DEPARTMENT OF EDUCATIONPHYSICAL INVENTORY FOR PROPERTY, PLANT AND EQUIPMENTS

( OFFICE )

SAMPLE INVENTORY

Name of Accountable OfficerCode Description Code Description Code Description Property # Description - (include Serial No. if available) Estimated Date Accountable OfficeDepreciable Cost

Life Yrs Acquired (RC Code) [1/0](6) (16) (6) (16) (6) (16) (25) (55) (8) (9) (15) (10) (11) (30)

223-00 IT Equipment 0001 Computer Set 0001 Desktop I-07-1-1(1)-C Pentium 4, 3.0Ghz., 80GB Harddisk, 256MB DDr, Clon 5

223-00 IT Equipment 0001 Computer Set 0002 Notebook I-07-1-2(1)-C Pentium 3, 333mhz, 40GB Harddisk, 126MB, Toshiba Brand

223-00 Software 0001 Operating Syste 0001 Operating System Office XP

222-00 Furniture 0001 Table 0001 Clerical Table AO1-F-01-01-01-E-1 3 drawers with top glass

222-00 Furniture 0001 Table 0001 Clerical Table AO1-F-01-01-01-E-2 4 drawers

221-00 Airconditioner 0001 Cabinet Type 0001 Cabinet Type 3 Toner, Carrier Brand

(1st Sub-Account) Required

(2nd Sub-Account) Required

(3rd Sub-Account)

Required

SL(Lowest Level) - PPE Item

(All Colums are Required)

3 - 3 - 4 - 4 e-NGAs Coding Scheme

Name of Accountable Officer

DEPARTMENT OF EDUCATIONTEXTBOOKS INVENTORY

SAN LUIS ELEMENTARY SCHOOL

S.Y.2012-2013

Name of Accountable Officer

Code Description Code Description Code Description Property # QuantityDescription - (include Serial No. if available) Estimated Date Accountable Office Depreciable Unit CostLife Yrs Acquired (RC Code) [1/0]

(6) (16) (6) (16) (6) (16) (25) (55) (8) (9) (15) (10) (11) (30)

163-001 TEXTBOOK 0001 ELEMENTARY 0036 ENGLISH 1 SAN-012-0001 3 ENGLISH FOR ALL TIMES 1 5 2/10/2011 ELNA MAE MULINGBAYAN Php 40.71 MS.RIA R.CESA

163-001TEXTBOOK 0005 ELEMENTARY 0003 MATHEMATICS 1 SAN-012-0002 2 ELEM.MATHEMATICS1 5 3/10/2012 ELNA MAE MULINGBAYAN Php 29.91 MS.RIA R.CESA

163-001TEXTBOOK 0007 ELEMENTARY 0001 FILIPINO 1 SAN-012-0003 5 LANDAS NG WIKA AT PAGBASA 1 5 10/20/2012 ELNA MAE MULINGBAYAN Php 35.90 MS.RIA R.CESA

163-001TEXTBOOK ELEMENTARY 0004 SIBIKA AT KULTURA SAN-012-0004 30 MATAPAT NA PILIPINO 1 5 2/23/2009 ELNA MAE MULINGBAYAN Php 45.33 MS.RIA R.CESA

163-001TEXTBOOK 0001 ELEMENTARY 0031 ENGLISH-READING2 SAN-012-0005 2 DEVELOPING READING POWER 2 5 7/25/2010 LILIAN N. NAVARRO Php 40.00 MS.RIA R.CESA

163-001TEXTBOOK 0005 ELEMENTARY 0007 MATHEMATICS 2 SAN-012-0006 20 MATHEMATICS FOR EVERYDAY USE 2 5 8/12/2010 LILIAN N. NAVARRO Php 33.10 MS.RIA R.CESA

163-001TEXTBOOK ELEMENTARY 0007 SIBIKA AT KULTURA 2 SAN-012-0007 20 MAKABAYAN:KATANGIANG PILIPINO 2 5 2/5/2012 LILIAN N. NAVARRO Php 44.36 MS.RIA R.CESA

