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(Sign and Seal of Interested Party)
The Government of Gujarat, Republic of India
Invitation for Expression of Interest
For
“Supply, Installation and Maintenance of 20,000 Solar LED Streetlights
in various rural areas of Gujarat, India”
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
Page 2 of 22
(Sign and Seal of Interested Party)
Gujarat Power Corporation Limited
Block No. 6 & 8, Sixth Floor
Udhyog Bhavan, Sector 11
Gandhinagar – 382 011, GJ
Phone: +91-79-23251255-60
Fax: +91-79-23251254
Web: www.gpclindia.com
17 September, 2012
Ref. No. GPCL/PD/36415
To:
_______________________________________________
_______________________________________________
_______________________________________________
_______________________________________________
_______________________________________________
Sub: Invitation for Expression of Interest for “Supply, Installation and
Maintenance of 20,000 Solar LED Streetlights in various rural areas of
Gujarat, India”
Dear Sir,
It gives me great pleasure to invite Expressions of Interest from interested Parties for
Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural
areas of Gujarat. This initiative is a part of the promise of the Government of Gujarat
towards clean and green facilities to its citizens.
Gujarat Power Corporation Limited (GPCL) has been playing the role of developer and
catalyser in the energy sector in Gujarat. GPCL is a nodal agency for implementation of
vital solar energy projects such as the Solar Park at Charanka, Patan, and the
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
Gandhinagar Photovoltaic Rooftop Programme. GPCL is now entrusted with the work of
installing solar LED streetlights in various rural areas of Gujarat.
Interested Parties are requested to diligently go through this invitation for expression of
interest and submit the necessary information as per instructions in Annexure-1, as per
the schedule indicated in Annexure-B. Parties will be shortlisted based on their
experience and financial standing, and will be invited for submitting a firm proposal for
supply, installation and maintenance of the streetlights. The current expressions of
interest from interested Parties shall help GPCL determine the technical specifications
of the streetlights, quantity of streetlights to be procured from each successful Bidder,
etc.
I look forward to a successful execution of this project, and wish you the very best.
Thank you for your interest in participating in this green initiative.
Sincerely yours,
Sd/-
D. J. Pandian
Chairman & Managing Director
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
1. Instructions for Submitting Expression of Interest
1.1 Parties interested in submitting their expression for supply, installation and
maintenance of solar LED streetlights are requested to:
1.1.1. Address each field of all annexure of this invitation for expression of
interest document.
1.1.2. Adhere to the procedure and schedule indicated in Annexure -2.
1.1.3. Submit a covering letter as per the format given in Annexure-3.
1.1.4. Provide all organization-related information as per the format given in
Annexure-4.
1.1.5. Provide record of similar work done in the last three years as per format
given in Annexure-5.
1.1.6. Provide all product-related information as per the format given in
Annexure-6.
1.1.7. Duly fill the deviation sheet as per format given in Annexure-7.
1.1.8. Sign and seal each page of this document and return along with the
expression of interest.
1.1.9. Make any other declaration relevant to the scope of work that the
interested Party may feel important to bring to GPCL’s notice.
1.2. Please note that the submission of this expression of interest does not qualify or
guarantee the interested Party, supply of the scope of this document.
1.3. GPCL reserves the right to reject any or all expressions of interests for
shortlisting purpose.
1.4. GPCL reserves the right to split the scope of work in terms of quantity or the
activity based on its own discretion, which shall be binding to all the applicants.
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
1.5. Parties are requested to realistically and fairly represent their data or order for
GPCL to understand the Party’s credentials.
1.6. Any misrepresentation or discrepancy found at any stage of this assignment
than the intended party shall be liable for disqualification.
1.7. Any approach from the interested Party, its representatives or agents to
influence the decision of GPCL with respect to this expression of interest shall
make the Party liable to disqualification.
1.8. GPCL may independently verify the details submitted in this expression of
interest by the interested Party either directly or through third party agencies.
1.9. The shortlisting of potential Bidders shall depend upon their financial standing
and technical specifications, the criteria for which shall be decided after
receiving of the expression of interest.
1.10. The purpose of inviting these expressions of interest is to identify the
most appropriate solar LED streetlight models as well as the Parties with
sufficient capabilities to execute quality work in large volumes in a timely
manner.
1.11. Interested Parties shall submit their expressions of interest in hard copies
addressed to Chief Project Officer, GPCL by the time indicated in the schedule
in Annexure-2.
1.12. The expression of interest shall be sealed in an envelope and clearly
labelled “Expression of Interest for Supply, Installation and Maintenance of
20,000 Solar LED Streetlights in various rural areas of Gujarat, India.”
1.13. For any information, kindly contact the Project Coordinator (L&C), GPCL
at mobile: +91 9879508655 or email at [email protected].
