competent if they can affect the organisation’s environmental performance or ability to fulfil

its compliance obligations, rather than if they have the potential to cause a significant environmental impact. • The need for training has been expanded into a wider need for taking actions to acquire necessary competences,

which can also include mentoring, re- assignment or hiring / contracting activities.


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ISO 14001:2015 Clauses ISO 14001:2004 Clause7. Support

7.2 Competence �4.4.2 Competence, training and awareness

The organization shall:

a)determine the necessary competence of person(s) doing work under its control that affects its environmental performance and its ability to fulfil its compliance obligations; b)ensure that these persons are competent on the basis of appropriate education, training or experience; c)determine training needs associated with its environmental aspects and its environmental management system; d)where applicable, take actions to acquire the necessary competence, and evaluate the effectiveness of the actions taken.

NOTE Applicable actions can include, for example, the provision of training to, the mentoring of, or the re-assignment of currently employed persons; or the hiring or contracting of competent persons. The organization shall retain appropriate documented information as evidence of competence.

Consideration’s• This section has been rewritten, however the requirements are largely the same.


33

ISO 14001:2015 Clauses ISO 14001:2004 Clause7. Support

7.3 Awareness �4.4.2 Competence, training and awareness

The organization shall ensure that persons doing work under the organization’s control are aware of:

a)the environmental policy; b)the significant environmental aspects and related actual or potential environmental impacts associated with their work; c)their contribution to the effectiveness of the environmental management system, including the benefits of enhanced environmental performance; d)the implications of not conforming with the environmental management system requirements, including not fulfilling the organization’s compliance obligations.

Consideration’s• Requirements are now more prescriptive as to what the process for communications (internal and external) shall

be. New requirements include the need to ensure that it is planned what, when, how and with who communications are made, and that the communications take into account compliance obligations, are consistent with the EMS and are reliable.

• Communications on the EMS must be responded to.


34

ISO 14001:2015 Clauses ISO 14001:2004 Clause7. Support7.4 Communication (title only) � 4.4.3 Communication 7.4.1 General 4.4.3 Communication

The organization shall establish, implement and maintain the process(es) needed for internal and external communications relevant to the environmental management system, including:

a)on what it will communicate; b)when to communicate; c)with whom to communicate; d)how to communicate.

When establishing its communication process(es), the organization shall: •take into account its compliance obligations; •ensure that environmental information communicated is consistent with information generated within the environmental management system, and is reliable.

The organization shall respond to relevant communications on its environmental management system. The organization shall retain documented information as evidence of its communications, as appropriate.

Consideration’s• Clause 7.4.2 The communications process must enable persons working on the organisation’s behalf to contribute

to continual improvement. • Clause 7.4.3 The previous requirement on deciding whether to communicate externally about significant

environmental aspects is no longer specifically referenced, as this is covered in the overall communications process detailed in 7.4.1.


35

ISO 14001:2015 Clauses ISO 14001:2004 Clause7. Support7.4 Communication (title only) � 4.4.3 Communication 7.4.2 Internal communication 4.4.3 Communication7.4.3 External communication 4.4.3 Communication

Clause 7.4.2 The organization shall:

a)internally communicate information relevant to the environmental management system among the various levels and functions of the organization, including changes to the environmental management system, as appropriate;b)ensure its communication process(es) enable(s) persons doing work under the organization’s control to contribute to continual improvement.

Clause 7.4.3 The organization shall externally communicate information relevant to the environmental management system, as established by the organization’s communication process(es) and as required by its compliance obligations.

Consideration’s• Specific reference is now made to the need for ensuring appropriate format and media.


36

ISO 14001:2015 Clauses ISO 14001:2004 Clause7. Support7.5 Documented information 4.4.4 Documentation 7.5.2 Creating and updating 4.4.5 Control of documentation


When creating and updating documented information, the organization shall ensure appropriate:

a)identification and description (e.g. a title, date, author, or reference number); b)format (e.g. language, software version, graphics) and media (e.g. paper, electronic); c)review and approval for suitability and adequacy.

Consideration’s• Controls now need to ensure that documented information is adequately protected.• The document control activities to be addressed by the system are specified.


