isdg skills developmentgis_geomaticsindaba_afish
TRANSCRIPT
Skills development strategy linked to National Treasury's Infrastructure Skills Development
Grant in Buffalo City Metropolitan Municipality
By Annemarie Fish, Professional Gis Practitioner, Buffalo City Metropolitan Municipality
Presentation StructureProfile of Presenter
Eastern Cape & BCMM youth labour force profile
GIS Professionals Status in Eastern Cape
GIS within a Municipal context
BCMM GIS Status (2012/13)
Skills Development and Professionalization
• Grant Conditions
• Application
• Role Players
• ISDG Process in BCMM
• WIL
• Challenges
• Lessons Learned
ISDG Programme
• Meet the Team and their Projects
• Management Buy in
Investing in the Leaders of Tomorrow
ProfileCompleted BA Degree and BA Honors Degree at Stellenbosch University in 1997.
Returned to Eastern Cape
Commence career in the KWT TLC Electrical Department.
• Assisted with the development of GIS Strategy during KWT CUP (funded by Sweden)
In 2000 moved to the Town Planning Department as GIS Operator in East London
2008 Appointed as GIS coordinator for BCMM
• Review of GIS Strategy
• GIS Operational Policy
• GIS on Internet & Integrated Property Information Management System (IPIMS)
• ISDG Interns
2012 Seconded to City Managers Office to establish EPMO
• Assist with overall urban network strategy & Bepp
• Monitoring of expenditure
• Project Tracker
• ISDG (Civil & GIS)
• National Treasury
• World Bank
2014 Registered as GIS Professional Practitioner
Chair person of GISSA Eastern Cape during 2013 & 2014
Eastern Cape Labour Force Statistics of Youth Population
4
Gade 0 -Diploma
with Grade 12 /
Std 1092%
Gade 0 - Diploma with Grade 12 / Std 10
Higher Diploma
Post Higher Diploma Masters; Doctoral Diploma
Bachelors Degree - Higher Degree Masters / PhD
No schooling
Other - Not applicable
14 - 35, 2448639,
27%
All, 6562053,
73%
Youth Population in the Eastern Cape
14 - 35 All
Eastern Cape Labour Force Statistics of Youth Population
5
19%
16%
8%
51%
0% 6%
Labour Force of Youth
Employed Unemployed Discouraged work-seeker
Other not economically active Age less than 15 years Not applicable
Data Source:Labour ForceOfficial employment status by Level of education for Person weighted, Eastern Cape, 14 – 35Statistics South Africa Census 2011
GIS Professionals in the Eastern Cape (Pre 2014)
0
2
4
6
8
10
12
14
Gisc Technician Gisc Technician inTraining
Gisc Technologistin Training
Gisc Technologist Gisc Practitioners Gisc Practitionersin Training
13
5
2
12
6
1
Total Registered 7
ISDG
39
Source:Plato
Eastern Cape Municipal Context
8
DM • 6
LM • 37
MM • 2
IDPBuilt Environment Performance Plan (Spatial Transformation)
Project Management
Land Use ManagementLand Management and assembly
Building Control
Human Settlements Asset ManagementRevenue Enhancement & Management
Disaster Management Public safetyMaintenance & Operations
Service Delivery /infrastructure
Ward Based Planning E Services
9
GIS within a Municipal Context
Skills Development & Proffesionalisation
Spatial Data Infrastructure Act
54 of 2004
Legal requirements within GIS
Profession has changed
(GeomaticsProfessions Act 19
of 2013)
GIS Skills availability in BCMM and EC
limited
(Registered GiscProfessionals in EC)
Internships not focussing on
professionalization
Capacity limitation in GIS UNIT
10
Gis status quo at BCMM
GIS was adopted and implemented in
2002 by BCM council.
2010 reviewed the GIS strategy and was adopted by
council
Hardware, software & data available
GIS unit established in 2002
GIS operational policy adopted in 2013 by BCMM
Council
New micro structure for GIS
department approved
Skills & capacity
challenges
11
GIS Status Quo at BCMM
CSP Unit form National Treasury
Built Environment
(BEPP)
Strategic Decision to
include GIS in ISDG program
Skills & capacity
challenges12
13
Development of capacity within Municipalities
Creation of Long Term Skills Pool of Young Professionals
Technical skills to improve infrastructure management
The infrastructure skills development grant placed 240 graduates in municipal jobs in the areas of civil and
electrical engineering, geographic information systems, land valuation and water technology over the past year.