--- End of Section 1 ---
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
2. Schedule and Procedure
Sr. Date (Time) Milestone
2.1 17 Sep. 2012 Floating of this invitation for expression of interest
2.2 24 Sep. 2012 (5:00 pm) Receipt of expressions of interest from interested Parties
2.3 1 Oct. 2012 Floating of request for proposal (technical and financial) to shortlisted Parties
2.4 8 Oct. 2012 (5:00 pm) Submission of technical and financial bids from shortlisted Parties
2.5 9 Oct. 2012 Bid opening, negotiations and award of contract
2.6 9 Nov. 2012 Completion of work by successful Contractors
Note: This schedule is subject to change as decided by GPCL.
--- End of Section 2 ---
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
3. Format of Covering Letter for Submitting Expression of
Interest
[On Company’s Official letterhead]
(Optional) [Ref: No.]
[Date]
To:
Chief Project Officer
Gujarat Power Corporation Limited
Block No. 6 & 8, Sixth Floor
Udhyog Bhavan, Sector 11
Gandhinagar – 382 011, GJ
Sub: Submission of Expression of Interest for “Supply, Installation and Maintenance of
20,000 Solar LED Streetlights in various rural areas of Gujarat, India”
Ref: Your Letter No. Ref. No. GPCL/PD/36415 dated 17 September, 2012 inviting Expression
of Interest (the “Invitation Letter”)
Sir,
I, .................................................. [name], .................................................. [designation] from
.................................................. [organization] having read, examined and understood in detail the
invitation for this abovementioned invitation for expression of interest for Supply, Installation
and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India, (the
“Invitation Letter”) hereby submit our expression of interest dated 17 September, 2012.
We clearly express our intention in contributing to the scope of work of the Invitation Letter,
and no other vested or secondary interests. We are providing herein all the details of our
company as well as the product(s) as requested in the Invitation Letter.
We give our unconditional acceptance to the terms indicated in the Invitation Letter. We
unconditionally and irrevocably agree and accept the decision made by GPCL with respect to
any matter arising out of this expression of interest. We hereby expressly waive any and all
claims in respect of the evaluation process for this expression of interest and the consequently
arising bid process.
We confirm that all information provide herein with this expression of interest is accurate to the
best of our knowledge, and in no way is provided to misrepresent any facts.
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
We confirm that there are no litigations or disputes against us, which materially affect our
ability to fulfil our obligations with regard to the scope of work described herein. We are also
attaching herewith a declaration relevant to the scope of work that we feel is important to bring
to GPCL’s notice.
We appoint the following contact person for all further communication, whether physically,
over phone, through email or through hard copy with respect to this expression of interest and
subsequent communication:
Name : [name]
Designation : [designation]
Organization : [organization]
Mailing Address : [mailing address, line 1]
[mailing address, line 2]
[mailing address, line 3]
Email Address : [email address]
Mobile : [mobile number]
Office Phone : [office phone number]
Fax : [fax number]
We confirm that any disputes arising with respect to this expression of interest shall be
arbitrated through the laws of India in the Court at Ahmedabad, India.
We assure our best efforts to GPCL in making this project a success. Thanking you,
Sincerely yours,
[name]
[designation]
Annexure:
A. Checklist
B. Company Information
C. Record of Similar Work Done
D. Product Information
E. Deviation and/ or Other Declaration
--- End of Section 3 ---
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
4. Checklist
Sr. Annexure Document Attached? (Yes / No)
For official use only
4.1 --- Covering Letter
4.2 Annexure A Company Information
4.3 Annexure A1 Company Certificate of Incorporation
4.4 Annexure A2 Company Audited Statements, FY
2011-12
4.5 Annexure A3 Company Audited Statements, FY
2010-11
4.6 Annexure A4 Company Audited Statements, FY
2009-10
4.7 Annexure B Record of Similar Work Done During Last 3 Years
4.8 Annexure B1 Copy or work order
4.9 Annexure B2 Certificate of satisfactory completion of work
4.10 Annexure B3 Technical details of supply
4.11 Annexure B4 (Optional) Copy or work order
4.12 Annexure B5 (Optional) Certificate of satisfactory completion of work
4.13 Annexure B6 (Optional) Technical details of supply
4.14 Annexure B7 (Optional) Copy or work order
4.15 Annexure B8 (Optional) Certificate of satisfactory completion of work
4.16 Annexure B9 (Optional) Technical details of supply
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
4.17 Annexure B10 (Optional, add more records as required)
4.18 Annexure C1 Product Information – 1
4.19 Annexure C2 Brochure – 1
4.20 Annexure C3 (Optional) Product Information – 2
4.21 Annexure C4 (Optional) Brochure – 2
4.22 Annexure C5 (Optional, add more records as required)
4.23 Annexure D Deviation/ Declaration Sheet
--- End of Section 4 ---
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
5. Company Information
[Notes:
a. This format shall be attached as Annexure A of the covering letter of the expression of
interest.
b. Supporting documents for this Annexure shall be numbered as A1, A2, A3, etc.
c. Please type or print clearly.]
