Inverness Public Utility District · Inverness Public Utility District Fire Department * Water System Inverness, Marin County, California Board of Directors: Kenneth Emanuels, President
60
Inverness Public Utility District Fire Department * Water System Inverness, Marin County, California Board of Directors: Kenneth Emanuels, President • Dakota Whitney, Vice President • Laura Alderdice, Treasurer • Brent Johnson • David Press Ken Eichstaedt, P.E., General Manager • James K. Fox, Chief of Operations P.O. Box 469, 50 Inverness Way, Inverness CA 94937 • (415) 669-1414 Material that is provided in the meeting packet is available to the public by contacting the District Office. Items may not be taken up in the order shown on this Agenda. THIS MEETING IS OPEN TO THE PUBLIC Board of Directors Agenda Wednesday – April 26, 2017 9am at the Inverness Firehouse 1 Call to Order - 2 Roll Call - 3 Public Expression Open time for public expression for matters under the Board’s jurisdiction but not on the Agenda. Members of the public may comment on any item on the Agenda at the time the item is considered by the Board. - 4 Approval of Minutes: March 22, 2017 Action 5 AT&T Cell Tower Agreement: Review Letter of Intent/Agreement from AT&T on locating cell tower at Conner/Vision Tank site. Item pulled based on AT&T/Conner correspondence. Action 6 Stockstill Tank Replacement Project: Approve tank replacement and Categorical Exemption under CEQA. Action 7 Undesignated Reserve Amount Information 8 Capital Improvement Financing Options: Review ways to finance tank replacement (8 tanks), pipeline replacement and a monitoring/control system. Information 9 Rate Increase Protocol: Review procedures, Prop 218 and schedule for a possible rate increase. Information 10 Board Terms: Review Board status and election laws. Information 11 KWMR PSA/Underwriting – Fire Department: Consider underwriting spot to increase awareness of need for Disaster council members and fire volunteers. Action 12 Financial Statement (March) Information 13 Approval of Expenditures (March) Action 14 Water System Report (March) Information 15 Fire Department Report (March) Information 156 Management Report • Customer Issues • Transition Fire Chief/Water Superintendent • Archive Policy • Control and Monitoring Strategies • Consumer Confidence Report • Financial Statement Information 17 Committee Meetings/Reports - 18 Action Items Information 19 Announcements & Adjournment Information
Inverness Public Utility District Fire Depa rtment W ater Sy stem
Inv erness Mar in Cou nty Ca liforn ia
Board of Directors Kenneth Emanuels President bull Dakota Whitney Vice President bull Laura Alderdice Treasurer bull Brent Johnson bull David Press
Ken Eichstaedt PE General Manager bull James K Fox Chief of Operations
PO Box 469 50 Inverness Way Inverness CA 94937 bull (415) 669-1414
Material that is provided in the meeting packet is available to the public by contacting the District Office Items may not be taken up in the order shown on this Agenda
THIS MEETING IS OPEN TO THE PUBLIC
Board of Directors Agenda Wednesday ndash April 26 2017 9am at the Inverness Firehouse
1 Call to Order - 2 Roll Call - 3 Public Expression Open time for public expression for matters under the
Boardrsquos jurisdiction but not on the Agenda Members of the public may comment on any item on the Agenda at the time the item is considered by the Board
-
4 Approval of Minutes March 22 2017 Action 5 ATampT Cell Tower Agreement Review Letter of
IntentAgreement from ATampT on locating cell tower at ConnerVision Tank site Item pulled based on ATampTConner correspondence
Action
6 Stockstill Tank Replacement Project Approve tank replacement and Categorical Exemption under CEQA
Action
7 Undesignated Reserve Amount Information 8 Capital Improvement Financing Options Review ways to
finance tank replacement (8 tanks) pipeline replacement and a monitoringcontrol system
Information
9 Rate Increase Protocol Review procedures Prop 218 and schedule for a possible rate increase
Information
10 Board Terms Review Board status and election laws Information 11 KWMR PSAUnderwriting ndash Fire Department Consider
underwriting spot to increase awareness of need for Disaster council members and fire volunteers
Action
12 Financial Statement (March) Information 13 Approval of Expenditures (March) Action 14 Water System Report (March) Information 15 Fire Department Report (March) Information 156 Management Report
bull Customer Issues bull Transition Fire ChiefWater Superintendent bull Archive Policy bull Control and Monitoring Strategies bull Consumer Confidence Report bull Financial Statement
Information
17 Committee MeetingsReports - 18 Action Items Information 19 Announcements amp Adjournment Information
Inverness Public Utility District Board Meeting April 26 2017
1 Call to Order
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Inverness Public Utility District Board Meeting April 26 2017
2 Roll Call
4212017 3
Inverness Public Utility District Board Meeting April 26 2017
3 Public Expression
4212017 4
Inverness Public Utility District Board Meeting April 26 2017
4 Approval of Minutes March 22 2017
4212017 5
Inverness Public Utility District Board Meeting April 26 2017
6 Stockstill Tank Replacement Project
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Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
S1 IPUD1District2 Board DocumentsBoard Memorandums04 BM Stockstill Tank 041917 Rev0docx
Subject Stockstill Water Tank Replacement Meeting Date April 26 2017
Date Prepared April 19 2017
Prepared by Ken Eichstaedt
Attachments Stockstill Water Tank Replacement Drawings March 2017 ======================================================================== Recommended Action Accept and Approve ======================================================================== Background The two existing 20000 gallon redwood tanks at Stockstill (591 Via de La Vista referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Re-sources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of In-verness The two redwood Stockstill tanks would be replaced with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been posi-tioned (outlined with 9 site story poles) to be roughly the same height as the existing tanks by lowering the tank into the ground A new installed tank with an operating vol-ume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 A 4rsquo x 8rsquo building wooden structure will be con-structed for the chlorine pump and to house equipment for tank and water distribution operations Proposed color would be similar to the Seahaven Tank located at 231 Via de La Vista Community Interaction Although the formal public review process has not started the General Manager de-cided to proceed with contacting the adjacent neighbors and to erect story poles The adjacent neighbors at 575 580 590 595 Via de La Vista and 5 Stockstill were con-tacted and a site meeting held on 41017 Discussions were raised on landscaping tank color and parking It is proposed to try and limit vegetation removal where the con-tractorrsquos access is not inhibited Visual screening with vegetation will be shown on
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ndash 2 ndash
2 | 2
plans Off-site parking for worker access will be provided Attached are comments re-ceived Environmental Review The project is considered as being categorically exempt under CEQA Article 19 Cate-gorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmen-tal Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Next Steps
1 Awaiting Board approval to proceed with 30-day public notice 2 30-day notice will start 42617 and end 52617 3 Drawings will be updated after the public review period 4 Final Board approval will be set for 62817 unless it is deemed needed to be ear-
lier for construction and tank lead-time purposes
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NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 105
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 106
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Inverness Public Utility District Board Meeting April 26 2017
1 Call to Order
4212017 2
Inverness Public Utility District Board Meeting April 26 2017
2 Roll Call
4212017 3
Inverness Public Utility District Board Meeting April 26 2017
3 Public Expression
4212017 4
Inverness Public Utility District Board Meeting April 26 2017
4 Approval of Minutes March 22 2017
4212017 5
Inverness Public Utility District Board Meeting April 26 2017
6 Stockstill Tank Replacement Project
4212017 100
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
S1 IPUD1District2 Board DocumentsBoard Memorandums04 BM Stockstill Tank 041917 Rev0docx
Subject Stockstill Water Tank Replacement Meeting Date April 26 2017
Date Prepared April 19 2017
Prepared by Ken Eichstaedt
Attachments Stockstill Water Tank Replacement Drawings March 2017 ======================================================================== Recommended Action Accept and Approve ======================================================================== Background The two existing 20000 gallon redwood tanks at Stockstill (591 Via de La Vista referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Re-sources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of In-verness The two redwood Stockstill tanks would be replaced with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been posi-tioned (outlined with 9 site story poles) to be roughly the same height as the existing tanks by lowering the tank into the ground A new installed tank with an operating vol-ume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 A 4rsquo x 8rsquo building wooden structure will be con-structed for the chlorine pump and to house equipment for tank and water distribution operations Proposed color would be similar to the Seahaven Tank located at 231 Via de La Vista Community Interaction Although the formal public review process has not started the General Manager de-cided to proceed with contacting the adjacent neighbors and to erect story poles The adjacent neighbors at 575 580 590 595 Via de La Vista and 5 Stockstill were con-tacted and a site meeting held on 41017 Discussions were raised on landscaping tank color and parking It is proposed to try and limit vegetation removal where the con-tractorrsquos access is not inhibited Visual screening with vegetation will be shown on
4212017 101
ndash 2 ndash
2 | 2
plans Off-site parking for worker access will be provided Attached are comments re-ceived Environmental Review The project is considered as being categorically exempt under CEQA Article 19 Cate-gorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmen-tal Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Next Steps