37

ISO 14001:2015 Clauses ISO 14001:2004 Clause7. Support7.5 Documented information 4.4.4 Documentation 7.5.3 Control of documented information

4.4.5 Control of documentation 4.5.4 Control of records

Documented information required by the environmental management system and by this International Standard shall be controlled to ensure:

a)it is available and suitable for use, where and when it is needed; b)it is adequately protected (e.g. from loss of confidentiality, improper use, or loss of integrity).

For the control of documented information, the organization shall address the following activities as applicable: •distribution, access, retrieval and use; •storage and preservation, including preservation of legibility; •control of changes (e.g. version control); •retention and disposition.

Documented information of external origin determined by the organization to be necessary for the planning and operation of the environmental management system shall be identified, as appropriate, and controlled.

NOTE Access can imply a decision regarding the permission to view the documented information only, or the permission and authority to view and change the documented information.

ELEMENT 8 - OPERATIONS

Controlled Activities

8.1 Operational planning and control

8.2 Emergency preparedness and response.

Emergency measures plan A in

case of fire

Weekly inspection of department X

Emergency measures plan B in

case of spillage

Emergency measures plan C in

case of crisis

List of the department’s activities with

significant aspects/risks.

Inspection form

Inspection schedule

Work procedures for activities x, y

and z

Work instructions for activities a, b

and c

Planning of meetings with communities

Community Action Plans

Preventive maintenance

Proof of preventive maintenance

Meeting agendas and minutes

System Document

System Procedure

Key

Establish, implement control and maintain the processes… to implement the actions determined in 6.1 (Actions to address risks and opportunities) and 6.2. (Environmental objectives and planning to achieve them)

Establish, implement and maintain the processes needed to prepare for and respond to potential emergency situations.

Principal Activities Examples of documentation

38


39

ISO 14001:2015 Clauses ISO 14001:2004 Clause8. Operation8.1 Operational planning and control 4.4.6 Operational control

The organization shall establish, implement, control and maintain the processes needed to meet environmental management system requirements, and to implement the actions identified in 6.1 and 6.2, by:

•establishing operating criteria for the process(es); •implementing control of the process(es), in accordance with the operating criteria.

NOTE Controls can include engineering controls and procedures. Controls can be implemented following a hierarchy (e.g. elimination, substitution, administrative) and can be used individually or in combination.

The organization shall control planned changes and review the consequences of unintended changes, taking actionto mitigate any adverse effects, as necessary.

The organization shall ensure that outsourced processes are controlled or influenced. The type and extent of control or influence to be applied to the process(es) shall be defined within the environmental management system.

(Continue next page)

Consideration’s• Specific reference is now made to the planning of operations, as well as their control. • Controls for processes should now be implemented to prevent deviation from compliance obligations, as well as from

the policy and objectives. • There are requirements for the control of planned changes and the review of unintended changes. It is now specified

that outsourced processes are to be controlled or influenced. • There is now a need to determine requirements for procurement activities and considering requirements in design

activities, consider the need to provide information on product / service delivery, use and end-of-life treatment, taking into account a life cycle perspective.


40

ISO 14001:2015 Clauses ISO 14001:2004 Clause8. Operation8.1 Operational planning and control 4.4.6 Operational control

Consistent with a life cycle perspective, the organization shall: a)establish controls, as appropriate, to ensure that its environmental requirement(s) is (are) addressed in the design and development process for the product or service, considering each life cycle stage; b)determine its environmental requirement(s) for the procurement of products and services, as appropriate; c)communicate its relevant environmental requirement(s) to external providers, including contractors; d)consider the need to provide information about potential significant environmental impacts associated with the transportation or delivery, use, end-of-life treatment and final disposal of its products and services. The organization shall maintain documented information to the extent necessary to have confidence that the processes have been carried out as planned.

Consideration’s• There is now a specific requirement to plan actions to prevent or mitigate the impacts of an emergency situation. • The review and revision of the procedure should now also take place in particular after tests.