5.1 Name of Organization :
5.2 Name of Authorized Signatory :
5.3 Designation of Authorized Signatory :
5.4 Mobile No. of Authorized Signatory :
5.5 Email of Authorized Signatory :
5.6 Fax :
5.7 Address :
5.8 Nature of Business of Organization
Original Equipment Manufacturer? : Yes / No If yes, please specify in detail the equipments or components of the solar LED streetlight being manufactured as a part of your business:
Channel Partner? : Yes / No If yes, please specify the name of the OEM:
Assembler? : Yes / No Check yes, if the business doesn’t manufacturer any equipment, but assembles the solar LED streetlights.
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
Trader? : Yes / No If yes, please specify the name(s) of the OEM:
Other? : Please specify:
5.9 Company Financial Summary Net Worth Turnover
FY: 2011-12 :
FY: 2010-11 :
FY: 2009-10 :
List of Annexure For official use only
Annexure A1 : Company Certificate of Incorporation
Annexure A2 : Company Audited Statements, FY 2011-12
Annexure A3 : Company Audited Statements, FY 2010-11
Annexure A4 : Company Audited Statements, FY 2009-10
--- End of Section 5 ---
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
6. Record of Similar Work Done During Last 3 Years
[Notes:
a. The format on this page shall be attached as Annexure B of the covering letter of the
expression of interest.
b. Supporting documents for this Annexure shall be numbered as B1, B2, B3, etc.
c. Please type or print clearly.]
Sr. Name of Company, contact person, full address and contact number where street lights have been supplied during last 3 years
Date of work order (DD:MM:YY)
Value of work order (INR) and Number of solar LED streetlights supplied
Annexure For official use only
6.1 Name of Company:
Value of work order:
B1: Copy of work order.
Address of Company:
B2: Certificate of satisfactory completion of work
Contact Person:
Number of solar LED streetlights supplied:
B3: Technical details of supply as per Annexure 7.
Contact Number:
6.2 Name of Company:
Value of work order:
B4: Copy of work order.
Address of Company:
B5: Certificate of satisfactory completion of work
Contact Person:
Number of solar LED streetlights supplied:
B6: Technical details of supply as per Annexure 7.
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
Contact Number:
6.3 Name of Company:
Value of work order:
B7: Copy of work order.
Address of Company:
B8: Certificate of satisfactory completion of work
Contact Person:
Number of solar LED streetlights supplied:
B9: Technical details of supply as per Annexure 7.
Contact Number:
6.4 Name of Company:
Value of work order:
B10: Copy of work order.
Address of Company:
B11: Certificate of satisfactory completion of work
Contact Person:
Number of solar LED streetlights supplied:
B12: Technical details of supply as per Annexure 7.
Contact Number:
6.5 Name of Company:
Value of work order:
B13: Copy of work order.
Address of Company:
B14: Certificate of satisfactory completion of work
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
Contact Person:
Number of solar LED streetlights supplied:
B15: Technical details of supply as per Annexure 7.
Contact Number:
[Note: Add more records as applicable.]
--- End of Section 6 ---
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
7. Format for Detailed Scope of Supply of Solar Streetlights
[Notes:
a. The format on this page shall be attached as Annexure B3, B6, B9, etc. of the covering
letter of the expression of interest.
b. This format provides details of the scope of supply indicated in Annexure 5 of this
document.
c. Use as many sheets as possible, wherein each sheet shall describe the scope of a single
scope of supply.
d. Please type or print clearly.]
Sr. Commercial Scope of Supply For official use only
7.1 Name of Company where supplied
:
7.2 Address of Company
:
7.3 Contact person :
7.4 Contact number :
7.5 Value of work order :
7.6 Number of streetlights supplied
:
7.7 Scope of work included
: (Check all that apply) Supply Erection
Maintenance for years
Warranty for years
Other, Specify:
7.8 Attach work order : Attached as / Not Attached
Annexure
7.9 Attach certificate of satisfactory completion or word
: Attached as / Not Attached
Annexure
B ....
B ....
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
Sr. Technical Scope of Supply For official use only
7.10 Luminaire Rating : watt
7.11 Minimum Lux Level : lux when measured at a periphery of
metre diameter from a height of
metre.
7.12 Total number of LEDs in Luminaire
:
7.13 Rating of single LED : watt
7.14 Efficacy of single LED : lumens per watt
7.15 LED Colour Temperature
: Kelvin
7.16 LED manufacturer :
7.17 Photovoltaic module rating at Standard Testing Condition
: watt
7.18 Photovoltaic module certification
: [IEC, UL, etc.]