1 Awaiting Board approval to proceed with 30-day public notice 2 30-day notice will start 42617 and end 52617 3 Drawings will be updated after the public review period 4 Final Board approval will be set for 62817 unless it is deemed needed to be ear-
lier for construction and tank lead-time purposes
4212017 102
4212017 103
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 105
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 106
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Inverness Public Utility District Board Meeting April 26 2017
2 Roll Call
4212017 3
Inverness Public Utility District Board Meeting April 26 2017
3 Public Expression
4212017 4
Inverness Public Utility District Board Meeting April 26 2017
4 Approval of Minutes March 22 2017
4212017 5
Inverness Public Utility District Board Meeting April 26 2017
6 Stockstill Tank Replacement Project
4212017 100
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
S1 IPUD1District2 Board DocumentsBoard Memorandums04 BM Stockstill Tank 041917 Rev0docx
Subject Stockstill Water Tank Replacement Meeting Date April 26 2017
Date Prepared April 19 2017
Prepared by Ken Eichstaedt
Attachments Stockstill Water Tank Replacement Drawings March 2017 ======================================================================== Recommended Action Accept and Approve ======================================================================== Background The two existing 20000 gallon redwood tanks at Stockstill (591 Via de La Vista referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Re-sources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of In-verness The two redwood Stockstill tanks would be replaced with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been posi-tioned (outlined with 9 site story poles) to be roughly the same height as the existing tanks by lowering the tank into the ground A new installed tank with an operating vol-ume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 A 4rsquo x 8rsquo building wooden structure will be con-structed for the chlorine pump and to house equipment for tank and water distribution operations Proposed color would be similar to the Seahaven Tank located at 231 Via de La Vista Community Interaction Although the formal public review process has not started the General Manager de-cided to proceed with contacting the adjacent neighbors and to erect story poles The adjacent neighbors at 575 580 590 595 Via de La Vista and 5 Stockstill were con-tacted and a site meeting held on 41017 Discussions were raised on landscaping tank color and parking It is proposed to try and limit vegetation removal where the con-tractorrsquos access is not inhibited Visual screening with vegetation will be shown on
4212017 101
ndash 2 ndash
2 | 2
plans Off-site parking for worker access will be provided Attached are comments re-ceived Environmental Review The project is considered as being categorically exempt under CEQA Article 19 Cate-gorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmen-tal Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Next Steps
1 Awaiting Board approval to proceed with 30-day public notice 2 30-day notice will start 42617 and end 52617 3 Drawings will be updated after the public review period 4 Final Board approval will be set for 62817 unless it is deemed needed to be ear-
lier for construction and tank lead-time purposes
4212017 102
4212017 103
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 105
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 106
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Inverness Public Utility District Board Meeting April 26 2017
3 Public Expression
4212017 4
Inverness Public Utility District Board Meeting April 26 2017
4 Approval of Minutes March 22 2017
4212017 5
Inverness Public Utility District Board Meeting April 26 2017
6 Stockstill Tank Replacement Project
4212017 100
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
S1 IPUD1District2 Board DocumentsBoard Memorandums04 BM Stockstill Tank 041917 Rev0docx
Subject Stockstill Water Tank Replacement Meeting Date April 26 2017
Date Prepared April 19 2017
Prepared by Ken Eichstaedt
Attachments Stockstill Water Tank Replacement Drawings March 2017 ======================================================================== Recommended Action Accept and Approve ======================================================================== Background The two existing 20000 gallon redwood tanks at Stockstill (591 Via de La Vista referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Re-sources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of In-verness The two redwood Stockstill tanks would be replaced with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been posi-tioned (outlined with 9 site story poles) to be roughly the same height as the existing tanks by lowering the tank into the ground A new installed tank with an operating vol-ume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 A 4rsquo x 8rsquo building wooden structure will be con-structed for the chlorine pump and to house equipment for tank and water distribution operations Proposed color would be similar to the Seahaven Tank located at 231 Via de La Vista Community Interaction Although the formal public review process has not started the General Manager de-cided to proceed with contacting the adjacent neighbors and to erect story poles The adjacent neighbors at 575 580 590 595 Via de La Vista and 5 Stockstill were con-tacted and a site meeting held on 41017 Discussions were raised on landscaping tank color and parking It is proposed to try and limit vegetation removal where the con-tractorrsquos access is not inhibited Visual screening with vegetation will be shown on
4212017 101
ndash 2 ndash
2 | 2
plans Off-site parking for worker access will be provided Attached are comments re-ceived Environmental Review The project is considered as being categorically exempt under CEQA Article 19 Cate-gorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmen-tal Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Next Steps
1 Awaiting Board approval to proceed with 30-day public notice 2 30-day notice will start 42617 and end 52617 3 Drawings will be updated after the public review period 4 Final Board approval will be set for 62817 unless it is deemed needed to be ear-
lier for construction and tank lead-time purposes
4212017 102
4212017 103
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 105
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 106
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Inverness Public Utility District Board Meeting April 26 2017
4 Approval of Minutes March 22 2017
4212017 5
Inverness Public Utility District Board Meeting April 26 2017
6 Stockstill Tank Replacement Project
4212017 100
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
S1 IPUD1District2 Board DocumentsBoard Memorandums04 BM Stockstill Tank 041917 Rev0docx
Subject Stockstill Water Tank Replacement Meeting Date April 26 2017
Date Prepared April 19 2017
Prepared by Ken Eichstaedt
Attachments Stockstill Water Tank Replacement Drawings March 2017 ======================================================================== Recommended Action Accept and Approve ======================================================================== Background The two existing 20000 gallon redwood tanks at Stockstill (591 Via de La Vista referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Re-sources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of In-verness The two redwood Stockstill tanks would be replaced with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been posi-tioned (outlined with 9 site story poles) to be roughly the same height as the existing tanks by lowering the tank into the ground A new installed tank with an operating vol-ume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 A 4rsquo x 8rsquo building wooden structure will be con-structed for the chlorine pump and to house equipment for tank and water distribution operations Proposed color would be similar to the Seahaven Tank located at 231 Via de La Vista Community Interaction Although the formal public review process has not started the General Manager de-cided to proceed with contacting the adjacent neighbors and to erect story poles The adjacent neighbors at 575 580 590 595 Via de La Vista and 5 Stockstill were con-tacted and a site meeting held on 41017 Discussions were raised on landscaping tank color and parking It is proposed to try and limit vegetation removal where the con-tractorrsquos access is not inhibited Visual screening with vegetation will be shown on
4212017 101
ndash 2 ndash
2 | 2
plans Off-site parking for worker access will be provided Attached are comments re-ceived Environmental Review The project is considered as being categorically exempt under CEQA Article 19 Cate-gorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmen-tal Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Next Steps
1 Awaiting Board approval to proceed with 30-day public notice 2 30-day notice will start 42617 and end 52617 3 Drawings will be updated after the public review period 4 Final Board approval will be set for 62817 unless it is deemed needed to be ear-
lier for construction and tank lead-time purposes
4212017 102
4212017 103
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 105
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 106
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
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04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Inverness Public Utility District Board Meeting April 26 2017
6 Stockstill Tank Replacement Project
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Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
S1 IPUD1District2 Board DocumentsBoard Memorandums04 BM Stockstill Tank 041917 Rev0docx
Subject Stockstill Water Tank Replacement Meeting Date April 26 2017
Date Prepared April 19 2017
Prepared by Ken Eichstaedt
