irattler - florida a&m university procedures 10-11final... · 2012-08-28 · florida a&m...

Florida A&M University

iRattler

Basic Navigation and Procedures Travel and Expense Module

January, 2012

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Table of Contents FAMU Policy and Objectives ......................................................................................................... 3 Overview of the Travel Process ...................................................................................................... 4 Overview of the Travel Process ...................................................................................................... 5 Assignment of Roles in the Work Flow .......................................................................................... 6 Find the Travel Module Menu in iRATTLER ................................................................................ 7 View and Maintain Your Profile..................................................................................................... 8 Create a Request to Travel ............................................................................................................ 10 Create a Travel Authorization with Multiple Expenditures .......................................................... 14 Review the Progress of Your Travel Authorization ..................................................................... 20 Travel Charges Paid By P card ..................................................................................................... 22 How to Assign a Proxy for Yourself............................................................................................. 23 How to Assign a Proxy for Other Individuals .............................................................................. 25 Reviewing or Modifying Default Accounting for TAR ............................................................... 27 Viewing and Modifying Travel Authorizations ............................................................................ 30 Deleting Travel Authorizations..................................................................................................... 36 Creating Cash Advances from Travel Authorizations .................................................................. 38 Creating Cash Advances ............................................................................................................... 44 Viewing Cash Advances ............................................................................................................... 47 Modifying Cash Advances ............................................................................................................ 49 Deleting Cash Advances ............................................................................................................... 51 Create a Travel Expense Report ................................................................................................... 52 Create a Blank Expense Report .................................................................................................... 55 Copying Expense Report Expense Lines ...................................................................................... 57 Viewing or Modifying Default Accounting for Expense Reports ................................................ 63 Applying Cash Advances to an Expense Report (With Reimbursement) .................................... 67 Applying Cash Advance to an Expense Report (No Reimbursement) ......................................... 71 Viewing Expense Reports ............................................................................................................. 78 Modifying Expense Reports ......................................................................................................... 80 Deleting Expense Reports ............................................................................................................. 84 Budget Checking Expense Transactions Online ........................................................................... 86 Approving an Expense Report ...................................................................................................... 89 Approving a Valid Travel Authorization ...................................................................................... 94 Reassigning Approval Work ......................................................................................................... 98 A Few Words About Receipts .................................................................................................... 100 Commitment Control Inquiry – Travel Authorization ................................................................ 102 Commitment Control Budget Details Inquiry – Travel Authorization ....................................... 104 Control Budget Details Inquiry – Expense Reimbursement ....................................................... 109 BUDGET PROCESS .................................................................................................................. 114

Budget Transfers Related to E&G/Auxiliary Funding ........................................................... 114 Budget Amendments Related to Sponsored Programs Funding ............................................. 115

Great Resources .......................................................................................................................... 116

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Requests for Approval to Travel, Cash Advances, Travel Reimbursements, and Reimbursements Other-than Travel at FAMU are submitted and administered through the iRattler Travel & Expense Module. Once requests are submitted, they are routed through a workflow system that includes Departmental Travel & Budget approval (Accountable Officer/Project Manager), audit for compliance with university policies and procedures, and ultimately, reimbursement.

FAMU Policy and Objectives

This document is intended to inform users regarding system use and procedure for the iRATTLER Travel & Expense Module. For detailed rules and policies that govern FAMU Travel, the FAMU Travel Policy should be consulted. In this training, you will learn:

• The basic order of Travel & Expense Module electronic workflow • The roles in Travel & Expense workflow • The Travel Module menu • How to View and Maintain your Travel Profile (Rev. 03/04/2011) • How to Create a Travel Auth (TAR) • How to Create a Travel Auth with Multiple Expenditures (Rev. 03/15/2011) • How to Review the Progress of a Travel Authorization • How to Create a TAR with a P-Card (Rev. 03/23/11) • How to Assign a Proxy for Yourself • How to Assign a Proxy for Other Individuals • How to Review or Modify Default Accounting for TAR • How to View and Modify Travel Auth • How to Delete Travel Auth • How to Create Cash Advances from Travel Auth (Added 03/04/2011) • How to Create Cash Advances (Rev. 03/24/11) • How to View Cash Advances • How to Modify Cash Advances • How to Delete Cash Advances • How to Create an Expense Report from a Travel Auth • How to Create an Expense Reimbursements Other Than Travel) • How to Copy Expense Report Expense Lines • How to View or Modify Default Accounting for Expense Reports • How to Apply Cash Advances to an Expense Report (With Reimbursement) • How to Apply Cash Advances to an Expense Report (No Reimbursement) • How to View Expense Reports • How to Modify Expense Report • How to Delete Expense Reports • How to Budget Check Expense Transactions Online • How to Approve an Expense Report • How to Approve a Valid Travel Auth • How to Reassign Approval Work • A Few Words About Receipts (Rev. 03/04/2011) • Commitment Control Inquiry (Added 03/04/2011) • Great Resources • Budget Processes

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Overview of the Travel Process

1. Travel authorization prepared and submitted by Travel Representative

2. Travel authorization approved by Department Travel Approver

3. Travel authorization approved by Department Budget Approver or Project Manager

Cash advance is generated, if applicable

4. Cash advance prepared and submitted by Travel Representative

5. Cash advance approved by Department Budget Approver or Project Manager

6. Cash advance audited and approved by Travel Department Staff

Then the travel occurs

7. Travel expense report prepared from by Department Travel Approver

approved travel authorization, cash advance applied, if applicable, submitted and the receipt package is faxed/scanned to Travel

8. Travel expense report approved by Department Travel Approver

9. Travel expense report approved by Department Budget Approver or

Project Manager

10. Travel expense audited and approved by Travel Department Staff

Payment is issued to the traveler

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Overview of the Travel Process

Travel Authorization Create

Expense

Report Create

1. Travel Authorization Created and Submitted

2. Travel Approver - Budget Check - Approve - Send Back

3. Budget Approver (Expense Manager, PI, Senior PI)

- Approve - Send Back

4. Cash Advance (if applicable)

Created and Submitted 4a Budget Approver

(Expense Manager, PI, Senior PI)

- Approve - Send Back 4b. Travel Dept. Auditor


Travel

5. Expense Report Created and Submitted

6. Travel Approver - Budget Check - Approve - Send Back

7. Budget Approver (Expense Manager, PI, Senior PI)


8. Travel Dept. Auditor - Approve - Send Back

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Assignment of Roles in the Work Flow

