invoice for guest speakers · 2020-04-03 · invoice for guest speakers: personal data guest....

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Personal data guest Salutation / Title Street Name Post code / town First name Country of residence Date of birth Country of employment Email Swiss Social Security No. Nationality Residence permit Guest lecture Inviting Professor Department Subject of guest lecture Date of guest lecture until Residence permit – Social insurance – Taxes Residence permit You can work for a maximum of eight working days without a permit. For a longer period of employment, please contact Human Resources in advance. Social insurance / taxes Please note the additional information on page 3. Payment details Bank name Branch Post code / town Country Account number Clearing number SWIFT/BIC IBAN Cash payment (max. CHF 1,500.00) Cash desk HG Cash desk Hönggerberg Honorarium / Budget responsibility Contact for enquiries Phone Payment total gross CHF Cost centre or PSP element (Fill in page 2 first, data transferred automatically) Payment total gross Cost centre or PSP element (Fill in page 2 first, data transferred automatically) Budget manager’s name Date and signature Payment at cash desk received – Date / signature (Advance payment collected by cash desk, 111546) Date and service provider’s signature (Is deemed to be as receipt by cash payment) Zurich, Don’t fill in Identity card Driver‘s license ETH student‘s card Person known Passport ETH card, number: ETH Zurich Human Resources TUR Turnerstrasse 1 8092 Zurich Contact person Luc Mr Kit a schmann Tel. +41 44 03 632 26 [email protected] Invoice for guest speakers (“Richtlinien für das Einladen von Gastprofessoren/Gastprofessorinnen, akademischen Gästen und Gastreferenten/Gastreferentinnen vom 5. Juli 2006”, as of 21 August 2012) April 2020 | Page 1 Human Resources

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Page 1: Invoice for guest speakers · 2020-04-03 · Invoice for guest speakers: Personal data guest. Salutation / Title Street: Name Post code / town: First name Country of residence: Date

Personal data guestSalutation / Title StreetName Post code / townFirst name Country of residenceDate of birth Country of employmentEmail Swiss Social Security No.Nationality Residence permit

Guest lectureInviting Professor DepartmentSubject of guest lectureDate of guest lecture until

Residence permit – Social insurance – TaxesResidence permit You can work for a maximum of eight working days without a permit. For a longer period

of employment, please contact Human Resources in advance.Social insurance / taxes Please note the additional information on page 3.

Payment details

Bank name BranchPost code / town CountryAccount number Clearing numberSWIFT/BIC IBANCash payment (max. CHF 1,500.00) Cash desk HG Cash desk Hönggerberg

Honorarium / Budget responsibility

Contact for enquiries PhonePayment total gross CHF Cost centre or PSP element(Fill in page 2 first, data transferred automatically)

Payment total gross Cost centre or PSP element(Fill in page 2 first, data transferred automatically)

Budget manager’s name Date and signature

Payment at cash desk received – Date / signature(Advance payment collected by cash desk, 111546)

Date and service provider’s signature(Is deemed to be as receipt by cash payment)

Zurich,

Don’t fill in

Identity card Driver‘s license ETH student‘s cardPerson known Passport ETH card, number:

ETH Zurich Human Resources TUR Turnerstrasse 1 8092 Zurich

Contact person LucMr Kita schmann Tel. +41 44 03632 26 [email protected]

Invoice for guest speakers(“Richtlinien für das Einladen von Gastprofessoren/Gastprofessorinnen, akademischen Gästen und

Gastreferenten/Gastreferentinnen vom 5. Juli 2006”, as of 21 August 2012)

April 2020 | Page 1Human Resources

Page 2: Invoice for guest speakers · 2020-04-03 · Invoice for guest speakers: Personal data guest. Salutation / Title Street: Name Post code / town: First name Country of residence: Date

Personal data guestSalutation / Title StreetName Post code / townFirst name Country of residenceDate of birth Country of employmentNationality Swiss Social Security No.