Attachments Stockstill Water Tank Replacement Drawings March 2017 ======================================================================== Recommended Action Accept and Approve ======================================================================== Background The two existing 20000 gallon redwood tanks at Stockstill (591 Via de La Vista referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Re-sources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of In-verness The two redwood Stockstill tanks would be replaced with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been posi-tioned (outlined with 9 site story poles) to be roughly the same height as the existing tanks by lowering the tank into the ground A new installed tank with an operating vol-ume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 A 4rsquo x 8rsquo building wooden structure will be con-structed for the chlorine pump and to house equipment for tank and water distribution operations Proposed color would be similar to the Seahaven Tank located at 231 Via de La Vista Community Interaction Although the formal public review process has not started the General Manager de-cided to proceed with contacting the adjacent neighbors and to erect story poles The adjacent neighbors at 575 580 590 595 Via de La Vista and 5 Stockstill were con-tacted and a site meeting held on 41017 Discussions were raised on landscaping tank color and parking It is proposed to try and limit vegetation removal where the con-tractorrsquos access is not inhibited Visual screening with vegetation will be shown on
4212017 101
ndash 2 ndash
2 | 2
plans Off-site parking for worker access will be provided Attached are comments re-ceived Environmental Review The project is considered as being categorically exempt under CEQA Article 19 Cate-gorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmen-tal Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Next Steps
1 Awaiting Board approval to proceed with 30-day public notice 2 30-day notice will start 42617 and end 52617 3 Drawings will be updated after the public review period 4 Final Board approval will be set for 62817 unless it is deemed needed to be ear-
lier for construction and tank lead-time purposes
4212017 102
4212017 103
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 105
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 106
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
S1 IPUD1District2 Board DocumentsBoard Memorandums04 BM Stockstill Tank 041917 Rev0docx
Subject Stockstill Water Tank Replacement Meeting Date April 26 2017
Date Prepared April 19 2017
Prepared by Ken Eichstaedt
Attachments Stockstill Water Tank Replacement Drawings March 2017 ======================================================================== Recommended Action Accept and Approve ======================================================================== Background The two existing 20000 gallon redwood tanks at Stockstill (591 Via de La Vista referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Re-sources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of In-verness The two redwood Stockstill tanks would be replaced with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been posi-tioned (outlined with 9 site story poles) to be roughly the same height as the existing tanks by lowering the tank into the ground A new installed tank with an operating vol-ume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 A 4rsquo x 8rsquo building wooden structure will be con-structed for the chlorine pump and to house equipment for tank and water distribution operations Proposed color would be similar to the Seahaven Tank located at 231 Via de La Vista Community Interaction Although the formal public review process has not started the General Manager de-cided to proceed with contacting the adjacent neighbors and to erect story poles The adjacent neighbors at 575 580 590 595 Via de La Vista and 5 Stockstill were con-tacted and a site meeting held on 41017 Discussions were raised on landscaping tank color and parking It is proposed to try and limit vegetation removal where the con-tractorrsquos access is not inhibited Visual screening with vegetation will be shown on
4212017 101
ndash 2 ndash
2 | 2
plans Off-site parking for worker access will be provided Attached are comments re-ceived Environmental Review The project is considered as being categorically exempt under CEQA Article 19 Cate-gorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmen-tal Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Next Steps
1 Awaiting Board approval to proceed with 30-day public notice 2 30-day notice will start 42617 and end 52617 3 Drawings will be updated after the public review period 4 Final Board approval will be set for 62817 unless it is deemed needed to be ear-
lier for construction and tank lead-time purposes
4212017 102
4212017 103
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 105
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 106
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
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Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
ndash 2 ndash
2 | 2
plans Off-site parking for worker access will be provided Attached are comments re-ceived Environmental Review The project is considered as being categorically exempt under CEQA Article 19 Cate-gorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmen-tal Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Next Steps
1 Awaiting Board approval to proceed with 30-day public notice 2 30-day notice will start 42617 and end 52617 3 Drawings will be updated after the public review period 4 Final Board approval will be set for 62817 unless it is deemed needed to be ear-
lier for construction and tank lead-time purposes
4212017 102
4212017 103
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 105
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 106
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
4212017 103
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 105
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 106
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 105
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 106
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 105
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 106
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 106
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 107
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
1
Ken Eichstaedt
To christa burgoyneCc Bruce Chamberlain jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy
Jennings ruth28maccom Jeff Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean Chamberlain transmitpipelinecom Christopher Adams philjonik
Subject RE Stockstill Tank ReplacementAttachments Bruce Chamberlain Stockstill 041417pdf Christa Burgoyne Stockstill 041417pdf
Christa (and All) Your email comments are captured in the pdfs attached and will be presented (as an Agenda Item) to the Board on 42617 at 9am at the Fire House If you have additional comments please send them by tomorrow midday and I will be sure to include them in the Board packet Alternatively you are welcome to attend the meeting Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Wednesday April 19 2017 840 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain ltalfjeancomcastnetgt transmitpipelinecom Christopher Adams ltcristoforoadami2gmailcomgt philjonik ltphiljonikgmailcomgt Subject Re Stockstill Tank Replacement
Hi Ken - will there be an opportunity (or perhaps several as the project evolves) to come to NPUD board meeting(s) when the Stockstill tank project is on the agenda I assume that our stream of emails expressing our concerns will be presented to the Board Thank you very much for your response
4212017 108
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
2
Best Christa On Apr 17 2017 at 241 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Chris Adams Phil Jonik Christa and All The notification process happens through our web site postings at the Post Office Fire Department Seahaven tank site on Via de La Vista Stockstill tank site and through this email If you know others to include please pass on their contact information Please note that Ned has been included in the first email that I replied back with (by identifying at the top of the email ldquo+ Nedrdquo he is transmitpipelinecom I believe) I have also include Chris and Phil on this email chain Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Sunday April 16 2017 334 PM To Ken Eichstaedt ltkeneichstaedtinvernesspudorggt Cc Bruce Chamberlain ltblcenergygmailcomgt jimfoxinvernesspudorg Felix Chamberlain ltfelixchamberlaingmailcomgt Teresa amp Roy Jennings ltrant63attnetgtruth28maccom Jeff Shapiro ltinverjeffgmailcomgt Beau and Annie Hudson ltbonanysonicnetgt pedbonesattnet Tom Taylor ltthtxxxaolcomgt Pamela B Taylor ltinverpamgmailcomgt Jean Chamberlain
4212017 109
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
3
ltalfjeancomcastnetgt transmitpipelinecom Subject Re Stockstill Tank Replacement FAQ Rev1 Hi Ken - As to you question if there are others to be included on any communication I (and others) believe that all neighbors on upper Stockstill should be informed I believe you said that at a later time that will happen but perhaps I misunderstood Does anyone have Neds email address so he can be copied Christa Christa Burgoyne 580 Via de la Vista h 510-548-2828 c 510-708-5076 On Apr 14 2017 at 548 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
+ Ned Takahashi Christa and Seahaven Neighbors Your concerns and comments are duly noted and we will accommodate them where possible Your email will be put in the Board Packet for the 42617 Board Meeting (9am at the Fire House) I will be sure to keep you apprised as we move forward Please let me now if there are others to be included on any communication We appreciate your understanding and support of this critical public safety project The viability of our communityrsquos public water system and fire suppression depends on this important infrastructure Regards Ken Ken Eichstaedt PE General Manager Inverness Public Utility District PO Box 469 Inverness CA 94937 415‐669‐1414 DL 415‐515‐9423 C keneichstaedtinvernesspudorg wwwinvernesspudorg
4212017 110
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
From Bruce ChamberlainTo christa burgoyneCc Ken Eichstaedt jimfoxinvernesspudorg Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff
Shapiro Beau and Annie Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 44639 PMAttachments Water Tank ColorsJPG
Water Rates_WTCST616pdf
Christa (and other neighbors)Thank you for the great summary of our worthwhile and informative meeting on Monday(410) I thought Id extend a few more notes to Christas list and add some new ones to roundout the information
Attendees Ken E and Jim Fox from IPUDChrista Tee Bo Bruce - Via de la VistaNed - Stockstill Way
1 Size My understanding based on explanation from Ken E is that the operating volume ofcurrent tanks is 40000 gallons The new (off the shelf) tank will have a capacity of 75000gallons for the following reasons