41

ISO 14001:2015 Clauses ISO 14001:2004 Clause8. Operation8.2 Emergency preparedness and response

4.4.7 Emergency preparedness and response

The organization shall establish, implement and maintain the process(es) needed to prepare for and respond to potential emergency situations identified in 6.1.1. The organization shall:

a)prepare to respond by planning actions to prevent or mitigate adverse environmental impacts from emergency situations; b)respond to actual emergency situations; c)take action to prevent or mitigate the consequences of emergency situations, appropriate to the magnitude of the emergency and the potential environmental impact; d)periodically test the planned response actions, where practicable; e)periodically review and revise the process(es) and planned response actions, in particular after the occurrence of emergency situations or tests; f)provide relevant information and training related to emergency preparedness and response, as appropriate, to relevant interested parties, including persons working under its control.

The organization shall maintain documented information to the extent necessary to have confidence that the process(es) is (are) carried out as planned.

EvaluatedPerformance

9. Performance evaluation

9.1 Monitoring, measurement, analysis and evaluation

Calibration program for equipment

Data from equipment (PM)

Proof of calibration

CLAUSE 9.1 - MONITORING, MEASUREMENT, ANALYSIS AND EVALUATION

Monitoring of community engagement (in collaborative agreement)

Monitoring of pollution control equipment

Determine what needs to be monitored and measured and how to do it.

Evaluate conformance to compliance obligations.

Analyze the results and evaluate the performance.

Calibration procedure

Surveillance of working environment (SS)

Performance recording

(ex: Sulfur dioxide (SO2) emissions)

Monitoring contractor work

Inspection forms

Données relevées par le département

des achats

Monitoring of supplier’s products/services

Wastewater monitoring program

Principal Activities

System document

Systems procedure

Examples of documentation

Key

42

Activities to control and

actions to planSignificant Aspects

Objectives

Compliance obligations

CLAUSE 9.1.1 - MONITORING, MEASUREMENT, ANALYSIS AND EVALUATION


Planning Process

Informed by

Operational control

Emergency preparedness

plans

External performance

indicators

Performance indicators

specific to an activity or piece

of equipment

Controlled activities

Determine required

monitoring

43

Consideration’s• The review and revision of the procedure should now also take place in particular after tests. • Greater detail on requirements for monitoring and measurement activities is specified. • There is a specific requirement for the evaluation of performance and the use of indicators.


44

ISO 14001:2015 Clauses ISO 14001:2004 Clause9. Performance evaluation9.1 Monitoring, measurement, analysis and evaluation (title only)

4.5.1 Monitoring and measurement (title only)

9.1.1 General 4.5.1 Monitoring and measurement

The organization shall monitor, measure, analyse and evaluate its environmental performance. The organization shall determine: a)what needs to be monitored and measured; b)the methods for monitoring, measurement, analysis and evaluation, as applicable, to ensure valid results; c)the criteria against which the organization will evaluate its environmental performance, and appropriate indicators; d)when the monitoring and measuring shall be performed; e)when the results from monitoring and measurement shall be analysed and evaluated.

The organization shall ensure that calibrated or verified monitoring and measurement equipment is used and maintained, as appropriate. The organization shall evaluate its environmental performance and the effectiveness of the environmental management system. The organization shall communicate relevant environmental performance information both internally and externally, as identified in its communication process(es) and as required by its compliance obligations. The organization shall retain appropriate documented information as evidence of the monitoring, measurement, analysis and evaluation results.

Compliance obligations


Informed by

Global performance

indicators

Performance indicators

specific to an activity or piece

of equipment

Determine monitoring required

Results analysis and performance evaluation

Conformity evaluation to operational

requirements

Objectives

Evaluated performance

Non-conformity management

Required improvement

Required improvement

CLAUSE 9.1.2 - EVALUATION OF COMPLIANCE

45

Consideration’s• There is now a requirement to maintain knowledge and understanding of the organisation’s compliance status.


46

ISO 14001:2015 Clauses ISO 14001:2004 Clause9. Performance evaluation9.1 Monitoring, measurement, analysis and evaluation (title only)

4.5.1 Monitoring and measurement (title only)

9.1.2 Evaluation of compliance 4.5.2 Evaluation of compliance

The organization shall establish, implement and maintain the process(es) needed to evaluate fulfilment of its compliance obligations.

The organization shall: a)determine the frequency that compliance will be evaluated; b)evaluate compliance and take action if needed; c)maintain knowledge and understanding of its compliance status.

