invitation to bid housekeeping

8/8/2019 Invitation to Bid Housekeeping

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Invitation to BidProvision of Cleaning, Gardening and Housekeeping Services

Action Name Title Date Signature

Preparation

Review

Approval Mauricio Orias Terminal Manager

All rights reserved. This document has been prepared for internal use on Oiltanking facilities only. It is the usersobligation to comply with all applicable laws and regulations. No warranty is made, either expressed or implied.


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Invitation to BidDocument : ITBVersion : 1.0Page : 2 of 12Prepared by: M. Orias

CONTENTS

1.0 Introduction.31.1 Safety Precautions ...3

2.0 Method..32.1 System Operation .....32.2 System Star-up ..42.3 Connection to ships manifold .5

2.4 Loading/ Unloading Procedure62.5 Disconnection from ships manifold and Parking 62.6 Switch off the completion System ..7

3.0 Appendices. 8


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1.0 Intent of Invitation

PT. Oiltanking Merak (hereinafter referred to as PTOTM) is seeking bidsfor the PROVISION OF CLEANING, GARDENING ANDHOUSEKEEPING SERVICES for its facility in Merak, Indonesia(hereinafter referred to as the Services).

2.0 Scope of Services

The scope of services includes the provision of all personnel, equipmentand other related consumables required for the execution of the Servicesin accordance with the following:

PTOTM Standard Conditions of Purchase Appendix IV PTOTM Rules and Regulations for Contractors Appendix V

Instructions and recommendations given in this document.

2.1 Housekeeping and Gardening Services

Remove the weed and bushes from the slopes and operating areas.Spread an approved herbicide to keep the Terminal weed free at least

two times per month. The herbicide brand must be approved also byPTOTM.

Landscaping, trim the ornamental plants and water the gardens and

green areas. Water is provided by PTOTM but it needs to betransported to some areas without piping, as the main gate area perexample.

Maintain and replace the death plants of the green areas. Provide and maintain 10 numbers of ornamental plants for the

building interior. Pots to be provided by the Bidder and approved byPTOTM prior installation.

Monthly cleaning of external operating facilities such as substations,pump stations, utilities areas, etc.

Cleaning the storm drainage, keeping it free of any material.

Maintain all roads of the terminal without grass using manual or

approved chemical methods. Keep the internal and external perimeter of the terminal without

bushes and weed. Manual method is allowed only.

Domestic waste collection and disposal. The bidder must dispose thewaste following the highest environmental standards in compliance

with the local regulation, waste shall be disposed using a governmentfacility, controlling the quantity of waste by weight and requestingacknowledgement of the disposal.

Other tasks requested by PTOTM.


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2.2 Cleaning

Deep cleaning of the Admin Building, Customs Office and Drivers RestArea twice a week (Mondays and Thursdays) only.

Disinfection of toilets and pantries a week (Mondays and Thursdays)only.

Equipment as vacuum cleaners and others no need to be dedicated forthis contract.

Cleaning of glasses, once a month only. Other tasks requested by PTOTM.

3.0 Validity of Tender

Tenders submitted shall be valid for a period of thirty (30) days from theclosing date for the submission of tender.

4.0 Submission of Tender Proposal

4.1 Bidders shall submit a FULLY COMPLETED Tender Document

preferably in English, (Bahasa Indonesia is also acceptable) in one(1) sealed envelope marked as CONFIDENTIAL and clearly labeled

as follows:

PROPOSAL FOR THE TENDER FOR THE PROVISION OF

CLEANING, GARDENING AND HOUSEKEEPING SERVICES.

4.2 The submission of the Proposal shall consist of the followingdocuments and/or information:

1. Form of Tender as per Appendix I.2. General Information of Bidder as per Appendix II.3. Proposed Rates as per Appendix III.

4.3 The Tender proposal envelope shall be addressed to:

PT OILTANKING MERAKJl. Yos SudarsoKel. Lebak Gede,Kec. Pulo MerakCilegon-Banten 42439Attention: Terminal Manager

Tel +62254 572 740 Fax +62254 572 739

and shall be given to the receptionist.


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5.0 Closing Date for Submission of Tender Proposals

The closing date for submission of the Proposal is on December,04tth 2009 at 12:00 noon.

6.0 Acceptance of Tender Proposal

PTOTM shall issue a Letter of Award to the successful Bidder upon

acceptance of his proposal. The successful Bidder shall be required toacknowledge receipt of the contract award.

PTOTM reserves the right to reject any or all of the proposals and toselect a proposal of its choice either in whole or in part without

assigning any reason. Bidder shall not in whatever circumstances be

entitled to claim any compensation for any cost incurred in thepreparation of Bidders Tender proposal.

Unsuccessful Bidders shall be notified once the successful Bidder has

acknowledged receipt of the contract award. PTOTM shall have the right to cease the whole bidding exercise in the

event PTOTM finds there is no qualified Bidder to be awarded the

Contract.

