ipeds update

NCAIR/SCAIR | March 2013

IPEDS Update

JANICE KELLY-REIDJAMIE ISAAC

RTI INTERNATIONAL

RT I I N T E R N AT I O N A L I S U N D E R C O N T R A C T T O P R OV I D E I P E D S S U P P O RT T O T H E N AT I O N A L C E N T E R F O R E D U C AT I O N S TAT I S T I C S, U. S. D E PA RT M E N T O F

E D U C AT I O N

A D A P T E D F R O M T H E 2 0 1 2 N E A I R P R E S E N TAT I O N BY A L L I B E L L , C O L L E E N L E N I H A N, A N D J A M I E I S A A C

http://nces.ed.gov/ipeds




Agenda

Data Collection Reminders2012-13 Data CollectionLooking Beyond 2012-13DFR and Data Tools UpdateIPEDS R&D Update: CMSS; TRP; NPEC;

and Data IntegrationIPEDS Staff and Contact Info



Data Collection Reminders




IPEDS Reporting Compliance

Mandatory IPEDS reporting for Title IV institutions Timely and accurate

ED relies on institutions to report accurately, and nearly all do Institutions sometimes identify misreporting and work with

ED to correct data through Prior Year Revision (PYR) System

Revised data now in the Data Center (more later…)

ED is concerned about instances of intentional and significant misreporting FSA may take administrative action



Report Mapping – Registration/Fall Period

Why? IPEDS data integration project with FSA databases

What? To describe IPEDS reporting in terms of locations appearing on institution’s Title IV Program Participation Agreement (PPA)

IPEDS Reporting Maps Last year, keyholders submitted reporting maps for their

institution(s) This year, keyholders are doing reporting maps again PLAN: Starting next year, keyholders will verify mapping each

year and only have to account for new locations on PPAs



Report Mapping

Lessons Learned Not all PPAs are up-to-date Keyholders may not be aware of current PPA data Keyholders may need to work with campus

financial aid office Interest exists for both less, and more,

consolidation in reporting relationships


Preview Screens



AIR/IPEDS Web Tutorials

SHORT data submission tutorials based on key concepts needed for data reporting, rather than step-by-step. Available from:

Survey screens

Data Collection System Help menu Data Provider Center IPEDS website, Training & Outreach AIR website



Listserv

IPEDS listserv >1,800 KHs and other interested individuals Lively discussions Thanks to those who chime in with answers Sign up available from Data Provider Center



2012-13 Data Collection




2012-13 Data Collection Calendar

Registration Fall(6 wks)

Winter(9 wks)

Spring(18 wks)

Open date Aug 8 Sept 5 Dec 5 Dec 5

Keyholder close date Oct 17 Feb 6 Apr 10

Coordinator close date Nov 5 Feb 20 Apr 24

Includes

RegistrationMapping

Institution IDIC-H

ICC

E12SFA

EFGR

GR200F

HR



Prior Year Revision System

Components will be open for revision during their regular data collection period Example: Revisions to the Student Financial Aid

(SFA) component will need to be made during the winter collection period.

Data for the College Affordability and Transparency Center are pulled from the Prior Year Revision System



Origins of 2012-13 Changes

Technical Review Panel (TRP) Collecting Data on Distance Ed, 4/08

Institutional Characteristics, Completions, Fall Enrollment

Improvements to Completions, 12/09 Improvements to Human Resources, 6/10

2010 Standard Occupational Classification (SOC)

NCES Institutional Characteristics, Student Financial Aid



IC/SFA

IC in Fall Collect cost data for 2012-13 only Display cost data for 2011-12, 2010-11, 2009-10 Use PYR to revise 2011-12, 2010-11, 2009-10, 2008-

09SFA in Winter

Collect fin aid data for 2011-12 only Display fin aid data for 2010-11, 2009-10 Use PYR to revise 2010-11, 2009-10, 2008-09

CATC 2013 Net Price All data from 2011-12 PYR: 2010-11, 2009-10, 2008-

09



Fall Enrollment

Distance Education Add new screens to collect data on the # of

students enrolled in any distance ed courses and the # enrolled exclusively in distance ed courses Break out by level (undergraduate, graduate)

Distance education course: A course in in which the instructional content is delivered exclusively via distance education. Note: Requirements for coming to campus for orientation, testing, or academic support services do not exclude a course from being classified as distance education.