163-001TEXTBOOK 0001 ELEMENTARY 0032 ENGLISH-READING3 SAN-012-0008 2 DEVELOPING READING POWER 3 5 7/25/2012 LOVELY GRACE F. SALAS Php 40.00 MS.RIA R.CESA

163-001TEXTBOOK 0001 ELEMENTARY 00040 ENGLISH-READING 3SAN-012-0009 20 ENGLISH FOR ALL TIMES 3 5 2/10/2011 LOVELY GRACE F. SALAS Php 40.71 MS.RIA R.CESA

163-001TEXTBOOK 0001 ELEMENTARY 0041 ENGLISH-LANG.3 SAN-012-0010 15 ENGLISH FOR ALL TIMES 3 5 2/10/2011 LOVELY GRACE F. SALAS Php 40.71 MS.RIA R.CESA

163-001TEXTBOOK 0003 ELEMENTARY 0005 SCIENCE 3 SAN-012-0011 30 GROWING WITH SCIENCE AND HEALTH 3 5 3/10/2008 LOVELY GRACE F. SALAS Php 41.25 MS.RIA R.CESA

163-001TEXTBOOK 0007 ELEMENTARY 0010 FILIPINO-WIKA 3 SAN-012-0012 40 BAGONG FILIPINO SA SALITA AT GAWA 3 5 10/20/2010 LOVELY GRACE F. SALAS Php 45.00 MS.RIA R.CESA

163-001TEXTBOOK 0007 ELEMENTARY 0011 FILIPINO-PAGBASA3 SAN-012-0013 40 BAGONG FILIPINO SA SALITA AT GAWA 3 5 10/20/2010 LOVELY GRACE F. SALAS Php 43.60 MS.RIA R.CESA

163-001TEXTBOOK 0003 ELEMENTARY 0011 SCIENCE AND HEALTH 4 SAN-012-0014 4 SCIENCE FOR DAILY USE 4 5 2/5/2012 EDWIN R. MASICAT Php 48.45 MS.RIA R.CESA

163-001TEXTBOOK 0007 ELEMENTARY 0017 FILIPINO-WIKA4 SAN-012-0015 12 HIYAS SA WIKA AT PAGBASA 4 5 8/20/2009 EDWIN R. MASICAT Php 41.66 MS.RIA R.CESA

163-001TEXTBOOK 0007 ELEMENTARY 00018 FILIPINO-PAGBASA4 SAN-012-0016 7 HIYAS SA WIKA AT PAGBASA 4 5 8/20/2009 EDWIN R. MASICAT Php 43.44 MS.RIA R.CESA

163-001TEXTBOOK 0010 ELEMENTARY 0004 HEKASI 4 SAN-012-0017 8 MAKABAYAN:KAPALIGIRANG PILIPINO 4 5 2/5/2012 EDWIN R. MASICAT Php 47.67 MS.RIA R.CESA

163-001TEXTBOOK 0011 ELEMENTARY 0003 EPP 4 SAN-012-0018 6 5 10/7/2010 EDWIN R. MASICAT Php 45.00 MS.RIA R.CESA

163-001TEXTBOOK 0001 ELEMENTARY 0034 ENGLISH-READING5 SAN-012-0019 2 DEVELOPING READING POWER 5 5 7/25/2012 WILMA A. PAGLICAWAN Php 40.00 MS.RIA R.CESA

163-001TEXTBOOK 0001 ELEMENTARY 0018 ENGLISH-LANG.5 SAN-012-0020 1 GROWING IN ENGLISH 5 5 2/5/2012 WILMA A. PAGLICAWAN Php 35.00 MS.RIA R.CESA

163-001TEXTBOOK 0001 ELEMENTARY 0019 ENGLISH-READING5 SAN-012-0021 1 GROWING IN ENGLISH 5 5 2/5/2012 WILMA A. PAGLICAWAN Php 35.00 MS.RIA R.CESA

