isf gymnasiade 2013 bulletin 3 e.pdf

ISF GYMNASIADE 2013

Bulletin 3

27th November - 4th December 2013 Brasília – Brazil

INTERNATIONAL SCHOOL SPORT FEDERATION (ISF)

&

BRASILIA GYMNASIADE 2013 ORGANISING COMMITTEE

ISF GYMNASIADE 2013

27 NOVEMBER – 04 DECEMBER 2013 BRASILIA, BRAZIL

BULLETIN 3

The Executive Committee (EC) of the International School Sport Federation (ISF) entrusted the organisation of the 15th ISF Gymnasiade to Brasília, Brazil.

1. PARTICIPATING COUNTRIES

We are pleased to announce that 39 countries have already confirmed their

commitment to participate in the 15th Gymnasiade.

Member countries in arrears with the payment of the membership fee 2013 must add

the proof of payment with the 3rd registration in order to be eligible to participate.

Non-member countries can only participate in the demonstration sports.

ISF GYMNASIADE 2013 - CONFIRMED ENTRIES registration 2

COUNTRIES

SPORTS

ATHLETICS GYMNASTICS SWIMMING

ARTISTIC RHYTHMIC

BOYS GIRLS BOYS GIRLS GIRLS BOYS GIRLS

1 ARMENIA X X X

2 BELARUS X X X X X X

3 BELGIUM FLANDERS X X

4 BELGIUM FRENCH COMM. X

5 BELGIUM GERMAN sp. COMM. X X

6 BRAZIL X X X X X X X

7 BULGARIA X X

8 CABO VERDE X X

9 CHILE

10 CHINA X X X X

11 CHINESE TAIPEI X X X X X X X

12 CYPRUS X X X X X

13 DENMARK X X

14 DOMINICAN REPUBLIC X X

15 ECUADOR X X X X X X X

16 ENGLAND X X X X

17 ESTONIA X X X X X

18 FINLAND X X X X X X

19 FRANCE X X X X X X X

20 GREECE X X X X X

21 GUATEMALA X X X X X

22 HUNGARY X X X X X X

23 INDIA X X X X X X X

24 ISRAEL X X X X

25 ITALY X X X X

26 LUXEMBURG X X X

27 MEXICO X X X X

28 MOLDOVA (with all reserve) X X

29 PARAGUAY

30 PORTUGAL X X X X

31 PUERTO RICO X X

32 QATAR X X X X X

33 RUSSIA

34 SAUDI ARABIA

35 SCOTLAND X X X

36 SPAIN X X X

37 SURINAME X X

38 TURKEY X X X X X X X

39 UKRAINE X X X X X X

2. DEMONSTRATION SPORTS

The Organising Committee decided to organise the demonstration sports announced for the Gymnasiade 2013, even if there are less than 10 countries registered.

ISF GYMNASIADE 2013 - CONFIRMED ENTRIES registration 2

COUNTRIES

DEMONSTRATION SPORTS

AEROBIC GYMNASTICS

CHESS JUDO KARATE

BOYS GIRLS BOYS GIRLS BOYS GIRLS BOYS GIRLS

1 ARMENIA

X

X

2 BELARUS

3 BELGIUM FLANDERS

4 BELGIUM FRENCH COMM.

5 BELGIUM GERMAN sp. COMM.

6 BRAZIL

X X X X X X X

7 BULGARIA

8 CABO VERDE

9 CHILE

X

10 CHINA X X

11 CHINESE TAIPEI

12 CYPRUS

13 DENMARK

14 DOMINICAN REPUBLIC

X X

15 ECUADOR

X X X X X X

16 ENGLAND

17 ESTONIA

18 FINLAND

X

X

19 FRANCE X X X X X X X X

20 GREECE

21 GUATEMALA

X X X X X X

22 HUNGARY X X

23 INDIA

X X X X X X

24 ISRAEL

X

25 ITALY

26 LUXEMBURG

27 MEXICO X X

28 MOLDOVA (with all reserve)

29 PARAGUAY

30 PORTUGAL

X X

31 PUERTO RICO

32 QATAR X

33 RUSSIA X X

34 SAUDI ARABIA

35 SCOTLAND

36 SPAIN

X

37 SURINAME

X X X X

38 TURKEY

39 UKRAINE X X X X X X

3. COMPOSITION OF TEAMS AND RULES FOR PARTICIPATION

The composition of teams and rules for participation were already published in the second Bulletin.

