island regional transportation planning …€¦ · year sfr permits 2008 200 2009 125 2010 145...

ISLAND REGIONAL TRANSPORTATION PLANNING ORGANIZATION Executive Board Meeting of April 25, 2018

Meeting Materials Contents

Page(s)

1 Agenda 1

2 Special Needs Transportation Preliminary Data 2-8

3 IRTPO Letter to Washington State Ferries (WSF) 9-10

4 Island County Letter to Washington State Ferries (WSF) 11-12

5 Single Family Residence Permits 13

6 WSF Long Range Plan Preliminary Findings/Recommendations 14-28

7 Minutes of March 28th Executive Board Meeting 29-32

Note: Packet materials are numbered in red at the bottom of each page

ISLAND REGIONAL TRANSPORTATION PLANNING ORGANIZATION P.O. BOX 5000, COUPEVILLE, WA 98239

MEMORANDUM

TO: IRTPO Executive Board Members

FROM: Helen Price Johnson, Chair

RE: Executive Board Meeting: Wednesday, May 23, 2018, 11 am – 12 pm Meeting will be held in the Commissioner’s Hearing Room, Island County Courthouse Annex Building, Coupeville, Washington.

You are invited to attend the IRTPO Executive Board meeting following the Council of Governments. The primary items of business are:

Call to Order / Welcome and Introductions

1 Motion to Approve the Agenda Action 5 min

2 Motion to Approve Minutes of March 28th Action

3 Regional Transportation Plan Update 5 min

4 Special Needs Transportation Project Update 10 min

5 Ferries Long Range Plan Input Update 15 min

6 Langley-Everett Ferry Discussion-Mayor Callison Update 10 min

7 WSDOT Projects (WSDOT Staff) Update 10 min

8 New Items (all) Discussion 5 min

Adjourn (Chair Price Johnson)

Acronym Key: WSDOT: Washington State Department of Transportation IRTPO: Island Regional Transportation Planning Organization

Next meeting: June 27, 2018

1

TRANSIT DEPENDENT POPULATIONS

People with Disabilities0%2%4%6%8%

10%12%14%16%

Island County WA Average

0%

5%

10%

15%

20%

2010 2011 2012 2013 2014 2015 2016

Percent of Population

Source: American Community Survey, Office of Financial Management 2


Zero-Vehicle Households0%

1%

2%

3%

4%


0%

1%

2%

3%

4%

5%

2013 2014 2015 2016




Low-Income Households

0%

2%

4%

6%

8%

10%

12%

2010 2011 2012 2013 2014 2015 2016


0%

2%

4%

6%

8%

10%

12%




Older Adults0%

5%

10%

15%

20%

25%


0%

5%

10%

15%

20%

25%

2010 2011 2012 2013 2014 2015 2016



AN AGING POPULATION

-4000 -3000 -2000 -1000 0 1000 2000 3000 40000-4

10-1420-2430-3440-4450-5460-6470-7480-84

Island County - 2015 Population by Age

Female Male

-4000 -3000 -2000 -1000 0 1000 2000 3000 40000-4

10-1420-2430-3440-4450-5460-6470-7480-84

Island County - 2035 Population by Age



• Transit Need is largest in highest populated areas (Oak Harbor, Coupeville, Langley)

• Not necessarily representative of locations where percentage of population that needs transit most

• Forthcoming 7

• Families with children under 18 years below poverty level by census tract• Right: total

count• Left: as a

percentage of families in that tract

YOUTH

8

Single Family Residence Permits

Year SFR Permits

2008 200

2009 125

2010 145

2011 170

2012 134

2013 166

2014 187

2015 225

2016 307

2017 371

2018 103

13

Getting the word out

414

What we’ve heard

6

Key themes: • Reliability

– Prioritize building new ferries and invest in maintenance so ferries don’t break down as often

– Provide reliable service (no matter what)

– Seek stable funding• Plan for growth

– Increase ferry service and add routes– Evaluate strategies such as vehicle

reservations and adjusting schedules– Build more ferries and

improve terminals – Questions about growth

15

What we’ve heard

7

Key themes continued: • Accessibility and multimodal

connections – Ensure accessibility for all users– Improve connections to transit– Better walking, biking, parking,

and carpooling amenities • Technology and customer experience

– Improve ticket technology and wi-fi• Sustainability and resiliency

– Reduce carbon-emissions – Prepare for climate change and

emergencies

16

Technology assessment: gap analysisGap analysis findings• Need for integrated systems • Ability to manage and analyze data is limited• Customer information is incomplete• Reliance on manual processes• Electronic fare system needs upgrading• Need for accurate and reliable passenger counting • Communications infrastructure needs updating• Managing specialized assets is challenging• Landside infrastructure outside of WSF purview• Opportunities to convert vessels to hybrid/electric