Travel Representative or Back up Either the Travel Representative or the assigned back up must have iRATTLER access in order to submit requests for permission to travel (Travel Authorization Requests), requests for a cash advance (Cash Advance Requests), requests for reimbursements for travel expense (Travel Expense Reports), and requests for reimbursements other-than travel (Blank Expense Report). Only Travel staff may assign delegates. Contact the Travel Help Desk with requests to setup delegates. Travel authorizations may be submitted by the Travel Representative or by their assigned back up. Travelers may look up only their own Authorizations and Expense Reports. Travel representatives may lookup Authorizations, Cash Advances, and Expense Reports for only the specific travelers to which they are assigned. Department Travel Approvers All FAMU Department Travel Approvers must have iRATTLER access in order to approve requests to travel, requests for a cash advance, requests for reimbursement for travel expenses, and requests for reimbursement other-than travel. Department Travel Approvers are identified by department number (Accountable officer/Expense Manager), or the project number (Principal Investigator/Project Manager). The Department Travel Approver is responsible for ensuring that budget checking has occurred for the Travel Authorization and the Expense Report (at the time of approval). Department Budget Approvers All FAMU Department Budget Approvers must have iRATTLER access in order to approve requests to travel and for requests for reimbursement of travel expenses. The Department is responsible for ensuring that budget is available for the Travel Authorization and the Expense Report (at the time of approval)

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Find the Travel Module Menu in iRATTLER

1. Login to iRATTLER - either through the FAMU Portal or directly into iRATTLER

2. Find and click the Employee Self Service menu option

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View and Maintain Your Profile

This navigation allows an individual to view and maintain their profile in iRattler.

Navigation

1. Click the Travel and Expense Center menu option

2. Then click the Review/Edit Profile item under the Profiles and Preferences option

3. Enter Traveler’s Emplid and click search.

4. The traveler’s profile will appear as the example below.

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Details of specific actions

1. Confirm that the Employee Data is correct 2. Confirm that the Organizational Data is correct, including the Default Chartfields. 3. Confirm that the User Defaults are correct.

A few helpful tips

√ Confirm that all of the personal information is accurate including address and corporate card (T-card) information, if applicable. On the Organizational Data tab, verify departmental information and default chart fields are correct.

√ If you are involved with a sponsored project, make sure the project defaults are correct on the User Defaults tab.

√ You may view your own profile and the profiles for anyone for whom you are the assigned delegate.

√ To make any corrections, work through the Travel Office.

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The Travel Authorization must be submitted and approved through the workflow prior to any travel occurrence. No expense should be committed or incurred unless an Authorization has been approved. This is a statutory requirement. A reimbursement request may not be paid by the Travel Department unless a Travel Authorization number is included with the Expense Report and Cash Advance when applicable. (See the Travel Policy for exceptions.)

Create a Request to Travel

Check list of actions

1. Navigate to Travel Authorization Entry page 2. Enter details of anticipated travel expenses 3. Periodically Save For Later (don’t chance losing your work) 4. Check for errors 5. Submit the authorization

Navigation Note: Travelers must provide the travel representative with a “Request for Travel” form which has all of the pertinent travel itinerary information.

1. Navigate to the Travel Authorization Entry page a. Employee Self Service b. Travel and Expense Center c. Travel Authorization d. Create

2. Enter the traveler’s Empl ID in the pop-up box to view the profile. You will be presented with a blank Travel Authorization Entry page as illustrated below.

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3. Enter the details of your travel event. a. Click the Accounting Defaults link to verify the default chartfield that has been saved on

your Travel Profile. If different chartfield values will be used for this travel event, enter a complete expense chartfield string including: Operating GL Unit, Department ID, Fund ID, Program Code, PC Bus Unit (if applicable), Project (if applicable), and Activity (if applicable). If the chartfield string has been saved in your profile, it will automatically display.

b. Enter a Description; for instance the name or title of the event and purpose. c. Enter a Business Purpose; choose one from the drop-down list. This is required for all

University travel. d. The Comment box should include time of departure and the time of return. Any

additional information should be included in this field. e. Enter the Default Location; this is the ultimate destination city and state. f. Enter the Benefit to the State; this is required for all University travel.

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g. Enter the beginning and ending dates of the travel; NOTE: these must be in the future. h. In the Details section:

i. Select an Expense Type from the drop-down list. ii. Select a date for the expense item.

iii. Enter the amount of the expense. iv. Select a Payment type from the drop-down list. v. Select a Billing Type from the drop-down list.

vi. For each expense line, click the “Detail” link to fill in additional information. vii. Enter this information for each individual expense.

4. Once you have entered all line items, click the button. Any lines with errors

will be indicated with a red flag. Click the to view the specific errors and make all necessary corrections.

5. If no line items are checked red with errors, click if you are not prepared to submit the Authorization or click to submit the Authorization.

Sample TA

6. Once the travel authorization has been submitted, the following should occur when documentation is required:

a. If no cash advance is being requested, a copy of the agenda and all pertinent documentation should be maintained with a copy of the submitted travel authorization in the department.

b. If a cash advance is being requested, the department is responsible for scanning a copy of the submitted travel authorization with required documentation to [email protected] or faxing to (850) 561-2461.

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A few helpful tips !

√ If you are traveling, you must have budget in account 720000 or 792600.

√ Geographical designations are identified as “foreign”, “out of state”, or “in state”. Every expense line of the Authorization must have the same geographical designation. For example every line must be “foreign” or every line must be “in state”. This designation is based on your ultimate destination. This holds true even if it is mileage to the airport. For example: travel to and from the TLH airport for travel to an out of state destination is claimed as out of state mileage.

√ When paying travel for outside faculty candidates, guest speakers coming to FAMU, students, or any FAMU traveler who is not an active employee you must complete a “Non-Employee Traveler Profile” form and submit it to the Travel Department prior to making any travel arrangements. Find the form at this web link: http://www.famu.edu/index.cfm?FiscalAffairs&T3EForms

Submit completed form to Travel Office via email. Once completed in iRattler, the Travel Office will provide confirmation for travel representative to proceed with “Creating a Travel Authorization”.

√ Save entry time by using “Copy Selected Rows”. Just check the “Select” box for the row to be copied, then click . Follow the on-screen instructions to enter the one single

date or range of dates to copy to. Then click . √ There is so much information on the Authorization page, you may need to scroll down to view all

of the fields.