4. REGISTRATION DEADLINE

Definitive registration including the names of all participants and the travel plan must be completed by 1st NOVEMBER 2013 at the latest.

The Organizing Committee will provide an electronic registration system. Each country will receive by email a login and password to fill in the electronic forms.

5. PROVISIONAL PROGRAMME

Wednesday 27 November Arrival of Delegations Payment of fees Accreditation

Training Thursday 28 November Meeting of Heads of Delegation / team managers / judges

Scheduled Training Opening Ceremony

Friday 29 November Scheduled Training

Competition Saturday 30 November Scheduled Training

Competition Sunday 01 December Cultural Day (compulsory participation for all participants) Training Monday 02 December Scheduled Training

Competition Tuesday 03 December Competition

Prize-giving (medals and trophies) Closing Ceremony

Wednesday 04 December Departure of Delegations NOTE: This preliminary program might be changed lightly in accordance with the number of participants and TV requirements. All changes to the program will be published and all participants will be informed.

6. TRANSPORTATION & TRAVEL

Travel to Brasilia International Airport (BSB), Brazil is to be arranged and financed by each participating country. Local transportation is taken care of by the Organising Committee. A comprehensive transport system for athletes, team officials and technical officials will be available exclusively for the Gymnasiade Event. This will include:

Arrival service from Brasilia International Airport to the accommodation. Regularly scheduled shuttle service from the accommodation to official

competition venues and official training venues. Scheduled service to Opening and Closing Ceremonies. Scheduled service for all officials and/or to meetings. Departure service from the accommodation to the Brasilia International

Airport.

Teams interested in arriving before, or staying after the Brasilia Gymnasiade 2013, shall inform the Organising Committee as early as possible.

The Organising Committee cannot guarantee the availability of accommodation outside the period of the Gymnasiade 2013. The Organiser however will be pleased to supply information and do the best to help to fulfil your request.

7. FEES AND INSURANCE

In return for the entry fees which are fixed by the ISF Executive Committee, the Organising Committee will be responsible for board and lodging of participants for the duration of the event, for the competition, cultural programme and for all transport in connection with the official programme (arrival, departure, sports and cultural programmes).

In accordance with the rules laid down by the ISF, the payment to be made to the organisers of the Gymnasiade 2013 amount to 44 EUR per person and per night respecting the official composition of the delegation.

An additional ISF levy of 30 EUR per delegation member will be collected at the time of

registration. The total amount per person is therefore 338 EUR (44 EUR x 7 nights + 30 EUR). When the distance between Brasilia and the capital of a participating country on another continent exceeds 5000 kilometres the delegation may extend its stay by arriving one day earlier (jet-lag day) or leaving one day later at the daily fee of 44 EUR per night.

For the three (3) additional adults the following regulation applies: - for a single room 88 EUR per night - for a double/twin/triple room (2/3 additional persons) 44 EUR per night each.

Requests are to be made by the country concerned.

The organisation of an extended stay for the delegation (prior or after the event) is a matter for the country concerned. It shall not be the responsibility of the Organising Committee. The country concerned may contact the OC for any further assistance.

Each country is required to provide insurance for each member of its delegation. At a minimum the insurance is to cover civil liability, material damage and medical costs.

8. BALANCE OF PAYMENT

The balance of the sum due may be transferred in EUR to the organiser’s bank account by 1st of November 2013 at the latest:

Name of bank: Banco do Brasil Address: SCN Qd. 02 – Terreo Liberty Mall BIC (Swift Code): BRASBRRJBSA Payee: Confederação Brasileira do Desporto Escolar IBAN: 001045290000378135 Reference: ISF Gymnasiade 2013 - balance + name of participating country Or, the balance in cash in EUR is to be paid on arrival in Brasilia (bank and credit cards will not be accepted).

All bank charges are to be met by participating countries.

9. ACCOMMODATION

Brasilia Gymnasiade 2013 Organising Committee will accommodate all participants of the 15th Gymnasiade in 3 and 4 stars hotels during their stay in Brasilia, Brazil.