1017

Preliminary recommendations to WSF

Technology assessment: recommendations

* Indicates that this investment ranges in priority (e.g. moderate to high)

Near term (0-5 years) Mid term (5-10 years) Long term• Upgrade ticketing and

reservations

• Improve terminal queue detection and wait times

• Refresh website

• Improve customer alerts

• Convert vessels to hybrid/electric

• Vessel, terminal, and IT asset management system

• Vessel automation systems**

• Update vessel communication system

• Implement automatic passenger counting

• Improve terminal wayfinding and real time passenger information

• Upgrade common schedule database

• Provide real time parking information

• Provide real-time vessel monitoring system*

• Implement automatic passenger counting-vehicles**

• Detect vehicle length automatically**

1218

Vessel maintenance and replacement assessment Preliminary recommendations to WSF to stabilize the fleet: • Build new Olympic Class vessel(s)

immediately, in service by 2022/2023• Build new ferries with hybrid and electric

power and retrofit Jumbo Mark II Class• Implement comprehensive, large-scale

construction program that maximizes efficiency and builds vessels in sequence

• Replace Issaquah Class ahead of Jumbo Class

18

Policy review: • Vessel service lifespan • Contracting restrictions on shipyard contracts to streamline building process• Public education and outreach campaign on the state of the ferry system and its

importance to economy

19

Preliminary Vessel Retirement/Replacement Timeline Scenarios

IRTPO Summary of DRAFT discussion Materials

Current Program Boat Life: Assumes 60 years

Boats in service: 19 Fleet size: 21 boats

Risk: Much of fleet at high reliability risk by 2027 and on

Modified Program Boat Life: Earlier average retirement schedule

Boats in service: 19 Fleet size: 24 boat goal

Risk: Much of fleet at high reliability risk by 2027, but less time at risk Modified Plus Program

Boat Life: Earliest average retirement schedule

Boats in service: 19 Fleet size: 24 boat goal Risk: Generally lower fleet reliability risk for given year and less time at risk

Whidbey Island Service

Mukilteo-Clinton: 95.9% on time

low reliability risk with current boats assignments

Terminal holds 1 boat load Existing level of service stays below Tier 1 to 2040 Planned Strategies: Clinton overhead loading

Potential Strategies: transit connections; parking capacity; reservations

Coupeville-Port Townsend: 92% on time

low reliability risk with current boats*

Level of service hits Tier 2 by 2030 Potential Strategies: commercial off-peak incentives; expand two-boat

service window; restore early/late summer sailings; add vessel *Assumes hybrid or electric conversion after 2030

20

Current level of service standards

2021

Existing performance metrics

25

Financial• Annual operating cost• Overtime hours • Fuel consumption

Asset Management• Average time vessels out of

service

Operations• Passenger and crew injuries• Customer satisfaction• On-time performance • Service reliability

Capital Project Delivery• Percent of terminal projects

completed on time and within budget

• Percent of vessel contracts completed on time and within budget

• Preliminary engineering costs (% of capital cost)

22

Level of service recommendationsPreliminary recommended changes to LOS standards:• Revise vehicle criteria:

– On routes with reservations, measure space available for reservations instead of total vessel capacity

• Add passenger criteria:– Accommodate all walk-on passengers– LOS for bicycles? – Two tier approach

• Level 1: Use vessel indoor seated capacity (could differ by route depending on length of crossing)

• Level 2: Use total passenger capacity

2123

Performance metrics recommendations

26

Preliminary recommendations to WSF:• Revise existing metrics:

– Vessel maintenance (out of service time)– Late departures (on-time performance)

• Add new metrics: – Vessel reliability – Queue length, peak period wait times– Dwell time by route– Greenhouse gas emissions

