inventory and condition report · 2020-03-27 · pcs piece / pieces ss stainless steel ... comments...

Inventory and Condition Report

Subject Property

Room 1

46 (1F2) Polwarth Gardens Edinburgh

EH11 1LN

Contents

Guidance Notes for Tenants

• What is the need for an Inventory?

• Inspections and Protecting your Deposit

Abbreviations

Glossary

Check In

Residential Property Inventory and Condition Report

▪ Property, Landlord/Agency and Tenant Details

▪ Move in Declaration

▪ Keys

▪ Alarm Status and Required Codes

▪ Meter Readings

▪ Utility Details

▪ Safety Testing

▪ Energy Performance Certificate

▪ Contents, Furniture, Fixtures and Fittings of All Rooms

Cleaning Guidance Checklist

Photographic Evidence representing the Condition of the Property and any Significant Damage

Check Out – For Your Information

Guidance Notes for Tenants An ‘Inventory and Condition Report’ is a written document that records the observed state of the property, its contents, furniture, fixtures and fittings. An Inventory should be carried out for both furnished and unfurnished properties. It is important that tenants take care acknowledging the recorded information, as it will be used as a basis for any claim of damage or change in condition at the end of the tenancy.

What is the need for an Inventory? An Inventory is an essential document that is used to define the true condition, cleanliness and the contents of the property at the start of the tenancy and is used at ‘Check Out’ to verify any issue relating to cleanliness, damage, missing items or a change in condition at the end of the tenancy. The Tenancy Deposit Scheme (Scotland) Regulations became law on 7 March 2011 with the aim to ‘protect’ the tenant’s deposit. This will ensure good practice in deposit handling and will assist in the case of a dispute. Edinburgh Inventory Services act as an independent, unbiased, ‘Inventory Management Company’, who serve the interests of both the landlord and the tenant(s). Our professionally produced inventories effectively preserve the landlord’s property as well as protect the tenant’s deposit. Inspections and Protecting your Deposit Pets and smoking are generally prohibited in rented accommodation. The inventory clerk will inspect the property for signs of pet or smoke related stains, odours or discolouration. Written permission must be obtained from the landlord or letting agency prior to smoking or allowing pets into the property.

We strongly advise that you get written permission from the landlord / agent before putting up shelves or pictures or installing satellite / cable services, as charges will result from any repairs to holes, nails or screws in walls and / or tears to wallpaper.

Abbreviations

RHS Right Hand Side

LHS Left Hand Side

RH Right Hand

LH Left Hand

WM Wall Mounted

DM Door Mounted

CM Ceiling Mounted

GM Garden Mounted

QTY Quantity

PCS Piece / Pieces

SS Stainless Steel

Glossary These are precise terms relating to aspects of a property that provide an accurate description of a feature without the need for long explanations. This list is not intended to be exhaustive.

Broken No longer functioning

Burns Evidence of fire or heat damage

Chipped A small abrasion to the surface

Detached Separated from fitting

Dirty In need of cleaning from ‘grubby’ using cleaning materials

Dusty Covering of dust removable with a vacuum or duster

Filthy In need of professional cleaning, in a state that may not be restorable to an acceptable standard

Gouge Deep abrasion to the surface, may require repair

Greasy Greasy to touch

Grubby In need of cleaning from ‘dusty’ using cleaning materials

Holed Holes caused by fixings, nails, pins etc.

Impressions Imprints, dents

Limescale White deposits of water

Loose Slack, unfastened

Marks Blemish

Mildew Mould or fungi

Scuffed Evidence of rubbing

Scratched Evidence of scraping

Soiled Badly stained and marked

Stained Discolouration

Soiled Tarnished, unclean

Torn Rips in fabric

Worn Excessive wear and tear

Check In

Welcome to your new home! Please find enclosed the Inventory & Condition Report for the ‘Subject Property’ completed by Edinburgh Inventory Services. The ‘Inventory and Condition Report’ is a PERCEPTION report detailing the contents, condition and cleanliness of the property at ‘Check In’. It is supported by photographic evidence when appropriate. You have 7 days to review the ‘Inventory and Condition Report’ from the date you receive the email. If you wish to make any amendments or comments regarding the ‘Inventory and Condition Report' they should be detailed in writing and supported with photographic evidence where appropriate, to [email protected] . These comments shall appear on the final amended copy. If applicable, an ‘Inventory Clerk’ will visit the property to verify any amendments. Following the 7-day review period the final amended copy of the Inventory will stand as a legally binding document and is considered as a true and accurate statement of the condition, contents and cleanliness of the subject property. Please note the electrical items listed, including portable appliances, may not been checked or tested by the inventory clerk. The Inventory simply details the respected type, brand and perceived condition of such items. Safety and functionality of the appliance / equipment cannot be guaranteed by Edinburgh Inventory Services, this is a responsibility of the landlord / letting agent. Each item listed within the inventory is inspected and given a rating of 1 – 5. Please refer to the condition calculator detailed below.