√ Remember that you can print the Authorization page to save for follow-up and reconciliation. √ When traveling to a *foreign country and claiming per diem, verify the foreign exchange rate.

Find the link to these rates on the Travel web site at http://www.famu.edu/index.cfm?controllers&Travel. Then click through Helpful Links/US Department of State and search for the country to which you are traveling for. A list of lodging and per diem rates by city is provided.

*Also note that foreign travel has to be approved in advance by completing the “Request for Foreign Travel” form on the Travel website at http://www.famu.edu/index.cfm?FiscalAffairs&T3EForms and routed to the following offices:

• International Programs • Office of the Provost • Office of the President

If foreign travel is occurring on Title III funds, the foreign travel has to be approved in advance by completing the “Title III – Request for Foreign Travel” form on the Travel website at http://www.famu.edu/index.cfm?FiscalAffairs&T3EForms and routed to the following offices:

• International Programs

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• Title III Programs • Office of the Provost • Office of the President

Create a Travel Authorization with Multiple Expenditures

This navigation gives you the ability to create a travel authorization by using the multiple expenditure functionality. However, we encourage you to use the copy selected functionality, due to the process being more user friendly.

Navigation

1. Navigate to the Travel Authorization Entry page e. Employee Self Service f. Travel and Expense Center g. Travel Authorization h. Create

2. Enter the traveler’s Empl ID in the pop-up box to view the profile. You will be presented with a blank Travel Authorization Entry page as illustrated below.

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3. Enter the details of your travel event. a. Click the Accounting Defaults link to verify the default chartfield that has been saved on

your Travel Profile. If different chartfield values will be used for this travel event, enter a complete expense chartfield string including: Operating GL Unit, Department ID, Fund ID, Program Code, PC Bus Unit (if applicable), Project (if applicable), and Activity (if applicable). If the chartfield string has been saved in your profile, it will automatically display.

b. Enter a Description; for instance the name or title of the event and purpose. c. Enter a Business Purpose; choose one from the drop-down list. This is required for all

University travel. d. The Comment box should include time of departure and the time of return. Any

additional information should be included in this field. e. Enter the Default Location; this is the ultimate destination city and state. f. Enter the Benefit to the State; this is required for all University travel. g. Enter the beginning and ending dates of the travel; NOTE: these must be in the future. h. In the Details section:

i. Choose from the drop down menu and change selection from New Expense to Multiple Expense .

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ii. Click . The below screen shot will populate.

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iii. Select date range for the travel according to the items that are being requested for

reimbursement. See example below.

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iv. Select Expense types according to the items that will be requested for reimbursement. (You are allowed to choose One day or All days, i.e. All Days for Hotel/Lodging & Domestic Lunch).

v. Click . The following screen will populate.

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vi. Enter the amount allowed for domestic lunch (i.e. $11.00)

vii. Select a Payment type from the drop-down list (i.e. Out of Pocket) viii. Select a Billing Type from the drop-down list (i.e. Instate Travel)

ix. For each Hotel/Lodging expense line, click the “Detail” link to fill in additional

information. When using multiple expense functionality, the travel representative will always do one night for each detail line added.

x. Enter this information for each individual expense.

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4. Once you have entered all line items, click the button. Any lines with errors will be indicated with a red flag. Click the to view the specific errors and make all necessary corrections.

5. If no line items are checked red with errors, click if you are not prepared to submit the Authorization or click to submit the Authorization.

Review the Progress of Your Travel Authorization

It is important to review the traveler’s authorization prior to submission. Look for any errors and make all necessary corrections. You should also continue to review the progress of the authorization through approval and budget checking. Do this through the pages as described below.


1. Navigate to the Travel Authorization 2. Review the Pending Actions and Action History at the bottom of the page 3. Take any necessary actions to notify others of needed approval action or budget checking actions

Navigation

1. Navigate to the Travel Authorization View page a. Employee Self Service b. Travel and Expense Center c. Travel Authorization

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d. View

2. Click the Search by list. You may search by Authorization ID, Creation Date, Description, Employee ID, Name, or Status. You will be presented with a list of all existing Travel Authorizations as illustrated below (search was conducted by using Name in the Create a Travel Authorization illustration).

3. Click the appropriate line (click the hyperlink that appears). The Travel Authorization page will

be presented. Look at the bottom of the page; you probably will have to scroll down. Notice there are two blocks of information. All actions in the approval process not yet taken will appear in the Pending Actions box.

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√ All actions in the approval process that have been completed will appear in the Action History box.

√ Action items will include the name of the person taking the action and the date and time of the

action.

√ All actions will appear in the Action History including the submission, if the Authorization is sent back for revision, if it is re-submitted, if it is on hold, and the approval.

Travel Charges Paid By P card

It is important when paying for travel expenditures with the P-Card that you ensure you note the charges being paid in the comment field. Also, it is the department responsibility to ensure that the travel authorization is submitted for approval before the actual purchases are made on the P-Card. Therefore, the following should occur when paying for travel expenditures on a P-Card.

1. When the travel representative is completing the travel authorization, it should be noted in the Comment field as follows, not excluding estimated departure/return date and time:

a. Lodging being paid on P-Card b. Registration being paid on P-Card c. Airfare being paid on P-Card


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2. When the travel representative is adding expense lines, none of the P-Card charges should be added. These charges are not to be encumbered, due to them not being reimbursable to the employee. (By noting them in the comment field, this will prompt the department to account for these expenditures using their internal budgeting procedures.)

3. According to when the expenditures were made on the P-Card the following should occur:

a. If the expenditures were made on the P-Card before the actual travel has taken place the department should provide the Controller’s Office (General Accounting) with a copy of the approved travel authorization form, in addition to the receipts and departmental chartfield within five days from the date of charge. This will ensure that the charges are being applied to the departmental budget in a timely manner.

i. Once the traveler returns, a copy of the expense report should also be forwarded to the Controller’s Office (General Accounting), to ensure that the traveler was not reimbursed for expenditures that were paid on the P-Card.

b. If the expenditures were made on the P-Card during the travel, the department should provide the Controller’s Office (General Accounting) with a copy of the expense report, in addition to the receipts and departmental chartfield within five days from the return date of travel. This will ensure that the charges are being applied to the department budget in a timely manner.

How to Assign a Proxy for Yourself

This navigation gives you the ability to authorize users to access and report Travel Expense information for you. You will notice that you can only assign proxies for yourself.

Navigation

1. Navigate to the Authorize Users page. a. Travel & Expenses b. User Preferences c. Delegate Entry Authority d. View

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2. Click the “ ” to identify the individual that will be added.