Operating volume 40000High water need conditions (eg fire danger) 56000Seismic requirement for sloshing when tank is at 56000The next smaller off the shelf tank is less than 40000 and not sufficient A custom tank would be significantly more expensive
2 and 3 Location I appreciated Christa pointing out that the vertical height of the new tankis not the critical issue What is clear from viewing the story poles is that due to the front edgeof large new tank being much closer to the road the perceived height is significantly higherthan the existing tanks
4 Landscaping Because of this higher monolithic effect well really want to focus onpreserving as much greenery on left side and developing a landscaping plan to soften andreduce the visual impact of the new tank
5 Color I have attached a photo of the color chart Ken showed us at the meeting Note thesecond row of colors the manufacturer coats the EXTERIOR of the tank with at the factory Ithink its safe to say that no one wants the Bumper Black color There was some discussionof earth colors (eg Chevron tanks in Richmond and Frank Stella dark orangeburnt umbercolor) The Camel color may be a candidate but I have a feeling it may be have a puddylook In looking at the other options we may want to consider the Fog Gray because of itbeing against the sky - as we look at it While the lower half of the tank may stand out thetowering massiveness may be mitigated if the top blends with the sky (Im speaking from theperspective of standing on the road in front of it This may not be applicable from the vantagepoint of Christas or Tees homes) Another color option could be Evergreen
Since were at the early stage of this project I did see on the brochure that custom colors areavailable It would be good to know if thats a potential option depending on extra costcustom options etc
4212017 111
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
2016 COASTAL AREA WATER COST COMPARISON 6272016
Comparison of NMWDs Charges with Other Agencies Based on Rates and Charges in Effect on 6116Typical Single Family Residence (58 x 34 Meter) Using 55400 Gallons Annually
No of Bimonthly Commodity Annual Water Bond Annual Total
Water Service Rate per Water Tax Rate per Tax Annual
NMWD West Marin Service Area 779 $3000 $896 (15) $676 - $59 (16) $735Notes
(1) Median annual consumption for West Marin Service Area single-family detached home is 55400 gallons Use will differ in other areas and microclimates
(2) Includes taxes for debt service on outstanding water bonds and loans plus any applicable apportionment of the AB8 1 County levy distributed to compensate for theProp 13 elimination of the operation and maintenance tax
(3) CA Water Coast Springs reports that their average single family residential consumption is 22440 gallons per year which would result in a significantly lower totalannual water cost than shown here
(5) Based on home with net AV of $464411 (average 201516 AV on 545 single family homes in Bolinas) and tax rate of $00026$100 AV 100 of this tax is allocated to waterAlso shares in 1 County levy This allocation is projected by the County of Marin at $258277 for Bolinas in 201516 of which 100 is credited to the water fundamounting to $440 per service
(6) First 25 cubic meters bimonthly $2075cm next 15 cm $3051cm Drought surcharge of $2000cm for use in excess of 40 cm
(7) First 6 Ccf monthly $195Ccf 6 to 10 Ccf $468Ccf 10 to 16 Ccf $788Ccf 16 to 20 Ccf $1080Ccf 20 to 30 Ccf $1697Ccf 30 to 40 Ccf $2120Ccf 40 and above Ccf $2754Ccf
(8) Based on weighted average tax rate of $00038$100 AV and home with net AV of $1189172 (average 201516 AV on 655 single family homes in Stinson Beach less $7000homeowner exemption) Stinson Beach also shares in 1 County levy This allocation is projected at $579485 in 201516 of which 70 is credited to the water fundamounting to $556 per service
(9) $6182 bi-monthly water svc charge for 0-800 cubic feet then $651100 cubic feet for 801-2500 cubic feet then $743100 cubic feet over 2500 cubic feet
(10) Based on share of 1 County levy This allocation by the County of Sonoma was $381156 for 1516 of which 100 was allocated to water amounting to $362per service
(11) $4992bimonthly flat rate for first 4500 gallons plus $092100 gallons for 4500 to 10000 plus $129100 gallons for 10000 to 30000 plus $162100 gallons for30000+ gallons
(12) 25 of revenue is allocated to capital improvements
(13) The annual $300 charge is collected via water billings and is allocated to capital improvements
(14) First 12 Ccf bimonthly $230Ccf 13 to 36 Ccf $345Ccf 37 to 48 $490Ccf 49 to 60 $675Ccf and 61+ $2015Ccf
(15) Rate shown is weighted average of Point Reyes Station Olema Bear ValleyInverness Park amp Paradise Ranch Estates and includes a Proposed 7 commodity rateincrease Tier rate charges do not apply to the typical residential customer as median use does not exceed the 400 gpd tier rate threshold
(16) West Marin Service Area receives allocation of the 1 County levy projected at $46000 in 201516 amounting to $59 per servicetacexcelrate surveywm[wtcst616xls]wtcst616
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
6 Ladder Since the ladder will extend ~3-feet above the current story pole height wed liketo have input on where it is located One option may be on the right side of tank facing thetrees on Tees driveway - balancing between sight lines from Tees house and roadway
7 Viewing Existing Tanks During our meeting we discussed the black water tank down thehill (at the junction of private road) It would be helpful to know if the dimensions of this tankis similar to the new Stockstill tank Also someone mentioned a tank on Perth Street Havingmore info (size and location) on this tank would also be helpful
8 Budget and Rates Ken currently has the funds ($330K) to complete the project Therewould be no rate increase connected to this specific project (Future tank replacements withinIPUC may affect rates) The other attachment to this email is the 2016 COASTAL AREA WATERCOST COMPARISON doc that Ken provided to me after the meeting It shows that IPUD has significantlylower rates than Bolinas and Stinson Beach The last time IPUD rates were raised was 2009
9 Construction Schedule From foundation prep to tank installation IPUD estimates 6 monthsAssuming they start in August completion would be in January A temporary water tank will be installedand they expect the water to be off for most likely a few hours but a day at the most at beginning andend of project
I look forward to continued communication and discussion on the project
RegardsBruce B Chamberlain590 VdlV510-325-9030
On Fri Apr 14 2017 at 256 PM christa burgoyne ltcburg55comcastnetgt wroteHi Ken and Jim - thank you for meeting with a group of us homeowners who live near theproposed very large water tank on upper Via de la Vista I think all of us understand thenecessity of replacing the 2 old redwood tanks - but there is much concern about the visualimpact of this huge steel tank in our midst The old redwood tanks blend in because of theirsmall size their distance from the road and especially their weathered hence multi coloredwood shingles that echo the surrounding nature while the huge new tank close to the roadhas one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or sohigher than the existing tanks but the story poles show that because it is so close to the roadit is visually almost twice as tall I hope that the members of the IPUD board of directorswill visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked withyou it was decided that the young bay tree and the surrounding huckleberries at the very left
4212017 112
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
front edge of the lot can stay by moving the proposed parking area from there to the rightedge of the property where no greenery has to be removed As I expressed to Ken as thedesign of this project becomes more clearly defined I would like to see a landscape plan toknow which plants can stay which will need to be sacrificed and which can be planted tocamouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It isdisappointing to learn that the high quality finish does not fade or weather - in this case itwould have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can expressour concerns or our thanks for accommodations to our requests and know when meetingsof the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much neededreplacement of the Stockstill Tanks The District wants to provide high qualitypotable water and have sufficient fire flow capacity this project is critical for thesepurposes Based on my discussions with Ms Crista Burgoyne and the ChamberlainrsquosI have revised the Notice (FAQ Rev No 1 attached) to clarify answers to theirquestions We have reviewed the placement and characteristics of the tank in reducing thevisual impact to the neighbors providing reliable potable and fire water storagemaintaining the hydraulic profile and minimizing costs The current siting achievesthose goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will beless than 1 foot higher (see story poles) than the existing tanks with the ladder higher(3 feet or so) and 2) test color panels can be utilized for neighborhood input Alsoregarding the tank color I know Jim Fox has empirical expertise in this area fromprior District projects and can speak about it better than I can I understand theforest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor ofshadowsrdquo
4212017 113
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank Iencourage you to attend tell others of your comments to relay to me andor pleasesend me comments (emailphoneletter) I will keep you all informed via this emaillist on the project Again the door is open to all at the Fire House Note The thirtyday review period will not begin until after the April 26 board meeting but earlycomments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you withclean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
From christa burgoyne [mailtocburg55comcastnet] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain ltblcenergygmailcomgtCc keneichstaedtinvernesspudorg Felix Chamberlainltfelixchamberlaingmailcomgt Teresa amp Roy Jenningsltrant63attnetgt ruth28maccom Jeff Shapiro ltinverjeffgmailcomgt bonanysonicnet pedbonesattnet thtxxxaolcom inverpamgmailcom JeanChamberlain ltalfjeancomcastnetgt jimfoxinvernesspudorgSubject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send doeveryone - it concerns the volume of the new tank - not 40k galls which is thecombined capacity of the 2 old tanks and which is stated in the FQampA for thenew tank but 52700 gall capacity The drawing p 66 (from true IPUD BdMeeting of 32217) shows the new tank superimposed on the 2 old tanksshowing that the new tank is substantially larger than the combined size of the 2old tanks In fact it is 3175 larger - But it will hold only 40k galls to allowfor sloshing in earthquakes And as Ken states the volume may be increased
