INTRODUCTION TO OHS MANAGEMENT SYSTEM STANDARDS

PRESENTER: ZAIKHASRA ZAINUDDIN17th JULY 2009

Standard is a document established by consensus and approved by a recognized body, that provides rules, guidelines or characteristics for activities , aimed at achievement of the optimum degree of order in a given context

DEFINITION OF STANDARD

THE DEVELOPMENT OF OHSAS 18001 AND MS 1722:PART 1

STANDARD

MS 1722: Part 1 A Malaysian Standard Developed by Industry

Standards Committee on Occupational Safety and Health (ISC W)

Published by Standards Malaysia in 2005.

OHSAS 18001 A standard developed

by a group of national standards bodies, accreditation bodies and certification bodies

First published by British Standards Institution (BSI) in 1999.

The latest revised version was published in July 2007.

All OHS MS standards mentioned are

• based on Plan, Do, Check, Act concept

• continual improvement concept

They are all intended to assist organizations to develop an approach to management of OHS in such a way to protect employees and others whose health and safety may be affected by the organization's activities

COMPARISON - CONCEPT

MS 1722 share common arrangements or order of the main elements with ILO OSH 2001

• Policy

• Organizing

• Planning and Implementation

• Evaluation

• Action for Improvement

COMPARISON - ARRANGEMENTS OF MAIN ELEMENTS

OHSAS 18001 share common arrangements or order of the main elements with ISO 14001 Environmental Management System

• Policy

• Planning

• Implementation and operation

• Checking and Corrective Action

• Management Review

COMPARISON - ARRANGEMENTS OF MAIN ELEMENTS

SIMILARITY BETWEEN OHSAS 18001 AND MS 1722:PART 1

Both standards can be used for certification.

31652

1518511091

3898

24656

0

5000

10000

15000

20000

25000

30000

35000

2003 2004 2005 2006 2007

NUMBER

TOTAL NO. OF OHSAS 18001 (OR DIRECTLY TOTAL NO. OF OHSAS 18001 (OR DIRECTLY EQUIVALENT) CERTIFICATES REPORTEDEQUIVALENT) CERTIFICATES REPORTED

- - SUMMARY RESULT FROM BSI SURVEY ON OHS STANDARDSSUMMARY RESULT FROM BSI SURVEY ON OHS STANDARDS & CERTIFICATES

YEARAugust 2008

328

75

1534 52

130

60

33 247

298

0

50

100

150

200

250

300

350

NUMBER

SIRIM QAS INTERNATIONAL -SIRIM QAS INTERNATIONAL - OHSAS OHSAS 18001 CERTIFIED COMPANIES 18001 CERTIFIED COMPANIES

YEARJune 2009

46

10

1926

05

101520253035404550

2006 2007 2008 2009

NUMBER

SIRIM QAS INTERNATIONAL –SIRIM QAS INTERNATIONAL – MS1722 MS1722 CERTIFIED COMPANIES CERTIFIED COMPANIES

YEARAugust 2008

CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

CLAUSE OHSAS 18001 CLAUSE MS 1722: PART 1

4.1 General requirements

3.5.2 Continual improvement

4.2 OH&S policy 3.11 3.5.2

Occupational safety and health Continual improvement

4.3.1 Planning for hazard identification, risk assessment and risk control

3.3.1 3.3.4

Initial review Hazard prevention

4.3.2 Legal and other requirements

3.3.4 3.3.1

Hazard prevention Initial review

4.3.3 Objectives 3.3.2 3.3.3

System planning, development and implementation Occupational safety and health objectives

CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

CLAUSE OHSAS 18001 CLAUSE MS 1722: PART 1

4.3.4 OH&S managementprogramme (s)

3.3.2 System planning,development andimplementation

4.4.1 Structure andresponsibility

3.2.1

3.3.2

Responsibility andaccountabilitySystem planning,development andimplementation

4.4.2 Training, awarenessand competence

3.1.23.2.2

Employee participationCompetence andtraining

4.4.3 Consultation andcommunication

3.1.23.2.4

Employee participationCommunication

4.4.4 Documentation 3.2.3 Occupational safety andhealth managementsystem documentation

4.4.5 Document and datacontrol

3.2.3 Occupational safety andhealth managementsystem documentation

CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

CLAUSE OHSAS 18001 CLAUSE MS 1722: PART 1

4.4.6 Operational control 3.3.4 Hazard prevention4.4.7 Emergency

preparedness andresponse

3.3.4 Hazard prevention

4.5.1 Performancemeasurement andmonitoring

3.4.1 Performance monitoring andmeasurement

4.5.2 Accident, incidents,nonconformance andpreventive action

3.4.2

3.5.1

Investigation of work-relatedinjuries, disabilities, ill health,diseases and near misses, andtheir impact on safety and healthperformancePreventive and corrective actions

4.5.3 Records and recordsmanagement

3.2.3 Occupational safety and healthmanagement systemdocumentation

4.5.4 Audit 3.4.3 Audit4.6 Management review 3.4.4 Management review

CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

4.1 General Requirements4.2 OHS Policy

4.3 PlanningHazard identification, risk assessment & determining controlsLegal and other requirementsObjectives and programme(s)

4.4 Implementation and OperationResources, roles, responsibility, accountability and authorityCompetence, training & awareness Communication, participation & consultation DocumentationControl of documentsOperational controlEmergency preparedness and response

4.6 Management Review

Continual Improvement

OHSAS 18001 MODELOHSAS 18001 MODEL

4.5 Checking Performance measurement & monitoringEvaluation of complianceIncident investigation, non-conformity, corrective action & preventive actionControl of records Internal Audit

4.1 General Requirement

Define & document SCOPE of OHS management system.

Establish, document & implement the OH&S management system in accordance with OHSAS 18001

4.2 OH&S POLICY

Shall be authorized by Top management Include a commitment to: - prevention of injury & ill health - comply with current applicable OH&S legislation - continual improvement of OHS performance Documented, implemented and maintained Communicated to all employees Available to interested parties Reviewed periodically

**OSHA 1994, Section 16

4.3.1 HAZARD IDENTIFICATION, RISK ASSESSMENT AND DETERMINING CONTROL

Identify work activities

Identify all Hazards

Assess Risk

Decide if Risk is acceptable or not

Determine necessary controls

HIERARCHY OF RISK CONTROL

Elimination

Substitution

Engineering control

Signage / Warnings and/or Administration control

Personnel Protective Equipment (PPE)

4.3.2 LEGAL & OTHER REQUIREMENTS

Legal and other OH&S requirements which are applicable to the organizations’ process / activity/ product shall be:

- identified - up to date - communicated to employees and other interested parties

4.3.3 OSH OBJECTIVES & PROGRAMMES

OH&S Objectives shall be measurable, wherever practicable, e.g.

- Zero accident / ill health - Zero Lost time Injury (LTI) - One million hours worked without LTI Programme(s) for achieving OHS objectives shall be

established Progress of this management program against

meeting the OH&S objectives shall be reviewed, monitored and recorded.

4.4.1 RESOURCES, ROLES, RESPONSIBILITY, ACCOUNTABILITY AND AUTHORITY

Responsibility of top management: Ensuring the availability of resources

essential to establish, implement, maintain and improve the OH&S management system

to define, allocate responsibilities and delegate authorities to facilitate effective OH&S management.

4.4.2 COMPETENCE,TRAINING AND AWARENESS

The organization shall ensure that any person(s) under its control performing tasks that can impact on OH&S are competent.

Identify training needs associated with its OH&S risks & its OH&S management system & take necessary action to meet these needs.

4.4.3 COMMUNICATION, PARTICIPATION AND CONSULTATION

The organization shall establish & maintain a procedures for

- internal communication - communication with contractors and visitors - receiving, documenting and responding to relevant communications from external parties - participation of workers

4.4.4 DOCUMENTATION 4.4.4 DOCUMENTATION

OHS MSOHS MSManualManual

OHS MSProcedures

OHSMSOHSMSRecords/FormsRecords/Forms

4.4.5 CONTROL OF DOCUMENTS

Procedures for approval, review, update and re-approve OSH documents

ensure documents are current OSH documents shall be available at point-

of-use Controls includes external documents Prevent the use of obsolete document

Determine those operations where the implementation of controls is necessary to manage the OHS risk.