3. Click the “ ” to access the row to add Authorized User ID. If there are no authorized users

identified, click the

4. Once identified, click on the appropriate line (click the user id hyperlink). If the User ID of the individual is known, enter User ID.

5. Click the Save button.

6. Click the button.

7. Click the Home link. Congratulations. You have successfully completed assigning a proxy for yourself.

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How to Assign a Proxy for Other Individuals

This navigation gives the Travel Representative and Travel Administrator ability to authorize users to access and report Travel Expense information for other individuals.

Navigation

1. Navigate to the Authorize Users page. a. Travel & Expenses b. Manage Expenses Security c. Authorize Expense Users d. View

2. You may search by Employee ID, Last Name, or Name. You will be presented with a list of all existing Travel Authorizations as illustrated below (search was conducted by using Name in the illustration).

3. Click the to identify the individual that will be added.

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4. If additional authorize users are needed, click the “ ” to access the row to add Authorized User ID.

5. Once identified, click on the appropriate line (click the user id hyperlink). If the User ID of the individual is known, enter User ID.



8. Click the Home link. Congratulations. You have successfully completed assigning a proxy for another individual.

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Reviewing or Modifying Default Accounting for TAR

This navigation gives you the ability to review or modify the accounting chartfields that are defaulted over on the request for travel authorization.

Navigation

1. Navigate to the Travel Authorization page. a. Employee Self Service b. Travel and Expense Center c. Travel Authorization d. Modify e. View

2. Click the Search by list. You may search by Authorization ID, Creation Date, Description, Employee ID, Name, or Status. You will be presented with a list of all existing Travel Authorizations as illustrated below (search was conducted by using Name in the illustration).

3. Enter the desired information into the “begins with” field. Enter a valid value e.g. "0000033237".

4. Click the Search button.

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5. Click the Accounting Defaults link.

6. For Contracts & Grants project IDs, the following fields must be populated:

• Department (Organizational Department ID) • Fund Code • PC Bus Unit: Enter ‘FAM01’ • Project ID • Activity

7. Click the Add ChartField Line button.

8. Enter the desired information into the % field. Enter a valid value e.g. "100".

9. Enter the desired information into the Dept field. Enter a valid value e.g. "102500".

10. Enter the desired information into the Fund field. Enter a valid value e.g. "101".

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13. Click an entry in the Detail column.

14. Click the Accounting Detail link to verify that the accounting distribution is correct.


16. For Contracts & Grants project IDs, the following fields must be populated:

• Department (Organizational Department ID) • Fund Code • PC Bus Unit: Enter ‘FAM01’ • Project • Activity

17. Click the Return to Travel Authorization Entry link.



20. Click the Home link. Congratulations. You have successfully Reviewed and Modified Default Accounting.

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Viewing and Modifying Travel Authorizations

Once a travel authorization has been entered, it can be viewed at any time. Typically an employee would view travel authorization to check the status of an existing travel authorization request once they already submitted for approval. If you access the Travel Authorization Details page using the Modify navigation, Expenses enables you to edit all the fields. You can modify a travel authorization if you have not submitted it for approval or if an approver sent it back for revision or correction. In this topic, you are going to view a travel authorization to make sure everything was entered correctly. Upon viewing it, you realize that you forgot to add an expense item. You then need to modify it to add the missing item.

Navigation

1. Navigate to the Travel Authorization page. a. Employee Self Service b. Travel and Expense Center c. Travel Authorization d. Modify e. View



4. Click the Add multiple new rows at row 3 button.

5. Click the Registration Fee/Out-of-State list item.

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6. Click the Payment Type list.

7. Click the Out-of-Pocket list item.


9. You can use this field to include information such as Registration fee for a nonemployee (candidate) of FAMU.

10. Enter the desired information into the Daily Amount field. Enter a valid value e.g. "25".

11. Click on the Return to Travel Authorization Link

12. Click on the plus button to add an additional multiple new rows.


14. Click the Per Diem Out-of-State list item.

15. Click the Payment Type list.

16. Click the Out of Pocket list item.


18. Enter the desired information into the Description field. Enter a valid value e.g. "lunch".

19. You can use this field to include information such as per diem meals for a nonemployee (candidate) of FAMU.

20. Click the Return to Travel Authorization Entry link.

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22. Notice: The system is letting you know that you did not complete all the required fields.

23. Click the Missing or invalid information was found. Click this icon button.

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24. Amount is required in order to Save for Later or Submit.

25. Enter the desired information into the Amount field. Enter a valid value e.g. "11.00".

26. Click on the Return to Travel Authorization Entry link

27. Click on the button or the button if you have completed.

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28. Click the Home link.

Congratulations. You have successfully Modified a Travel Authorization.

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Deleting Travel Authorizations

In this topic, you are going to view a travel authorization where the approver has sent back for revision or correction. Upon viewing it, you realize that the travel authorization should be deleted.

Navigation

1. Navigate to the Travel Authorization page. a. Employee Self Service b. Travel and Expense Center c. Travel Authorization d. Delete e. View

2. Click the Employee Self- Service link.

3. Click the Travel and Expense Center link.

4. Click the Travel Authorization link.

5. Click the Delete link.

6. Here you will enter in the Employee ID or click “ ” to search for the EmplID.


8. A list of unsubmitted or denied travel authorizations are displayed.

9. Look for the travel authorization that you wish to delete, and then select it from the list.

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10. In this example, we will be deleting the Project Test 3 that we created earlier.

11. Click the Select option.

12. Click the Delete Selected Authorization(s) button.



Congratulations. You have successfully deleted a Travel Authorization Request.

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Creating Cash Advances from Travel Authorizations

In this topic, you are going to create a cash advance from a saved travel authorization.

Navigation

1. Navigate to the Travel Authorization page. a. Employee Self Service b. Travel and Expense Center c. Travel Authorization d. Modify e. Enter TA Number

2. Click

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3. Click the Create a Cash Advance hyperlink

4. View (This screen populates in a new window)

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5. Return back to the window where the travel authorization was saved and submit for approval.

6. View

7. Return back to the window where the cash advance was created.

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8. View

9. Enter any additional comments in the Comment field that pertains to the Cash Advance being requested for the trip (i.e. Cash advance is being provided for only hotel and lodging costs).

10. Here you will click “ ” to search for the travel authorization. (In order to complete this step,

Step #1d, in regard to the travel authorization being saved, would have to be completed, in order to be visible in the drop down feature that has been provided.)