Accommodation may be in 2, 3 or 4 bedded rooms.

The hotels in Brasilia are divided by sectors and all hotels used by the Organising Committee will be at the same area (city centre).

The names of the hotels will be available on the official website of the Gymnasiade after 1st November. The official website is: http://www.gymnasiade-brasilia2013.com/ (under construction).

3 meals will be provided to all participants (breakfast at the hotels, lunch and dinner at the Convention Centre).

The participants will also receive 1 daily snack.

http://www.gymnasiade-brasilia2013.com/

10. MEDICAL CARE

A first aid and emergency first response medical service will be provided during the 15th Gymnasiade to any participant requiring medical assistance. Medical care services will be available 24/7 from the moment of arrival until departure from Brasilia. There will be a main Medical Centre located at one of the main competition and training venues comprising a dedicated medical team supported by an ambulance service. During Games time any participant who may require more specialised medical care will be transported to a Hospital, where free emergency medical treatment will be provided.

11. ENTRY VISA FOR BRAZIL

To enter into the State of Brazil an entry visa is required for all countries NOT mentioned in the list below. The citizens of the countries below DO NOT need visa to enter to Brazil.

VISA NOT REQUIRED FOR COUNTRIES BELOW

Andorra

Guatemala

Paraguay

Argentina

Guyana

Peru

Austria

Honduras

Philippines

Bahamas

Hong Kong

Poland

Barbados

Hungary

Portugal

Belgium

Iceland

Romania

Bolivia

Ireland

Russia

Bulgaria

Israel

San Marino

Chile

Italy

Slovakia

Colombia

Latvia

Slovenia

Costa Rica

Liechtenstein

South Africa

Croatia

Lithuania

South Korea

Cyprus

Luxembourg

Spain

Czech Republic

Macao

Suriname

Denmark

Malaysia

Sweden

Ecuador

Malta

Switzerland

El Salvador

Monaco

Thailand

Estonia

Morocco

Trinidad and Tobago

Finland

Namibia

Tunisia

France

Netherlands

Turkey

Germany

New Zealand

Ukraine

Great Britain

Norway

Uruguay

Greece

Panama

Venezuela

12. REGISTRATION

The entry registration form (both the paper forms attached and the online registration) should be duly completed and signed on behalf of the Organisation responsible for School Sport and returned to the organisers at the latest by 1st November 2013: Person in charge: Robson Aguiar Organisation: Brasilia Gymnasiade 2013 Organising Committee Address: SCS Quadra 02, Ed. São Paulo Sala 108, Brasilia – Brazil Zip code: 70.314-900

Telephone: +55 61 3967 7176

Fax: +55 61 3967 7176 E-Mail: [email protected]

13. COMMITMENTS TO BE HONOURED BY DELEGATIONS

Each participant is required to be present throughout the duration of the event.

Each participant is obliged to take part also in all of the non-sport activities.

Each delegation undertakes to compete against all other participating delegations.

Each competitor undertakes to compete against all other competitors.

The absence of any member of a participating delegation from any part of the entire sport programme, opening, prize-giving and closing ceremonies and socio-cultural programme may result in being excluded from the results.

14. COMMUNICATION

The results of each day´s competitions will be published in daily bulletins and will be also available in the official website: www.gymnasiade-brasilia2013.com and the ISF website www.isfsports.org. Free WIFI will be available at the sports venues.

15. TECHNICAL INFORMATION

The technical information for the official and demonstration sports has already been published in bulletin 1 & 2.

mailto:[email protected]

http://www.gymnasiade-brasilia2013.com/

http://www.isfsports.org/

16. CONTROL COMMISSION

In accordance with ISF General Rules of Competition, the Organising Committee will nominate a control commission consisting of:

Representatives of the ISF Technical Commissions Representatives of the Organising Committee.

Upon arrival in Brasilia the Head of Delegation will pay the balance of fees due to the Organisers or present proof that the balance has been paid and present the following to the Control Commission:

The passport (or official identity card) of each competitor bearing their surname and first name, photograph and date of birth.

Per participant, a letter from the school indicating that the participant attends that school in full time education.

