invitation for bid...14. when quoting, the bidder shall submit a signed copy of this proposal form...
TRANSCRIPT
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670 West Boylston Street
Worcester, Massachusetts 01606-2092
P (508) 854-4207
F (508) 854-4208
Invitation for Bid
SEALED BID # QCC18-S001
Security Services
Quinsigamond Community College is soliciting bids for security services for our locations
at 20 Franklin Street, Worcester, MA 01608 and Optical Drive, Southbridge, MA, 01550.
Bid Documents will be available beginning July 5, 2017 and may be obtained from
8:00AM-4:00PM by email request to [email protected] and
[email protected]. Specifications may also be found on the Commonwealth of MA
Procurement site at: https://www.commbuys.com.
Bids will be received until July 31, 2017 at 1:00PM at which time all bids will be opened,
read and recorded. Bids must be submitted in a sealed envelope and received at:
Quinsigamond Community College
Purchasing Department
Administration Building, Room B07A.
670 West Boylston Street, Worcester, MA 01606
Bids should be clearly marked:
#QCC18-S001 Security Services
In addition to the sealed bid, please submit a copy in PDF format on a flash drive.
If at the time of the due date, Quinsigamond Community College is closed due to
uncontrolled events such as fire, snow, ice, wind or building evacuation, proposals will be
accepted until 1:00 PM on the next normal business day.
Quinsigamond Community College reserves the right to reject any and all bids and to
take action deemed to be in the best interest of Quinsigamond Community College.
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Information for Bid
TIMELINE
Bid Documents Available July 5, 2017
Questions Due
July 18, 2017 at 10:00 AM
Sealed Bids Due July 31, 2017 at 1:00 PM
Final Decision Week of July 31, 2017
Sign Contract Week of August 7, 2017
Contract Commences September 1, 2017
RULE OF AWARD
QCC shall award the contract to the lowest responsible (possessing the skill, ability, and
integrity necessary to faithfully perform the work called for by the Contract, based upon a
determination of competent workmanship and financial soundness) and eligible (able to
meet all quality requirements for Bidders set forth in the Bidding Documents) Bidder
within thirty (30) Days after the date of the opening of the Bids. The decision to Award
will be based on the Best Value to the College based on price, quality, and service. If the
Bidder selected as the contractor fails to perform its agreement to execute a contract in
accordance with the terms of its Bid, an award shall be made to the next lowest
responsible and eligible Bidder.
GENERAL
1. Quinsigamond Community College is soliciting bids for security services as per the
attached requirements and specifications. It is the Intention of QCC to award a
contract for campus security services effective September 1, 2017 to August 31, 2020,
with options to renew for two (2) additional one-year periods. The terms of the
contract will be developed as mutually agreeable between the successful bidder and
QCC, as approved by the College’s Board of Trustees. Bids will be received until July
31, 2017 @1:00PM.
2. All proposals received will be publicly opened and read in Room B07A of the
Administration Building of Quinsigamond Community College until July 31, 2017
@1:00PM.
3. All Bids shall me submitted as one ORIGINAL and one COPY and one PDF copy
on a flash drive.
4. If any changes are made to this IFB, an addendum will be issued. Addenda will be
mailed to all bidders on record as having picked up the IFB, as well as on
www.commbuys.com.
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5. Quinsigamond Community College reserves the right to reject any and all bids and to
take action deemed to be in the best interest of Quinsigamond Community College.
6. Questions pertaining to this Bid must be directed to: Lisa Schlegel in writing via e-
mail at: [email protected] before until 10:00 AM, July 18, 2017.
7. Written responses will be mailed to all bidders on record as having picked up the IFB
and will be posted at www.commbuys.com.
8. The following meanings are attached to the defined words when used in this bid form.
a) The abbreviation “QCC” means Quinsigamond Community College.
b) The abbreviation “Bidder” means the person, firm, or corporation submitting a
bid on these specifications or any part thereof.
c) The abbreviation “Contractor” means the person, firm, or corporation with
whom the contract is made by carrying out the provisions of these
specifications and the contract.
d) The abbreviation “Firm Price” shall mean a guarantee against price increases
during the life of the contract
9. Bids which are incomplete, not properly endorsed, or signed, or otherwise contrary to
these instructions will be rejected as informal by the Purchasing Agent. Conditional
bids will not be accepted.