The organization shall retain documented information as evidence of the compliance evaluation result(s).

Consideration’s• Clause 9.2.1 - No significant change. • Clause 9.2.2 - The internal audit programme shall take into consideration changes affecting the organisation.


47

ISO 14001:2015 Clauses ISO 14001:2004 Clause9. Performance evaluation9.2 Internal audit (title only) 4.5.5 Internal audit 9.2.1 General 4.5.5 Internal audit 9.2.2 Internal audit programme 4.5.5 Internal audit

9.2.1 The organization shall conduct internal audits at planned intervals to provide information on whether the EMS: a)conforms to:

1. the organization’s own requirements for its EMS; 2. the requirements of this International Standard;

b)is effectively implemented and maintained. 9.2.2 The organization shall establish, implement and maintain (an) internal audit programme(s), including the frequency, methods, responsibilities, planning requirements and reporting of its internal audits. When establishing the internal audit programme, the organization shall take into consideration the environmental importance of the processes concerned, changes affecting the organization and the results of previous audits. The organization shall: a)define the audit criteria and scope for each audit; b)select auditors and conduct audits to ensure objectivity and the impartiality of the audit process; c)ensure that the results of the audits are reported to relevant management. The organization shall retain documented information as evidence of the implementation of the audit programme and the audit results.


48

ISO 14001:2015 Clauses ISO 14001:2004 Clause9. Performance evaluation9.3 Management review 4.6 Management review

Top management shall review the organization’s environmental management system, at planned intervals, to ensure its continuing suitability, adequacy and effectiveness.

The management review shall include consideration of (Inputs):a)the status of actions from previous management reviews; b)changes in:

1) external and internal issues that are relevant to the environmental management system; 2) the needs and expectations of interested parties, including compliance obligations; 3) its significant environmental aspects; 4) risks and opportunities;

c)the extent to which environmental objectives have been achieved; d)information on the organization’s environmental performance, including trends in:

1. nonconformities and corrective actions; 2. monitoring and measurement results; 3. fulfilment of its compliance obligations; 4. audit results;

e)adequacy of resources; f)relevant communication(s) from interested parties, including complaints;

(The Outputs on next page)


49

ISO 14001:2015 Clauses ISO 14001:2004 Clause9. Performance evaluation9.3 Management review 4.6 Management review

Top management shall review the organization’s environmental management system, at planned intervals, to ensure its continuing suitability, adequacy and effectiveness.

(continue from earlier clause)The outputs of the management review shall include:•conclusions on the continuing suitability, adequacy and effectiveness of the environmental management system; •decisions related to continual improvement opportunities; •decisions related to any need for changes to the environmental management system, including resources; •actions, if needed, when environmental objectives have not been achieved; •opportunities to improve integration of the environmental management system with other business processes, if needed; •any implications for the strategic direction of the organization.

The organization shall retain documented information as evidence of the results of management reviews.

Consideration’s• Changes in external and internal issues, the needs and expectations of interested parties, and risks and

opportunities now need to be considered during the management review process.• The consideration of the organisation’s environmental performance now needs to include trends in nonconformities

and corrective actions, monitoring and measurement results, conformity with compliance obligations and audit results.

• Review is required of opportunities for continual improvement, rather than recommendations for improvement.• The outputs of the management review shall now include opportunities to improve the integration of the

environmental management system with other business processes and any implications for the organisation’sstrategic direction.


50

ISO 14001:2015 Clauses ISO 14001:2004 Clause10. Improvement10.1 General

The organization shall determine opportunities for improvement (see 9.1, 9.2 and 9.3) and implement necessary actions to achieve the intended outcomes of its environmental management system.

Consideration’s• The organisation needs to determine opportunities for improvement and implement actions needed to achieve the

intended outcomes of the environmental management system.


