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Introduction to

SAFE AppraisalsSafety Appraisals For Everyone

An online safety appraisal service

Are you as committed to HSE as you say you are?

SAFE is a tool designed to help you answer this question, using the SAFE Appraisal System

WHAT?SAFE is a web based tool for comparing how you perceive yourself with how others see you

WHY?To avoid serious consequences caused by misunderstandings and miscommunication

HOW?By focusing on how you communicate your commitment to HSE and how committed you really are

SAFE Appraisals

The SAFE process• A Guardian nominates people to be appraised (e.g.

managers/supervisors/safety leaders) and monitors the appraisal process

• Those nominated fill out the self assessment questionnaire and request other colleagues to appraise them

• When appraisals are complete, individual reports are generated for users

• Aggregated reports are also made available for group assessments

• Individuals are encouraged to review results with their appraisers and create an action plan for improvement.

• Individuals record action plans in the SAFE system • The SAFE system sends reminders to individuals over a 12

month period.• By reviewing and adding comments to the action plan, users

should be able to chart progress over time.

Gaining feedback

Review Process

Response analysis and action plan

The Participants

A Guardian: Supervises the processNominates the participants for AppraisalOrganises feedback and discussion sessions

Person being Appraised (e.g. Manager/Supervisor/Safety Leader):Nominated for AppraisalNominates AppraisersDevelops a personal improvement action plan

An Appraiser:Appraises individuals on safety behaviours and actionsHelps in the development of that person’s action plan

The Elements

• Four key aspects of HSE Management are being appraised:• Walking the Talk:

Do you follow through your statements with real actions?

• Informedness: Are you seen as being up to date regarding safety issues?

• Trust: Are you seen as trustworthy with regard to safety?

• Priorities: What messages are you sending regarding your priorities?

Both people being appraised and their appraisers complete a short questionnaire on these four Elements, after which

reports are generated with the results.

Example appraisal structure – Team A

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Guardian A

2

People being appraised (e.g. department supervisors)

1Appraisers of each supervisor

2 3 4 5

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Guardian: e.g. Head of

department

Guardian is head of a Team. They may or may not also be appraised

as part of their own Guardian group or a separate group.

Example company appraisal structure

Guardian A

SAFE coordinatorfor company

Team A Team B

Team C

Guardian B

Guardians A & B may also be appraised as part of another

group – e.g. a group of Guardians (Team C)

May appraise each other or may be appraised by those

they are Guardians of.

There may be several teams and several Guardians within

a company – but only one team per Guardian is allowed

SAFE coordinatorfor company

Guardian (e.g. Headof Department)

1 2 3

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Who appraises me?

Guardians can be appraised as part of their own Guardian group (and so be their own Guardian), or they can be appraised as part of another group (and so have a separate Guardian).

If you have been nominated for appraisal, we recommend that you ask those you work with to appraise you. You should ideally ask those who you supervise, or alternatively people you work with on a daily basis and who are well placed to comment on your safety behaviour.

Report types

Individual ReportThis report contains your appraisal results and is confidential (unless you decide to share the information with others). Note: You need at least 5 people to appraise you before you can generate your personal report.

Group ReportThis report combines your individual appraisal results with other colleagues in your Guardian’s team. Note: This report is only available if your group has 5 or more people in it.

Guardian Report (only available to Guardians)This report contains the appraisal scores of the team Guardians are overseeing.  Note: if you are your own Guardian (you nominated yourself for a SAFE appraisal), this report is identical to the Group report (above). It is only available if the group has 5 or more people in it.

Guardian (e.g. Headof Department)

1 2 3

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Reports: What do I receive?

Appraisers: Will receive a group report for their team.

People being appraised: Will receive a group report for their team as well as their own personal report with their own individual scores.

Guardian: Will receive a Guardian report for the team they are managing. If they are also being appraised they will also receive a group report and personal report.

SAFE coordinator: Will have access to the Guardian reports for all groups.

SAFE coordinatorfor company

After the Appraisal

People being appraised:• Discuss the results of individual/group

reports with the Appraisers:• Strong points and the areas for

improvement• Ways to Improve

• Discuss with supervisor• Personal Action Plan

• Set a review date and ask for feedback

Guardian:• Examines the aggregated Guardian

report• Identifies the areas appraised

individuals need to work on

Now you know the process, how do you get started?

How to log in…You will receive an email with your username and password Enter your

username (usually your email address) and password then click ‘Log in’

After you log in…Things to do now… tells you what you need to do. Simply follow the onscreen instructions which will lead you through the process.

Update your profile and change your password to something more memorable

If you do need help using the system, please email safe@energyinst.org.uk

If you are still unsure about the process here are some additional slides with frequently asked questions…

Frequently asked questions

Frequently asked questions

When do I receive my report?

Individual reportYou need at least 5 people to appraise you before you can generate the personal report.

Group reportYou need at least 5 people appraised before you can generate the group report.

Guardian reportYou need at least 5 people appraised before you can generate the Guardian report.

Frequently asked questions

Guardian/Group reports: What’s the difference?

Group report (only available to people being appraised)This report gives the average scores for the team you are being appraised within.

Guardian report (only available to Guardians)If you are a Guardian, this report gives the average scores for the team you are managing.

These 2 types of report may seem identical (and are under certain conditions) but may refer to different teams being appraised. See next slides for more info

1) Group report – Always

includes your own scores if you were appraised

2) Guardian report – Only

available to Guardians. Will not usually contain

the Guardian’s own results.

Everyone being appraised will receive a group report that will include your own scores and the scores of those in your team. However, if a Guardian is also being appraised, they will receive 2 reports: A group report and a Guardian report.

If the Guardian is being appraised as part of someone else’s team, then:

1) The group report will include their own scores but not the scores of those they are managing.

2) The Guardian report will not include their own scores but will include the scores of those they are managing.

3) If the Guardian is being appraised as part of their own Guardian group (and so are in effect their own Guardian) these 2 reports are identical.

(3)

Guardian/Group reports: What’s the difference?

Everyone being appraised• Everyone being appraised will receive a group report and an individual report. • The group report gives the average scores of your appraisal group, of which

your own scores are included.

Guardian’s only• All Guardians will receive a Guardian report, which gives the average

scores of the group you are Guardian of. This will only include the Guardian’s personal scores if they are being appraised and are their own Guardian.

• If you are a Guardian who is also being appraised you will also receive an individual report and a group report that will always include your own personal scores.

• If you are your own Guardian, the group report and Guardian report are exactly the same.

What reports do I get?Frequently asked questions

If you do need help using the system, please email safe@energyinst.org.uk