1. Good As new

2. Fair Wear and Tear Effects of use or aging

3. Worn / Scratched Evidence of chips, dents, scuffs, tears, marks or scratches

4. Damaged Evidence of breakage

5. Replace / Repair Broken or missing and in need of restoration or exchange

Information gathered by Edinburgh Inventory Services will be presented to the Landlord / Letting Agent for their records. Any works deemed necessary following the ‘Check In’ inspection are the responsibility of the Landlord or Letting Agent From everyone at Edinburgh Inventory Services, We hope you enjoy your new home!

mailto:[email protected]

Disclaimers:

Accuracy Whilst Edinburgh Inventory Services takes every care to ensure the accuracy of the Inventory, however it gives no warranty to the accuracy of the content. It remains the Tenants’ responsibility to confirm the accuracy of the Inventory and to make any amendments / comments where deemed necessary. Amendments / comments must be brought to the attention of Edinburgh Inventory Services, in writing, within 7 days of ‘Check In’. Working order and condition This Inventory and Condition Report relates only to decoration, furnishings, equipment and contents within the property. It is no guarantee of, or reports on, the adequacy of, or safety of, any such equipment or contents and is merely a record that such items exist within the property at the date of completion and a superficial condition of the same. It is understood that the condition of the fabric and contents are normally age worn and age marked unless otherwise noted - those items will be referred to within the Inventory and Condition report as condition ‘2’. Structural This Inventory and Condition Report does not constitute a structural survey. Fixtures and fittings are listed, described but does not report to the working order. Comments Where the descriptive words ‘gold’, ‘silver’, ‘chrome’, ‘brass’, ‘’SS’, oak’, ‘pine’ etc. are used, it is understood that this is a description of the colour and type but does not guarantee the actual fabric unless documentary evidence is available. The description of the listed item is for identification purposes only as we do not attempt to determine whether the item is genuine or reproduction. Maintenance Any maintenance problems found at the commencement or during the term of the tenancy should be reported to the landlord / letting agent, not the inventory clerk. Furnishings It is understood that items within the property and listed on the Inventory & Condition Report comply with the Furniture (Fire) (Safety) Regulations 1999 – amended 1993. It is the responsibility of the landlord / letting agent to ensure compliance of such items. Fire Safety Equipment It is the tenant’s responsibility to ensure that any smoke detectors / carbon monoxide detectors present within the property maintain working order. Any faults should be reported immediately to landlord / letting agent. General This Inventory & Condition Report has been prepared on the accepted principle that all items are free from obvious blemishes, faults or damage except where stated. An item that appears ‘as new’ will be referred to within this report as condition ‘1’. The ‘OIM Condition Calculator’ is used as a guideline for descriptive purposes. Gardens, Locked Rooms, Lofts, Cellars This Inventory and Condition Report does not cover gardens, locked rooms, lofts or cellars. Contents in such areas will therefore not be listed. If accessible the Inventory Clerk will take photographs at the time of completion and include these within the report. These photographs will be referred to at Check Out for comparison. Windows and doors Windows are considered to be free of any damages unless otherwise stated. Doors are checked where keys are provided. Any faults should be reported as a maintenance problem to the landlord / letting agent. Heavy Items Items such as kitchen appliances, wardrobes, beds and sofas will not be moved if deemed too heavy. The Inventory Clerk will not be responsible for the condition of any areas surrounding such items that cannot be seen. Ownership This Inventory & Condition Report remains the property of Edinburgh Inventory Services and shall not be used or copied without written permission.

Residential Property Inventory and Condition Report

Subject Property

Room 1 46 (1F2) Polwarth Gardens Edinburgh EH11 1LN

Landlord / Agency Details

Name: Southside Property Management

20 Nicolson Street Edinburgh EH8 9DH

Address:

Contact Tel: 0131 510 0051

Check In

Date of Inventory

Check In Date

Inventory Clerk EC

Terms and Conditions The ‘Inventory and Condition Report’ is a PERCEPTION report detailing the contents and condition of the property at ‘Check In’. It is supported by photographic evidence when appropriate.

