WebEx 1 Faculty Center for Learning Development

Inviting Participants to Your WebEx Meeting

When you schedule a meeting using the WebEx Meeting Center, there are several ways to invite participants to your meeting. While they require some setup work in advance, you can save these settings to use for future meetings.

Sending Emails from the Meeting Center If you would like WebEx to send automatic notifications to your participants whenever you set up or change a meeting, you will need to enter the email addresses of your participants in WebEx. If you will be having regular meetings with the same participants, you can save the settings so that WebEx will remember the addresses the next time you schedule a meeting.

• Log in to WebEx and click on Meeting Center. • In the left margin, click Schedule a Meeting. • Complete all information in the Scheduler form. • Under Attendees, enter the email addresses of the participants, separated by commas. Be

sure to click Send a copy of the invitation email to me. • Optional: To save the list of meeting participants for future use, click on Save as

template. Give the template a name (e.g. ENG110 Spring 2012) and click Save. • Click the blue Schedule Meeting button to send a meeting invitation to your participants.

To use your saved template for future meetings, click on Set options using template in the upper right corner of the meeting scheduler.

Selecting a Meeting Template

WebEx 2 Faculty Center for Learning Development

Sending Emails Outside of the Meeting Center If you do not know all of the email addresses of your attendees right now, or if you want to invite additional attendees to your meeting after you have scheduled it, you have several options outside of WebEx:

1.) Email: When you schedule your meeting, you will receive a confirmation email that you can forward to attendees. You can use your email account to send this invitation forward, using your own address book.

2.) Blackboard: You can also cut and paste the confirmation email into Blackboard’s Send Email tool to send an email to your students.

Sending the confirmation email through your own email account or through Blackboard allows you to customize the invitation as much as you like, as well as attach additional information such as agendas. If you use these methods, though, you will need to send additional emails if you reschedule or cancel a meeting.

Getting Help with Technology at the University of Hartford

Faculty Center for Learning Development (FCLD)

FCLD provides consulting and instructional support to faculty and staff who are using technology in teaching and learning. The FCLD Faculty Lab in Mortensen 203a is available for faculty support and use and is equipped with instructional technology- related equipment including: PCs, Macs, scanners, and projectors as well as support staff. Faculty wishing to use the lab may contact FCLD.

Phone: (860) 768-4661 Email: fcld@hartford.edu Website: http://www.hartford.edu/fcld

Office of Technology Services (OTS) Help Desk

For general computer and Internet/network support questions (not directly related to the classroom but rather passwords, Internet/email problems, Banner, campus Facebook).

Phone: 768-4357 (on campus) or (844) 292-3213 (off campus)

Email: ots@hartford.edu Website: http://hartford.edu/ots

Student Blackboard Support: (860) 515-3742 or http://www.hartford.edu/studentbbsupport