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ISB December 2013 [Paper D]

Revised Business Data Standards and Controlled Lists as a result of

SEN, Admin Unit and Language Type changes

Author: Fabien Hall

Date: 14/11/2013

Issue

1. Approval of new, amended and deprecated standards

Recommendation

2. The Board is recommended to approve the changes to standards and

controlled lists that are detailed in the tables in Annex A. These changes

have been broken down into each individual area and are summarised as

follows:

a. Admin Unit:

i. Business Data Standards:

1. 2 new standards: approve with a status of ‘Approved:

Recommended’

ii. Controlled Lists:

1. 1 new controlled list: approved with a status of

‘Approved: Recommended’

b. SEN (Special Educational Needs)

i. Business Data Standards:

1. 1 new standard: approve with a status of ‘Approved:

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Recommended’

2. Changes to 1 standard: approve with a status of

‘Approved: Recommended’

3. Deprecation of 1 standard: approve its deprecation

ii. Controlled Lists:

1. 2 new controlled lists: approved with a status of

‘Approved: Recommended’

c. Language Type

i. Controlled Lists:

1. 1 new controlled list: approved with a status of

‘Approved: Recommended’

Background

The work areas below were covered by either a scoping document or as part of the SPDP requirement.

3. Admin Unit: New standards and controlled list to provide a generic

method of describing geographical policy domains e.g. the Church of

England Diocese, Roman Catholic Parish, etc. Additional values have also

been added to align with the Inspire Directive.

4. SEN: The changes to SEN are needed to ensure that current SEN policy

is supported more naturally by the relevant ISB standards whilst still

aligning them to ISB Assessment standards.

The changes will allow the SEN Rank to be linked to a single SEN

Assessment Finding entity rather than having two SEN Rank entities

5. Language Type: This new controlled list is to allow different languages to

be assigned to parties.

6. As a result, a number of changes have been made which the Board is

asked to approve. These changes have been widely consulted as

described below.

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Stakeholder Consultation

7. 3 separate consultation packs were issued to the following SIGs:

Supplier SIG

Data Management SIG

Standards Implementers’ Working Group

Ethnicity, Language and Disability Working Group

Each consultation period had a deadline of two weeks from the time of

distribution.

8. During the review process, issues were raised but none resulted in a

change to any of the standards. All comments received were commented

against by TSS and re-distributed.

9. 4 new values were added to the Geographical Admin Unit Type controlled

list following requirements identified during the consultation process.

10. Comments were received on SEN relating to the introduction of the

Children and Families Bill (CFB) and the possible impact on the SEN

standards. The full impact assessment of this bill has not been

undertaken1 however the standard proposed will be required to deal with

legacy data, even if a revision is required as a consequence of the policy

change.

11. Language – The Language-Type controlled list is being recommended for

approval as no comments were received during the latest consultation

process. The Language-Comprehension-Type and Language-Fluency-

Type controlled lists received several comments which will require further

analysis to be conducted.

12. There are no other outstanding issues.

Action required by ISB

13. Approve the changes as explained in section 2 - Recommendation above.

1 Workshop with TSS and policy holders scheduled for early December

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Annex A

CHANGES TO (A) BUSINESS DATA STANDARDS AND (B) CONTROLLED LISTS

A. Business Data Standards

Business Data Standard Action Standard / Change Description

Geographical Admin Unit New To enable a generic method of describing geographical policy domains e.g. the Church of England Diocese.

Locator Geographical Admin Unit

New The locator geographical admin unit identifies the particular geographical admin unit(s) that a locator such as postal address is contained within.

Learner SEN Assessment Finding

New To enable findings from a Learner SEN Assessment to be captured.

LOE SEN Rank Deprecate Replaced by BDS Learner-SEN-Assessment-Finding

QE Learner Booking Updated Attribute name changed to reflect new controlled list below

(B) Controlled Lists

Controlled List Action Standard / Change Description

Geographical Admin Unit Type

New A list of the different types of Admin Units which can be selected

SEN Type New Allows SEN types to be allocated against a party

Learner Decl SEN Status Type

New A controlled list of values that identifies the learning difficulty and/or disability of the learner as assessed by the learner

Language Type New A controlled list of values that identifies a language.

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Annex B

Consultation Details – Admin Unit

The tables below contain a list of the stakeholders that have been involved in the review of the standards and controlled lists. All standards were created on the back of analysis conducted by the TSS.