Detailed record of honorarium and expenses

Honorarium gross (CHF 100.00 to 300.00 /h) in CHF General ledger account Receipt No.Honorarium à CHF = CHF 31011302

ExpensesPrincipal meals Meals à CHF = CHFOvernight stays Nights à CHF = CHFTrain / Taxi / Car Rides/km à CHF = CHFPlane tickets Flights à CHF = CHF

= CHFTotal expenses CHF 31011302Payment total gross CHF

Honorarium gross (CHF 100.00 to 300.00 /h) in EUR or USD, please choose currency General ledger account Receipt No.Honorarium à = 31011302

ExpensesPrincipal meals Meals à =Overnight stays Nights à =Train / Taxi / Car Rides/km à =Plane tickets Flights à =

=Total expenses 31011302Payment total gross

Please attach the original expense receipt to this settlement or when travelling by air, enclose the booking confirmation of the respective flight or the boarding passes with each flight route.

For further information if required:

April 2020 | Page 2Human Resources

Invoice for guest speakers

Page 3: Invoice for guest speakers · 2020-04-03 · Invoice for guest speakers: Personal data guest. Salutation / Title Street: Name Post code / town: First name Country of residence: Date

Personal data guestSalutation / Title StreetName Post code / townFirst name Country of residenceDate of birth Country of employmentNationality Swiss Social Security No.Date of guest lecture until

Information about the payment of speakers’ fees and expenses

No. Nationality Country of employment and residence (main source of income)

Liability for social security Liability for tax

Liability for withholding

tax< CHF 2,300.00 > CHF 2,300.00

1. everyone Switzerland upon request yes yes yes2. CH/EU/EFTA EU/EFTA no no n/a yes*3. not CH/EU/EFTA EU/EFTA upon request yes n/a yes*4. everyone not in EU/EFTA upon request yes n/a yes*

1. Visiting speakers (regardless of their nationality)whose normal sole place of employment and residenceis SwitzerlandUp to an annual fee of CHF 2,300.00 (as of 2014) in the ca-lendar year, Swiss social security contributions will only belevied at the request of the speaker. For fees > CHF 2,300.00, social security contributions must be levied and paid inSwitzerland.

2. Visiting speakers (citizens of Switzerland or of an EUor EFTA country) whose normal place of employmentand residence is an EU or EFTA countryETH Zurich declares, in accordance with Article 21 Paragraph 2 of Regulation (EC) 987/09 and/or Article 109 of Regulation (EEC) 574/72, that speakers themselves are responsible for fulfilling any obligation upon the employer (ETH Zurich) topay contributions to the relevant social security institution.The employer’s contribution to the social security paymentis included in the agreed fee.

3. Visiting speakers (who are not citizens of Switzerlandor of an EU or EFTA country) whose normal place ofemployment and residence is an EU or EFTA countryUp to an annual fee of CHF 2,300.00 (as of 2014) in the ca-lendar year, Swiss social security contributions will only belevied at the request of the speaker. For fees > CHF 2,300.00, social security contributions must be levied and paid inSwitzerland.

4. Visiting speakers (regardless of their nationality) who-se normal place of employment and residenceis not in Switzerland, the EU or EFTAUp to an annual fee of CHF 2,300.00 (as of 2014) in the ca-lendar year, Swiss social security contributions will only belevied at the request of the speaker. For fees > CHF 2,300.00, social security contributions must be levied and paid inSwitzerland.

* Liability for withholding taxSpeakers’ fees for foreign nationals are normally taxed atsource. The rate of taxation is calculated on the basis ofaverage daily income minus work-related expenses. If theamount of withholding tax due exceeds a certain amount per year, then ETH Zurich is obliged to deduct the withholdingtax from the fee and hand it over to the state.

Please could the people responsible ensure that visiting speakers receive this information notice.

ETH ZurichHuman ResourcesTurnerstrasse 18092 Zurichwww.hr.ethz.chApril 2020 | Page 3Human Resources

Invoice for guest speakers