4212017 114
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up theshapes but that would cost substantially more and Ken pointed out to me theIPUD lot in our area is very small As to my other concerns about this monolithin our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked theChevron gas holding tanks up on the hill just South of the Richmond BridgeThe warm beige color changes as the shadows increase and the greenerymitigates their size Of course they are off at a long distance not right in frontof your nose (or my windows) If you want to see the image - though not fromthe So side of the bridge and with less greenery httpcluiorgsitesdefaultfilesludbca505743_chevronjpg Might we want to consider a color other than black Do you know of any watertanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank -not sure I hope that all neighbors of our neighborhood not only those who haveexpressed a concern will be informed in writing by the IPUD about itsintention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic designcriteria (75 feet of freeboard height) In times of high fire potential (similar to theMnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks inthe District Thus we need to be able to have capacity to fight structure andwildland fires while whilst providing high quality water fresh (that we havethankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55comcastnet]
4212017 115
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt ltkeneichstaedtinvernesspudorggtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the newproposed water tank This is to confirm that we are meeting by the water tanks nextMonday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed youmistakenly described described the new tank as holding the same quantity of wateras the two old tanks namely 40000 gallons while the correct amount for the newtank is 52700 Kindly correct this mistake where ever it appears in public statementsThank you Ken Christa
Sent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain ltblcenergygmailcomgtwrote
KenThank you for sending an update with FAQ (attached) Imincluding several neighbors who have expressed interest andorconcern about the tank replacement project per your request Ithink it would be a good idea to include all of us on future updatesThey areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existingtanks as I understood from our previous discussion Or will theheight of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The colorof tank down the hill at start of private road seems too dark for theStockstill sight My family and I will be up at the Sea Haven house this weekendIll take a look at story poles RegardsBruceB Chamberlain ---------- Forwarded message ----------
4212017 116
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
From Ken Eichstaedt ltkeneichstaedtinvernesspudorggtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo alfjeancomcastnet blcenergygmailcomCc jimfoxinvernesspudorg
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tankreplacement height and outline We are proposing replacing thetwo redwood tanks with a new reliable steel tank built to currentdesign standards We have tried to maintain the same height Thetank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and roadedges on your property I have attached is a description of theproject (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciateyour understanding Also let me know if you know of others thatwould like to receive this information and I will be sure to send itto them Regards Ken From Ken Eichstaedt [mailtokeneichstaedtinvernesspudorg] Sent Thursday March 23 2017 410 PMTo alfjeancomcastcom ltalfjeancomcastcomgtblcenergygmailcom ltblcenergygmailcomgtCc jimfoxinvernesspudorg ltjimfoxinvernesspudorggtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have theldquostory polesrdquo up tomorrow or early next week and will likelyremain up for three months or longer We would like to beginconstruction in August but that is still to be determined Wewelcome any comments that you may have As I said ldquoour door isalways openrdquo (and of course email and the phone options arealways available The location of the full plan set (in the March 222017 Board Packet as Item 15) is athttpswwwinvernesspudorgwp-contentuploads20170303Board-Packet-Mar-22-2017-Rev2-Red-Sizepdf Attached is the just the site plan and section discussed today asrequested Feel free to distribute Regards
4212017 117
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 118
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
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4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
From christa burgoyneTo Ken Eichstaedt jimfoxinvernesspudorgCc Bruce Chamberlain Felix Chamberlain Teresa amp Roy Jennings ruth28maccom Jeff Shapiro Beau and Annie
Hudson pedbonesattnet Tom Taylor Pamela B Taylor Jean ChamberlainSubject Re Stockstill Tank Replacement FAQ Rev1Date Friday April 14 2017 25657 PMAttachments image001png
Hi Ken and Jim - thank you for meeting with a group of us homeowners who live near the proposed very large water tank on upper Via de la Vista I think all of us understand the necessity of replacing the 2 old redwood tanks - but there is much concern about the visual impact of this huge steel tank in our midst The old redwood tanks blend in because of their small size their distance from the road and especially their weathered hence multi colored wood shingles that echo the surrounding nature while the huge new tank close to the road has one solid color rendering the structure monolithic
I want to reiterate here my own concerns about
1 the size of this tank - its capacity being 3175 larger than the combined capacity of the 2 existing tanks
2 the proximity of the new tank far closer to the road bed than the existing tanks
3 the very large appearance of the proposed steel tank Apparently it is only a foot or so higher than the existing tanks but the story poles show that because it is so close to the road it is visually almost twice as tall I hope that the members of the IPUD board of directors will visit the site and see for themselves the visual impact of this proposed tank
4 removal of much greenery including 1 large BP I am pleased that as we talked with you it was decided that the young bay tree and the surrounding huckleberries at the very left front edge of the lot can stay by moving the proposed parking area from there to the right edge of the property where no greenery has to be removed As I expressed to Ken as the design of this project becomes more clearly defined I would like to see a landscape plan to know which plants can stay which will need to be sacrificed and which can be planted to camouflage the huge tank to some extent
5 We as neighbors appreciate that we will have input into the color choice of the tank It is disappointing to learn that the high quality finish does not fade or weather - in this case it would have been welcome if it did
I appreciate that you will inform residents as the project moves on so that we can express our concerns or our thanks for accommodations to our requests and know when meetings of the board or others effecting the new tank will take place
Thank you again for your time
Christa
Christa Burgoyne
4212017 119
From christa burgoyne [mailtocburg55 ] Sent Friday April 07 2017 1144 AMTo Bruce Chamberlain lt gtCc Felix Chamberlain lt gt Teresa amp Roy Jennings lt gt Jeff Shapiro lt gt Jean Chamberlain lt gt Subject Re Stockstill Tank Replacement FAQ thank you Bruce for keeping us included Attached is an e-mail exchange between Ken A and me that I did not send do everyone - it concerns the volume of the new tank - not 40k galls which is the combined capacity of the 2 old tanks and which is stated in the FQampA for the new tank but 52700 gall capacity The drawing p 66 (from true IPUD Bd Meeting of 32217) shows the new tank superimposed on the 2 old tanks showing that the new tank is substantially larger than the combined size of the 2 old tanks In fact it is 3175 larger - But it will hold only 40k galls to allow for sloshing in earthquakes And as Ken states the volume may be increased to 52700 gallons in times of high fire potentialhellip I was hoping that 2 tanks could be installed with greenery breaking up the shapes but that would cost substantially more and Ken pointed out to me the IPUD lot in our area is very small As to my other concerns about this monolith in our area please refer to my email of 331 652 pm Lastly - concerning color - Considering what they are I have always liked the Chevron gas holding tanks up on the hill just South of the Richmond Bridge The warm beige color changes as the shadows increase and the greenery mitigates their size Of course they are off at a long distance not right in front of your nose (or my windows) If you want to see the image - though not from the So side of the bridge and with less greenery Might we want to consider a color other than black Do you know of any water tanks in colors other than black I think Ken told me there is a limit to the planting we can do around the tank - not sure I hope that all neighbors of our neighborhood not only those who have expressed a concern will be informed in writing by the IPUD about its intention to replace the existing tanks Christa Ken A and I are meeting in front of the water tanks Mo April 10 11 am email exchange between Ken and Christa Christa The operating volume will remain 40000 gallons to maintain a high-quality and non-stagnant water The design volume is 52700 gallons to account for seismic design criteria (75 feet of freeboard height) In times of high fire potential (similar to the Mnt Vision fire) the volume may be increased to 52700 gallons During the Mankarsquos fire 9 years ago the District drained most of the storage tanks in the District Thus we need to be able to have capacity to fight structure and wildland fires while whilst providing high quality water fresh (that we have thankfully) This is the water engineers dilemma I will correct the FAQ sheet thanks for reviewing this Regards Ken From Christa Burgoyne [mailtocburg55 ] Sent Tuesday April 04 2017 501 PMTo Ken Eichstaedt lt gtSubject Re Stockstill Tank Replacement FAQ Hi Ken - thank you for taking the time to talk a bit about my concerns about the new proposed water tank This is to confirm that we are meeting by the water tanks next Monday April 10 at 11 Am I rechecked the F amp Q statement attached to your email of April 3 and indeed you mistakenly described described the new tank as holding the same quantity of water as the two old tanks namely 40000 gallons while the correct amount for the new tank is 52700 Kindly correct this mistake where ever it appears in public statements Thank you Ken ChristaSent from my iPhone On Apr 7 2017 at 1007 AM Bruce Chamberlain lt gt wrote