163-001TEXTBOOK 0007 ELEMENTARY 0031 FILIPINO-WIKA5 SAN-012-0022 30 HIYAS SA WIKA AT PAGBASA 5 5 8/20/2009 WILMA A. PAGLICAWAN Php 45.70 MS.RIA R.CESA

163-001TEXTBOOK 0007 ELEMENTARY 0032 FILIPINO-PAGBASA5 SAN-012-0023 35 HIYAS SA WIKA AT PAGBASA 5 5 8/20/2009 WILMA A. PAGLICAWAN Php 44.30 MS.RIA R.CESA

163-001TEXTBOOK 0003 ELEMENTARY 0017 SCIENCE AND HEALTH5SAN-012-0024 1 ENJOYING SCIENCE AND HEALTH 5 5 1/10/2011 WILMA A. PAGLICAWAN Php 43.50 MS.RIA R.CESA

163-001TEXTBOOK 0003 ELEMENTARY 0015 SCIENCE AND HEALTH5SAN-012-0025 24 SCIENCE FOR DAILY USE5 5 2/5/2012 WILMA A. PAGLICAWAN Php 53.20 MS.RIA R.CESA

163-001TEXTBOOK 0011 ELEMENTARY 0004 EPP5 SAN-012-0026 14 5 10/7/2010 WILMA A. PAGLICAWAN Php 45.00 MS.RIA R.CESA

163-001TEXTBOOK 0010 ELEMENTARY 0010 HEKASI5 SAN-012-0027 21 MAKABAYAN:KASAYSAYANG PILIPINO 5 2/5/2012 WILMA A. PAGLICAWAN Php 47.79 MS.RIA R.CESA

163-001TEXTBOOK 0001 ELEMENTARY 0035 ENGLISH 6-READINGSAN-012-0028 7 DEVELOPING READING POWER 5 5 7/25/2010 JINKEE M. JORDAN Php 40.00 MS.RIA R.CESA

163-001TEXTBOOK 0015 ELEMENTARY 0026 MATHEMATICS 6 SAN-012-0029 40 MATHEMATICS FOR EVERYDAY USE 6 5 8/12/2010 JINKEE M. JORDAN Php 44.32 MS.RIA R.CESA

163-001TEXTBOOK 0011 ELEMENTARY 0026 EPP6 SAN-012-0030 15 5 10/7/2010 JINKEE M. JORDAN Php 45.00 MS.RIA R.CESA

163-001TEXTBOOK 0003 ELEMENTARY 0018 SCIENCE AND HEALTSAN-012-0031 13 INTO THE FUTURE:SCIENCE and health 6 5 8/12/2010 JINKEE M. JORDAN Php 45.40 MS.RIA R.CESA

163-001TEXTBOOK 0003 ELEMENTARY 0020 SCIENCE AND HEALTSAN-012-0032 2 ENJOYING SCIENCE AND HEALTH 6 5 1/10/2011 JINKEE M. JORDAN Php 45.48 MS.RIA R.CESA

163-001TEXTBOOK 0007 ELEMENTARY 0038 FILIPINO6-WIKA SAN-012-0033 30 LANDAS SA WIKA 6 5 10/20/2012 JINKEE M. JORDAN Php 43.40 MS.RIA R.CESA

163-001TEXTBOOK 0007 ELEMENTARY 0039 FILIPINO6-PAGBASA SAN-012-0034 28 LANDAS SA PAGBASA 6 5 10/20/2012 JINKEE M. JORDAN Php 43.40 MS.RIA R.CESA

163-001TEXTBOOK 0010 ELEMENTARY 0011 HEKASI 6 SAN-012-0035 1 PILIPINAS BANSANG PAPAUNLAD6 5 12/8/2007 JINKEE M. JORDAN Php 94.70 MS.RIA R.CESA

163-002MANUAL 0001 ELEMENTARY 0001 ENGLISH 1 SAN-012-0036 1 FUN IN ENGLISH 1 5 9/15/2008 ELNA MAE MULINGBAYAN Php 93.60 MS.RIA R.CESA

