Governing Bodies Secretariat

INTRODUCTION TOITU CONFERENCES

Governing Bodies Secretariat

Governing Bodies Secretariat

WHO WE AREMeet us01

Governing Bodies Secretariat

01 Meet us

WHO WE ARE

ITU is the United Nations specializedagency for information and

communication technologies (ICTs)

Promoting globalcollaboration for aconnected world

01 Meet us

ROLE OF THE INTERNATIONAL TELECOMMUNICATION UNION• To facilitate peaceful relations, international cooperation between

peoples, and economic and social development by means ofefficient telecommunications services.

• Like other international organizations, ITU offers platforms forcontinuous dialogue and the development of common standards,legal instruments and best practices and guidance.

01 Meet us

WHO WE ARE

193MEMBER

STATES

700SECTOR

MEMBERS

Our numbers

112ACADEMIAMEMBERS

WHO WE ARECouncil 2015-18: composition

• Argentina, Brazil, Canada, Costa Rica, Cuba, Mexico, Paraguay,United States, Venezuela

Region A (9 seats)(Americas)

• France, Germany, Greece, Italy, Spain, Lithuania, Switzerland,Turkey

Region B (8 seats)(Western Europe)

• Azerbaijan, Bulgaria, Poland, Romania, Russian FederationRegion C (5 seats)(Eastern Europe)

• Algeria, Burkina Faso, Egypt, Ghana, Kenya, Mali, Morocco,Nigeria, Rwanda, Senegal, Tanzania, Tunisia, Uganda

Region D (13 seats)(Africa)

• Australia, Bangladesh, China, India, Indonesia, Japan, Korea(Republic of), Kuwait, Pakistan, Philippines, Saudi Arabia,Thailand, United Arab Emirates

Region E (13 seats)(Asia and Australasia)

01 Meet us

01 Meet us

WHO WE ARE

Organization

Each sector has separatemandate, but all workcohesively towards

connecting the world

MAIN ITUCONFERENCES &ASSEMBLIES

Governing Bodies Secretariat

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02 Main Conferences

02 ITU Governance

DIFFERENT TYPES OF CONFERENCES• Meetings of Governing Body of the Union (PP)• Other treaty-making Conferences (WRC, WCIT)• Meetings of Governing Bodies of the Sectors (WTSA, RA, WTDC)• Other main conferences (WTPF)

Governing Bodies Secretariat

GOVERNING BODYOF THE UNION

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03 Governing Body of the Union

ITU PLENIPOTENTIARY CONFERENCE (PP)

Supremeorgan of ITU

Held everyfour years

Determinesthe generalpolicies forfulfilling thepurposes ofthe union

Elects themanagementteam of the

Union

+2000participants

3-weekconference

ITUCONFERENCES

Governing Bodies Secretariat

TREATY-MAKINGCONFERENCES

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04 Treaty-making Conferences

WORLD RADIOCOMMUNICATION CONFERENCE (WRC)

To reviewthe Radio

Regulations

Every 4years

+3500participants

4-weekconference

04 Treaty-making Conferences

WORLD CONFERENCE ON INTERNATIONAL TELECOMMUNICATIONS(WCIT)

To review theInternational

TelecommunicationsRegulations (ITRs)

Last conference in2012 +1500 participants 10-day conference

Governing Bodies Secretariat

GOVERNING BODIESOF THE SECTORS

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05 Governing Bodies of the Sectors

RADIOCOMMUNICATION ASSEMBLY (RA)

Responsible for thestructure,

programmes of workof ITU-R andapproval of

radiocommunicationstudies

Every 4 years +900 participants 5-day conference

05 Governing Bodies of the Sectors

WORLD TELECOMMUNICATION STANDARDIZATION ASSEMBLY(WTSA)