The Control Commission will carry out all duties defined in ISF General Competition Rules.

17. DISCIPLINARY COMMISION

In accordance with ISF General Rules of Competition – item 4, there will be a Disciplinary Commission consisting of:

The Delegate representing the ISF Executive Committee (Disciplinary Commission Chairman)

The President of the ISF Technical Commission concerned A representative of the Organising Committee.

The Disciplinary Commission will decide on matters relating to discipline at the venues and at any other place where participants may be at any time during the period of the Gymnasiade insofar as they do not concern technical regulations. Decisions of the Disciplinary Commission shall be final and not subject to further appeal – and shall be brought to the attention of the ISF Executive Committee. It should be noted that the Disciplinary Commission has the right to withdraw participants or delegations from the competitions and, should a serious breach of ISF regulations take place, send these people home before the end of the event.

18. JURY OF APPEAL

In accordance with ISF General Rules of Competition - item 5 there will be a Jury of Appeal consisting of:

A representative of the ISF Technical Commission concerned (Appeal Jury Chairman)

A representative of the Organising Committee A representative of the Judges.

The Jury of Appeal shall decide on any appeal which may be lodged concerning the results of a competition on matters covered by the Laws of the International Sport Federations concerned and referred to in the ISF Technical Commissions Regulations.

The Jury of Appeal will not rule on disciplinary matters.

Decisions of the Jury of Appeal shall be final. They shall handed in writing to the official in charge of the competitor’s delegation concerned. They will not be subject to further appeal.

19. APPEALS

An appeal against the result of a competition or any other appeal not concerning a disciplinary matter may be lodged with the Jury of Appeals. The appeal must be lodged within 120 minutes of the incident and be in writing in English, French, German or Spanish. The sum of 100 EUR (one hundred Euro) must accompany the appeal. This sum will be refunded only if the appeal is upheld or at the discretion of the Jury of Appeals.

20. TIMETABLE

SPORTS 29/Nov 30/Nov 02/Dec 03/Dec

Athletics x x x x

Artistic Gymnastics x x x x

Rhythmic Gymnastics x x x x

Swimming x x x x

Aerobic Gymnastics x x

Chess x x x x

Judo x x

Karate x x

The detailed competition timetable FOR ARTISTIC GYMNASTICS, RHYTHMIC

GYMNASTICS, SWIMMING and the DEMONSTRATION SPORTS depends on the final

registration and will be made up after the deadline of 1st November and sent to the

participating countries concerned.

For AEROBIC GYMNASTICS the competition will be on 29 and 30 November instead of

2 and 3 December as announced in the second bulletin!

20.1. ATHLETICS

Venue: Pista do Centro de Formação de Bombeiros Militares

Day 1 – November 29 – morning:

08.30h Hammer Throw Male Qualification

08.35h Triple Jump Female Qualification

08.40h Shot Put Male Qualification

09.00h 1.500 m Male Semi-final

09.30h 400 m Male Heats

10.10h 400 m Female Heats

10.50h 1.500 m Female Semi-final

11.00h Hammer Throw Female Qualification

11.05h Long Jump Male Qualification



Day 1– November 29 – afternoon:

14.30h Hammer Throw Male Final

14.35h 110 m Hurdles Male Heats

14.40h Triple Jump Female Final

14.45h Pole Vault Male Qualification

15.05h 100 m Hurdles Female Heats

15.35h 100 m Female Semi-final

15.40h Long Jump Male Final

16.05h 100 m Male Semi-final

16.30h Hammer Throw Female Final



17.35h 100 m Female Final

17.55h 100 m Male Final

Day 2 – November 30 – morning:

08.30h Discus Throw Female Qualification

08.35h High Jump Female Qualification


09.00h 110 m Hurdles Male Semi-final




11.00h Discus Throw Male Qualification

Day 2 – November 30 – afternoon:

14.30h 110 m Hurdles Male Final


14.40h High Jump Female Final

14.50h 100 m Hurdles Female Final


15.05h Shot Put Male Final

15.15h Discus Throw Female Final


15.40h 1.500 m Male Final

16.00h 1.500 m Female Final

Day 3 – December 2 – morning:

08.30h Javelin Throw Male Qualification

08.35h Triple Jump Male Qualification

08.40h Pole Vault Female Qualification

09.00h 400 m Hurdles Male Heats

09.05h Shot Put Female Qualification

09.40h 400 m Hurdles Female Heats



11.05h Javelin Throw Male Qualification

11.10h Long Jump Female Qualification

Day 3 – December 2 – afternoon:

14.30h Javelin Throw Female Final


15.05h High Jump Female Final




16.20h Medley Female Semi-final

16.30h Discus Throw Male Final

16.50h Medley Male Semi-final

Day 4 – December 3 – morning:

09.00h Long Jump Female Final


09.30h Pole Vault Female Final

09.40h High Jump Male Final

09.45h Javelin Throw Male Final

10.00h Shot Put Female Final

10.05h 400 m Hurdles Female Semi-final

10.10h Triple Jump Male Final

10.35h 3.000 m Male Final

Day 4 –December 3 – afternoon:

14.30h Long Jump Female Final

14.35h Pole Vault Female Final

14.40h Javelin Throw Female Final

15.00h 400 m Hurdles Male Final

15.05h Shot Put Female Final

15.20h 400 m Hurdles Female Final

15.40h 3.000 m Female Final

16.00h Triple Jump Male Final



16.50h Medley Female Final

17.10h Medley Male Final

This timetable will be revised after the final closing of the entries.

21. CURRENCY

The official currency used in Brazil is REAL. The OC will offer the possibility to change money at the Convention Centre.

22. CLIMATE

Brasilia has a dry season and a rainy season. The rainy season lasts from November to February. It is warm and mild. During these months, it rains frequently but not everyday. Please do not forget to bring rainwear!

More information about Brasilia in general and its climate you can find on http://www.brasiliabrazil.info or for the weather check any specialised weather site.

23. ANTI-DOPING

Dope testing (for use of banned substances) will take place during the competition according to current law/procedures in Brazil. If selected for testing a competitor may be accompanied by an adult. If a competitor is following a course of medical treatment he or she must obtain certification to that effect and inform the organisers immediately upon arrival.

Please return the entry registration forms underneath to the Organising Committee and complete the electronic registration as soon as possible but by

1st NOVEMBER 2013 at the latest.

Looking forward to meeting you in Brasilia, Brazil in November!

http://www.brasiliabrazil.info/

ISF WORLD GYMNASIADE 2013

ENTRY FORM – 3A

PLEASE USE PRINT LETTERS …..…. PLEASE USE PRINT LETTERS

COUNTRY

NAME OF NOMINATING BODY: ADDRESS FOR CORRESPONDENCE: TELEPHONE: FAX: E-mail: _______________________________________________________________

Name of Head of Delegation: Male/Female

Name of 1st Assistant Head of Delegation: ______ Male/Female

Name of 2nd Assistant Head of Delegation: Male/Female

Number in Official Delegation: COMPETITORS Boys: _____ Girls: _____ COACHES Male: _____ Female: _____ JUDGES (Gymnastics) Male: _____ Female: _____ TOTAL: Total number of Additional Persons

Bus drivers (if any) Signed & Seal: Date:

Please return form 3A together with form 3B and the detailed forms online to (address see next page) until 1st November at the latest

ISF WORLD GYMNASIADE 2013

ENTRY FORM – 3B

PLEASE USE PRINT LETTERS…..…. PLEASE USE PRINT LETTERS

COUNTRY

1. Definite Travel Arrangements (please tick the corresponding box) with own bus by air BRASILIA International Airport

Arrival (Brasilia) Departure (Brasilia)

Date

Time

Airline

Flight Number

2. Dietary requirements (Muslim, vegetarian, … / number of meals)

3. Special Requests

Please complete these forms as soon as possible and return these definitely

by 1st November 2013 to:

Person in charge: Robson Aguiar Organisation: Brasilia Gymnasiade 2013 Organising Committee Address: SCS Quadra 02, Ed. São Paulo Sala 108, Brasilia – Brazil Zip code: 70.314-900 Fax: +55 61 3967 7176 E-Mail: [email protected]

mailto:[email protected]

isf gymnasiade 2013 bulletin 3 e.pdf

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