163-002MANUAL 0007 ELEMENTARY 0001 FILIPINO 1 SAN-012-0037 1 LANDAS SA WIKA AT PAGBASA 1 5 10/20/2012 ELNA MAE MULINGBAYAN Php 30.91 MS.RIA R.CESA

(1st Sub-Account) Required

(2nd Sub-Account) Required

(3rd Sub-Account) Required

SL(Lowest Level) - PPE Item

(All Colums are Required)

0009

0009

MAKABULUHANG GAWAING PANTAHANAN 4

EDUKASYONG PANTAHANAN AT PANGKABUHAYAN 5

EDUKASYONG PANTAHANAN AT PANGKABUHAYAN6

163-002MANUAL 0001 ELEMENTARY 0002 ENGLISH 2 SAN-012-0038 1 FUN IN ENGLISH 2 5 9/15/2008 LILIAN N. NAVARRO Php 65.80 MS.RIA R.CESA

163-002MANUAL 0005 ELEMENTARY 0007 MATHEMATICS 2 SAN-012-0039 1 MATHEMATICS FOR EVERYDAY USE 2 5 8/12/2010 LILIAN N. NAVARRO Php 31.10 MS.RIA R.CESA

163-002MANUAL 0007 ELEMENTARY 0006 FILIPINO 2 SAN-012-0040 1 PAGDIRIWANG NG WIKANG FILIPINO 2 5 2/5/2012 LILIAN N. NAVARRO Php 34.16 MS.RIA R.CESA

163-002MANUAL 0009 ELEMENTARY 0008 SIBIKA AT KULTURA2SAN-012-0041 1 KATANGIAN PILIPINO 2 5 2/5/2012 LILIAN N. NAVARRO Php 27.73 MS.RIA R.CESA

163-002MANUAL 0001 ELEMENTARY 0003 ENGLSH 3 SAN-012-0042 1 ENGLISH FOR ALL TIMES 3 5 2/10/2011 LOVELY GRACE F. SALAS Php 45.00 MS.RIA R.CESA

163-002MANUAL 0005 ELEMENTARY 0010 MATHEMATICS 3 SAN-012-0043 1 MATHEMATICS FOR EVERYDAY LIFE 3 5 9/15/2008 LOVELY GRACE F. SALAS Php 41.50 MS.RIA R.CESA

163-002MANUAL 0003 ELEMENTARY 0005 SCIENCE 3 SAN-012-0044 1 GROWING WITH SCIENCE AND HEALTH 3 5 3/10/2008 LOVELY GRACE F. SALAS Php37.59 MS.RIA R.CESA

163-002MANUAL 0007 ELEMENTARY 0008 FILIPINO 3 SAN-012-0045 1 BAGONG FILIPINO SA SALITA AT GAWA 3 5 10/20/2010 LOVELY GRACE F. SALAS Php39.23 MS.RIA R.CESA

163-002MANUAL 0007 ELEMENTARY 0018 FILIPINO 5 SAN-012-0046 1 HIYAS SA WIKA AT PAGBASA 5 5 8/20/2009 WILMA A. PAGLICAWAN Php39.55 MS.RIA R.CESA

163-002MANUAL 0001 ELEMENTARY 0005 ENGLISH 5 SAN-012-0047 1 ENGLISH FOR ALL TIMES 5 5 2/10/2011 WILMA A. PAGLICAWAN Php45.00 MS.RIA R.CESA

163-002MANUAL 0010 ELEMENTARY 0008 HEKASI 5 SAN-012-0048 1 KASAYSAYANG PILIPINO 5 5 2/5/2012 WILMA A. PAGLICAWAN Php30.64 MS.RIA R.CESA

163-002MANUAL 0005 ELEMENTARY 0018 MATHEMATICS 6 SAN-012-0049 1 MATHEMATICS FOR EVERYDAY USE 6 5 8/12/2010 JINKEE M. JORDAN Php35.12 MS.RIA R.CESA