7.0 Contract Duration

The contract shall be for a period of one (1) year and PTOTM may, upon

giving written notice not later than one (1) month before the expiry ofthe Contract Period, extend the Contract for a further period on the sameterms and conditions except for the price which is to be mutually agreed.

8.0 Commencement of Service

The bidder shall provide the service which is expected to start onDecember 14th, 2009.

9.0 General Information of the Company

Bidder shall furnish PTOTM with the information required as per AppendixII and shall be submitted together in the ITB.

10.0 Confidentiality

Bidders shall treat the PTOTM Documents and any other matter related tothe same as private and confidential. Bidders shall not publish or releaseany information or photographs relating to the Services except with theprior written consent of PTOTM.


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11.0 Employment of Labour

Bidder shall ensure the provision of an adequate number of labourpersonnel of sufficient skill to perform the tasks in a reasonable andcompetent manner. Bidder shall at his own expense provide and paywages for all labour personnel supplied under the Contract.

Only qualified manpower or such other persons as are necessary shallbe engaged to ensure the efficient execution of the Services.

Accident Insurance and Jamsostek are mandatory for all the personsinvolved in this Contract.

The bidder must noun one HSSE (Health, Safety, Security andEnvironment) coordinator.

12.0 Unit Pricing

Bidder shall provide a pricing based in the scope of Services inclusive of

all taxes and duties, transport, labour, insurance and other relatedcharges necessary for the successful execution of the Services.

Appendix I: Tender DocumentAppendix II: General Information of BidderAppendix III: Proposed Rates

Appendix IV: Standard Conditions of PurchaseAppendix V: Rules and Regulations for Contractors


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Appendix I

TENDER DOCUMENT

Business Address:...................................................

...................................................

...................................................

...................................................

Date : ................................

To: PT OILTANKING MERAK

Jl. Yos SudarsoKel. Lebak Gede,Kec. Pulo MerakCilegon-Banten 42439

Attention: Terminal Manager

Dear Sir,

RE : TENDER FOR THE PROVISION OF CLEANING, GARDENINGAND HOUSEKEEPING SERVICES.

1. Under and subject to your Instruction to Bidders, we, the

undersigned do hereby tender and offer to provide the Services

including the provision of all personnel, licenses, consumables,

equipment and everything of every kind respectively names,

shown, described or to be inferred from the Form of Agreement to

be executed and provided on our part for the Services in

accordance with the said Scope of Services a for the rates quoted

in Appendix III.


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2. We undertake, if our tender is accepted, to execute the Services

comprised in the Contract in a professional and workmanlike

manner to the satisfaction of PTOTM in accordance with the Form of

Tender.

3. We agree to abide by this Tender for the period of thirty (30) days

after the closing date of the Tender submission and it shall remain

binding upon us and may be accepted at any time before the

expiration of that period.

4. The undersigned agrees, in the event of your acceptance of this

Tender, to execute the formal Contract Agreement.

5. It is understood that you reserve the right to accept or to reject

this Tender for any reason whatsoever or may accept PART of the

Tender only.

6. Unless and until the formal Agreement is executed, this Tender

together with your acceptance thereof, shall constitute a binding

contract between us.

7. We also agree that the General Term and rates quoted by us are

firm and form part of this quotation.

........................................Signed for and on behalf of

........................................

Bidders Stamp


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Appendix 2

GENERAL INFORMATION OF BIDDER

PLEASE COMPLETE IN FULL

1.0 General Information of Bidder

1.1 Address

Company Name:

Registered Business Address

Correspondence Address

Attention to: Mr/Miss:____________________________________

1.2 Particulars of your Business/Services

Constitution of Business, please thick:O Sole Proprietorship

O PartnershipO Private LimitedO Limited

Place of Incorporation..

Business Registration Certificate No..

Year of Registration.. Registration with Ministry, Government Department, Statutory

Body and Government Agency, if any:

Please provide evidence of registration.


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2.0 Finance

2.1 Capital Structure

Working Capital IDR. ______________

2.2 Directors and Managers

Name ID Position

3.0 Experience / Information of Work UndertakenPlease make reference to previous or current contracts

4.0 Equipment and MaterialsList of tools, equipment and materials owned or leased which are to

be needed to carry out the activities of the Contract. Provideattachment if necessary.


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5.0 Manpower Capability

Provide nos. of personnel for the following positions dedicated to

this contract:

Supervisor / HSSE officer ________________ persons

General workers for housekeeping ____________ persons

General workers for cleaning ________________ persons

I/we affirm that all the particulars given are correct.

I/we fully understand that no consideration will be given to my /our

company if any particulars are found incorrect.

________________________________ __________________Name Date

__________________________

Companys Stamp and Signature


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Appendix III

PROPOSED RATES

FOR THE PROVISION OF CLEANING, GARDENING ANDHOUSEKEEPING SERVICES.

Please propose your detail rate below:

Description Quantity Unit Unit.Price

Total IDR

____________________________

BIDDERS SIGNATURE & STAMP

Find Appendix IV and Appendix V in a different file