Adopts workingmethods andprocedure for

themanagement of

the sector’sactivities

Addressesstrategic issues

instandardization

Convened every4 years

+700participants

8-dayconference

preceded by1 day of Global

StandardSymposium

05 Governing Bodies of the Sectors

WORLD TELECOMMUNICATION DEVELOPMENT CONFERENCE(WTDC)

Adoptsworking

methods andprocedure for

themanagementof the sector’s

activities

Convenedevery 4 years

+1300participants

10-dayconference

Governing Bodies Secretariat

OTHERCONFERENCES

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06 Other Conferences

WORLD TELECOMMUNICATION/ICT POLICY FORUM (WTPF)

Venue fordiscussion

andexchange of

views

Last forumin 2013

+900participants

3-dayconference

WHO CANPARTICIPATE?

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Governing Bodies Secretariat

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Participation

RIGHTS OF PARTICIPATION – MEMBER STATES

All conferences Submit proposals

Vote Speak

Raise motion &point of order

07 Participation

RIGHTS OF PARTICIPATION – STATE of PALESTINE (RES 99)

Participation in all conferences

Right to submit proposals(except to amend CV & CS andGR Rules and Conferences &meeting)

No right to vote Right to speak

Right to raise point of order No right to raise motion of order

07 Participation

RIGHTS OF PARTICIPATION – SECTOR MEMBERS

Sectors’Assemblies/conference

Sectors’Assemblies/conference

• Full rights except noright to vote and raiseprocedural motions

• No right to attendsteering committee

Treaty-makingconferences

Treaty-makingconferences

• Participation asobserver with nonadvisory capacity

• Except (CV 269 B &CV 269C ) observerwith advisorycapacity

• No right to attendsteering, budget,credentials andeditorial committees

• Against paymentexcept ITU-R SectorMember at WRC

WTPFWTPF

• Full rights

07 Participation

RIGHTS OF PARTICIPATION – ASSOCIATES & ACADEMIA

AssociatesNo participation rights

No right of access to documents

AcademiaInvited to participate in ITUconferences except treaty-

making conferences and Council

No right to attend steering,budget, and editorial committees

Non advisory capacity

07 Participation

RIGHTS OF PARTICIPATION – REGIONAL TELECOMMUNICATIONORGANIZATIONS

Full rights in the sectors’ assemblyconferences if Sector Member,except no right to vote and raiseprocedural motions

Participation as observers with anadvisory capacity in PP and othertreaty-making conference (can submitinfo doc) and Sectors’ conferencesand Assembly

No right to attend steering, budget,credentials, and editorial committees

Council: 6 RTOs only can attend asobservers (including APT)

No right to participate in WTPF(except if SM)

07 Participation

RIGHTS OF OTHER OBSERVERS WITH ADVISORY CAPACITY

Who they are

CV269A - UN

CV269D - UN specialized agencies, IAEA

CV269B - RTOs

CV269C - Intergovernmentalorganizations operating satellite system

RightsParticipate in PL, WGPL and

substantive committees

Access all documents

Request the floor in order to provideadvice or information relevant to their

mandate

Submit information documents via SG(not translated)

07 Participation

RIGHTS OF OTHER OBSERVERS WITH NON-ADVISORY CAPACITY

Who they areCV 229 ROA, SIO, FDI (PP, WCIT,

WRC)

CV 231 ROIO (PP, WCIT, WRC)

CV 230 Other entities(WCIT, WRC)

RightsAttend PL, WGPL and

substantive committees

Right to access documentation

Can not submit any document

May not ask for the floor

07 Participation

RIGHTS OF PARTICIPATION – PUBLIC & PRESS

Can attend theconferences/assemblies

and meetings

HoD to approve anddecide on

guidelines/conditions

No right to attendCommittees except

substantive committeesif agreed by HoD

SEATING PLAN08

Governing Bodies Secretariat

08 Seating Plan

ORDER OF SEATING (PP, WRC, WCIT)

Delegations(MS) shall beseated in thealphabeticalorder of the

Frenchnames of the

MemberStates

represented(GR 48)