7.19 Detailed battery type
:
7.20 Battery bank specification
: volts, Amp-hour at
7.21 Battery Manufacturer :
7.22 Battery Model
7.23 Battery Certification
: [IEC, IS, etc.]
7.24 Charge Controller type
: (Check one) MPPT
C / ....
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
PWM
Other, Specify:
7.25 Charge Controller efficiency
: %
7.26 Duty Cycle : (Check all that apply) Dusk to Dawn Timer-based
Remotely controlled, Specify:
Other, Specify:
7.27 Autonomy : days
7.28 Height of Pole : metre
7.29 Pole specification : (Note: Sections starting from bottom) Section 1:
OD: mm, ID: mm, Length: m Section 2:
OD: mm, ID: mm, Length: m Section 3:
OD: mm, ID: mm, Length: m
7.30 Depth of foundation : metre
7.31 Type of foundation :
7.32 Pole weather protection
: (Check one)
Galvanization of thickness μm
Paint, Specify:
Other, Specify:
7.33 Certifications on complete streetlight
: [MNRE, etc.]
[Note: Add more records as applicable.]
--- End of Section 7 ---
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
8. Product Information
[Notes:
a. The format on this page shall be attached as Annexure C1, C2, C3, etc. of the covering
letter of the expression of interest.
b. This format shall provide details of the solar-LED streetlight products available with the
Party interested in provides details of the scope of supply indicated in Annexure 5 of this
document.
c. Use as many sheets as possible, wherein each sheet shall describe a single product.
d. Each Product Information sheet may be supplemented with a brochure as an additional
Annexure.]
e. Please type or print clearly.]
Sr. Technical Scope of Supply For official use only
8.1 Luminaire Rating : watt
8.2 Minimum Lux Level : lux when measured at a periphery of
metre diameter from a height of
metre.
8.3 Total number of LEDs in Luminaire
:
8.4 Rating of single LED : watt
8.5 Efficacy of single LED : lumens per watt
8.6 LED Colour Temperature
: Kelvin
8.7 LED manufacturer :
8.8 Photovoltaic module rating at Standard Testing Condition
: watt
8.9 Photovoltaic module certification
: [IEC, UL, etc.]
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
8.10 Detailed battery type
:
8.11 Battery bank specification
: volts, Amp-hour at
8.12 Battery Manufacturer :
8.13 Battery Model
8.14 Battery Certification
: [IEC, IS, etc.]
8.15 Charge Controller type
: (Check one) MPPT PWM
Other, Specify:
8.16 Charge Controller efficiency
: %
8.17 Duty Cycle : (Check all that apply) Dusk to Dawn Timer-based
Remotely controlled, Specify:
Other, Specify:
8.18 Autonomy : days
8.19 Luminaire height : metre
8.20 Luminaire tilt : metre
8.21 Luminaire overhang : metre
8.22 Height of Pole : metre
8.23 Pole specification : (Note: Sections starting from bottom) Section 1:
OD: mm, ID: mm, Length: m Section 2:
OD: mm, ID: mm, Length: m
C / ....
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
Section 3:
OD: mm, ID: mm, Length: m
8.24 Depth of foundation : metre
8.25 Type of foundation :
8.26 Pole weather protection
: (Check one)
Galvanization of thickness μm
Paint, Specify:
Other, Specify:
8.27 Certifications on complete streetlight
: [MNRE, etc.]
8.28 Brochure attached? : Attached as / Not Attached
Annexure
[Note: Add more records as applicable.]
--- End of Section 8 ---
C ....
GPCL: Invitation for Expression of Interest for “Supply, Installation and Maintenance of 20,000 Solar LED Streetlights in various rural areas of Gujarat, India,” 17 Sep. 2012.
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(Sign and Seal of Interested Party)
9. Deviation/ Declaration Sheet
[Note:
- The format on this page shall be attached as Annexure D of the covering letter of the
expression of interest.
- Any deviations, additionalities or exceptions from the specifications or understanding in
this expression of interest should be clearly specified below in this sheet.
- If there are no deviations, it should clearly be mentioned in this page.
- Additionally, if there are any technical, commercial, qualification, legal-related
declarations that may be vital to GPCL during award of contract, they should clearly be
indicated in this sheet.
- Either fill 8.1 – 8.4, or fill 8.5.
- Please type or print clearly.]
Sr. Deviation offered to Clause Number
Deviation For official use only
9.1
:
9.2
:
9.3
:
9.4 Declaration:
OR
9.5 Statement of no deviation or declaration:
I, .................................................. [name], .................................................. [designation] from .................................................. [organization] having read, examined and understood in detail the nature of this expression of interested, declare that we have no technical, commercial, qualification, legal-related deviations or declarations that may be vital to GPCL during award of contract.
--- End of Section 9 ---