10. As Quinsigamond Community College is exempt from the payment of Federal Excise
Taxes and Massachusetts Sales Tax, prices quoted herein are not to include these
taxes.
11. All prices are to be firm, unless otherwise indicated by QCC.
12 Awards will be made to the bidder with the acceptable qualifications in accordance
with the specifications.
13. The contractor will not be permitted to assign or underlet the contract, not assign either
legally or equitably any monies hereunder, or its claim thereto without the previous
written consent of Quinsigamond Community College and of the Purchasing
Department of Quinsigamond Community College.
14. When quoting, the bidder shall submit a signed copy of this proposal form and, if bid
is accepted by QCC, shall constitute part of the contract of purchase. Do not detach
any part of this proposal form.
15. The successful bidder shall comply with all applicable Federal and State laws and
regulations.
GUARANTEE
16. It is understood and agreed that it shall be a material breach of any contract resulting
from this bid for the Contractor to engage in any practice which shall violate any
provisions of Massachusetts General Laws, Chapter 151B, relative to discrimination in
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hiring, discharge, compensation, or terms, conditions or privileges of employment
because of race, color, religious creed, national origin, sex, age or ancestry.
17. Quinsigamond Community College is an affirmative action/equal opportunity
employer and does not discriminate on the basis of race, color, national origin, sex,
disability, religion, age, veteran status, genetic information, gender identity and
expression, or sexual orientation in its programs and activities as required by Title IX
of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990,
Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of
1964, and other applicable statutes and college policies. The College prohibits sexual
harassment, including sexual violence. Inquiries or complaints concerning
discrimination, harassment, retaliation or sexual violence shall be referred to the
College’s Affirmative Action and/or Title IX Coordinator, the Massachusetts
Commission against Discrimination, the Equal Employment Opportunities
Commission or the United States Department of Education’s Office for Civil Rights.
18. The undersigned as bidder, declares that the only parties interested in this proposal as
principles are named herein; that this proposal is made without collusion with any
other person, firm or corporation; that no officer or agent of QCC is directly or
indirectly interested in this bid; and he/she proposes and agrees that if this proposal is
accepted he/she will contract with QCC in accordance with the specifications, also the
terms and conditions as spelled out in this bid form.
19. No Person, including but not limited to corporations, partnerships, limited partnerships
or limited liability corporations, shall be eligible to receive a contract under this
invitation to bid and/or request for proposal if that person has been convicted of any
felony offense involving the distribution of controlled substances as that term is
defined under Chapter 94C of the General Laws and, for contract to be performed for
on-site services at Quinsigamond Community College, if that person or any person to
be employed by that person in the performance of such on-site services has been
convicted of a “sex offense” or a “sex offense involving a child” or “sexually violent
offense” or would meet the definition of “sexually violent predator” as those terms
defined in Section 178C of the General Laws and who must register with the sex
offender registry board.
20. The contractor will be required to indemnify and hold harmless Quinsigamond
Community College, for all damages to life and property that may occur due to his
negligence or that of his employees, subcontractors, etc., during this contract.
COMPENSATION INSURANCE
21. Public Liability Insurance: Contractor to supply QCC with certificates of
insurance covering public liability in an amount not less than $1,000,000 to any one
person, and not less than $2,000,000 for one accident.
22. Property Damage Insurance: Contractor to supply QCC with certificates of
insurance covering property damage in an amount not less than $1,000,000 to any
one accident, and not less than $2,000,000 for all accidents
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23. Compensation Insurance: The Contractor shall furnish QCC with certificates
showing all of his/her employees connected with this work are protected under
worker’s compensation insurance policies.
WITHDRAWAL OF BIDS
24. Once a Bid is submitted and received by the Awarding Authority for consideration
and comparison with other bids similarly submitted, the bidder agrees that he may
only withdraw prior to the bid opening.
