Invigilation

Invigilation

What is an invigilator?The person in the examination room responsible for conducting a particular examination in the presence of candidatesThey have a key role in upholding the integrity of the external examination/assessment processThe role of the invigilator is to ensure that the examination is conducted as per the JCQ ‘ICE’ booklet

Invigilation

Why do you need invigilators?The invigilator is present at all times to ensure:

That all candidates have an equal opportunity to demonstrate their abilities

Security at all times - before, during and after the exam

That possible candidate malpractice is prevented

That possible administrative failures are prevented

Invigilation

Things an invigilator must do:Be familiar with the following JCQ documents

Invigilation

Things an invigilator must do:Give all their attention to conducting the examination properly Observe each candidate in the examination room at all timesMust inform the head of centre if they are suspicious about the security of the examination papers

Invigilation

The requirementsWritten examinations:

At least one invigilator must be present for each group of 30 candidates or fewer

Practical examinations (Art timed tests, timetabled ICT and Science practical exams)

At least one invigilator must be present for each group of 20 candidates or fewer

On-screen testsAt least one invigilator must be present for each group of 20 candidates or fewer

Invigilation

Starting the examinationThe invigilator must ensure that:

Candidates are seated according to the set seating arrangementsCandidates follow the regulations of the examinationCandidates check to see that they have the correct paper and all the material they need for the examinationCandidates read the instructions on the front of the question paper

Invigilation

Starting the examination

Instructions for conducting examinations

Section 10, pg 18

Invigilation

Supervising the candidatesInvigilators must:

Supervise candidates throughout the whole time the examination is in progress - giving their complete attention to this duty at all times

Remain aware of emerging situations

Move around the assessment area quietly and at frequent intervals

Invigilation

Malpractice and other IrregularitiesIrregularities in the examination room must be recorded If a candidate is suspected of malpractice, the invigilator must warn the candidate that he/she may be removed from the examination roomRemind invigilators that they must record what has happened in the examination room.

In a case of suspected malpractice, invigilators should remove and keep any unauthorised material

Invigilation

At the end of the examinationInstructions for conducting examinations

Section 14, pg 22

Invigilation

On-screen testsIf possible use invigilators who are competent in the use of ITDuring an on-screen test candidates may have to share access to a printer.

Remind your invigilators that work may need to be printed off outside the time allowed for the testCandidates must not be prevented from doing so, however, they must be supervised at all timesConsider appointing an invigilator as a print monitor, collecting candidates’ printouts for them

Invigilation – Three Step Guide

Date

Name

Invigilation Three step guide

Step 1 - PreparationWhat skills do people need to be a good invigilator?

Where will you find suitable invigilators?

Step 2 - TrainingPrepare a handbook for invigilators using appropriate sections from the ‘ICE’ bookletHold a training session for new invigilatorsHold an update meeting for your existing invigilation team so that they are aware of any changes Make sure that invigilators are appropriately trained in their duties

Invigilation Three step guide

Step 2 - Training - Access ArrangementsOrganise a training session for those who will be facilitating an access arrangement candidate

Photocopy and laminate the appropriate sections of the ‘pink’ booklet

Make sure that all those involved – invigilators, readers, scribes, prompters - understand the rules

Identify candidates with access arrangements on your centre timetable and on seating plans

Invigilation Three step guide

Invigilation

Hints and TipsUse the QCDA Invigilation resources, particularly the Invigilation Three Step GuideBe familiar with the JCQ ‘ICE’ booklet and the Notices Do not try and do everything yourselfTrust your well trained invigilatorsMake sure that invigilators know what is expected of themThink about appointing a senior invigilatorHave a member of teaching staff present at the start of the examinationKeep a database of your invigilators and use them all regularlyIntroduce your invigilators to the students