Standards Implementers Working Group

Name Role Company/Notes

Andrew Ferguson

Business Analyst RM Education

Andrew Horsman

Head of Data Management HESA

Helen Challinor Information Standards Librarian Department for Education

Jeanette Miller Lead Officer, Children's Data Team

Southampton City Council

Joe Crilly ISB secretariat team leader ISB secretariat

John Chapman Strategic Programmes Janet

John Perks Theia

Liz Tadd Department for Education

Martyn John A2C Programme Director JCQ

Mike Collett Director Schemeta

Naomi Kaszas Ofsted

Oggy East Director Semantise Ltd

Paul Shoesmith Director IET Associates Limited

Peter Ashton Head of Data Management the information authority

Richard Cookson

Head of Data Management Learning Records Service

Richard Jones Data Manager The Information Authority

Richard Roblin DfE

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Name Role Company/Notes

Rob Englebright Programme manager Rob Englebright

Syed Naqvi Data Management Analyst The Information Authority

Tim Matchett C2K

Tony Technical Director CogniSoft Limited

SIG: Data Management

Name Role Company

Adam Cooper

Alexis Castillo-Soto

Andrew Ferguson

Business Analyst RM Education

Andrew Horsman

Head of Data Management HESA

Andy Youell Director of Standards and Development

HESA

Bruce Farajian Information & Research Manager

South Gloucestershire LA

Chris Langman Data Architect IM Services

Dean Hennessey

Senior Data Manager National College

Duncan Baldwin

Deputy Policy Director ASCL

Gwen McGill Data and Statistics Division Department for Education

Helen Challinor Information Standards Librarian Department for Education

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Name Role Company

Jeanette Miller Lead Officer, Children's Data Team

Southampton City Council

Jill Bodey team leader DfE

Joe Crilly ISB secretariat team leader ISB secretariat

John Chapman Strategic Programmes Janet

Karen Crowston

Service Birmingham

Mike Collett Director Schemeta

Naomi Kaszas Ofsted

Nigel Nicholds Norfolk County Council

Paul Shoesmith Director IET Associates Limited

Peter Ashton Head of Data Management the information authority

Richard Cookson

Head of Data Management Learning Records Service

Richard Jones Data Manager The Information Authority

Richard Roblin DfE

Rob Englebright

Programme manager Rob Englebright

Sue Lowe Data Manager Learning Records Service

Syed Naqvi Data Management Analyst The Information Authority

Tim Adams Programme Manager Local Government Association

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SIG Supplier

Name Role Company

Adam Barnsley Developer Wauton Samuel

Adam Maddison

Adrian Kilburn (Capita F&HE) Product Manager Capita F&HE

Alexis Castillo-Soto

Andrew Ferguson Business Analyst RM Education

Bill Stock Partner Ashtree Partnership

Bill Warnock Business Architect Capita SIMS

Bindiya Raichura Learning Possibilities

Brian Mann Product Specialist Capita

Chris Ballard Tribal

Chris Johnson October Resolutions Ltd

Clare McGinn Business Analyst - ISB Liaison

Schools Performance Data Programme (SPDP)

craig.hughes@method4.co.uk

CWhalley@onefile.co.uk

daleep@pearson.co.uk

Dave Lloyd Lead Consultant Careworks

David McAll Director SUMS Online Ltd

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Name Role Company

David Robertson Consultant AVCO Systems Ltd

Derek Kennedy Developer Software for Data Analysis Limited

Dhanashri Gawande

dmr@avcosystems.com

Duncan.Baldwin@ascl.org.uk

Dylan Jones UK Manager Follett

Faron Collier HE Product Owner Tribal

Garry Saddington CEO Histon House Ltd.

Geraldine Murphy Product Manager CareWorks

Gerry Gavigan Chair Open Source Consortium

Gordon Rennie Senior Product Specialist

SAP UK Ltd

Graham Reed EMEA Technical Consultant

Follett

Gwen McGill Data and Statistics Division

Department for Education

Helen Challinor Information Standards Librarian

Department for Education

Ian Piper Owner Tellura Information Services Ltd.