ALTERNATES
25. Each Bidder shall acknowledge alternates (if any) on the Bid Form. In the event an
alternate does not involve a change in the amount of the base bid, the Bidder shall so
indicate by writing in “No Change” or “0” in the space provided on the alternate.
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Specifications for Security Services
Quinsigamond Community College
#QCC18-S001
Due Date: July 31, 2017 Overview The Contractor will provide basic security services to Quinsigamond Community College
(QCC) locations at Optical Drive in Southbridge and at 20 Franklin Street in Worcester
during operational hours only.
Southbridge Campus: Security services at the Southbridge location consist of providing one (1) security guard
during assigned hours for scheduled and unscheduled roving foot patrols (interior and
exterior of property including parking lot), report writing, maintaining a daily log, CLERY
crime log, provide safety escorts, emergency services and a professional uniformed security
presence at all times and other requirements set forth in this agreement. Officers will be
required to maintain communications via handheld two-way radios with the Worcester
main campus Communications Center (supplied by the College). Campus location services
approximately 500 students.
Downtown Worcester Campus:
Security services at the Downtown Worcester location consist of providing one (1) security
guard (24/7) for assigned hours at fixed posts for desk duty; screening students, faculty,
visitors and staff; preventing access to unauthorized individuals, taking ID’s for both staff
and students using supplied ID system. Officers will be required to maintain
communications via handheld two-way radios with the Worcester main campus
Communications Center (supplied by the College). Responsibilities include locking and
unlocking the two outside doors to the building for access for faculty, staff, students and
visitors. Perform a building check at the beginning and end of the day before unlocking the
building and after locking the building. Guards will also be responsible for turning the
perimeter alarm on and off on a daily basis and other requirements set forth in this
agreement. Campus location services approximately 550 students. During unoccupied
hours the Security Guard will be assigned to patrol the interior of the building on regular
intervals.
Current Hours of Operation
QCC reserves the right to reduce the services during the summer months and
between Fall and Spring semester break.
Southbridge Campus
Fall and Spring Semesters
Monday-Thursday 7:30am-10:00pm
Friday 7:30am-5:30pm
Saturday 7:30am-3:30pm
Summer
These hours change, year-to-year, depending on what classes run or not.
Regardless of any late evening classes in summer, Southbridge is open
Monday-Thursday until 7:00pm.
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Contract Term Length and Renewal Options The contract period will run for an initial three (3) year period from September 1, 2017
through August 31, 2020; with two (2) one (1)-year options to renew or extend at the sole
discretion of the College from September 1, 2020 to August 31, 2021; and from September
1, 2021 to August 31, 2022. Options to renew the contract will be determined at least 60
days prior to the end of the one (1) year period.
Staffing
The Contractor, when requested, shall provide additional security personnel at events,
temporary extended hours, for other situations that may occur on a short notice basis, and
as otherwise required by Quinsigamond Community College. For the above services the
Vendor shall charge at the same rates of pay for the aforementioned positions as
determined by this agreement.
All Security Staff provided by the Contractor must be employees of the Contractor. At no
time will they be considered employees of QCC. At no time shall any of the Contractor’s
staff working at QCC be a student, faculty, researcher or staff of QCC. The Contractor will
supervise and direct the staff it provides, to the best of its ability, and give the personnel
close attention necessary for such proper supervision and direction. One of the posts
manned by the Contractor’s staff may be of a supervisory position.
Supervision The Contractor shall be solely responsible for the supervision of their staff assigned to
QCC with regards to their company policies, contracts and discipline. The Contractor shall
share with QCCPD, supervisory responsibility relating duties and performance thereof
while assigned to QCC properties. If issues of a non-emergency nature occur, QCCPD
supervisory personnel will notify the Contractor’s supervisory personnel of the issue for the
Contractor to take timely appropriate action. If, for any reason, supervisory personnel of
the Contractor are unavailable, QCCPD supervisory personnel shall assume a supervisory
role for the Contractor’s staff assigned at QCC for the event or duration of their shift
whichever comes first. In the event of an emergency nature QCCPD supervisory personnel
shall require the Contractor’s shall submit to their supervision, within the laws of the
Commonwealth and United States, during the duration of the emergency. Any time
QCCPD personnel take a supervisory position over the Contractor’s staff, notification, as
soon as practical, shall be made to the Contractor along with the circumstances surrounding
the action.