ISO 14001:2015 Clauses ISO 14001:2004 Clause10. Improvement10.2 Nonconformity and corrective action

4.5.3 Nonconformity, corrective action and preventive action

When a nonconformity occurs, the organization shall: a)react to the nonconformity and, as applicable:

1) take action to control and correct it; 2) deal with the consequences, including mitigating adverse environmental impacts;

b)evaluate the need for action to eliminate the causes of the nonconformity, in order that it does not recur or occur elsewhere, by:

1) reviewing the nonconformity; 2) determining the causes of the nonconformity; 3) determining if similar nonconformities exist, or could potentially occur;

c)implement any action needed; d)review the effectiveness of any corrective action taken; e)make changes to the environmental management system, if necessary. Corrective actions shall be appropriate to the significance of the effects of the nonconformities encountered, including the environmental impact(s). The organization shall retain documented information as evidence of: •the nature of the nonconformities and any subsequent actions taken; •the results of any corrective action. Consideration’s• The specific requirement for preventive action has been removed. The entire management system should be a tool

for preventive action, and the concept of preventative action is now captured in clauses 4.1 Understanding the organisation and its context and 6.1 Actions to address risks and opportunities.

• Actions to prevent recurrence of nonconformities shall specifically include a determination of whether similar nonconformities exist or could potentially occur. 51


ISO 14001:2015 Clauses ISO 14001:2004 Clause10. Improvement10.3 Continual improvement New requirement!

The organization shall continually improve the suitability, adequacy and effectiveness of the environmental management system to enhance environmental performance.

Consideration’s• The EMS needs to be continually improved in order to enhance environmental performance.

52

“In order to meet the needs of the present without compromising the ability of future generations to meet their own needs, it is essential to achieve a balance in a global system taking into account the three pillars of sustainability: environmental, social and economic sub-systems. Organizations implement environmental management systems with the aim to contribute to the environmental pillar of sustainability.”

The environmental policy refers to organizational context, implying that the policy should focus the EMS, not just on key environmental risks, but also threats and opportunities for the organisation. This is a big difference from the narrower focus on pollution prevention in the 2004 version.

The DIS also emphasises the benefits of determining where in the value chain the organisation can control or influence performance. The objective is to encourage the consideration of external opportunities for improvement, which may result in lower costs from the supply chain or greater marketing opportunities, as a consequence of addressing environmental issues.

SCOPE OF ISO 14001: 2015

A BROADER DEFINITION

53

• Identical for ISO 14001 and ISO 9001• 3 years for the transition of the certificates to the new standard• ISO 45001 (replaces OHSAS 18001) at the Committee Draft

stage, expected for final publication in 2016

2014 2015 2016-18

November–Draft International Standard (DIS) available for public comment

July – Final Draft International Standard (FDIS) published

September –International Standard expected

Planned transition period is 3 years, according to the IAF.

REVIEW AND TRANSITION SCHEDULE

54

• Without a management system representative, responsibility for the EMS will be distributed at the top level of organizations (e.g., CSR/Environment, Finance, Operations, Procurement, Public Relations)

• Given the importance of external stakeholders to the EMS, system audits may extend to include them.

• The definition of “appropriate”, “adequate” or “deemed necessary” level of system documentation leaves much for interpretation. This may be a contentious point during system audits.

• Operational controls associated with significant aspects are not necessarily documented procedures anymore. Organizations will need to define how control is achieved.

ISO 14001: 2015

IMPORTANT POINTS

55

• Dr. Steven Muru (Corporate Trainer & Consultant)

• Hand Phone: 012-4290417

• E-mail: [email protected] / [email protected]

ISO 14001: 2015

FEEL FREE TO CONTACT:

56

ISO 14001: 2015

© ISO 2015

Environmental management systems — Requirements with guidance for useSystèmes de management environnemental — Exigences et lignes directrices pour son utilisation

INTERNATIONAL STANDARD

ISO14001

Third edition2015-09-15

Reference numberISO 14001:2015(E)



© ISO 2015

Environmental management systems — Requirements with guidance for useSystèmes de management environnemental — Exigences et lignes directrices pour son utilisation

INTERNATIONAL STANDARD

ISO14001

Third edition2015-09-15

Reference numberISO 14001:2015(E)




57

MAJOR CHANGES TO ISO 14001:2015

Life Cycle Perspective

The purpose of Life Cycle thinking is to prioritize actions that can reduce environmental impacts:

•Upstream and downstream of supply chain.