Fall Enrollment

For students enrolled exclusively in distance ed courses: Break out by student location

In same state/jurisdiction as institution In US but not in same state/jurisdiction In US but state/jurisdiction unknown Outside US



HR and 2010 SOC

Changes to occupational categories on IPEDS Human Resources component to align with 2010 Standard Occupational Classification System

Institutions need to be ready to report in 2012-13 using the new categories Each job at institution needs to be categorized

according to 2010 SOC



HR and 2010 SOC

HR/SOC Information Center available on the IPEDS website, IPEDS Resources 2010 SOC Definitions (PDF and Excel versions) 2010 SOC Classifications Principles and Coding

Guidelines Comparison of New IPEDS Occupational

Categories with Previous Categories Web tutorials FAQs SOC Browse Tool CUPA-HR Resource


New IPEDS Category SOC

Management Occupations 11-0000 Management Occupations

Business & Financial Operations Occupations

13-0000 Business & Financial Operations Occupations

Computer, Engineering, & Science Occupations

15-0000 Computer & Math Occupations17-0000 Architecture & Engineering Occupations19-0000 Life, Physical, & Social Science Occupations

Community Service, Legal, Arts, & Media Occupations

21-0000 Community & Social Service Occupations23-0000 Legal Occupations27-0000 Arts, Design, Entertainment, Sports, & Media Occupations

Healthcare Practitioners & Technical Occupations

29-0000 Healthcare Practitioners & Technical Occupations


Service Occupations

31-0000 Healthcare Support33-0000 Protective Service35-0000 Food Prep & Serving37-0000 Building & Grounds Cleaning & Maintenance39-0000 Personal Care & Service

Sales & Related Occupations 41-0000 Sales & Related

Office & Administrative Support Occupations

43-0000 Office & Administrative Support

Natural Resources, Construction, & Maintenance Occupations

45-0000 Farming, Fishing, Forestry47-0000 Construction & Extraction49-0000 Installation, Maint, & Repair

Production, Transportation, & Material Moving Occupations

51-0000 Production53-0000 Transportation & Material Moving

N/A 55-0000 Military Specific Occupations


Instruction

25-1000 Postsecondary TeachersInstruction/Research/Public Service

Research

Public Service

Archivists, Curators, & Museum Technicians

25-4010 Archivists, Curators, & Museum Technicians

Librarians 25-4020 Librarians

Library Technicians 25-4030 Library Technicians

Other Teaching and Instructional Support Occupations

25-2000 Preschool, Primary, Secondary, Special Ed Teachers25-3000 Other Teachers & Instructors25-9000 Other Ed, Training, Library

NOTE: Graduate Assistants are also reported separately by the following categories: Teaching; Research; Management; Business and Financial Operations; Computer, Engineering, and Science; Community Service, Legal, Arts, and Media; Library and Other Instructional Support; and Healthcare Practitioners and Technical.


Highlights of Occupational Category Changes

Grouped by discipline instead of skill level New: engineers, engineering techs all in 17-0000 Old: engineers in Other Profs, techs in Tech &

ParaLoss of a lot of trend data



New HR component structure….

Section names (EAP, Fall Staff) have been eliminated

For degree-granting institutions with 15+ full-time staff Part A – Full-time instructional staff Part B – Full-time non-instructional staff Part G – Salaries of instructional and non-

instructional staff Parts D & E – Part-time instructional & non-

instructional staff Part H – New hires



Screening Questions

NEW: (degree-granting) Does your institution have graduate assistants?