The property has been noted as professionally cleaned from start of tenancy. If you do not agree with this then please email back with photographic evidence, this will be added into the inventory report. You have 7 days to review the ‘Inventory and Condition Report’ from the date you receive it. If you wish to make any amendments or comments regarding the ‘Inventory and Condition Report' they should be detailed in writing and supported with photographic evidence where appropriate, to [email protected]. These comments shall appear on the final amended copy. If applicable, an ‘Inventory Clerk’ will revisit the property to verify any amendments. An amended copy of the ‘Inventory and Condition Report’ will be sent to you and will be held on record as a true statement of the contents, condition and cleanliness of the property at Check In. This final report will be used to complete an End of tenancy Inspection at Check Out. If no comments are made and/or no discrepancies are noted within 7 days of receiving the Inventory and Condition report, the original will act as a true representation of the property at Check In. Any problems or issues with the property should be discussed directly with the Landlord / Letting Agent. We have no authority or responsibility to deal with the management of the property or tenancy agreement.

Edinburgh Inventory Services | Registered: SC402909 196 Rose Street

EH2 4AT| t : 07900 431480 e: [email protected]



Meter Meter Serial Meter Reading Location

Gas B16001158808 01132 Hallway

Electric Z16QK32116 02994 Hallway

Meters

Disclaimer: It is the responsibility of the landlord / agent to input any missing information on this page. It is the tenants’ responsibility to inform the landlord / agent of any significant updates.

Gas

Electric

Smoke Detectors

Heat Detectors

Location – Hallway Ceiling

Location – Bedroom Ceiling

Location – Kitchen Ceiling

CO Alarm

Fire Blankets & Extinguishers

Location -

Location – Kitchen Wall

Location - Hallway

Hallway

Item Qty Condition Check In

Condition Check Out

Comments at Check In Comments at Check Out

Decoration 2 White emulsion; slight marks; slightly peeling above heater

Woodwork 2 White gloss; some chips

Flooring 1 Grey carpet

Entry Door 1 1 Black gloss exterior; Southside Sign

Entry Phone 1 2 WM; cream

Lighting 3 1 Ceiling pendant; with no shade

Heating 1 1 WM; white

Meter cupboard 1 1 WM; white gloss

Circuit breaker 1 2

Pin Board 1 2 WM; silver coloured frame

Fire Extinguisher 1 2 WM

Cupboard 1 2 Fitted; with white gloss door and aluminium fittings

Vacuum 1 1 Grey; VAX

Vacuum 1 2 Grey and red; Deik

Ladder 1 2 Aluminium; paint stained

Ironing board 1 1 White; with leaf pattern

Iron 1 1 Blue and white; Russell Hobbs

Edinburgh Inventory Services Observations

Tenant Comments

Bedroom 1


Condition Check Out


Decoration 2

White emulsion; some scuffs; marks around light switch; blu-tac marks; dent behind door

Woodwork 1 White gloss

Flooring 1 Grey carpet

Entry Door 1 1 White gloss; SS fittings; number 1 plaque

Windows and Frames 1 2 White gloss sash and case; some staining; chipped paint

Lighting 1 1 Ceiling pendant; white paper globe shade


Blind 1 1 Navy; roller

Edinburgh Press 1 2 White gloss door; 1x shelf; 1x brass rail; décor slightly marked within

Double Bed 1 1 SS frame

Double Mattress 1 1 White; Highgrove Pearl

Desk 1 1 Dark wooden effect; 3x drawer; SS handle

Chair 1 2 Wooden

Wardrobe 1 1 Dark wooden effect; double door; SS handles; 1x mirror panel; 2x drawer


Please use mattress protectors as if there are any stains or markings you can become liable for these at the end of the tenancy if not noted on inventory