11. Select the Source (i.e. System Check).

12. Fill in the Details Description field (i.e. Travel to Quincy, FL).

13. Enter the desired information into the Amount field, according to the 80% travel rule, in regard to the advancement of allowable cash advance expenditures. Cash Advance will only be issued if it is at least $200 of the allowable expenditures such as hotel, meals, per diem, mileage, and rental car. Enter a valid value e.g. "200."

14. Click the Update Totals button.

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15. View

16. Click the button, or you can click on the button.

17. The following certification will appear.

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18. The travel representative should click on behalf of the traveler. However, the department should in their internal procedure keep internal signatures related to the traveler’s cash advance.

19. The cash advance will then be routed to the Travel Office for approval (The Travel Office will use the approval from the Travel Authorization to approve the cash advance upon approval of auditing requirements).


√ The approvals on the travel authorization will be used for the approval of the cash advance when the Travel Office is auditing.

√ The travel representative is required to either save or submit the cash advance before the cash

advance is generated from the travel authorization. This step ensures the available travel authorization that is chosen from the Travel Authorization ID field on the cash advance screen.

√ The travel representative should write down the cash advance to ensure the correct travel

authorization id is being chosen for the cash advance. √ The travel representative should click on view under cash advance and print a copy of the cash

advance for traveler’s signature. The cash advance template provides a place for traveler’s signature and date. This should be kept for internal purposes only.

√ When generating cash advance from a travel authorization, the General Information Description

and business purpose defaults from the travel authorization.


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Creating Cash Advances

Once a travel authorization has been entered the travel representative can create a cash advance. In this topic, you are going to create a cash advance without generating it from the travel authorization.

Navigation

20. Navigate to the Travel Authorization page. a. Employee Self Service b. Travel and Expense Center c. Cash Advance d. Create e. View

21. Click the Add button.

22. Fill in the General Information Description field (i.e. Travel to Quincy, FL).

23. Select the Business Purpose from the drop down.

24. Enter any additional comments in the Comment field that pertains to the Cash advance being requested for the trip (i.e. Cash advance is being provided for only hotel and lodging costs).

25. Here you will click “ ” to search for the travel authorization. (In order to complete this step,

Step #1d, in regard to the travel authorization being saved, would have to be completed, in order to be visible in the drop down feature that has been provided.)

26. Select the Source (i.e. System Check).

27. Fill in the Details Description field (i.e. Travel to Quincy, FL).

28. Enter the desired information into the Amount field, according to the 80% travel rule, in regard to the advancement of allowable cash advance expenditures. Enter a valid value e.g. "200."

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30. View

31. Click the button, or you can click on the button.

32. Once the cash advance is submitted, the following screen will appear:

33. The travel representative should click on behalf of the traveler. However, the department should in their internal procedure keep internal signatures related to the traveler’s cash advance.

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34. The cash advance will then be routed to the Travel Office for approval (The Travel Office will

use the approval from the Travel Authorization to approve the cash advance upon approval of auditing requirements).

35. Click the Home link. Congratulations. You have successfully Created a Cash Advance.


√ The approvals on the travel authorization will be used for the approval of the cash advance when the Travel Office is auditing.

√ The travel representative should click on view under cash advance and print a copy of the cash

advance for traveler’s signature. The cash advance template provides a place for traveler’s signature and date. This should be kept for internal purposes only.


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Viewing Cash Advances

This navigation gives you the ability to view cash advances that have been submitted for approval.

Navigation

1. Navigate to the Travel Authorization page. a. Employee Self Service b. Travel and Expense Center c. Cash Advance d. View

2. Click the Search by list.

3. You can search by any of the drop down values. In this example, we will search by the Advance

ID (meaning, the Cash Advance ID number).



6. In this example, the Cash Advance was Submitted for Approval and is now awaiting to be approved by your supervisor.

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7. Click the scrollbar.


Congratulations. You have successfully viewed a Cash Advance.

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Modifying Cash Advances

This navigation gives you the ability to modify cash advances that have been submitted for approval if it has been sent back for revision.

Navigation

1. Navigate to the Travel Authorization page. a. Employee Self Service b. Travel and Expense Center c. Cash Advance d. Modify e. View



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4. Enter the desired information into the Amount field. Enter a valid value e.g. "100".

5. Click on the Update Totals button.

6. Notice the amount changed to the newly requested amount.




10. Click the Home link. Congratulations. You have successfully modified a cash advance.

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Deleting Cash Advances

This navigation gives you the ability to delete cash advances that have been submitted for approval if it has been sent back for revision.

Navigation

1. Navigate to the Travel Authorization page. a. Employee Self Service b. Travel and Expense Center c. Cash Advance d. Delete e. View


3. The "EmplID" field will default to the employee ID of the logged in user. Click the search button

to display all available unsubmitted cash advances that are assigned to the given employee ID.

4. Click the Check Box option.

5. Select the particular Cash Advance(s) request that you wish to delete.

6. Click the Delete Selected Advance(s) button.

7. This will delete all of the selected Cash Advance requests.


9. Click the Home link. Congratulations. You have successfully deleted a Cash Advance.

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Create a Travel Expense Report

The Expense Report is the final audit record that is submitted after travel occurs. An Expense Report must be submitted following the Travel Authorization, Cash Advance, if applicable, and subsequent travel, regardless of whether there is a reimbursement due to the traveler. The Expense Report will be pulled from the already submitted Travel Authorization. (See Travel Policy for exceptions.)


1. Navigate to the Travel Expense Report page 2. Enter the traveler’s Employee ID to view the Expense Report 3. Pull in information from an existing Authorization and enter any additional travel details

manually on the Expense Report 4. Periodically Save For Later (don’t chance losing your work) 5. Check the report for errors 6. Either Save For Later or Submit the expense report

Navigation

1. Navigate to the Travel Expense Report page a. Employee Self Service b. Travel and Expense Center c. Expense Report d. Create e. View

2. Enter the traveler’s Empl ID in the pop-up box to view your profile. You will be presented a blank Expense Report page as illustrated below.

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3. Using the Quick Start field, select “A Travel Authorization” from the drop-down list and click .

4. You will be presented a list of fully approved Authorizations. Check the select box for the

appropriate Authorization. Taking this action will pull in the previously entered expense information. This is REQUIRED. Taking this action can be a great time saver and will help ensure that you include everything on the report. Note: Often the dollar amounts on an Authorization may not exactly match what you actually spent. You will save time by importing the expense lines from the Authorization, but you may need to update amounts. It will also serve as a guide to prompt questions about significant differences.