KenThank you for sending an update with FAQ (attached) Im including several neighbors who have expressed interest andor concern about the tank replacement project per your request I think it would be a good idea to include all of us on future updates They areNeil and Ruth FoleyTee JenningsChrista BurgoyneTom and Pam TaylorBo HudsonJeff ShapiroPenny Dinsmore A few questions 1 Are you saying the height will not be 2+ feet taller than existing tanks as I understood from our previous discussion Or will the height of side ladder be 2+ higher (location TBD) 2 Wed like to have input on final painted color of tank The color of tank down the hill at start of private road seems too dark for the Stockstill sight My family and I will be up at the Sea Haven house this weekend Ill take a look at story poles RegardsBruceB Chamberlain
---------- Forwarded message ----------From Ken Eichstaedt lt gtDate Mon Apr 3 2017 at 103 PMSubject Stockstill Tank Replacement FAQTo Cc
Jean Bruce and Felix We installed nine story poles last week denoting the Stockstill tank replacement height and outline We are proposing replacing the two redwood tanks with a new reliable steel tank built to current design standards We have tried to maintain the same height The tank will be closer to the road but will still have parkingturn-around space We will make improvements to the access and road edges on your property I have attached is a description of the project (as well as posted this at the site) Let me know if I can answer any questions I greatly appreciate your understanding Also let me know if you know of others that would like to receive this information and I will be sure to send it to them Regards Ken From Ken Eichstaedt [mailto ] Sent Thursday March 23 2017 410 PMTo lt gt lt gtCc lt gtSubject Stockstill Tank Replacement Jean Bruce and Felix Thanks for meeting with me today We are expecting to have the ldquostory polesrdquo up tomorrow or early next week and will likely remain up for three months or longer We would like to begin construction in August but that is still to be determined We welcome any comments that you may have As I said ldquoour door is always openrdquo (and of course email and the phone options are always available The location of the full plan set (in the March 22 2017 Board Packet as Item 15) is at Attached is the just the site plan and section discussed today as requested Feel free to distribute RegardsKen Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937 DL C
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
NOTICE OF TANK REPLACEMENT
Project Title Stockstill Tank Replacement Project Project Location Stockstill Tank Site
585 Via De La Vista Road Inverness CA 94937
Revision No 1dated 4717 Name of Lead Agency Inverness Public Utility District Background The Inverness Public Utility District (District) has 11 tanks in the system of which eight are redwood and three are steel There is a total storage capacity of 425000 gallons that can supply 4 to 6 days of typical system demand for domestic potable use The problems specific to the redwood tanks are 1) Seismically unsafe 2) Leaking 3) Producing higher chlorine demand loads and 4) Vulnerable to fire hazards The District identified in November 2016 the replacement of the most vulnerable tanks The two existing 20000 gallon redwood tanks (referred to as Stockstill Tanks 1 and 2) are identified as the most vulnerable in the District They were installed as used tanks in 1955 (age unknown) leak have deteriorated tank bands and are on a support system that is in poor condition Besides being in overall poor condition the redwood tanks exert a high chlorine demand The State Water Resources Control Board (SWRCB) inspection of the Stockstill Tanks (performed in 2011) documented the leaking tanks at the Stockstill site The District is proposing to eventually replace all redwood tanks in the system Project Description The existing Stockstill water storage system is critical for the domestic drinking and life safety aspect as a fire water supply for the Seahaven (Third Valley) neighborhood of Inverness It is proposed to replace the two redwood Stockstill tanks with a single steel tank designed to current seismic criteria from the American Society of Civil Engineers-7 (ASCE-7) and the American Water Works Association (AWWA) This requires a volume to allow for ldquosloshingrdquo of water in the tank in a seismic event The tank has been positioned (see story poles) to be roughly the same height by lowering into the ground It is proposed to install a single bolted steel tank with an operating volume of 40000 gallons (56000 operating fire volume and 75000 dry volume) Projected installation date is mid-to late 2017 It is anticipated that a 4rsquo x 8rsquo building wooden structure will be constructed for the chlorine pump and to house equipment for tank and water distribution operations Color will be similar to the Seahaven Tank located at 231 Via de La Vista Environmental Review The project is being considered as being categorically exempt under CEQA Article 19 Categorical Exemption 15301(b)-Existing Facilities This Project undertakes no expansion of use by IPUD in providing domestic drinking water for the Seahaven neighborhood of Inverness The project is also expected to be exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment Agency Contact
Signature ___________________ Kenneth EichstaedtGeneral Manager 50 Inverness Way North Inverness CA 94937
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
580 Via de la Vistah 510-548-2828c 510-708-5076
On Apr 7 2017 at 330 PM Ken Eichstaedt ltkeneichstaedtinvernesspudorggt wrote
All Thank you all for the input concern and questions regarding the much needed replacement of the Stockstill Tanks The District wants to provide high quality potable water and have sufficient fire flow capacity this project is critical for these purposes Based on my discussions with Ms Crista Burgoyne and the Chamberlainrsquos I have revised the Notice (FAQ Rev No 1 attached) to clarify answers to their questions We have reviewed the placement and characteristics of the tank in reducing the visual impact to the neighbors providing reliable potable and fire water storage maintaining the hydraulic profile and minimizing costs The current siting achieves those goals Regarding Bruce Chamberlainrsquos concerns below 1) the tank sidewall height will be less than 1 foot higher (see story poles) than the existing tanks with the ladder higher (3 feet or so) and 2) test color panels can be utilized for neighborhood input Also regarding the tank color I know Jim Fox has empirical expertise in this area from prior District projects and can speak about it better than I can I understand the forest green color chosen on Seahaven tank (231 VDLV) had to do with the ldquocolor of shadowsrdquo Jim and I are meeting with Crista on Monday 410 at 11am at the Stockstill tank I encourage you to attend tell others of your comments to relay to me andor please send me comments (emailphoneletter) I will keep you all informed via this email list on the project Again the door is open to all at the Fire House Note The thirty day review period will not begin until after the April 26 board meeting but early comments are absolutely encouraged Thank you And thank you for your understanding on this important project to provide you with clean fresh water and a safe and reliable fire water source Regards Ken Ken Eichstaedt PEGeneral ManagerInverness Public Utility DistrictPO Box 469Inverness CA 94937415-669-1414 DL415-515-9423 C
keneichstaedtinvernesspudorgwwwinvernesspudorg
4212017 120
Inverness Public Utility District Board Meeting April 26 2017
7 Undesignated Reserve Amount
4212017 121
916-653-3001PIN NO 16397
20152016LAIF ACCOUNTING
85-21-001
Bank of America 0106
Acct No 01063-80150
4212017550 PM
LAIF Fund Reallocation (as of 42617) Designation 1-116 2-116 1-117 1-118 2-118 3-125 3-126
Type Cap Cap Cust Liability Liability Liability LiabilityWFD Proj (W) Proj (F) Dep (W) Vac (W) Vac (F) CalPERS (D) OPEB (D)
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Inverness Public Utility District Board Meeting April 26 2017
8 Capital Improvement Financing Options
4212017 123
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Capital Improvement Financing Options (Updated) Meeting Date March 22 2017 April 26 2017 Date Prepared April 14 2017 Prepared by Ken Eichstaedt Rev No 1 42617 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Provide a financial strategy for implementing various capital improvement projects (CIP) particularly those related to the tank water storage system
2 BACKGROUND
The District has a number of capital projects planned involving tank storage replacement distribu-tion line replacement and monitoringcontrol system installation The capital projects are those projects not covered in the routine maintenance of the system and thus not necessarily budgeted The primary set of capital projects is related to the 5-tank storage sites comprised of 11 tanks There are eight constructed of redwood with ages ranging from 40 years to over 60 years The re-maining tanks are of steel construction (bolted and welded) Additional capital projects include the replacement of deteriorated distribution piping in Seahaven (Via del La Vista and Camino del Mar) implementing an improved monitoring and control system for the tank levels and flow The funding of these capital projects as well as future system maintenance and improvements will be needed District staff have been exploring options for this funding The preliminary costs for these capital improvements are shown in Table 1 ndash Capital Improvement Projects (Near-Term)
TABLE 1 Capital Improvement Projects (Near-Term)
Project Cost ($) Footnote
Tank Replacement $22 - $3 million 1
Distribution Pipeline Replacement $120000 2
Monitoring and Control 1st Valley $60000 3 Footnotes 1 See Tank Replacement Memo dated November 11 2016 2 Cost figure from previous short-term capital project list
3 Cost taken for CORE proposal dated January 23 2017
4212017 124
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
3 FINANCING OPTIONS
