iris field service presentation
DESCRIPTION
An integrated field service software solution can not only look after the management of your field services team or commerical assets, but also provide a powerful back-office business and accounting system designed to drive efficiency throughout your organisation.This presentation explores IRIS Field Service software - a powerful integrated field service software, hire management and accounting solution.TRANSCRIPT
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IRIS Field Service The ultimate service management solution
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• UK’s leading service management software supplier, with 30 years experience
• Integrated, award-winning accounting & ERP solutions
• Comprehensive support, training & development services
UK’s largest private software house, supporting over 60,000 customers
Why choose IRIS?
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IRIS Field Service The power to transform your business
• Increase efficiency
• Eliminate paperwork
• Improve customer service
• Shorten response times
• Increase resource utilisation
• Reduce time to invoice
• Get greater control
• Gain unprecedented insight
• Comply with legislation
• Optimise stock
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Tailored to the needs of your industry• Access, security & fire alarm systems
• Automobile & garage equipment
• Building control & maintenance
• Catering & equipment servicing
• Cleaning & equipment servicing
• Dry cleaning & laundry equipment
• Engineering inspectorate & surveying
• Gas service & appliance maintenance
• Heating, ventilation & air conditioning
• Lighting & signage installation/maintenance
• Pest & animal control
• Power generation & batteries
• Printing & print finishing equipment
• Telephony, telecoms & radio equipment
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IRIS Service Management
Call management
Call management
Mobile dataMobile data
Contract managemen
t
Contract managemen
t
Management information
Management information
StockStock
Interface suite
Interface suite
Purchase order
Purchase order
Sales orderSales order
Contract billing
Contract billing
Chargeable work billingChargeable work billing
Preventative Maintenanc
e
Preventative Maintenanc
e
Customer portal
Customer portal
Project management
/costing
Project management
/costing
QuotationsQuotations
Sales prospecting
Sales prospecting
Subcontractor portal
Subcontractor portal
Multi-language
Multi-language
Multi-currency
Multi-currency
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Call/job management
• Call logging, dispatching, monitoring, processing & closing service calls
• Active KPI monitoring
• Automated SLA adherence alerts
• Customers can directly log & manage their own jobs
• Web based ‘virtual call centre’ options
Your main hub for managing jobs, customers enquiries & field service technicians
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• Take new work, view, manipulate & rearrange jobs
• Send updates via your mobile solution
• View jeopardy issues & monitor job progress
• Real-time in-day scheduling
• Assisted & automated scheduling
• Capacity planning & engineer gap analysis
SchedulingReal-time scheduling & appointment booking
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IRIS Service Mobile
• Full support for the latest mobile devices, including all new business tablets
• Full traceability of every job and message sent from your mobile device
Access real-time information, when you need it, out in the field
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IRIS Service Mobile
• Core functionality including automated timesheets, parts control, customer signature & photo capture
• Customise forms to suit your individual requirements
• Fully- or self-managed system options
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Accounts Integration – IRIS Exchequer
• Award-winning, powerful, back-office accounting solution
• Integrates fully with IRIS Field Service solutions
• Manage all transactional activity
• Includes general ledger, general ledger views, cashbook, sales & purchase ledgers, eBanking & Payroll
Tight financial control and complete visibility
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Contract management
• Create, manage & store contracts & client agreements
• Attach SLA documentation
• Set-up different SLAs by priority
• Set-up automatic renewal notifications
• Automatic repeat billing & contract renewal uplift alerts
Full visibility of your contract profitability and tighten controls over your SLA management
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Planned preventative maintenance
• Automate PPMs & mass schedule jobs
• Schedule different types of servicing/jobs
• Set multiple PPMs on one job
• Run reception reports & monitor job completion status
Minimise customer downtime and improve customer service levels with IRIS’ comprehensive PPM functionality
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Project/installation management
• Manage all aspects of your business including contracts, projects or large installs
• Create a centralised data store on your clients, contacts & suppliers
• Create estimates & sales orders
• Track phase, material, labour & subcontractor budgets versus actuals
Gain full control over your portfolio and deliver every project on time and on budget
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Job costing
• Analyse where time is spent, on which activities & by whom
• Accurately track call/project costs
• View costs & analyse job profitability
• Produce engineer cost reports & analyse WIP
Understand the most (& least) profitable areas of your business
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Stock management
• Place parts sales orders, purchase orders & receipts
• Monitor van stock levels, parts usage & s/n tracking
• Automated re-ordering & stock replenishment
• Fully integrated with mobile data
Optimise your stock holdings with a fully integrated, multi-location stock management system
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Invoicing
• Automatic invoice generation
• Fully integrates with 3rd party finance/ERP systems
• Handles complex billing structures, rules, schedules & charge codes
• Multi-currency options
Improve your cash flow and shorten the billing cycle with efficient, automated invoicing
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Web enabled access
• Access your field service solution at any time via the web
• Create jobs, view history & report on KPIs
• Allocate & manage work to subcontractors
• Customer & contractor web portal options
Secure real-time business critical information for both office-based and field workers
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Management reporting
• Call analysis by equipment, site & efficiency
• Job & engineer costing
• Engineer performance & productivity
• KPI reporting
Highly configurable management reports giving you unprecedented insight
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Additional Features also available• Vehicle tracking
• Data distribution
• Mapping
• Computer Telephony Integration (CTI)
• Accounts/ERP integration
• Card payments
• Address look-up
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The right solution for your business
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“We can allocate stock straight away, generate purchase orders, run reports to show what costs are related to the job, do stock taking...it’s all done through IRIS SiCLOPS.” Barry Bros, security specialists
What our customers say
“50,000 call per year has lowered to about 46,000 despite significant business growth.”Miller’s Vanguard, bakery equipment maintenance
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“IRIS Service Director was invaluable in helping us to demonstrate that we have a level of service capability which the opposition simply could not match.” Weblight, independent lighting contractor
What our customers say
“IRIS SiCLOPS has all the functionality that we require to extend its use into all applicable areas of our field service management. It saves us time & money.”Mulmar, coffee machine supplier
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What our customers say
“Billing is now almost an instant process: We’ve completely eliminated the previous delay of up to three weeks.” Montgomery Refrigeration, provider of refrigeration solutions
“The 25% growth in revenue over the last 18 months has been as a direct result of our ability to demonstrate we are the most technology advanced.” Bullwell Trailers, mobile repairers
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What our customers say
“Engineers are more efficient, customers are kept informed and service delivery & fix times have been shortened.” Music Marketing Services, AV & comms supplier
“We particularly like the integrated IRIS approach which will enable us for the first time to retrieve information from anywhere across the business.” Daly Electrical, electrical repair company