ips of boston doublecheck software

IPS of BostonDoubleCheck Software Welcome!To navigate this presentation, first click in this window, then use the arrow keys on your keyboard.Division of DAK Enterprises,Inc.

The easy to use positive pay file generation software.IPS of BostonDoubleCheck Software Division of DAK Enterprises,Inc.

Businesses as Check Fraud Victims

It is widely believed that businesses are the primary targets of check fraud professionals - especially by organized rings of criminals.

Payroll checks appear to be a favorite although all forms of business checks are targets from time to time and all forms of fraud techniques are practiced as well.

Division of DAK Enterprises,Inc.

Who is responsible for check fraud losses?

It is clear now that businesses must play a role in ensuring their checks are secure. Recently revised UCC regulations add the onus of shared responsibility for check fraud on the business.

For example, if a bank offers their customer positive pay that could have prevented a specific case of fraud, the bank can claim that the customer was negligent and therefore at least partially liable for the fraud loss. Division of DAK Enterprises,Inc.

These fraud prevention techniques can help limit your exposure to check fraud:

Impose maximum dollar amounts to limit large denomination losses. Use a separate account for large dollar payments to keep fraud losses at low denomination levels. Request detail reports for large dollar items to stay better informed. Use Positive Pay. This system records pertinent information about each check such as check number, amount, date and payee information, then transmits it to the bank where it is verified, before the check can be paid. Division of DAK Enterprises,Inc.

Sign on screen.How does it work?What do I have to do?

When you enter your user ID and Password, DoubleCheck can automatically import all your check files and ensures that you did not import the same check information a second time.Division of DAK Enterprises,Inc.

DoubleCheck displays all of the imported check information.

If no changes are required, simply click the Create button on the toolbar and all your check information is formatted into a positive pay file ready to send to your bank.


Click Send to transmit the file.DoubleCheck has a built-in communications package so you can use a browser such as Internet Explorer or any other type of communications method to send your positive pay file.Division of DAK Enterprises,Inc.

YOURE DONE!!!Now, lets see how we set up DoubleCheck using it's setup menus and wizards. Remember - you only use them one time. After that, you just sign in and DoubleCheck does the rest.DoubleCheckDivision of DAK Enterprises,Inc.

In DoubleCheck the bank setup menu allows the user to easily enter multiple banks and accounts.DoubleCheck includes a library of bank formats.We can also create custom formats for you at no additional charge.You also use this screen to enter your transmission settings.


Authorized users also have the ability to edit certain elements in their bank format.

This is essential when setting up your individual bank and account information.

Some banks require an extra field in their positive pay format. DoubleCheck will assist in these special requests.Division of DAK Enterprises,Inc.

DoubleCheck includes an Import Wizard to help define your data file or we will create the import format for you at no additional charge when a compatible data file is provided.Once your Banks and Accounts are set up, select the Import Wizard button on the left toolbar.

Just click the Import Wizard button on the left toolbar to start the wizard.Division of DAK Enterprises,Inc.

The Import Wizard reviews your data and detects a delimiter. The information is displayed.

You have the option to correct the delimiter if necessary.

Note: A delimiter is a specific character that is used to separate each field in your file.

The DoubleCheck Wizard displays the file with the delimiter highlighted.Division of DAK Enterprises,Inc.

DoubleCheck can also transmit voided check information.

Here, the Import Wizard is asking whether there are voids in your data file.The Wizard will ask the user if there are any voids in the check file.Division of DAK Enterprises,Inc.

The Wizard assists with mapping the data files fields to your banks positive pay format.Now the real magic begins. The wizard will now help you map each field in your data file with the fields in your banks positive pay format.


When you are finished, DoubleCheck will save the information in an import file.

Remember, this is a one-time process; once you have set up your data file, you can use the imp file to define your data file to DoubleCheck!

Note:If you have more than one type of data file, you are not limited to the number of formats that can be created.

The import file is being saved as My Bank.imp. Division of DAK Enterprises,Inc.

The ApplicationSetup pulls all of the information together.

The import format created in the previous slides is selected here.

Note: Upon startup, DoubleCheck will automatically import any data file(s) in the Import Data Source box.User has selected the My Bank import format that we just created using the Import Wizard. Division of DAK Enterprises,Inc.

You can use these tabs to set additional rights for this user account.DoubleCheck security allows a supervisor to establish the user rights for each login account.

On the General Tab, you can select the rights users are allowed access to.


You can add, edit and delete checks prior to creating the positive pay file. You can also filter and find checks here.Once your data is imported, you can make changes before you create your positive pay file. Of course, only authorized users are allowed to make changes.


This screen shows a check that is being held.It can be later included in a positive pay by simply removing the hold. Notice the icon under the Account column. This allows you to easily observeeach items current status.

The hand indicates a held item. This item will be excluded from positive pay file creation until the hold status is removed.Division of DAK Enterprises,Inc.

Voids are also shown with a "V" under the Account column.

There is also a status bar that displays the count of held, unprocessed, processed and sent items.

We have also voided a check from our check file.Item count status bar.Division of DAK Enterprises,Inc.

The lock icon indicates that the file is encrypted.After you make any required changes to your check file, you create your positive pay file.


DoubleCheck has a built in communication package for sending your positive pay files to the bank.

You also have the option to transmit your file using other methods, such as FTP, HTTP and external programs.Communication setup screen using the Microsofts Internet Explorer.Division of DAK Enterprises,Inc.

Here is the filter dialog. You can choose to filter items by Event, Item Types, User, Bank, Account, Payee, Check Number and Amount.DoubleCheck has a full Audit report with filtering that records all user activity.

There are even printable reports available.

These reports can be faxed to your bank or your controller if necessary.Division of DAK Enterprises,Inc.

IPS OF BOSTON, a division of DAK Enterprises, Inc. is certified as a womens business enterprise through the Womens Business Enterprise National Council (WBENC), the nations largest third party certifier of businesses owned and operated by women in the US.

We recognize the commitment to supplier diversity that is embraced by corporations and government agencies today, and we can add diversity to your supply chain.Division of DAK Enterprises,Inc.

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To place an order or request more information:

Phone: 888-923-3500 WWW.IPSBOSTON.COM

IPS will provide up to one hour of FREE support for installation and training on the DoubleCheck software

60-Day Warranty - 100% Full Refund

[email protected] Division of DAK Enterprises,Inc.

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ips of boston doublecheck software

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