invoice processing automation at constellation europe from documation
DESCRIPTION
Constellation Europe implemented an Invoice Management Solution from Documation and: - Reduced AP headcount by 2.5 - Removed manual data entry - Reduced costs - Increased control - Increased efficiency - Reduced duplicate payments Find out how they achieved this from this presentation by ex Constellation Europe AP Manager.TRANSCRIPT
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Constellation Europe Share their Experience
& Success of Automating Invoice Processing
Andy Tiller – Former AP Manager Constellation EuropeAlan Farrell – Documation Sales Manager
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•Independent software vendor• Established 1992• ‘Document-centric workflow solutions’
•Solutions developed in ‘Enable’• Our development ‘toolkit’• Rapid implementation of bespoke solutions
•Invoice Management is core offering• C70 installations throughout Europe
• Active member of Oracle Community
Documation Overview
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Andy Tiller – Ex Constellation Europe
Ex Constellation Europe Finance Manager Procure to Pay
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About
European arm of the world’s largest wine company
Formed in 1999 from the combination of many
businesses including
Matthew Clarke Wholesale
Gaymers Cider
Hardys Wine
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Andy Tiller - Background
Sainsbury’s 17 years of which Supplier Accounts 6
years
Constellation Europe 3.25 years
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Why we wanted to automate AP
Paper intensive
Lack of efficiency
Lack of control
Cost of duplicates
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Why we chose Documation
Strong JD Edwards integration
Understood our business issues
Acted consultatively
Offered advice / solutions
Workflow
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Implementation
System Specification
Expansion to JD Edwards functionality
e.g. tolerances
Time for testing
Phased implementation
Train the trainers
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Integration with JD Edwards
Shared Reference Data
Scanning and Data Capture
Error queue
Auto-match and query handling
Automatic invoice distribution
Coding Assistant
On line authorisation
Posting of invoices
Integrated retrieval
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Post Implementation
Documation Support
Archive scanning
Workflow changes
Improved validation
Ongoing matching in JDE
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Why we wanted to automate AP
Paper intensive
Lack of efficiency
Lack of control
Cost of duplicates
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Reduction / redeployment of headcount by 2.5
Removal manual data entry
Reduction in duplicate payments
Increased control
Increased efficiency
Benefits
Reduced consumable costs
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Next Steps – Modular Development of System
E-mail / EDI invoices
Scanning and storage of POD’s
Scanning and storage of vehicle documents
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Questions?...