State ofPalestineshall beseated

among thedelegation ofthe MS (PP

Res. 99, Rev.Busan)

Observers inadvisory

capacity areseated in

Frenchalphabeticalorder after

MS

Observers innon-advisorycapacity are

seated inFrench

alphabeticalorder after

otherparticipants

08 Seating Plan

ORDER OF SEATING (RA, WTSA, WTDC)

Delegations(MS) shall

be seated inthe

alphabeticalorder of the

Frenchnames of

theMember

Statesrepresented

(GR 48)

State ofPalestineshall beseated

among thedelegationof the MS

(PP Res. 99,Rev. Busan)

SectorMembers

Observers inadvisory

capacity areseated in

Frenchalphabeticalorder afterMS and SM

Observers innon-

advisorycapacity are

seated inFrench

alphabeticalorder after

otherparticipants(Academia))

08 Seating Plan

ORDER OF SEATING (WTPF)

Member States andSector Membersshall be seated inthe alphabetical

order of the Frenchnames

State of Palestineshall be seated

among thedelegation of the

MS and SM (PP Res.99, Rev. Busan)

09 Agenda

AGENDAS OF THE CONFERENCES

Stated in ITU CS(PP, ARTICLE 8 OF CS)

Draft approved by theCouncil. Final version

approved by Conference(WTDC)

Agreed by previousconference and approved by

the Council with theconcurrence of the majority

of MS (WRC)

Items proposed byMembership and secretariattaking into account previousConference/Assembly and

proposals (WTSA, RA)

WHO CANPARTICIPATE?

HOW ARECONFERENCEPREPARED ?

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10 Preparatory Process

CONFERENCE PREPARATORY PROCESSES

Regional preparatorymeetings led by regional

groups supported bysecretariat (RA, WTSA, WCIT,

PP)

Regional preparatorymeetings led by Secretariat

together with RegionalGroups (WTDC)

WRC process: CPM, regionalpreparatory meetings led by

regional groups, inter-regional workshop led by

Secretariat

In practice, expert Groupassisting SG in preparing his

report (WTPF)

No regional preparatoryprocess (Council)

HOW ARECONFERENCESSTRUCTURED ?

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11 Structure

CONFERENCE STRUCTURE

STATUTORYCOMMITTEES

STEERING

BUDGET CONTROL

CREDENTIALS (only treaty-making)

EDITORIAL

SUBSTANTIVECOMMITEES

WG OF PLENARY

COM

COM

11 Structure

CONFERENCE STRUCTURE: PP (based on PP-14)

Plenary

COMMITTEE 1 – Steering Committee

COMMITTEE 2 - Credentials

COMMITTEE 3 - Budget

COMMITTEE 4 - Editorial

COMMITTEE 5 - Policy and Legal Issues

COMMITTEE 6 – Administration and management

WORKING GROUP OF THE PLENARY (WG-PL)Issues related to public policies

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Structure

CONFERENCE STRUCTURE: WRC (based on WRC-15)

Plenary

COMMITTEE 1 – Steering Committee

COMMITTEE 2 - Credentials

COMMITTEE 3 – Budget control

COMMITTEE 4 – Aeronautical, Maritime etc.

COMMITTEE 5 – Satellite etc..

COMMITTEE 6 – WRC 19 Agenda itemAdministration and management

COMMITTEE 7 – Editorial

11 Structure

CONFERENCE STRUCTURE: WCIT (based on WCIT-12)

Plenary

COMMITTEE 1 – Steering Committee

COMMITTEE 2 – Credential Committee

COMMITTEE 3 – Budget Control Committee

COMMITTEE 4 – Editorial Committee

COMMITTEE 5 – Review

WG 1 ofCOM 5

WG 2 ofCOM 5

11 Structure

CONFERENCE STRUCTURE: RA (based on RA-15)