The number of municipalities supported by the grant grew from six to 23. BUDGET REVIEW 2013 (NT)
Infrastructure Skills Development Grant
ISDG Conditional Grant
DORA (Division of Revenue Act)
Vote under National Treasury
Strategic Goals:
Develop capacity within municipalities by creating
a long term and sustainable pool
professionals within the built environment related
technical skills (engineering, town
planning, architecture, quantity surveying GIS,
and project management skills) and improve
infrastructure management
Purpose of the Grant
Develop technical capacity
Train Graduates in Built Environment in line with Statutory body
Increase number of qualified & professional technical experts in municipalities
Increase infrastructure performance
Improve reporting on infrastructure indicators
Improve Performance of Infrastructure Grants
Accelerated Implementation of
Infrastructure Projects
Outputs
Number of graduates recruited
Number of graduates registered and trained
inline with professional body
Number of registered senior experts mentoring
the graduates
Number of graduates recognised as professional
experts by professional body
Number of graduates absorbed as
municipal technical experts in the Built Environment
ISDG Grant Conditions
Business Plan• Purpose
• Implementation Process
• Strategic Goals
• Programme Objectives
• Performance Indicators
• Financial Implications
• Contractual Agreements
Service Level Agreement to be signed between City Manager and National Treasury
Candidates must have diploma/degree in built
environment from accredited institution
Within 12 weeks submit proof of registration of
graduates as candidates in training
Submission of graduate registration to NT
Mentor must be in the same field
ISDG Funds utilized for cost related to
training/road to registration.Operating &
Capital costs
Project administrator dedicated to ISDG must
be appointed.
Absorption Strategy within Municipality or other Municipality.
• Eastern Cape ISDG Municipal Committee
Provide list of assets and tools procured to
NTSubmit Monthly reports
Non compliance –relocation of funds
ISDG Process Plan(GIS)
BCMM ISDG
Business plan to NT ISDG
Budget planning & recruitment of
interns & Mentors
Supervisors Identification in
GIS unit
Engagement with Professional Body
(PLATO) on requirements/gap
s identified
Acquisition of required equipment, hardware, software, training/academic
courses.
Development of Work in Learning
Training Plan (Mentor/Plato/Supe
rvisor)
Registration of Interns with
Professional Body
GISc Technicians in Training.
Task Team meetings
Feedback
Monthly Reports
Dairies by Internships
Mentoring Monthly Meetings
16
HR recruitment of mentors/supervisors/graduates
Advertisement
Academic Qualifications adherence to PLATO
Appointment of Mentors
Contract Management (HR/Mentors/Graduates)
Procurement Plan(Computers, Hardware, Software, Furniture)
Tenders
Training Courses
Equipment
Furniture
Computers
Project Monitoring
Eastern Cape NT Coordinator
Municipal Task Team
Quarterly Reporting and Expenditure cash flows
Mentees & Supervisors/Mentors Meetings
Registration with PLATO
Work plan development inline with Gisc Category (Multiple if graduates
meet academic requirements)
Mentorship program
Academic Courses
Daily & Weekly Log Books
Gap Analysis of WIL
Consolidation
Submission to Plato
Law Exam
Registration
Reporting to National Treasury
Quarterly
Site Visits
National Presentations
17
ISDG Internal Processes
Pro
gram
Sp
on
sor
(Nat
ion
al
Trea
sury
)Provincial ISDG coordinators &
administrators
Municipal Coordinators HR
Municipal Supervisors – GIS specialist that can assist with daily operational
and work plan activities, technical oversight and personal issues.
Graduates – GISc qualified students
Mentors – Provide oversight of work completed to asset whether technical
level required has been achieved
Professional Body (PLATO)
Accredited Training Institutions (Course, training, seminars)
Academic Institutions (Unigis)
18
ISDG Roleplayers
Work In Learning (Workplan)
Requirement as per category of registration
Each category require a activity/project relevant to
the municipality
Include possible training/academic courses
19
Structure of WIL……….