Ian Tasker Director Innovation and Development

SchoolsICT Limited

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Name Role Company

James Durrant Tribalgroup

James Haywood Product Manager for Statutory Returns

Capita SIMS

Jan Navratil CTO CampusIT

Jane Barnard Capita

Janet Leclercq Project Manager / Software Engineer

Compass Computer Consultants

Joe Crilly ISB secretariat team leader

ISB secretariat

John Ashworth Product Manager Pearson Fronter

John Chapman Strategic Programmes Janet

John Condon Senior Product Specialist

Bromcom Computers PLC

John Davis MIS Development Manager

Birmingham City Council

john@sda-ltd.com

Karen Crowston Service Birmingham

kevin atkins Analyst Tribal

ksmith@caci.co.uk

Lorraine Walsh Product Manager CACI Ltd

Maddy Harrison-Hall Product Director Pearson Fronter

Martin Reynolds Chief Application Architect

Serco Learning

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Name Role Company

Martyn Maltby

Matthew Woodruff CTO lookred

Michael Hart

Michael Hooper Developer - Team Leader

Wauton Samuel

Mike Collett Director Schemeta

Mike Davies Team Lead UNIT4

Mike Edge Chief Architect RM Education

Neil Strange Director Business Thinking

neil@avcosystems.com

Nick Buckel

nkehoe@careworks.ie

Oggy East Director Semantise Ltd

Patrick Kirk Capita

Paul Kelman Stakeholder Engagement Manager

The information authority

Paul Nevulis Product Manager CACI

Paul Shoesmith Director IET Associates Limited

Paul Davis Perspective-uk

Pete Hutchinson West March Systems Ltd

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Name Role Company

Peter Adams Developer Pellcomp Software Ltd

Peter Murphy Project Manager / Software Engineer

Compass Computer Consultants Ltd

Peter Tinson Executive Secretary UCISA

Peter Claxton Smarttech

Phil Jones Product Manager Capita (One)

Phil Nicholls Director Psydev Ltd

P. Simmonite caci.co.uk

Rashida Mustafa Director Learning Platforms

Richard Forrest

Richard Harley

Richard Roblin DfE

rk@avcosystems.com Avcosystems

Rob Potter Architect RM Education

Robert Baldy Director Software for Data Analysis

Robert Fitzgerald Product Owner Tribal

Robert Howard Product Specalist Esprit Limited

Roger Watson Director Statistics for Education Ltd

Roland Bugler

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Name Role Company

Roy Hicks Software for Data Analysis Limited

Sally Robinson

Simon Lewin Head of Business Analysis

Bromcom Computers Plc

Simon Tindall EMEA Sales Director PolyVision nv

Stefano Tempesta Technology Manager UniServity Ltd

Stephen Cairns CACI LTD

Stephen Millington Compass

Stephen Palmer

Sue Kinch REM Development Manager

Corero Business Systems Ltd

Suky Rana Capita

Tim Evans Director Lean4Learning

Tony Technical Director CogniSoft Limited

Tony Selby Business Analyst RM Education

Tracey Wilson Analyst Tribal Group

Tracy Rauch Delivery Manager itslearning UK

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Annex C

Consultation Details – SEN

The table below contains a list of the stakeholders that have been involved in the development and review of the high-level business processes and the analysis of data requirements:

Organisation Contact Notes

BIS Adrian Jones

BIS Howard Bines LLDD Policy Lead

BIS Amerjit Basi HE Policy

DFE Isabella Craig Safeguarding and vulnerable children’s team – Analysis and Research Division

DFE Mark Sands SEN - Policy

DFE Andre Imich SEN - Policy

DFE Nigel Fulton SEN - Policy

DFE Alison Solomons Qualification Policy Division

DFE Gwen McGill Data and Statistics division

DFE Matt Walker SEN - Policy

DFE Matt Foulds SEN and Disability Division

DFE Michelle Weatherburn

DFE David Robinson

DFE Alasdaire Duerden Post 16 Learning Difficulties

DFE Natasha Calvert Post 16 Learning Difficulties

DWP Fraser Macleod

ECU Kate Byford

HESA Catherine Benfield

ISB Terry Knowles ISB Lead

ISB Merryl Bryse Data Analyst

LA Jeanette Miller

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Organisation Contact Notes

LA Nigel Nicholds

New College Nottingham

Jenny Mowbray

OFQUAL Alison Fisher

OFSTED Peter Duffy

ONS Chris White Principal Research Officer

SFA Ann Jones

THEIA Steven Phelps Standards Development Advisor

THEIA Peter Ashton

UCAS Tim Hall Senior Data Steward

UCAS Daniel Walker

YPLA Julie Lynes-Grainger

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Annex D

Consultation Details – Language

Language

The table below contains a list of the stakeholders that have been involved in the development and review of the high-level business processes and the analysis of data requirements:

Name Surname Notes

Andy Waters NPIA - Police

Antony Sanderson Surrey LA

Bill Warnock Capita SIMS

Dan Simons Skills Funding Agency

Gerry Firkins Department for Health ISB

Gill Turner DfE DSD

Gwen McGill DfE DSD

Ian Casey DfE DSD

Jackie Allen NPIA Police

John Burgato ISB TSS

Luke Perera BIS

Meena Singh JCQ A2C Project

Michael Bond NHS CFH Data standards & products

Stephen Cairns CACI

Steven Phelps Information Authority

Terry Knowles ISB TSS

Brian Hazeldine North Yorkshire LA

Tim Paul UCAS

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