Various financing options were reviewed including loans from the Federal and State government as well as private funding opportunities through the California Special Districts Association (CSDA) The loans are summarized in Table 2 below Also a potential rate increase is included along with grants and a bond measure 31 Loans
Federal State and private funding sources were reviewed and compared 311 USDA The United States Department of Agriculture has a Rural Development loan program It offers long-term 40-year low-interest rate loans The loan can be approved and then accessed as needed for up to 5 years This condition makes the arrangement a form of a ldquoline of creditrdquo that can allow access to the funds as projects are brought on line (design completed) Funds may be used to finance the acquisition construction or improvement of drinking water sourcing treat-ment storage and distribution The National Environmental Policy Act (NEPA) regulations would need to be followed as well as CEQA The time period for processing a loan ca The interest rate is based on the need for the project and the median household income of the area to be served The current quoted interest rate is 3375 for the District The loan can be paid off in advance without any prepayment penalty Also there are no set-up costs other than the Districtrsquos soft cases of staff time 312 State Revolving Fund Monies for the State Revolving Fund came from California Proposition 1 the Water Bond (As-sembly Bill 1471) that was on the November 4 2014 ballot in California as a legislatively-re-ferred bond act This measure was approved and replaced a previous measure known as Propo-sition 43 The State revolving fund will have a lower interest rate compared to the others described For the year 2016 it was 160 The term is for 20 years with repayment beginning within one year after project completion The paper work and difficulty in obtaining this funding make it a less than desirable financing option Discussion with the State Regional Water Quality Control Board (Ms Meghan TosneySenior Water Resource Control Engineer) indicated that funding could take 9 months or more to put in place Also because the funding has a Federal component the NEPA regulations would need to be followed as well as CEQA The time period for processing a loan can take over 9 months The process is competitive and there is no guarantee funding will be obtained The District con-tacted the City of Cambria who applied for funding in 201516 They ultimately turned the fund-ing down because of the difficulty in processing the paperwork 313 CSDA The CSDA Finance Corporation is a non-profit public benefit corporation formed by the Califor-nia Special Districts Association (CSDA) to provide affordable tax-exempt financing for district operations Financing terms range from five to twenty years based on recent discussions with CSDA The fees range from 310 to 370
4212017 125
ndash 3 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos water customers Table 3 shows the effects of a rate increase of 10 15 and 20 for both the basic and usage charges This table presents the budgeted basic and usage charges in the approved budget
Rates have been raised 22 times since 1980 This corresponds to a rate adjustment approxi-mately once every 17 years Rates were raised in 2009 (eight years ago) The Consumer Price Index (CPI) between 2009 and 2017 has increased 14 Thus although the District has held its rates steady the cost for supplies labor and utilities have all increased Attachment A is the North Marin Water District summary of rates for nearby water districts The comparison shows the District near the bottom of cost per unit of water A separate Staff Report outlines the steps that need to be taken for a rate increase if one is to be implemented
4212017 126
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
ndash 4 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
33 Additional Revenue Sources 331 Grants The use of grants are typically given to a low income community This is defined as a community with a Mean Household Income of less than $61818 that is the current Statewide MHI Inver-ness is around $66000 thus does not qualify 332 Bond Measure The District would issue a bond as the issuer selling the bond to the bond holder (the investor) The bond holder lends the issuer a fixed amount of money for a certain amount of time in ex-change for regularly scheduled interest payments The District would need a two-thirds super-majority vote approval to pass a local general obligation bond measure
4 RECOMMENDED NEXT STEPS It is recommended to continue evaluating the loan programs and possibly apply for one or two loan programs for flexibility The current Stockstill Tank replacement project and likely one of the pipe-line replacement projects can be funded utilizing the funds in LAIF while preserving the reserve amount and payment needed for the CalPERS and vacation liability To fund capital projects starting in 2018 it is recommended that a loan (or loans) be applied for to allow for projects to be imple-mented in 201819 The timing for this loan should be initiated in 2017 The California State loan program has the lowest interest rates and thus is appealing The loan process with the State is in-volved and not guaranteed The USDA program appears to have a straight-forward application pro-cess The USDA District Representative toured IPUD April 3 Alternatively if the capital project is limited to a single project the CSDA loan financing option may be a better fit because of the lower rate
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
ndash 5 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
ATTACHMENT A ndash North Marin Water District Rate Comparison
4212017 128
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Inverness Public Utility District Board Meeting April 26 2017
9 Rate Increase
4212017 129
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Inverness Public Utility District
B o a r d Agenda I t e m S t a f f R e p o r t
1
Subject Rate Adjustment Steps Meeting Date April 26 2017 Date Prepared March 10 2017 April 20 2017 Prepared by Ken Eichstaedt Rev No 1 42017 Attachments na ===================================================================================== Recommended Action Information ===================================================================================== 1 OBJECTIVE
Identify the steps and sequence needed for a rate adjustment 2 BACKGROUND A rate increase would involve raising either the basic andor usage charges paid by the Districtrsquos wa-
ter customers It is important to understand the sequence and timeline of the steps necessary for a rate increase The Board at the February 22 2017 meeting asked for clarification of the steps neces-sary for a rate increase Proposition 218 (1996) lays out the procedural requirements for increasing property-related fees and charges (Article XIII D Section 6(a)
3 RECOMMENDED STEPS
Step 1 - Notice Public Hearing A notice is mailed announcing a public hearing on the rate adjust-ment 45 days prior to the public hearing The notice can be performed through a separate mailing or can be sent with the bimonthly billing (Note The next billing cycle will be the end of April June) Step 2 ndash Hold Public Hearing (45 days after Step 1) This public hearing would have the Board delib-eration in a public setting of the rate adjustment The meeting might be structured around the re-view of a Staff Report of the preferred rate adjustment and discussion of different options for the rate adjustment The rate adjustment could be approved at this meeting (if there is a quorum pre-sent) or could be delayed to a regular Board meeting for action Step 3 ndash Assess Majority Vote At the public hearing the Board can reject the proposed fee if writ-ten protests are presented by a majority of the affected property owners (Legislative Analystrsquos Of-fice ldquoUnderstanding Proposition 218) This would require a protest by 276 of the water users See below for current voter count
Step 3 ndash Approve Rate Adjustment A Board quorum would approve the rate adjustment if not done as part of Step 2
4212017 130
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
ndash 2 ndash
Subject Capital Improvement Financing Options Meeting Date March 22 2017 April 26 2017
Step 4 ndash Send Written Notice A notice would be sent to all customers (and land owners) announc-ing the rate adjustment 30 days minimum prior to customer receipt of the next bill Step 4 ndash Implement Rate Adjustment Adjust the billing rates for the basic and usage charges as de-fined in the publically noticed meeting and acted on by the Board (Step 2)
4212017 131
Inverness Public Utility District Board Meeting April 26 2017
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Subject Board Election Status and Vacancy Reappointments Meeting Date April 26 2017
Date Prepared April 20 2017
Prepared by Ken Eichstaedt
Attachments na ======================================================================== Recommended Action Information ========================================================================
The current election durations (4 year cycles) for the Districtrsquos Board Members is
Kenneth Emanuels 2013-2017 (2018) Dakota Whitney 2015-2017(2018) Laura Alderdice 2015-2019 (2020) Brent Johnson 2015-2019 (2020) David Press 2016-2017 (must run in 2018 to complete the term of
James Laws) Note Revised election date per California Voter Participation Rights Act is shown in parenthesis The resignation of a Board Member is covered under Gov Code 1780 (referenced below) If the 2015-2019 (2020) Board Member
bull Goes off now (first half of term) the appointed person to replace them is up for election next year (November 6 2018)
bull Stays on until June 26 2018 the person who replaces them stays until 2020
Reference Gov Code 1780 (partial) (2) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general district election the person appointed to fill the vacancy shall hold office until the next general district election that is scheduled 130 or more days after the date the district board is notified of the vacancy and thereafter until the per-son who is elected at that election to fill the vacancy has been qualified The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office (3) If the vacancy occurs in the first half of a term of office but less than 130 days prior to the next general district election or if the vacancy occurs in the second half of a term of office the person appointed to fill the vacancy shall fill the balance of the unexpired term of office
4212017 133
Inverness Public Utility District Board Meeting April 26 2017