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6. If no line items are checked red with errors, click if you are not prepared to submit the Expense Report or click to submit the Expense Report.

Congratulations. You have successfully created a travel expense report.

Sample Travel Expense Report (TER)

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Create a Blank Expense Report

An Expense Report must be submitted for all Employee Reimbursements Other Than Travel. The Expense Report will be created from a blank expense report.

Navigation


2. Enter the employee Empl ID in the pop-up box to view your profile. You will be presented a blank Expense Report page as illustrated below. Using the Quick Start Field, select “BLANK” from the drop down.

3. Complete all fields as itemized below.

i. Enter a Description. ii. Select “Expense Other Than Travel” from the Business Purpose drop-down list.

iii. Enter a Default location. iv. Enter comments in the Comment box (i.e. Additional information related to the

items being reimbursed). v. Select “Expense Other Than Travel” from the Expense Type drop-down list.

vi. Select a date for the expense item. vii. Enter the amount of the expense.

viii. Select a Payment type from the drop-down list. ix. Select “Expense Other Than Travel” from the Billing Type drop-down list. x. For each expense line, click the “Detail” link to fill in additional info.

xi. Enter this information for each individual expense

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5. If no line items are checked red with errors, click if you are not prepared to submit the Expense Report or click to submit the Expense Report.

Congratulations. You have successfully created an Expense Reimbursement Other Than Travel.

Sample Blank Expense Report (Expense Reimbursement Other Than Travel)

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Copying Expense Report Expense Lines

This navigation gives you the ability to copy expense lines on an expense report.

Navigation


2. Click the Find an Existing Value tab. 3. Enter the desired information into the “begins with” field. Enter a valid value e.g. "0000001861".


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5. Click the Select option to choose which items you wish to copy.

6. Click the Copy Selected button to copy your selected items.

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7. Click the button. You will get this message when copying expense line items.

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8. Click the Copy to Range of Dates option. This will allow you to copy the selected expense to

multiple dates.

10. Enter the desired information into the From Date field. Enter a valid value e.g. "10/30/2010".

9. Enter the desired information into the To Date field. Enter a valid value e.g. "10/30/2010". 10. Click the Include Holidays and Include Weekends option. If you do not select these, the date

range will only apply the copy to work week days.


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12. Click the Select option. 13. Click the Delete Selected button, if you want to delete a selection in the Overview field.

14. Click the button to confirm your delete action.

15. Click the scrollbar. 16. Click the Update Totals button to update all of your entries.

17. Click the View Additional Fields For This Expense button. This will allow you to enter more

specific information about the individual expense.

18. Click in the Description field.

19. Change the description, e.g. “ Domestic Lodging to "La Quinta".

20. Click the button when you are done editing your expenses.

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21. Click the button to confirm.

22. Click the Home link. Congratulations. You have successfully copied Expense Report Expense Lines.

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Viewing or Modifying Default Accounting for Expense Reports

This navigation gives the Travel Representative ability to view or modify default accounting entries for expense reports.

Navigation


2. Click the Find an Existing Value link.

3. Click the Search by list. 4. Select EmplID from the menu list.

5. Enter the desired information into the “begins with” field. Enter the EmplID e.g. "100453705".

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7. For training purposes this employee ID only has 1 Expense Report attached to it. If the searched employee ID had multiple expense reports associated with it, a list would have been populated that would allow you to choose your desired report.

8. Click the Accounting Defaults link. 9. Now we are in the Accounting Defaults page of the Expense Report. This page allows you to

determine what percentage of an expense report each department will pay. You can add/delete individual departments.

10. For Contracts & Grants project IDs, the following fields must be populated: • Department (Organizational Department ID) • Fund Code • PC Bus Unit: Enter ‘FAM01’

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• Project: • Activity:

Lets Continue... For the purpose of this module, we will be inserting one additional department to be charged for this particular expense report.

11. Click the Add Chart Field Line button to create a new chartfield line.

12. Enter the desired information into the Percentage field. Enter a valid value e.g. "25.00". This

field will determine what percentage of the expense report the chosen department will be charged.

13. Then you will click the “ ” for Dept. This selection will generate a list of active departments.

14. Click the 010100 link. 15. For the purpose of this module, we selected the Office of the President department with the

Dept. code 010100.

16. Now we must adjust the percentage that the default department was getting charged from 100% to 75%. This will ensure that 100% of the Expense report is getting charged out.

17. Click the button. 18. Click the button.

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Congratulations. You have successfully Viewed and Modified Default Accounting.

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Applying Cash Advances to an Expense Report (With

Reimbursement)

This navigation gives the Travel Representative ability to apply an approve cash advance to an expense report.

Navigation



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3. Click the Quick Start button to choose your desired Travel Authorization. Then click the Select to get the desired travel authorization.

4. Click the Apply Cash Advance(s) link.

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5. Click the Advance ID “ ” button.

6. Click an entry in the Advance ID column.

7. Click the 0000002098 link to select this cash advance.


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9. Click the button. Notice that the Due Employee: field shows $11.13 USD. This indicates that the employee is due $11.13 USD.


11. Click the Home link. Congratulations. You have successfully applied a Cash Advance to an Expense Report.

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Applying Cash Advance to an Expense Report (No Reimbursement)

This navigation gives the Travel Representative ability to apply an approve cash advance to an expense report where no reimbursement is required.

Navigation

1. Navigate to the Travel Expense Report page a. Employee Self Service b. Travel and Expense Center c. Expense Report d. Create e. View f.


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3. Click the Select button to choose your desired Travel Authorization.


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5. Click the Advance ID “ ” button. 6. Click the 0000000779 link to select this cash advance.




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11. Enter the desired information into the field. Enter a valid value e.g. "2.00". 12. Click the Update Totals button. You have to change the Total Applied to equal the amount of

expenses that the employee incurred to process the expense report in iRattler. However, the amount the employee owes to the University will still be recorded.


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Congratulations. You have successfully applied a Cash Advance to an Expense Report with No Reimbursement.

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Viewing Expense Reports

This navigation gives the Travel Representative ability to view an expense report.

Navigation

1. Navigate to the Travel Expense Report page a. Employee Self Service b. Travel and Expense Center c. Expense Report d. View

2. Enter the desired information into the “begins with” field. Enter the Expense Report ID e.g. "0000001864".

3. Click the Search button. To find the desired report. This page will display the Expense Report

that you searched for.