20
training goal learning objectiveslearning methods /
activities Portfolio of Evidence evaluationoverall results or capabilities you hope to attain by
implementing your training plan, e.g.,what you will be able to do as
a result of the learning activities in this plan, e.g.,
what you will do in order to achieve the learning
objectives, e.g.,
evidence produced during your learning activities -- these are results that someone can see,
hear, feel, read, smell, e.g.,
assessment and judgment on quality of evidence in order to
conclude whether you achieved the learning objectives or not
IT SKILLS:This includes standard operating system skills; working in a networked environment with centralised
servers and printers; working with spreadsheet software, GIS software and e-mail software.
Spreadsheet join with SDE layers.
Ability to clean up spreadsheets /fieldnames to
enable linkage in GIS
Vector layer joined with spreadsheet. Ability to identify
feature with joined spreadsheet.
Joined spreadsheet with point layer in ArcGIS Mxd.
Email PM to set up meetings (calender entrees)
Ability to use email facilities and setting up calender
schedulesPrint out of calender of
appoitnmentsInvitations /acceptance/tracking
of appointments on email
Set up connections to ArcSde and ArcGIS Server
Ability to connect to GIS Servers and Services ArcCatologue Connections
Ability to add server connections by using default
settings & Passwords.
Minute taking at meetings.Understand key issues raised
at meetings and actionsAbility to summaries meetings and documenting using ward Minute quality
Training of Councillors on ArcReader. Updated
ArcReader Application (Land Informaiton).
Update Arcreader application for land information. Set up meetings /schedules with
speakers office. Use Powerpoint to present training material. User topographical maps for
training tools.
Schedule of training sessions confirmed by Speakers Office. Report on councillors receiving
training.
Ability to articulate spatial principles to councillors.
Successful presentation of training material and ability to
assist councillors during training sessions.
WIL………
21
training goallearning
objectives
learning methods / activities
Portfolio of Evidence evaluation
DATA COLLECTION AND CAPTURE:This includes digitising from map compilation or ortho-images; datacapture from co-ordinates or general plans; metadata capture andmaintenance; map projections, re-projections and data maintenance. Thismay also include position fixing using surveying techniques [GPS etc]. fieldrecording of data by direct observation and by annotation of aerialphotography and satellite imagery,
Ability to edit and add spatial features to corporate GIS Database.
Collecting xycoordinates of Capital Projects by interviewing relevant project managers. Edit SDE layer to add spatial and attribute information (Budget book details of Capital Projects).
Updated SDE layer of Capital Projects for 2013.
Schedule of meetings arranged with relevant Project Managers. Amount of Points in GIS Layer.
Mapping of municipal debtors (30/60/90/120 days)
Use financial data to join with cadastral basedata(LPKEY). Analysis the link for anamolies. Create geodatabasemodel for various debt days.
Spatial analysis/Gap analysis, using graphs, spatial distribution of debtors. MXD - script to import financial data on monthly basis.
Analysis of
Monitoring & Evaluation
Daily Timesheet
Weekly Timesheet
Final WIL
23
Training to Date NG KN TD
UNIGIS Professional DiplomaMarch & October 2013
1 1 0.85
GISSA AGM October 2013 1 1 1
ESRI user conference May 2013 1 1 1
AfriGEO conference June 2014 1 1 1
Building Geodatabases 1 1 0
ArcGIS for Server: Sharing GIS Content on the Web 1 0 0
Configuring & Managing the Multiuser GBD 1 0 0
Project Management 1 0 0
UNIGIS (Remote sensing and Photogrammetry workshops)
1 1 1
ArcGIS 3: Performing Analysis 1 1 1
Introduction to Geoprocessing Scripts using Python 0 1 0
ArcGIS II: Essential workflows 1 1 1
ESRI Exploring ENVI 1 1 1
Training Program
GAP Analysis of WIL progress
WIL NG KN TD
UNIGIS 100% 100% 90%
PLATO in Training 100% 100% 85%
IT SKILLS 100% 100% 100%
Data Collection & Capture 100% 100% 75%
Data Manipulation 100% 100% 75%
Reproduction Procedures 100% 100% 100%
Spatial Modelling 100% 100% 75%
Map Production 100% 100% 100%
Image Processing & Photogrammetric CompilationAdditional Training
100% N/A 100%
24
Internship Progress to Date
5 x GIS interns appointed
2x GIS interns drop outs
3 x GIS interns completed UNIGIS
professional diploma
2x GIS interns passed Plato Law
Examinations in July 2015
1x GIS intern Submitted
Application to write Plato Law Exam.