NEW: Does your institution have a tenure system? NEW: 3 new non-tenure track/no tenure system

categories: Multi-year contract Annual contract Less than annual contract

Used in Parts A, B, E



Part A (degree-granting 15+)

Full-time instructional staff R/E (optional) and Gender (-or- totals) by rank,

tenure NEW: Part A does not include Research, Public

Service; those categories are in Part B as 2 separate categories

Tenure status by medical/nonmedical NEW: functions – report instructional staff by

creditnoncreditcombination



Part B (degree-granting)

Full-time non-instructional staff R/E (optional) and Gender by occupational

category NEW: Research, public service staff are here

now, as separate categories Tenure by occupational category by

medical/nonmedical



Part G (degree-granting)

Salary outlays Instructional staff

NEW: eliminate contract length differentiation NEW: add column after salary outlays to

collect # of months covered by salary outlaysTo calculate weighted monthly average salaryNEW: worksheet to help calculate # of staff

reported and total # of months covered NEW: Non-instructional staff

Total salary outlays by occupational category



Part D (degree-granting)

Part-time staff R/E (optional) and Gender (-or- totals) by occupational

category R/E (optional) and Gender (-or- totals) for grad assts

NEW: grad asst categories Teaching Research Management Business & Financial Operations Computer, Engineering, & Science Community Service, Legal, Arts, & Media Library & Instructional Support Healthcare Practitioners & Technical



Part E (degree-granting)

Part-time Tenure by occupational category by

medical/nonmedical NEW: functions – report instructional staff by

creditnoncreditcombination



The Rest….

Part C – Summaries of Parts A, BPart F – Summaries of Parts D, EPart H – New Hires – unchanged



HR Concerns

Issues commonly being raised with the Help Desk: Unfamiliar with the survey– uncertain how to

proceed. Suggestion: Review the survey form, and read

the instructions thoroughly. Uncertain how to categorize staff and/or

uncertain how to use the SOC codes, e.g., Institutional Researcher. Suggestion: Become familiar with 2010 SOC

codes and how they relate to IPEDS categories. Suggestion: Use the SOC Browse tool to locate

SOC codes. Use the CUPA descriptions and other resources available under the HR/SOC Information Center.



Looking Beyond 2012-13




Changes to IPEDS for 2013-14

Timing changes only. There are NO proposed changes to the actual data collected! GR, GR200 will become Winter surveys Prior year cost of attendance will now be

revisable in the current year SFA component, rather than being revisable in the Prior Year Revision system.



2013-14 Data Collection Calendar

Registration Fall(6 wks)

Winter(9 wks)

Spring(18 wks)

Open date Aug 7 Sept 4 Dec 11 Dec 11

Keyholder close date Oct 16 Feb 12 Apr 9

Coordinator close date Oct 30 Feb 26 Apr 23

Includes

RegistrationMapping

Institution IDIC-H

ICC

E12

SFAGR

GR200

EFF

HR



Proposed Changes to IPEDS for 2014-15 and Beyond

Will be included in next OMB clearance For 2014-15, 2015-16, and 2016-17

If approved, proposed changes to IPEDS will be implemented starting in data collection year2014-15 Preview screens available 2013-14



Proposed Changes to IPEDS (so far)for 2014-15 and Beyond

Changes resulting from TRPs Collect information which would replace the

current Academic libraries survey Collect information on veterans benefits, including

financial aid received by veterans Collect additional information on student

outcomes, including part-time and non-first-time students

Collect additional financial information from private-for-profit institutions (e.g. data that are comparable to public and private-not-for-profit institutions)



DFR and Data Tools Update




Data Feedback Reports (DFR)

The 2012 DFR used IPEDS data submitted in 2011-12, and was emailed to KHs and mailed to CEOs in 10/2012

DFRs from 2005 through 2012 are available in the Data Center. Use ExPT for additional reports and/or additional comparison groups

Email for additional copy of DFR available on the Institution Identification screen

For the 2013 DFR, custom comparison groups can be submitted (using the data collection system), through mid-June of 2013



Data Use Tools




College Navigator

NEW this past fall Search by “Distance learning only” Net Price Calculator URLs HR Data Link to College Affordability & Transparency Center (CATC)

NEW this spring Fall 2012 data collection now available Distance Education added to the program search

functionality Programs/major tab now identifies degrees/programs

offered via Distance Education. Undergraduate and graduate distance education offerings

are now listed under the General information tab



New Data Release Procedures

3 stages for quick release via Data CenterNo logins necessary for data useStill need Power User login for uploading to

Data Center

Procedures posted on IPEDS website under Resources



Data Center Enhancements

Recent enhancements include: Variables are now color coded to identify the type

of variable (continuous, categorical and alpha/string)

When using the “compare individual institutions” function, there is now an option to include a list of values and value labels for all of the categorical variables in your downloaded file

As of 2/21/13, the most recent SFA, GR, GR 200, EF, and Finance data are now available in the Data Center. These data were reported to IPEDS in 2011-12.