163-002MANUAL 0002 ELEMENTARY 0013 SCIENCE 6 SAN-012-0050 1 INTO THE FUTURE:SCIENCE AND HEALTH 6 5 8/12/2010 JINKEE M. JORDAN Php35.89 MS.RIA R.CESA

163-002MANUAL 0007 ELEMENTARY 0021 FILIPINO 6 SAN-012-0051 1 HIYAS SA WIKA AT PAGBASA 6 5 8/20/2009 JINKEE M. JORDAN Php38.96 MS.RIA R.CESA

Appendix 53

ACKNOWLEDGEMENT RECEIPT FOR EQUIPMENT

Department of Education Agency

Qty. Unit Description ( Serial No. if any ) Unit Cost Prop. No.

.

.

.

Received by : Received from:

Signature Over Printed Name Signature Over Printed Name

Position/Office Position/Office

Date Date

Appendix 39

PROPERTY CARD

Agency

Property No.:

ReferenceReceipt Transfer/Disposal

Qty. Qty. Office/Officer

Property, Plant and Equipment:Desc

Date

Appendix 39

PROPERTY CARD

Agency

Property No.:

Transfer/DisposalBalance Qty.

Office/Officer

jmf20

General Form No. 30 (A)

(Revised March, 1938) REPUBLIC OF THE PHILIPPINES

INVOICE-RECEIPT FOR PROPERTY

TRANSFER of property from toauthorized by

DATE of PROPERTY CLASI--

QTY. Unit/s NAME AND DESCRIPTION PURCHASED NUMBER FICATION UNIT VALUE TOTAL VALUE

NUMBER

TOTAL AMOUNT = P

INVOICE RECEIPT

I CERTIFY that I have this day I CERTIFY that I have this day

of , invoiced to of 20 03

, Superintendent , (Designation) (Name) (Designation)

the above listed articles, property of the above listed articles, property of

(Name of bureau or office) (Name of bureau or office)

(Signature of Invoicing Accountable Officer) (Signature of Receiving Accountable Officer)

(Title) (Title)

INVOICE-RECEIPT FOR PROPERTY

TOTAL VALUE

I CERTIFY that I have this day day

received from

(Designation)

(Signature of Receiving Accountable Officer)

INVENTORY AND INSPECTION REPORT OF UNSERVICEABLE PROPERTY

As of

(Agency) ( Name of Accountable Officer )

I N V E N T O R Y

Articles Quantity Unit Cost Total Cost Property No. Date No. of years

Acquired in service

(1) (2) (3) (4) (5) (6) (7)

I HEREBY request inspection, and disposition

pursuant to Section 79 of PD 1445, of the Property

enumerated above.

Requested by : Request for Inspection Approved by :

( Signature of Accountable Officer ) ( Name and Signature )

( Designation of Accountable Officer ) ( Designation )

INVENTORY AND INSPECTION REPORT OF UNSERVICEABLE PROPERTY

( Designation )

I N V E N T O R Y I N S P E C T I O N R E P O R T

D I S P O S I T I O N Appraisal Official

Accumulated Receipt

Depreciation Number

(8) (9) (10) (11) (12) (13) (14) (15)

I CERTIFY that I have inspected each and every

article enumerated in this report and that the I CERTIFY that I have witnessed the diposition

disposition made thereof was, in my judgement, the of the article enumerated on this report this

best for the public interest. ______ day of ______________________.