24

Route-by-route service levels

22

North Puget Sound routes: Heavier vehicle congestion

South Puget Sound routes: Heavier passenger congestion,some vehicle congestion

25

Seismic assessment and emergency preparedness Preliminary recommendations to WSF:Seismic assessment• Identify and prioritize seismic upgrades• Incorporate into asset management program• Seek opportunities and clarity around funding

requirementsEmergency preparedness• Establish priority routes for repair (underway)• Identify funding sources related to emergency

preparedness• Identify alternative landing sites • Fuel supplier emergency access plan• Increase number of spare vessels• “Side-loading” engineering analysis • Emergency staffing and communication planning

2726

Sustainability Preliminary recommendations to WSF:• Executive orders

– Begin transition to zero-carbon emission fleet

– Quiet ferries to reduce impact to Orca whales

• Terminals and facilities– Reduce idle time for queued

vehicles– Improve facilities’ energy

efficiency • Vessels

– Reduce fuel consumption and electrify fleet

2827

Review of local and regional plans: key findings Policies in local plans: • Policies in local plans are generally supportive of inter-modal

connections.• Terminals are in constrained locations where improvements may be

difficult. Impacts from expected development:• Rapid growth is causing increased congestion across the region.• Access to some terminals will become more difficult.Transit and non-motorized connections:• Strong transit connections at Colman Dock, Edmonds, Mukilteo,

Clinton, Bainbridge and Bremerton, less frequent service at other terminals.

• Non-motorized connections vary greatly, plans include an expanded network.

3028

1

ISLAND REGIONAL TRANSPORTATION PLANNING ORGANIZATION (IRTPO) EXECUTIVE BOARD

MINUTES OF THE MEETING

April 25, 2018

Executive Board Members in Attendance:

Member Attendance List Members not in Attendance

Helen Price Johnson, Island County Commissioner Jill Johnson, Island County Commissioner

Rick Hannold, Island County Commissioner

Bob Severns, Mayor City of Oak Harbor

Tim Callison, Mayor, City of Langley

Curt Gordon, Port of South Whidbey

Molly Hughes, Mayor, Town of Coupeville

Jennifer Meyer, NAS Whidbey

Mohammad Mostfavinassab, Port of Coupeville Commissioner

Mike Nortier, Island Transit Exec. Dir

Jay Drye, WSDOT

Jackie Henderson, Island Transit

Bill Oakes, IRTPO Executive Director

Other Attendees Facilitator

Connie Bowers, IRTPO Staff Brian Wood, IRTPO Staff

April Action Items:

Update website with final agenda and minutes

Update Special Needs Transportation Announcement with weblink and survey link

Print & Distribute Special Needs Transportation Announcement

Draft IRTPO WSF long range plan input

Attend Hat Island Ferry Discussion

Held over: Develop grant prospectuses for Electric Charging Planning and Imagery Update

Meeting started at 11:00am

Actions:

Agenda: Motion approved, all in favor.

Minutes of March 28th 2018 Meeting: Motion approved, all in favor.

Regional Transportation Improvement Program (RTIP) amendment: Motion was made to approve amendment to Island Regional Transportation Improvement Program as presented, regarding changes to project scheduling. Motion was approved, all in favor.

Project Weighting Motion was made to approve TAC recommendations as presented, regarding weightings for scoring IRTPO federally funded project applications. Motion was approved, all in favor.

UPWP Motion was made to approve 2019 Unified Planning Work Program as presented. Motion was approved, all in favor.

29

2

Federal Funds Work Plan & Obligation Authority

The Board was asked to take action on a work plan, presented during the March Executive Board

meeting that provides a current strategy for meeting obligation targets and fiscal constraint.

The Board was reminded that most of the project movements were within the more flexible first four

years, but an amendment was needed to move two projects into the fifth year to exclude them from

the Statewide Transportation Improvement program.

Question: What happened to the Crescent Harbor Regatta Project?

Answer: There remains a right of way issue that prevented the project from obligating this year. It was

moved (and split) to 2020/2021 to show fiscal constraint, but our intention is still to deliver this project

in 2019.

It was noted that:

o Movement within the first year, and dividing project grants over a number of years, is a

planning tool to show fiscal constraint.

o Projects are still available to obligate.

o Out year projects can be obligated after first moving them into the four year planning window

through an amendment.