The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act:
When the Contractor’ personnel are working at Quinsigamond Community College, they
are considered Campus Security Authorities by a Federal Law, the Jeanne Clery Disclosure
of Campus Security Policy and Crime Statistics Act. As such, any employee of the
company who works at any location that is owned, leased or controlled by Quinsigamond
Community College is required to immediately report any crime reported to him/her to the
reporting structure of the institution, which is the Quinsigamond Community College
Police Department. The Contractor must add this requirement to the Standard Operating
Procedures that are read by the officers and supervisors who work on site at all College
owned leased or controlled properties. QCCPD will provide the yearly CSA training.
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Hiring and Personnel Standards: The Contractor shall maintain, at all times, strict discipline among its employees, and must
agree not to employ for work at QCC any person unfit or without sufficient skill to perform
the Services. Each employee must have the following minimum qualifications:
Must be a U.S. Citizen, 21 years of age or older
Must have a High School Diploma or G.E.D. Certificate
Must possess a valid driver’s license
Must not have any arrests or convictions for any felonies or serious misdemeanors,
under no circumstances shall any employee have been arrested or convicted of
any crimes of violence
Must possess the ability to communicate effectively, orally and in writing
Must have the ability to read post instructions, signs and other communications, in
English
Must pass a background investigation including, but not limited to, Criminal
Offender Record Information (CORI) and Sexual Offender Record Information
(SORI),
Must pass a comprehensive drug screening, with random follow up screenings
Must have the ability to work effectively with diverse groups
Must have the ability to exercise discretion and independent judgment
Must not be enrolled as a student at Quinsigamond Community College
Must speak, read, understand and write English proficiently
Possess one (1) year or more of customer service experience
Have basic keyboard and computer skills
Must be physically capable of performing all assigned duties. Capable of standing,
walking an entire shift, walking up and down stairs and also lifting and/or carrying
objects weighing up to twenty five (25) pounds
The Contractor shall be solely responsible for all costs and expenses related to hiring,
including cost for background investigations and drug screening. The Contractor shall
provide QCC with a description of its background and drug screening programs prior to the
commencement date of this agreement. QCC reserves the right to audit the Contractor’s
records, upon written notice, at least once per service year during the Term of the
Agreement, to confirm the number of checks conducted each year, the dispositions of such
checks, and the number of new hires each year, and obtain copies of such records upon
request.
Tours of Duty: A tour is defined as a minimum of eight (8) hours of the duty at a post. Contractor
employees may not work at any site more than sixteen (16) hours in any twenty four (24)
hour period. They should not have worked in another facility at least sixteen (16) hours
before starting work at QCC.
Training: The Contractor is required to provide all employees assigned to QCC with a minimum of
forty (40) hours of general security training. An additional eight (8) hours of QCC specific
training must be completed prior to an employee assuming a QCC post. The Contractor
will also provide for sixteen (16) hours of “on the job” post/duty training on site prior to
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assignment to a post at QCC. Such instruction shall be done at a QCC facility by a trained
Contractor supervisor. All Vendor staff assigned to QCC shall be CPR and First Aid
Certified, as well as, training in the use of Automatic External Defibrillator (AED), prior to
assignment to a QCC post/duty. Copies of said certifications will be provided to
Quinsigamond Community College.
Uniforms, Equipment and General Appearance: The Contractor shall supply uniforms to its personnel. All Contractors’ employees shall be
in uniform when on duty and wear name tag identification. QCCPD and the Contractor
shall mutually agree on uniforms attire for the account. Costs of said uniforms shall be
borne by the Contractor. Contractor’s staff will be required to carry and, upon request,
display photo identification cards at all times, identifying them as an employee of the
Contractor, while working at QCC. QCCPD reserves the right to determine that any piece
of uniform equipment is not acceptable.