Tenant Comments

En-Suite 1


Condition Check Out


Decoration 1 White Perspex splash back


Flooring 1 Charcoal grey; tile effect; vinyl

Entry Door 1 1 White gloss; SS fittings

Lighting 1 1 CM; dome cover

Wash Hand Basin 1 1 White porcelain; chrome mixer tap

Toilet 1 1 White porcelain; white plastic seat

Shower 1 1 WM; white; Mira Jump

Shower Screen 1 1 Aluminium frame; tempered glass screen & door

Shower Tray 1 3 White plastic; Silicone mildew stained

Mirror 1 1 WM; white frame; 1x shelf

Pedal Bin 1 1 White

Bin 1 1 White; pedal bin


Tenant Comments

Kitchen & Lounge


Condition Check Out

Comments Comments

Decoration 1 White emulsion; black ceramic tile splash back


Flooring

2 Grey carpet- lounge area; small burn mark; slightly stained Charcoal grey; tile effect vinyl; kitchen area

Entry Door 1 1 White gloss; SS handle

Windows and Frames 3 3 White; sash & case; paintwork worn on outside

Lighting 2 1 Ceiling pendant; no shade


Worktop 2 Charcoal grey; slightly scratched

Units 2 White gloss; SS handle; slightly stained inside

Sink 1 2 Integrated; SS

Blind 3 2 WM; Navy; roller; slightly paint marked

2 Seat Sofa 2 2 Grey fabric; slight marks

TV 1 1 WM; black; flat screen; PANASONIC; with remote

Bar stools 4 2 Chrome and black leather effect; slightly paint marked

Bin 1 1 SS; pedal bin

Window Pole 1 1 Wooden

Extractor fan 1 2 WM; white plastic; Manrose

Appliances

Extractor hood 1 1 WM; SS; chimney style

Hob 1 2 SS; Lamona; slightly worn plates

Oven 1 2 SS; Lamona

Fridge freezer 1 1 SS; American Style; double door; water dispenser; SAMSUNG

Washing machine 1 1 White; INDESIT

Kettle 2 1 Red; Russell Hobbs; Black; Sainsbury’s

Toaster 1 1 Red; 4-slice; Morphy Richards

Microwave 1 1 Silver coloured; Panasonic

Crockery

Dinner Plates 7 1

Side Plates 9 1

Bowls 9 1

Mugs 9 1

Glassware

Flute 2 2

Pint 5 2

Wine 5 2

Cutlery

Knives 21 1 SS

Forks 11 1 SS

Spoons 11 2 SS

Tea Spoons 23 2 SS

Other

Knife Block with Knives Set of 5 1 SS

Frying pan 2 2

Colander 1 1 SS

Saucepans 7 2 Metal; with lids; stained

Chopping boards 2 2 White plastic; slightly worn

Baking trays 5 3 Metal; worn

Cutlery tray 1 2 Grey plastic

Can opener 2 2

Waiters friend 1 2

Spatula 1 2

Peeler 2 2

Measuring spoons 1set 1 Black plastic

Parmesan grater 1 1 SS

Fish slice 4 2 Black plastic

Whisk 1 2 Black plastic

Serving spoon 2 2 Black plastic

Ladle 2 2

Grater 2 2

Corkscrew 1 2

Draining spoon 1 2 Black plastic

Tongs 1 2 SS and black plastic

Wooden spoon 2 2

Tupperware 3 Plastic; with lids

Chair 1 1 White; metal frame; folding

Chair 5 2 Wooden


Tenant Comments

Shower Room


Condition Check Out


Decoration 2 White ceramic splash back; slight stains


Flooring 2 Charcoal grey; tile effect; vinyl; Paint splattered

Entry Door 1 1 White gloss; SS handle and tempered glass panes


Wash Hand Basin 1 1 White porcelain; chrome mixer tap

Toilet 1 1 White porcelain; white plastic seat

Shower 1 1

White shower tray; WM; chrome; thermostatic; silicone slightly mildew stained


Mirror 1 2 WM; white frame; 1x shelf; mark on shelf

Pedal Bin 1 1 White

Extractor fan 1 2 CM; white plastic; Primeline


Tenant Comments

Shower


Condition Check Out


Decoration 1 White ceramic splash back


Flooring 1 Charcoal grey; tile effect; vinyl

Entry Door 1 1 White gloss; SS handle


Toilet 1 1 White ceramic; white plastic seat

Shower 1 1 White shower tray; WM; white; Mira


Mop and Bucket 1 1 Grey and pink plastic

Vacuum 1 1 Purple and white; HOOVER


Other items not listed

Tenant Comments

Edinburgh Inventory Services 196 Rose Street Suite 2 Edinburgh EH2 4AT t : 07900 431480 e : [email protected]


inventory and condition report · 2020-03-27 · pcs piece / pieces ss stainless steel ... comments...

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