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4. When you are done viewing the Report. Click the Home link. Congratulations. You have successfully viewed an Expense Report.

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Modifying Expense Reports

This navigation gives the Travel Representative ability to modify an expense report.

Navigation

1. Navigate to the Travel Expense Report page a. Employee Self Service b. Travel and Expense Center c. Expense Report d. Modify e. View

2. Click the Search by list.

3. Click the EmplID list item.


5. Click the Search button. 6. Click an entry in the EmplID column.

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7. Enter the desired information into the USD field. Enter a valid value e.g. "100.00". 8. Click the Delete Selected button.


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10. Click the Add multiple new rows button.


12. Click the Add multiple new rows list.

13. Click the Airfare list item.

14. Enter the desired information into the Look up Currency field. Enter a valid value e.g. "100.00". 15. Click the Out of Pocket list item.

16. Click the Detail tab. 17. Enter the desired information into the Choose a date field. Enter a valid value e.g. "AA".

18. Enter the desired information into the Choose a date field. Enter a valid value e.g. "taxi and

internet usage".


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21. Click the Check For Errors button.



24. Click the Home link. Congratulations. You have successfully Modified Expense Reports.

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Deleting Expense Reports

This navigation gives the Travel Representative ability to delete an expense report if it has been sent back for revision.

Navigation

1. Navigate to the Travel Expense Report page a. Employee Self Service b. Travel and Expense Center c. Expense Report d. Delete e. View

2. Click the Search button. Your employee ID will automatically be filled into the field. When you

hit search the system will bring up a list of unsubmitted or denied expense reports associated with your ID.

3. Click the Select option.

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4. Choose which Expense Report you wish to delete.

5. Click the Delete Selected Report(s) button.

6. This will delete all selected Expense Reports.



Congratulations. You have successfully deleted an Expense Report.

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Budget Checking Expense Transactions Online

This navigation gives the Travel Approver ability to budget check an expense transaction online.

Navigation

1. Navigate to the Travel Expense Report page a. Manager Self-Service b. Travel and Expense Center c. Approve Transactions d. View

2. Find the Travel Authorization you wish to budget check.

3. Click an entry in the Transaction ID column.

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5. Click the Budget Options link.

6. Notice: That the Budget has not been checked.

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7. Click the Budget Check button.

You may get a "Warning" if you have over spent on your budget; however, you will be able to continue with your approvals.

You may get an "Error" if you do not have budget or if the Project does not have a budget; therefore, you will not be able to approve this action.

Notice: The budget is valid and the amount has been encumbered.

Commitment Control Tran ID: Is the ID number assigned to the amount encumbered.

8. Click the button. Notice that the Budget Status is now Valid.


10. Click the Home link. Congratulations. You have successfully Budget Checked Expense Transactions Online.

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Approving an Expense Report

This navigation gives the Travel Approver ability to approve an expense report.

Navigation

1. Navigate to the Travel Expense Report page a. Manager Self-Service b. Travel and Expense Center c. Approvals d. Approve Transactions e. Select Transactions to f. approve

2. Click an entry in the Transaction Type column.

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4. Review the Expense Report. Note: Original receipts are kept with travel representative. Please contact your travel representative regarding any issues related to the items being requested for reimbursement.


6. A program runs every two hours and budget checks all Department numbers based on the chart

string. [Schedule Batch Processing for Budget Checking will be active]


You may get a "Warning" if you have over spent on your budget; however, you will be able to continue with your approvals. You may get an "Error" if you do not have a budget or if the Project does not have a budget; therefore, you will not be able to approve this action.


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10. Click the Approve button.

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13. Click the "Home" Link

Congratulations. You have successfully approved an Expense Report.

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Approving a Valid Travel Authorization

This navigation gives the Travel Approver ability to approve a valid travel authorization.

Navigation

1. Navigate to the Travel Expense Report page a. Manager Self-Service b. Travel and Expense Center c. Approvals d. Approve Transactions e. View

2. Click the Travel Authorizations tab.

3. Click an entry in the Transaction ID column.



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NOTICE: The budget is valid. The funds have been encumbered. Commitment Control Tran ID: is the ID number assigned to the amount encumbered.


You may get a "Warning" if you have over spent on your budget; however, you will be able to continue with your approvals.

You may get an "Error" if you do not have a budget or if the Project does not have a budget; therefore, you will not be able to approve this action.

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8. Click the Approve button.

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10. After you click the approve button, the TAR's status changes.

11. Click the Home link. Congratulations. You have successfully Approved a Valid Travel Authorization.

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Reassigning Approval Work

This navigation gives the Travel Approver ability to reassign approval work.

Navigation

1. Navigate to the Travel Expense Report page a. My System Profile b. View

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2. Click the Alternate User ID “ ” button.

3. Click an entry in the User ID column.

4. Enter the desired information into the From Date field. Enter a valid value e.g. "11/02/2010".

5. Enter the desired information into the To Date field. Enter a valid value e.g. "11/02/2010".


7. Click the Home link. Congratulations. You have successfully Reassigned Approval Work.

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Once the Travel Representative completes and submit the Expense Report electronically, receipts must also be submitted electronically. Here is the procedure that you should follow:

A Few Words About Receipts

1. From the Submitted Expense Report – select the Expense Receipt Tab

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2. Print the Expense Receipt page by using your browser’s print feature. Tape all applicable receipts to the receipts page (Please ensure all receipts are clearly visible). After all receipts have been taped to the Expense Receipt’s page, scan them to create a pdf file and email to [email protected]. If department does not have access to a scanner, please fax receipt pages to (850) 561-2461.


√ The expense receipt ID number associates the receipts with the submitted expense report. Upon

receipt in the Travel Office, the receipts will be scanned into Imagenow.

mailto:[email protected]�


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Commitment Control Inquiry – Travel Authorization

When completing a travel authorization, the Travel Representative is required to provide the accounting detail provided by the Traveler. Once the travel authorization is approved, the travel authorization is budget checked, either through batch processing or when the Travel Approver approves; therefore encumbering the total funds of the travel authorization. Example of Travel Authorization

Example of Accounting Detail

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Automobile Rental Accounting Detail $20.00

Parking Fees Accounting Detail $20.00

Tolls/Bridges/Tunnel Fee Accounting Detail $10.00

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Commitment Control Budget Details Inquiry – Travel Authorization

This section describes how to look up your Department or Project budget balances related to Travel Authorization encumbrances.