New IPEDS Data Release Policy

Preliminary Data have been edited but are subject to further NCES quality

control procedures Imputed data for nonresponding institutions are not included First Look publication released

Provisional Data have undergone all NCES data quality control procedures Data are imputed for nonresponding institutions First Look publication reissued

Final Data include revisions to provisional data that have been made

by institutions during the subsequent data collection year



College Score Card

A White House initiative, launched in February 2012. It uses IPEDS data, along with other data.

http://www.whitehouse.gov/issues/education/higher-education/college-score-card



NCES DataLab

IPEDS Tables Library Link from Data Center, home page Sample survey tables available, too

IPEDS Analytics: Delta Cost Project Database 2010 update posted 8/14/12

http://nces.ed.gov/datalab



IPEDS Trend Generator

NEW! View Trends Create trends for selected IPEDS data

National, by region, by state Institutional and student characteristics

Export and print data



IPEDS R&D:An Update on NPEC & TRPs

● COMMITTEE ON MEASURES OF STUDENT SUCCESS

● IPEDS TECHNICAL REVIEW PANEL

● NATIONAL POSTSECONDARY EDUCATION COOPERATIVE

● DATA INTEGRATION EFFORTS AND TOOLS





About CMSS

Established by the HEOA to advise the Secretary of Education in assisting 2-year degree-granting institutions in meeting the graduation rate disclosure requirements in the Act

Submitted its final report to the Secretary in December 2011: http://www2.ed.gov/about/bdscomm/list/acmss.html



ED Action Plan

Department’s Action Plan released April 2012http://www.ed.gov/edblogs/ous/initiatives

Focus: Wider scope of outcomes for a wider group of students at all institutions

Different offices within the Department responsible for activities within the plan



ED Action Plan

IPEDS-related activities in the action plan More comprehensive measures of success for a

broader group of students Outcomes for part-time students Outcomes for non-first-time students

Clarification of IPEDS definitions



ED Action Plan

Activities will be implemented under the Department’s current authority and using existing processes Process for proposing changes to IPEDS

Technical Review Panel Office of Management and Budget (OMB)

Clearance



IPEDS Technical Review Panel (TRP)




What Is the IPEDS TRP?

Group of technical experts that meets ~3x/yr to: Implement legislation and regulations into IPEDS Address emerging areas of concern Decrease reporting burden and retain federal data

necessary for policy making and analysisMeetings conducted by RTI InternationalTRP Website, hosted by RTI (IPEDS

Newsroom) Summaries of meetings and calls for comment Dates for upcoming meetings



Recent and Upcoming TRP Meetings

Date Held TRP Topic

Nov 2011 Collecting Data on Veterans

Feb 2012 Selected CMSS Outcomes: Outcomes for First-time, Part-time Students; Clarifications to IPEDS Definitions

June 2012 Using IPEDS Data to Construct Institutional Groups for Consumer Comparisons

Aug 2012 Improving Finance Survey Forms for For-profit Institutions

Oct 2012 Selected CMSS Outcomes: Outcomes for Non-first-time Students

March 2013

Managing IPEDS Burden• Summaries available at TRP website (IPEDS

Newsroom)



National Postsecondary Education Cooperative (NPEC)




Role of NPEC

Promote the quality, comparability, and utility of postsecondary data and information that support policy development at the federal, state, and institution levels

NCES has assigned NPEC responsibility for developing a research & development agenda for IPEDS in support of its mission Lead/serve on working groups to explore specific R&D topics Serve on the IPEDS Technical Review Panel

http://nces.ed.gov/npec



What is NPEC?