•Helps identify, evaluate, and interpret significance of environmental aspects

•Consider products and unit processes of the organizations

•Determine risk associated with threats and opportunities to assure intended environmental

outcomes

•Risks need to be prevented or reduced

•Helps improve transparency, knowledge, control, and management of your supply chain

52


Life Cycle Perspective

The purpose of Life Cycle thinking is to prioritize actions that can reduce environmental impacts:

• Upstream and downstream of supply chain.

• Helps identify, evaluate, and interpret significance of environmental aspects

• Consider products and unit processes of the organizations

• Determine risk associated with threats and opportunities to assure intended environmental

outcomes

• Risks need to be prevented or reduced

• Helps improve transparency, knowledge, control, and management of your supply chain

52

Consideration’s• New (or changing) Products & Services need to consider possible environmental impacts (including

unintended ones), shifting impacts, sustainability options, alternative approaches, downstream and upstream impacts and final disposal (end-of-life).


Risk: The Effects of Uncertainty

You will want to calculate risk for each environmental aspect of your EMS, which involves: •Defining a rating scale for likelihood and •consequences •Identifying potential risks or threats, likelihood and •consequences •Documenting assumptions & criteria •Identifying activities by risk classification in order of priority •Allocating necessary resources to risk management plan •Documenting results and develop a Risk Management Action plan (avoid, minimize, mitigate) •Your risk management plan should involve updates as compliance obligations and organizational changes take place. It is key to revise and refine your plan with time.

52

Consideration’s• New (or changing) Products & Services need to consider possible environmental impacts (including

unintended ones), shifting impacts, sustainability options, alternative approaches, downstream and upstream impacts and final disposal (end-of-life).

NSF International™ 6

Major Changes to ISO 14001:2015


You will want to calculate risk for each environmental

aspect of your EMS, which involves:

1. Defining a rating scale for likelihood and

consequences

2. Identifying potential risks or threats, likelihood and

consequences

3. Documenting assumptions & criteria

4. Identifying activities by risk classification in order of priority

5. Allocating necessary resources to risk management plan

6. Documenting results and develop a Risk Management Action plan (avoid, minimize, mitigate)

Your risk management plan should involve updates as compliance obligations and organizational

changes take place. It is key to revise and refine your plan with time.

Supply Chain Impacts Direct Company Impacts Downstream Impacts

Energy

Boiler & Manufacturing Emissions

Products in Use

Raw Materials

Fleet Emissions

Water

Landfill Waste

Product Disposal

Logistics

Recycling Rate



You will want to calculate risk for each environmental aspect of your EMS, which involves:1)Defining a rating scale for likelihood and consequences 2)Identifying potential risks or threats, likelihood and consequences 3)Documenting assumptions & criteria 4)Identifying activities by risk classification in order of priority 5)Allocating necessary resources to risk management plan 6)Documenting results and develop a Risk Management Action plan (avoid, minimize, mitigate)

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Consideration’s• Your risk management plan should involve updates as compliance obligations and

organizational changes take place. It is key to revise and refine your plan with time.

NSF International™ 6






consequences


consequences








Energy


Products in Use

Raw Materials

Fleet Emissions

Water

Landfill Waste

Product Disposal

Logistics

Recycling Rate


Things to Consider in the Transition to ISO 14001:2015

1) Do you have a copy of the new ISO Standard? 2) Have you read it? 3) Do you have a good understanding of the changes from 2004 to 2015? 4) Have you began to draft a timeline for transition? (Scope, Schedule, Budget) 5) Would you like NSF-ISR to perform a GAP analysis for your organization (from ISO

14001:2004 to ISO 14001:2015)? 6) Would you like guidance in developing a road map for your organization’s transition

from ISO 14001:2004 to ISO 14001:2015? 7) Have you began to communicate changes? 8) Does Top Management Understand their role? 9) Have you reviewed your environmental aspects from a life-cycle perspective? 10) Have you planned how to establish an environmental baseline for environmental

aspects, objectives and performance measures? 11) Has your organization identified risks, opportunities, consequences, and a plan to

manage risks?

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52 NSF International™ 6






consequences


consequences








Energy


Products in Use

Raw Materials

Fleet Emissions

Water

Landfill Waste

Product Disposal

Logistics

Recycling Rate

iso 14001 2015 transition & documentation training - swiss profile rfs 2in1 nov 16 & 17-2016...

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