11 KWMR Underwriting
4212017 134
1
Underwriting Contract
Underwriterrsquos Information Account IPUD Fire Department
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Mia Johnson Underwriting Coordinator (415) 663-8068 x106 miakwmrorg
4212017 135
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Underwriting Text
Account IPUD Fire Department
Contact Ken Eichstaedt PE
Underwriting Specifics There will be an introductory non-commercial announcement duration at the beginning of a programming segment on KWMR This announcement acknowledges your contribution to this community radio station All programmers are encouraged to additionally thank you during each broadcasting segment The time and day of the week of your acknowledgment currently rotates throughout our program schedule KWMR reserves the right to refuse donations in cash or trade from any person or organization for any reason or no reason KWMR reserves the right to terminate any underwriting agreement at any time with appropriate refund to the donor Payment must be received before announcements can be aired Thank you for your underwriting support We welcome you to write your on-air text to meet your needs The FCC regulates the content of underwriting announcements Please see guidelines below If any changes need to be made once we receive your text we will contact you Text Guide - 30-50 words - Include information about services offered - Include your contact information such as phone number or website The FCC rules for underwriting texts include but are not limited to - No ldquoqualitativerdquo or ldquodescriptiverdquo language (ldquothe best corn bread in townrdquo ldquocheerful servicerdquo) - No calls to action (ldquoCome on downrdquo) - No promotional slogans (ldquoFor great cheese head to Steversquosrdquo) - No prices or incentives (ldquoall vitamins on sale this weekrdquo) - No listing of store hours Days are permitted Here is a good example of text that fits the FCC requirements (KWMR is supported by) Willy Wonkarsquos Chocolate Factory providing chocolate candy and guided tours since 1880 Open TuesdayndashSunday in Downtown Wonkaville Reservations for birthday parties and other events available at (415) 444-4444 Online at willy wonka chocolate factory dot com
Please send your Contract Text and Payment back to us
By email miakwmrorg By mail KWMR PO Box 1262 Point Reyes Station CA 94956
Your underwriting acknowledgement text
4212017 136
Inverness Public Utility District Board Meeting April 26 2017
12 Financial Statement (March)
4212017 137
Inverness Public Utility District Board Meeting April 26 2017
13 Approval of Expenditures (March)
4212017 139
Type Num Date Name Accoun t Paid Amount
Check 03152017 1-103 middot Checkin g B of A (W)
3890-01 middot Bank Charges -11804
TOTAL -11804
Check Auto 03102017 Divers ified Technol ogy 1-103 middot Checking B of A (W)
1-870 middot Billing amp Collections -64000
TOTAL -64000
Check EFT 03102017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7719
TOTAL -7719
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -180946
TOTAL -180946
Check EFT 03102017 CalPERS 1-103 middot Checking B of A (W)
2805-01 middot Health Insurance (F) -36424
TOTAL -36424
Check EFT 03152017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -1939362805-01 middot Health Insurance (F) -2239843805-01 middot Health Insurance (D) -453598
TOTAL -871518
Check EFT 03172017 CPS DES 1-103 middot Checking B of A (W)
3890-01 middot Bank Charges -221
TOTAL -221
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 14212017 140
Type Num Date Name Accoun t Paid Amount
Check EFT 03242017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -8864
TOTAL -8864
Check EFT 03282017 Paychex 1-103 middot Checkin g B of A (W)
3-890 middot Miscellaneous (D) -7820
TOTAL -7820
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
2805-03 middot Retirement (F) -2369600
TOTAL -2369600
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -797952
TOTAL -797952
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
3805-03 middot Retirement (D) -225368
TOTAL -225368
Check EFT 03312017 CalPERS 1-103 middot Checking B of A (W)
1805-01 middot Health Insurance (W) -73566
TOTAL -73566
Check 12439 03022017 Petaluma Auto Parts 1-103 middot Checking B of A (W)
2840-01 middot Equipment Maint -2923
TOTAL -2923
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 24212017 141
Type Num Date Name Accoun t Paid Amount
Check 12440 03022017 Hori zon Cable TV Inc 1-103 middot Checking B of A (W)
3-897 middot TelephoneComputer Net -6204
TOTAL -6204
Check 12441 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -143125
TOTAL -143125
Check 12442 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1371-24 middot Stockstill Tank Replacement -596625
TOTAL -596625
Check 12443 03022017 Bauer Associates 1-103 middot Checkin g B of A (W)
1-121 middot LAIF-Tank Replacement (W) -600000
TOTAL -600000
Check 12444 03022017 Medin a Plumb ing 1-103 middot Checking B of A (W)
2-175 middot Buildings (F) -75000
TOTAL -75000
Check 12445 03022017 Brelje and Race Engi neers 1-103 middot Checkin g B of A (W)
1-371 middot Water Work in Progress -215000
TOTAL -215000
Check 12446 03022017 Keith Maxwell 1-103 middot Checking B of A (W)
1-430 middot Customer Deposits (W) -4770
TOTAL -4770
1103 AM Invernes s PUD041917 Check Detail
March 2017
Page 34212017 142
Type Num Date Name Accoun t Paid Amount
Check 12447 03072017 Ramirez Tree Serv ice amp Lands ca 1-103 middot Checking B of A (W)
1833-10 middot Miscellaneous -150000
TOTAL -150000
Check 12448 03072017 West Coast Compre ssor 1-103 middot Checkin g B of A (W)
1-833 middot Treatment System -42108
TOTAL -42108
Check 12449 03072017 Anne Sands 1-103 middot Checking B of A (W)
2-842 middot Professional Services (F) -23500
TOTAL -23500
Check 12450 03072017 Barcomm Communic atio ns 1-103 middot Checkin g B of A (W)
2830-02 middot RadioPager Repair -75000
TOTAL -75000
Check 12451 03072017 Build ing Supply Center 1-103 middot Checkin g B of A (W)
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
Production 1452000 gal 46838 gpd 325 gpm 1916800 gal 61832 gpd 43 gpm
Sources First Valley High Intakes 82 First Valley High Intakes 81
Second Valley High Intakes 0 Second Valley High Intake(s) 0
Third Valley High Intakes 18 Third Valley High Intake(s) 18
First Valley Wells 1
Water Quality
All sources ultra and nano filtered chlorine and turbidity correct continuously no positive coliform bacteria samples Samples of influent raw water are being collected twice monthly for lab analysis of coliform con-tent (matching samples are also being collected at SFD Blvd for comparative purposes) Quarterly DBP samples taken and dramatic reduction in DBPs Taste and odor complaints associated with water change declining
Major Activities 1 Weekly flushing of two short sections of iron water main to improve water quality 2 Watershed tree clearing road and diversion security and safety work3 DBP samples taken and excellent results
4 Chemical cleaning of Third Valley treatment train5 Work on Consumer Confidence Report and Sanitary Survey required by State6 Work on Stockstill Tank replacement design
gpd = gallons per day gpm = gallons per minute James K Fox Water System Superintendent
4212017 149
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
Inverness Public Utility District Board Meeting April 26 2017
15 Fire Department Report (March)
4212017 150
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
1058 AM Invernes s PUD041917 Profit amp Lo ss Bud get vs ActualAccrual Basis July 2016 throug h March 2017
For Management Use Only Page 1
NOTE APRIL TAX REVENUE WILL BE ALLOCATED IN MAY
4212017 138
Inverness Public Utility District Board Meeting April 26 2017
17 Committee MeetingsReports
4212017 153
Inverness Public Utility District Board Meeting April 26 2017
18 Announcements amp Adjournment
NEXT BOARD MEETING MAY 17 2017
4212017 154
04 Stockstill ALLpdf
04 BM Stockstill Tank 041917 Rev0
Christa Burgoyne Stockstill 042017
Re_ Stockstill Tank Replacement FAQ Rev1
Re_ Stockstill Tank Replacement FAQ Rev1
LAIF Reserve Reallocation 042117pdf
Reallocation
03-2017Water Reportpdf
WATER SYSTEM REPORT March 2017
Statistics
Major Activities
March 2017 Fire Reportpdf
INVERNESS VOLUNTEER FIRE DEPARTMENT
PO Box 469 Inverness CA 94937
FIRE DEPARTMENT REPORT
March 2017
I N V E R N E S S V O L U N T E E R F I R E D E P A R T M E N TP O B o x 4 6 9 I n v e r n e s s C A 9 4 9 3 7
F I R E D E P A R T M E N T R E P O R TM a r c h 2 0 1 7
I N C I D E N T S
17-37 03-01 Public Assist 12575 for vehicle stuck in a ditch 17-38 03-03 Vehicle Accident 10905 Shoreline Hwy 17-39 03-07 Tree blocking road 485 Via de la Vista 17-40 03-07 Possible Structure Fire 10000 Sir Francis Drake No merit 17-41 03-11 EMS 12860 SFD For fall victim No transport 17-42 03-13 EMS Inverness Fire Station for drive in all victim Private transport 17-43 03-16 Welfare check 20 Via de la Vista No merit 17-44 03-18 Vehicle Accident 14990 Shoreline Hwy IFD cancelled enroute 17-45 03-18 Possible Structure Fire 600 A St No merit Food on stove 17-46 03-27 Water Rescue Tomales Bay off of Tomales Bay Resort 12938 SFD 17-47 03-27 EMS 15 Inverness Way Private paramedic code 2 transport (M-94 unavailable) 17-48 03-27 Public Assist 21 Inverness Way for cat stuck in a tree Advise given
TRAININGS 3-7 Drill SCBA training3-12 Drill Mutual Drill with MCFD Pt Reyes Structure fire exercise3-28 Drill- Review of Coastal Response Plan for water rescue High band radio use3-30 Drill- Search and Rescue training at Bolinas Fire Department by BC Mike St John of Mill Valley
ACTIVITIES AND MAINTENANCE
1 MERA operations meeting
2 Vehicles to Petaluma for smog checks
3 West Marin Disaster Council meeting
4 Meeting with West Marin Chiefs for MERA paging update
5 Training with new volunteer
PERSONNEL Mike Meszaros Jim Fox Ken Fox Tom Fox Burton Eubank Brian Cassel Jeff McBeth Jonathan Van Bourg Matt McClaskey Dennis Holton Brett Miller Bill Wessner Christie Bentley Roy Pitts Michael Del Salvo
4212017 151
Inverness Public Utility District Board Meeting April 26 2017
16 Management Report
bull Customer Issuesbull Transition Fire ChiefWater
Superintendent
bull Archive Policy
bull Control and MonitoringStrategies
bull Consumer ConfidenceReport
4212017 152
Jul 16 - Mar 17 Budge t $ Over Budget of Budget
Ordi nary IncomeExpenseIncome
Interest Income 000 284994 -284994 00
Misc ellaneous Income 4907 7506 -2599 654
Non-Tax Revenue 230407 794259 -563852 290
Taxes Income 28992805 37251900 -8259095 778
Water Revenue 26083665 29688003 -3604338 879
Total Income 55311784 68026662 -12714878 813
ExpenseOffic e amp Admi nistr ation 5861860 6022071 -160211 973