Plenary

COMMITTEE 1 – Steering Committee

COMMITTEE 2 – Budget Control

COMMITTEE 3 – Editorial Committee

COMMITTEE 4 – Structure and work programme of theStudy Groups

COMMITTEE 5 – Working methods for the RA and StudyGroups

11 Structure

CONFERENCE STRUCTURE: WTSA (based on WTSA-12)

Plenary

COMMITTEE 1 – Steering Committee

COMMITTEE 2 – Budget Control

COMMITTEE 3 – Working Method of ITU_T

COMMITTEE 4 – ITU-T work programme andorganization

COMMITTEE 5 – Editorial Committee

11 Structure

CONFERENCE STRUCTURE: WTDC (based on WTDC-14)

Plenary

COMMITTEE 1 – Steering Committee

COMMITTEE 2 – Budget Control

COMMITTEE 3 - Objectives

COMMITTEE 4 – ITU-D Working Methods

COMMITTEE 5 – Editorial Committee

WORKING GROUP OF THE PLENARY : ITU-D STRATEGICPLAN AND DECLARATION

TIMELINES OF THECONFERENCES

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Governing Bodies Secretariat

Roll-out of the Conference (PP)12 Conference Timeline

Heads ofDelegations

meetings

OpeningCeremony

Election ofChairman andVice-Chairmen

General policystatements

Establishment ofthe work of the

CommitteesElections

Elections to continue Work of the Committees Report of the credentialsCommittee

Deadline to announce thechoice of class of

contributions

Completion of the work ofthe Committees

Developing and approvingthe Final Acts

Declarations andReservations

Signature of the Final Actsand closing ceremony

Roll-out of the Assemblies (RA, WTSA, WTDC)12 Conference Timeline

Informal Headsof Delegation

meeting

Heads ofDelegationmeetings

OpeningCeremony

Election ofChairman andVice-Chairmen

General policystatements

(WTDC)

Establishment ofthe work of the

Committees

Completion of the work of theCommittees

Developing and approving theFinal Report or proceedings

Roll-out of other Treaty-making Conferences (WCIT, WRC)12 Conference Timeline

Informal Headsof Delegation

Heads ofDelegation

meeting

OpeningCeremony

Election ofChairman andVice-Chairmen

General policystatements

Establishment ofthe work of the

Committees

Work and Completionof the work of the

Committees

Report of thecredentials Committee

Developing andappproving the final

acts

Declarations andReservations

Signature of the FinalActs and closing

ceremony

OUTCOMES OF THECONFERENCES

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Governing Bodies Secretariat

MAIN OUTCOMES OF ITU DECISION-MAKING PROCESSES

Treaties (CS, CV, RadioRegulations, regional radio

agreements, ITRs)

Resolutions (PP, Council,RA, WTSA, WTDC, WRC)

Decisions (PP, Council)/ASeries Recommendations

(WTSA)

Recommendations (PP,WTDC)/ Opinions

(RA/WTSA)

Recommendations(standards) (WTSA, RA) Opinions (WTPF)

Decisions in SummaryRecords, Minutes (PP,

Council, RA, WTSA)Declarations (WTDC)

Action Plan (WTDC)

13 Conferences’ outcomes

05 EXAMPLE OF CONFERENCE OUTCOME

WORLD TELECOMMUNICATION DEVELOPMENT CONFERENCE (WTDC) – 14 Report

PART A - DUBAI DeclarationPART B - ITU-D contribution to the Draft ITUStrategic Plan (2016-2019)PART C- Dubai Action PlanSection 1 - IntroductionSection 2 - Objectives and OutputsSection 3 - Regional InitiativesSection 4 - Resolutions and RecommendationsSection 5 - Study Group QuestionsPART D - Annexes

Full report available at http://www.itu.int/en/ITU-D/conferences/wtdc/Pages/default.aspx

Thank You

Prepared by:Beatrice PluchonHead Governing Bodies Secretariat

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