( Name and Signature of Inspector ) ( Name and Signature of Witness )

INVENTORY AND INSPECTION REPORT OF UNSERVICEABLE PROPERTY

I N S P E C T I O N R E P O R T

Amount

(16)

I CERTIFY that I have witnessed the diposition

of the article enumerated on this report this

______ day of ______________________.

( Name and Signature of Witness )

INVENTORY CUSTODIAN SLIPDEPARTMENT OF EDUCATION

Quantity Unit Description Inventory Item No. Unit cost

Received by: Receive from:

___________________________ __________________________Signature Over Printed Name Signature Over Printed Name

___________________________ __________________________Position/Office Position/Office

__________________________ _________________________Date Date

ICS No:______________

REPORT ON THE PHYSICAL COUNT OF INVENTORIES

Type of Inventory ItemAs of

For which is accountable, having assumed such accountability on (Name of Accountability Officer) (Offficial Designation) (Agency/ Office) (Date of Assumption)

ARTICLE DESCRIPTION UNIT VALUESHORTAGE/OVERAGE

REMARKSQuantity Value

STOCK NUMBER

UNIT OF MEASURE

BALANCE PER CARD

(Quantity)

ON HAND PER COUNT

(Quantity)

, , ,

REQUISITION AND ISSUE SLIPDepartment of Education

Division : Responsibility Center RIS No. DateOffice Code SAI No. Date

REQUISITION ISSUANCEStock No. Unit Description Quantity Quality Remarks

Purpose :

Requested By: Approved By: Issued By Received By:

Signature Signature Signature Signature

Name Name Name Name

Designation Designation Designation Designation

Date Date Date Date

REPORT OF SUPPLIES AND MATERIALS ISSUEDDepartment of Education

Date : No. ________________

RIS No. Responsibility Stock No. Item Unit Qty Unit AmountCenter Code Issued Cost

Recapitulation RecapitulationStock No. Quantity Unit Cost Total Cost Account Code

I Hereby certify to the correctness of the above information Posted by / date :

Supply Officer Accounting Clerk

Name of the Procuring Entity

Standard Form Number; SF-GOOD-02Revised on: May 21, 2004

PROJECT PROCUREMENT MANAGEMENT PLAN

Procurement ScheduleContract Procurement Pre- Eligibilty

Ref. Package Method ABC2 ProcurementAdvertisement Screening

( Description ) Conference

Total Budget Amount

Prepared : Recommended :

1 Ref = Reference

2 ABC - Approved Budget for the Contract

The BAC Secretariat shall consolidate all the Project Procurement Management Plans ( PPMP ) prepared by the Project Management Offices ( PMOs ) into an Annual Procurement Plan ( APP ).

The APP shall bear the approval of the head of the procuring entity. Updating of the PPMP and the consolidated APP shall be undertaken every six ( 6 ) months or as often as required by the head

of the procuring entity.

Project Reference Number :Name of the Project :Location of the Project :

PROJECT PROCUREMENT MANAGEMENT PLAN

Procurement ScheduleSubmission and Bid Post Award of

Receipts of Bids Evaluation Qualification Contract

Approved :

The BAC Secretariat shall consolidate all the Project Procurement Management Plans ( PPMP ) prepared by the Project Management Offices ( PMOs ) into an Annual Procurement Plan ( APP ).

The APP shall bear the approval of the head of the procuring entity. Updating of the PPMP and the consolidated APP shall be undertaken every six ( 6 ) months or as often as required by the head

STOCK CARD

Department of Education

Agency

Item : Description :

Receipt Issuance

Date Reference Qty. Qty. Office

Appendix 38

STOCK CARD

Agency

Stock No.:

Re-order Point:

Balance No. of Days to

Qty. Consume

WASTE MATERIALS REPORT

Department of Education

Agency

Place of Storage Date

ITEMS FOR DISPOSAL

ITEMS QTY UNIT DESCRIPTION RECORD OF SALES

O.R. No.

1

2

3

4

5

6

7

8

9

10

T O T A L

Certified Correct: Disposal Approved :

Property Officer

CERTIFICATE OF INSPECTION

I hereby certify that the property enumerated above was disposed of as follows :

Item Destroyed

Item Sold at private sale

Item Sold at public auction

Item Transferred without cost to

MARITESS L. ABLAY Chief, Proper;ty Division

Property Inspector : (Name & Signature) Witness to dispositon :

Appendix 60

WASTE MATERIALS REPORT

Agency

Date

RECORD OF SALES

O.R. No. Amount

CERTIFICATE OF INSPECTION