The Contractor shall ensure that all personnel are clean and maintain hair styles and beards
so that they are presentable and do not pose a safety hazard. Jewelry that may create a
safety hazard or detract from the professional appearance of a guard may not be worn nor
may any pin, badge, or other device be worn that is not specifically authorized by QCCPD.
No Weapons
The Contractor’s staff entering or working anywhere at QCC including all sites will be
prohibited from carrying weapons of any type, especially firearms.
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BIDDER QUALIFICATIONS
Each bidder will submit the following with their bid:
Business Background: Bidders must include detailed information regarding the
company’s experience servicing Higher Education accounts. All Bidders must have
experience handling the security services for at least 3 Higher Education accounts,
preferably Community Colleges within Massachusetts, for a period of at least two years.
Please include a listing of current contracts and information on the services provide in
those contracts, along with the name and phone number of contact person at the
organization being serviced by the contract. Please include your organization’s ability to
perform the services outlined in this request.
Years in the Industry: Bidders are required to have been in business in Massachusetts for
10 years providing security services. Briefly define the scope of services performed during
your years in business. Include a list of company officers and managers, as well as any
qualifications and certifications.
References: List three (3) Higher Education clients, including contact name, phone number
and length of contract.
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Bid Form
#QCC18-S001 Security Services
Required Bid Documents for submittal consist of the following:
Bid Form
Bidder Reference Form
Certificate of Non-Collusion
Certificate of Tax-Compliance
Contractor Authorized Signature Listing
Commonwealth Terms & Conditions
W-9 Form
Bidder Qualifications and Background Response (attach separate
sheet)
The undersigned Bidder proposes to supply security services in response to the terms of this IFB
to Quinsigamond Community College according to the contract price below.
The Price Proposal acknowledges addenda numbered (if applicable) __________
Contract Price per Period* per Person/per Hour *Billing the College for Overtime is not permitted
(1) September 1, 2017 to August 31, 2020 $_____________
Authorized Signature: _______________________________________________
Name Printed: _____________________________________ Date: __________
Company: _______________________________________________________
Address: _________________________________________________________
Phone: _________________________ Fax: ___________________________
Email: ___________________________________________________________
Quinsigamond Community College
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Business Reference Form
Higher Education References Bidder: ________________________________________________________________________________
IFB Name/Title: __________________________________________________________________________
IFB Number: ____________________________________________________________________________
The bidder must provide (indicate a number) ____3______ business references.
Reference name: _________________________________________________________________________
Contact: ________________________________________________________________________________
Address: _______________________________________________________________________________
Phone: # ( ) ___________________________________________________________________________
Fax/Internet _____________________________________________________________________________
Address: ________________________________________________________________________________
Description and date(s) of commodities and services provide:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Reference name: ________________________________________________________________________
Contact: ________________________________________________________________________________
Address: _______________________________________________________________________________
Phone: # ( ) ___________________________________________________________________________
Fax/Internet _____________________________________________________________________________
Address: ________________________________________________________________________________
Description and date(s) of commodities and services provided:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Reference name: ________________________________________________________________________
Contact: ________________________________________________________________________________
Address: ________________________________________________________________________________
Phone: # ( ) ___________________________________________________________________________
Fax/Internet _____________________________________________________________________________
Address: ________________________________________________________________________________
Description and date(s) of commodities and services provide:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
References will be contacted to confirm the bidder’s abilities and qualifications as stated in the bidder’s
response. The department may deem the bidder’s response unresponsive if a reference is not obtainable from
a listed reference after reasonable attempts.
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CERTIFICATE OF NON-COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal
has been made and submitted in good faith and without collusion or fraud with
any other person. As used in this certification, the word "person" shall mean any
natural person, business, partnership, corporation, union, committee, club, or
other organization, entity, or group of individuals.
______________________________________ Signature of person submitting bid or proposal
___________________________________________ _________________
Name of Business Date
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CERTIFICATE OF TAX COMPLIANCE
Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that,
to the best of my knowledge and belief, I am in compliance with all laws of the
Commonwealth relating to taxes, reporting of employees and contractors, and
withholding and remitting child support.
______________________________________ Signature of person submitting bid or proposal
___________________________________________ _________________
Name of Business Date
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