MAIN CHALLENGES
Eastern Cape Universities not accredited with PLATO.
2013 period
GISSA National
Plato (Education Advisory Committee)
Additional academic course needed to register with PLATO.
UNIGISLimited Mentors capacity and availability
After 2014 additional PGP Registered
Large academic gaps between graduates and what is required practically.
Not exposed to variety of GIS Software and application of the software tools.
Theoretical gaps in qualifications from local universities
Limited knowledge of what GIS is and how applied in government.
Internal Processes to Absorb Interns
Vacant Position availability
Funding for New positions to be prioritised
SCM Processes (E.gTraining/specialist equipment)
26
Length of Engineering work period
Gaps in Tertiary Institution Qualifications to get registered by Professional Bodies
Appointment of Mentors before Mentees
Workplace readinessDevelopment of training plans and responsibilities
Communication (Data/Internet/Airtime)
Lack of Skills or capacity of supervisors
Essential Equipment lacking Availability of Qualified Mentors
Allowances standardisationBuy In of internal staff (Look at other programs to get registered)
Growth of mentees and articulation of problems
Role of consultancies in provided exposure towards registration
Team work among ISDG graduates / program participants in Province
SCM processes
Common Issues Identified in ISDG
Lessons Learnt
Psychometric testing to be done before appointment.
Building good relationships among all the role-players
Creating a ISDG
Collective
Exposure of mentees to
other departments
Mentors to provide oversight and inputs into work in learning
Supervisors needs to understand the registration process and must be register ito new Geomatics Professions Act
Supervisors to have mentoring skills, create a
environment for development and support.
Recruitment of mentees must be aligned to
requirements of professional body and accredited courses.
Internal Acceptance of Interns
Investing in Tomorrows Leaders
ISDG Interns presented to City Manager in April
2015
The fields catered for the ISDG include
Electrical Engineering, Municipal Property
Valuer’s, Geographic Information Systems and Civil Engineering.
“We should benefit from the value and
contribution that we give to the youth,” said
City Manager Andile Fani. “We need to
empower our youth.”
Source: http://www.bcmmnews.co.za/blog.php?id=31
Investing in Tomorrows Leaders
ISDG GIS TECHNICIAN
PROJECT EXAMPLES
Noludwe Gunguta
Khanya Ntleki
Thozama Dyonase
Mentor:JohnKotze
Noludwe’ s Projects
31
The solid waste management wanted to know how many trucks can be used to service areas in the coastal region. The areas were categorised into suburban, high density (flats), townships and industrial areas. Case study areas: 1.
Gonubie (suburb), Southernwood (high density), Duncan Village (township) and Arcadia (industrial area).
….continued
32
Municipal Demarcation Board requested that the municipalities
with GIS Departments must be involved in the ward delimitation
process. We have drafted the internal boundaries and have
submitted to MDB.
Thozama’ s Projects
33
Assessment of the Number of Wheelie Bins Required for Amalinda
The baseline data for this project is the Census 2011 .
The objective of this project was to determine the number of wheelie bins required in Amalinda.
….continued
34
This project assessed the rate of HIV/AIDS infections
Factors that are closely related to HIV/AIDS such as unemployment,
education level, sexually transmitted infections, pregnancy, etc. HIV
Influences
35
SPATIAL WARD
ANALYSISThe objective of this
project was to analyse all BCMM
wards
To identify which wards are in need of
services
Water, electricity, better roads, schools, health facilities etc.
Khanya’s projects
…..continued
36
The GIS unit was contacted by the fire department to locate areas in need for
new fire stations.
Analysis was then done and there results showed
that there are nine areas in BCMM in need for a new
fire station.
The second phase of the project was identifying
suitable sites for these new fire stations and the 1st one
identified so far is the berlin site.
FINDING AREAS IN NEED OF NEW FIRE
STATIONS AND SUITABLE LAND
Thank You
• Questions
– Feedback