Navigation

1. Navigate to the Commitment Control page a. Commitment Control b. Review Budget Activities c. View

d. Budget Details

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e. View

2. Enter in the information you want to search on. Examples: a. Business Unit: Defaults to FAM01 b. Ledger Group: KKORGEXP c. Account: 720000 d. Department: 618701 e. Fund: 116 f. Program Code: 78 g. Budget Period: 2011

3. Click Search.

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4. View

5. Click Search

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6. View

7. Change the number of Max Rows to 99999 (This allows you to see all lines that have

been created on the encumbrance ledger (KK Ledger).

8. View

9. Click the Drill to Ledger icon located by Encumbrance under Ledger Amounts.

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10. View

11. Locate travel authorization id encumbrance amount for transaction. 12. View

Commitment Control Inquiry – Expense Reimbursement

When completing an expense report, the Travel Representative is required to generate the expense report from the approved travel authorization. Once the expense report is generated from the approved travel authorization and budget checked, either through batch processing or when the Travel Approver approves; the encumbrance from the travel authorization is unencumbered, and the expense reimbursement transactions are then shown as expenditures in commitment control.

Example of Expense Reimbursement Example of Accounting Detail

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Control Budget Details Inquiry – Expense Reimbursement

This section describes how to look up your Department or Project budget balances related to Travel Authorization unencumbrances and Expense Report expenditures.

Navigation

1. Navigate to the Commitment Control page a. Commitment Control b. Review Budget Activities c. View

d. Budget Details

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e. View

2. Enter in the information you want to search on. Examples: a. Business Unit: Defaults to FAM01 b. Ledger Group: KKORGEXP c. Account: 720000 d. Department: 618701 e. Fund: 116 f. Program Code: 78 g. Budget Period: 2011

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3. View

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4. Click Search

5. View

6. Change the number of Max Rows to 99999 (This allows you to see all lines that have

been created on the encumbrance ledger (KK Ledger) and expenditure ledger (KK ledger).

7. View

8. Click the Drill to Ledger icon located by Encumbrance under Ledger Amounts.

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9. View

10. Locate travel authorization id encumbrance amount for transaction and expense report unencumbering the amount.

11. View

12. Click the Drill to Ledger icon located by Expense under Ledger Amounts.

13. View

14. Locate expense reimbursement amounts from transaction.

15. View


√ For Contracts & Grants, the additional project information for the following fields must be populated:

• Project: 000231


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• Budget Period: Should be adjusted according to the fiscal year the transaction occurred.

• Ledger Group: KKGMCHD (child level) or KKGMPAR (parent level)

√ Confirm that in IRATTLER you have available budget for the chartfield string used for travel.

BUDGET PROCESS

This section assists the department with budget transfers related to budget errors that will occur in the system, if there is no available money at the 720000 (expense) budgetary account code located in Commitment Control. Currently, the system budget checks at the Parent Level; however, the departments should be aware to monitor their budgets at the Child Level to ensure money allocated for all budgetary accounts are monitored correctly. Therefore, the following procedures should be adhered to when budget is needing to be transferred amongst allowed budgetary categories:

Budget Transfers Related to E&G/Auxiliary Funding

A budget transfer is an internal transaction where funds are either transferred or converted between departments or summary accounts. These transactions do not change the bottom line revenue or expenditure budgets. When a budget transfer is required the following should occur:

1. The department should complete the budget transfer form from the Budget Office. a. The form must include an explanation/justification for the change.

2. Once approved by the respective Vice President/Director, this form is forwarded to the

Budget Office.

3. The Budget Office staff reviews the budget transfer request for compliance with the policy guidelines and to ensure that there are sufficient funds.

4. If the transfer request complies with the policy guidelines and sufficient funds are available, the Budget Office processes the transfer in the PeopleSoft Financial System by completing the following:

a. A system report is generated to confirm budget actions have been properly reflected in the financial system.

b. Once confirmed, the transaction is filed along with all supporting documentation. c. A copy of the approved transfer form is forwarded to the Vice President/Division

Director/Department to let them know the transfer is completed.

5. If the transfer request does not comply with policy guidelines and/or there are insufficient funds available, the transfer request is denied, and the department is responsible for

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finding available budget before the travel and expense transaction is approved in PeopleSoft Financial system.

Budget Amendments Related to Sponsored Programs Funding

All revisions of budgets for sponsored projects have to be reviewed and approved by the Office of Sponsored Programs (OSP). When a budget amendment is required the following should occur:

1. Principal Investigator (PI) submits a request for budget plan revision to OSP.

2. OSP reviews the request to determine whether the revision requires prior approval from the sponsoring agency and whether the revision is in accordance with contract terms and conditions and federal regulations, specifically 15 CFR Part 14 Subpart C 14.25.

a. If the revision requires prior approval, the request is endorsed by the Vice President for Research and sent to the sponsoring agency.

i. At the receipt of the approved budget revision from the sponsoring agency, OSP prepares an internal amendment.

b. If the revision does not require prior approval, OSP staff reviews and approves/disapproves the amendment.

i. If approved, OSP prepares an internal amendment. ii. If disapproved, OSP returns the request to the Principal Investigator

(PI) with an explanation on why the amendment was not approved, and the department is responsible for finding available budget before the travel and expense transaction is approved in PeopleSoft Financial System.

c. The amendment is distributed to Contracts & Grants, PI, & Dean. d. OSP inputs the amendment in PeopleSoft and ensures accuracy of journal

entries.

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Great Resources

You might have questions on occasion. Help is available from many sources. The Travel Web Site provides links to training documents, current news, and travel policies. You can find it at http://www.famu.edu/index.cfm?controllers&travel The T3E Site provides resources for the pilot groups. You can find the web site at http://www.famu.edu/index.cfm?fiscalaffairs&T3EFORMS User Productivity Kit (UPK) Training. Please contact Ms. Alicia Tookes at (850) 412-7967. The IRATTLER Web Site offers documentation, new announcements, contact information, and important links for all modules of IRATTLER. Find it at www.FAMU.edu/iRattler You may also pose questions through the Travel Help Desk. Contact them through email at [email protected] or by calling (850) 561-2978

http://www.famu.edu/index.cfm?controllers&travel�

http://www.famu.edu/index.cfm?fiscalaffairs&T3EFORMS�

http://www.usf.edu/fast�

http://[email protected]/�

irattler - florida a&m university procedures 10-11final... · 2012-08-28 · florida a&m...

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