Call For Projects/Evaluation Weightings

The Board was informed that, in preparation for the upcoming call for projects, the TAC met in April to consider how to weight the criteria used to score project applications for IRTPO administered federal grant funding. It was noted that:

o Most criteria used aligned with WSDOT goals-given that we are still developing our Regional Transportation Plan. Planning Consistency, Equity, and Access were additional criteria that were recommended.

o A forced-pairs method helped the group arrive at a weighting scheme for the different criteria.

The weightings were discussed: o It was significant that the range of weights was not very broad, indicating that all criteria were

important. o Planning consistency was weighted somewhat lower than others, as it was seen as a given for

most projects. Note o Color families were added to help show criteria with similar weighting levels.

Blue level reflected TAC member’s interest in seeing that all people feel able to reach destinations safely, by car, bus, bike, boat or on foot.

Green level looked at both taking care of and improving what we have in support of our local economy.

Opportunities and partnerships (grouped under green level) was a stand-out criterion. TAC members felt that finding willing partners and the right grant was relatively rare and should therefore get a boost in scoring.

Mobility was noted to be generally synonymous with motor vehicle congestion, which is less of a problem in Island Region. Although it could apply to other modes it is generally

30

3

Access that limits other modes vs congestion (even though non-motorized modes can use current facilities, vulnerability could be seen as an access limitation).

The environment was seen as a project limitation since transportation projects do not usually have a first priority of fixing the environment, but if a project significantly impacts the environment it will be less likely to move forward, so preference would go to low impact projects.

o WSDOT indicated that this methodology was used in their planning efforts. o Board member comments indicated that the level of discussion and analysis were strong and

hoped that the method could be applied to other planning efforts.

Draft UPWP Update

The Board was informed that the draft 2019 IRTPO UPWP, reviewed during the March Executive Board

meeting, was presented to WSDOT.

o WSDOT met with staff on April 18th to review the draft and discuss accomplishments. o There were a few recommendations:

Listing accomplishments. Modification of a few tasks for clarity. A new action item regarding Title VI asking the Board to approve a strategy.

o In general, WSDOT was pleased with the UPWP and IRTPO efforts to date.

Regional Transportation Plan Update

A Policy Wheel concept was presented to the Board, which included three core elements and a dynamic component. The elements included:

o A vision (unchanged from prior Board presentation) o 4 Goals

Leadership System Management Sustainability Preparedness

o 12 Policies (familiar to the Board as “goals” with a modification to include access to healthcare)

The 4 goals were defined and were each aligned to a set of policies. However, the goals were likened to hats or lenses under which any of the 12 policies could be discussed.

It was suggested that this concept could be used to set action directions by the Board or to evaluate projects such that they align with more than one objective.

Special Needs Transportation Workshops Update

It was noted for the Board that, as part of the Special Needs Transportation Planning project, staff scheduled three public workshops to collect firsthand information about transportation needs and gaps. The workshop would consist of a presentation, information boards and interactive table exercises.

31

4

It was further noted that: o There is a project website. o An online survey was being finalized. o Ride-alongs with Island Transit were being coordinated. o Our HSTP committee meets on May 2nd to strategize ways to meet WSDOTs Consolidate grant

deadline for this biennium.

The Board had recommendations for the advertisement flyer and asked to have printed survey’s available.

NSTA Ferry Focus Workshop Update

The Board heard an update about the North Sound Transportation Alliance workshop focused on regional ferries.

o Workshop consisted of presentations and a dynamic set of sharing exercises geared to collect and narrow down a set of issues and potential solutions to make the north sound ferry system more effective.

o Ray Deardorf presented on the WSF long range plan and then received the group’s input so it was very timely.

o A report will be developed soon.

WSDOT Projects

WSDOT reported on progress for the Miller/Gibraltar Roundabout and Sharpe’s Corner roundabout projects. In general, WSDOT has a good handle on moving traffic and the projects are proceeding ahead of schedule.

Upcoming Island County, City of Langley, Port of South Whidbey, Hat Island Ferry Operator Meeting

Mayor Callison announced an upcoming meeting to discuss the potential for passenger-only ferry service between Port of Everett and the Port of South Whidbey at Langley.

o Hat Island Ferry operators expressed interest in this potential. o Port of Everett is constructing a pedestrian bridge and elevator from the waterfront to uptown and

expanding transit service to the waterfront. NEXT MEETING: May 23, 2018

32

island regional transportation planning …€¦ · year sfr permits 2008 200 2009 125 2010 145...

Documents