Group of 15 members Six representatives: ACE, NAICU, AASCU, APLU, APSCU, and

AACC Nine representatives:

a non-profit college a for-profit college a community college a public 4-year college a regional organization (e.g., SREB, WICHE, MHEC) a data user group (e.g., TICAS, IHEP) a state higher ed agency or system a community college system a state independent college association

Ex-officio representation by AIR and SHEEO

Staffed and supported by NCES Support for related contractual R&D work



NPEC Members

Gary AndeenOregon Independent Colleges Association

Sandra KinneyTechnical College System of Georgia

Julie Carpenter-Hubin The Ohio State University

Emily ParkerAmerican Association of State Colleges and Universities

Bryan CookAmerican Council on Education

Kent PhillippeAmerican Association of Community Colleges

Mary Ann CoughlinSpringfield College

Chris RasmussenMidwestern Higher Education Compact

Alisa CunninghamInstitute for Higher Education Policy

George RezendesThree Rivers Community College

Christy England-SiegerdtWashington Student Achievement Council

Dawit TekluStrayer University

Tammy HalliganAssociation of Private Sector Colleges and Universities

Wendy Weiler National Association of Independent Colleges and Universities

Christine KellerAssociation of Public and Land-Grant Universities



2012 NPEC Publications60

Released: Information Required to Be Disclosed Under the Higher

Education Act of 1965: Suggestions for Dissemination – A Supplemental Report

Suggestions for Improvements to the Student-to-Faculty Ratio in IPEDS

Full-Time Equivalent for Graduate and Doctor’s-Professional Practice Students

IPEDS Data for Graduate-Only Institutions Systems of Postsecondary Education Institutions Reported in

the IPEDS Institutional Characteristics Survey Student and Guidance Counselor Feedback on the College

Navigator Website Defining and Reporting Subbaccalaureate Certificates

in IPEDS (working group report)



NPEC Publications61

Forthcoming: Improving Survey Materials for IPEDS Program

Reporters Examining the Impact of the New Race/Ethnicity

Categories on IPEDS Reporting College Representative and Consumer Feedback

on Institutional Disclosure Requirements Under the Higher Education Act of 1965, as Amended



NPEC Working Groups & Projects

Working Groups Campus Safety and Security and Athletics

Reporting Institutional Groupings

Other Projects Consumer information disclosure template IPEDS data aggregation tool NPEC Research and Dissertation Grant Program



Data Integrationand Tools




Data Integration Efforts

Working with ED’s Federal Student Aid (FSA) and with Veterans Affairs

Data Merging Tool Link publicly available data from IPEDS and FSA Utilizes IPEDS Reporting Maps (link IPEDS reporting to Title IV

Program Participation Agreements) Expected release in 2013

IPEDS Reporting Maps Last year, keyholders submitted report mapping for their

institution(s) This year, keyholders did report mapping again PLAN: Starting next year, keyholders will verify mapping each

year and only have to account for new locations on PPAs



IPEDS Staff




IPEDS Staff

Acting Program Director (since May of 2012) Jessica Shedd – [email protected]



IPEDS Staff

Data Collection Team Jan Plotczyk, Team Leader – [email protected] Alli Bell – [email protected]

Fall Enrollment (EF) and Graduation Rates (GR and GR200), and Data Feedback Report (DFR)

Tara Lawley – [email protected] Institutional Characteristics (IC and IC-H) , Student Financial Aid

(SFA), universe, and report mapping Colleen Lenihan – [email protected]

12-month Enrollment (E12), Finance (F), and IPEDS Analytics: Delta Cost Project database liaison

Jan Plotczyk (acting) Human Resources (HR), Completions (C)



IPEDS Staff

Data Dissemination Team Sam Barbett, Team Leader – [email protected]

Data quality and dissemination, Data Center, College Navigator Andrew Mary – [email protected]

Publications, data quality and dissemination specialist

R&D, Training and Outreach Team Jessica Shedd, Team Leader (Acting IPEDS Program

Director) Training and outreach

Matt Greene – [email protected] Data integration, Office of Federal Student Aid (FSA) liaison



IPEDS Contractor Staff

Project Director Janice Kelly-Reid – [email protected]

Data Collection Team Jamie Isaac, Task Leader – [email protected] Amy Barmer – [email protected] Jennifer Mize – [email protected] IPEDS Help Desk – [email protected] IPEDS Data Tools Help Desk – [email protected]



Questions?



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