Examples:- purchasing of chemicals procedure- permit to work systems and lockout/tag-out procedures

- handling of contractors and visitors to the workplace- chemical handling procedure- shutdown system procedures- maintenance of safe plant and equipment

4.4.6 OPERATIONAL CONTROL

4.4.7 EMERGENCY PREPAREDNESS AND RESPONSE

Identify potential emergency situation, e.g. Fire, Explosion, Chemical Spillage, Release of Toxic Gases/Fumes, etc.

Plan on how to response during emergency situation (ERP)

Test the ERP – Fire drill, Evacuation drill, Spillage drill, etc.

Maintain the emergency equipment Review ERP after drill or actual incident

4.5.1 PERFORMANCE MEASUREMENTSAND MONITORINGThe organization shall establish a procedure to monitor andmeasure OH&S performance on a regular basis.

Proactive monitoring: - progress of OHS objectives & programs - monitoring the effectiveness of controls for health, as

well as for safety

Reactive monitoring:- ill health, incidents (accident, near-misses, emergency situation) and other historical evidence of deficient OH&S performance

Measuring equipment (e.g. sound level meter, gas detector, etc )shall be maintained and calibrated.

4.5.2 EVALUATION OF COMPLIANCE

The organization shall establish a procedure for periodically evaluate its compliance with applicable legal and other requirements.

e.g.Occupational Safety & Health (Safety & Health Committee) Regulation 1996, Occupational Safety & Health ( Use and standards of exposure of chemicals Hazardous to Health) regulation 2000, NADOOPOD Regulation 2004, etc.

The organization shall establish, implement and maintain a procedure to:

investigate and determine the root cause of the incidents

identify corrective action and opportunities for preventive action

verify effectiveness of corrective and/or preventive action

4.5.3.1 INCIDENTS INVESTIGATION

The organization shall establish, implement and maintain a procedure to:

identify nonconformity

investigate nonconformity

Identify corrective action and opportunities for preventive action.

Review the effectiveness of action taken

4.5.3.2 NONCONFORMITY,CORRECTIVE AND PREVENTIVE ACTION

4.5.4 CONTROL OF RECORDS

The organization shall establish, implement and maintain a procedure for identification, storage, protection, retrievable, retention and disposal of records.

Establish master list of records Determine retention period of the record

4.5.5 INTERNAL AUDIT

Shall be conducted at planned intervals Audit procedure shall address the

responsibilities, competencies and requirements for planning and conducting audits, reporting results.

4.6 MANAGEMENT REVIEW

Top Management shall review the OH&S system at planned intervals to ensure continuing suitability, adequacy and effectiveness.

Among the agenda to be covered: - Result of Internal audit & legal compliance status - The achievement of OHS Objectives - OHS Performance of the organization - Status of incident investigations, corrective & preventive

actions; - Relevant communication from external interested parties - Updates (if any) on new legal & other requirements - recommendation for improvement

BENEFITS OF IMPLEMENTING OHSMSBENEFITS OF IMPLEMENTING OHSMS

Prevention of occupational injury and disease which eventually:

- reduce medical bills

- reduce compensation claims

- reduce insurance premiums

- reduce material loss caused by accidents and

production interruptions

BENEFITS OF IMPLEMENTING OHSMSBENEFITS OF IMPLEMENTING OHSMS

Improve conformance with legal requirements

Enhanced business reputation

CERTIFICATION PROCESS FLOW CHART

Submit Application Form

Recommendation

Stage 1 Audit

Stage 2 Audit

Approval

For further assistants, kindly contact us :

1) Management System Certification DepartmentSIRIM QAS INTERNATIONAL SDN BHD

BUILDING 4, SIRIM COMPLEX, SEKSYEN 2SHAH ALAM

SELANGOR DARUL EHSANCustomer Service Line: 03-55446404

Fax:03-55446787Email: scsmsc@sirim.my

Website: www.sirim-qas.com.my

2) Zaikhasra ZainuddinDirect Line.: 03-55445663Email: zkhasra@sirim.my