introduction to gsaxcess
TRANSCRIPT
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® 1st Source of SupplyWELCOME!
Federal Acquisition Service
U.S. General Services Administration
GSAXCESS® CENTRAL OFFICE CONTACTS
Nancy Moses, GSAXcess Coordinator571-289-0452, [email protected] [email protected]
Federal Acquisition Service
U.S. General Services Administration
WHAT TO EXPECT
•Learn about GSAXcess® and Resources•How to Obtain a User ID•How to Log Into the System
Federal Acquisition Service
U.S. General Services Administration
Why Is GSAXcess® 1st Source of Supply
Federal Management Regulation Subchapter B – Personal Property
Part 102.-36.65
Using excess personal property to the maximum extent practicable maximizes the return on Government dollars spent and minimizes expenditures for new procurement. Before purchasing new property, check with the appropriate regional GSA Personal Property Management office or access GSAXcess® for any available excess personal property that may be suitable for your needs. You must use excess personal property unless it would cause serious hardship, be impractical, or impair your operations
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – www.gsaxcess.gov
FROM THE HOME PAGE YOU CAN•Log In and Use GSAXcess®•Get Answers to Personal Property Questions•Find Personal Property Resources•Go To Personal Property Regulations•View Excess Personal Property•Find Important Links for Personal Property
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – www.gsaxcess.gov
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – What’s New
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – How To
Federal Acquisition Service
U.S. General Services Administration
Personal Property How To
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – FMR
Federal Acquisition Service
U.S. General Services Administration
Personal Property FMR
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – Further Assistance
Federal Acquisition Service
U.S. General Services Administration
Personal Property Contacts
Further Assistance! Very
Important Personal Property Contacts.
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U.S. General Services Administration
GSAXcess® Home Page – User ID
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® User ID Guidelines
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – Sales Office
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – Sales Office
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – Training
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Training
Training•GSAXcess® and CFL presentations•Utilization and Donation presentations•GSAXcess® User Guides•Schedule of Regional Training Events
This presentation, the entire GSAXcess® User
Guide with indices, and Regional Training
Events are posted here.
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Training Presentations
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – U&D Regional On-line
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – U&D Regional On-line
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – Regional Training
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Training Venues
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U.S. General Services Administration
GSAXcess® Links and Contacts
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Home Page – Rotating Pictures
By clicking on the rotating picture, GSAXcess® will direct you to the login
screen. Once you successfully login, you will be taken directly to the selected property. Your Agency can ask that
“desirable” property be featured on the homepage by sending a request to
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U.S. General Services Administration
GSAXcess® Home Page – Rotating Pictures
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U.S. General Services Administration
GSAXcess® Home Page – Property Data Sheet
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U.S. General Services Administration
How Do I Gain Entry to GSAXcess®
Obtain a User ID
But before you can login, you
need to obtain a GSAXcess® User
ID.
Federal Acquisition Service
U.S. General Services Administration
How Do I Obtain A User ID?
Federal Civilian Employees – Agency National Utilization Officer or if the NUO is not available or designated, then ask your GSA Area Property Officer
Some Agencies prohibit GSA Area Property Officers from providing
User IDs.
Federal Acquisition Service
U.S. General Services Administration Access Granted Only By Agency/Bureau NUOs
U.S. Air Force Civil Air Patrol Federal Aviation Administration U.S. Bureau of Indian Affairs U.S. Bureau of Land Management U.S. Bureau of Reclamation U.S. Coast Guard U.S. Department of Agriculture U.S. Department of Commerce (NOAA) U.S. Department of Energy U.S. Department of Homeland Security U.S. Department of Justice U.S. Department of Treasury U.S. Fish and Wildlife Services U.S. National Park Service U.S. Marshals Service U.S. Veterans Affairs
Only the Agency NUO can provide
User IDs.
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U.S. General Services Administration
GSA Area Property Officers Can Grant User IDs
With Report or Select Permissions to:
Federal employees not prohibited by their NUO DoD military (with approval) DoD civilian (with approval) National Guard (with approval)
Note: System generates email to user and NUO after User ID is assigned
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U.S. General Services Administration
User ID Required Information
Request can be made by activity's letterhead or .gov or .mil email
Must contain: User name and Approving Official Name Permission Level – report or acquire property Mailing address of both User and Approver Phone of both User and Approver Email address of both User and Approver Agency Bureau and Activity Address Code (AAC)***
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U.S. General Services Administration
User ID Required Information
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U.S. General Services Administration
Why Do I Need An AAC?
You must have an AAC to report property You must have an AAC to perform CFL functions End of year reporting purposes
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U.S. General Services Administration
How Can I Find My AAC?
Try Your Agency’s Finance Division Contact Go To www.gsaadvantage.gov or click on the
GSAAdvantage link on the GSAXcess® homepage and look up your Agency’s AAC Point of Contact
Contact [email protected] by email If all else fails, contact [email protected]
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U.S. General Services Administration
GSA Advantage Link
Federal Acquisition Service
U.S. General Services Administration
How To Find Your AAC Point of Contact
Federal Acquisition Service
U.S. General Services Administration
How To Find Your AAC Point of Contact
Federal Acquisition Service
U.S. General Services Administration
How To Find Your AAC Point of Contact
Federal Acquisition Service
U.S. General Services Administration
How To Find Your AAC Point of Contact
Federal Acquisition Service
U.S. General Services Administration
How To Find Your AAC Point of Contact
Federal Acquisition Service
U.S. General Services Administration
Register For Search Only
Why? You only want to view property in GSAXcess® Convenient, Notified by email of access code/password.
Limitations Search only, Cannot report or acquire property, Must have a .gov or .mil email address.
Federal Acquisition Service
U.S. General Services Administration
GSAXcess® Register Search Only
This search method is used for viewing GSAXcess® property only. Internal AAMS/EADS/IADS cannot use this to view internal property.
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U.S. General Services Administration
Registration Screen
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U.S. General Services Administration
Registration Confirmation
You will receive an
email User ID confirmation.
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U.S. General Services Administration
Registration Email Confirmation
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U.S. General Services Administration
Property Contacts
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U.S. General Services Administration
Contacts to Obtain a User ID
These contacts are the experts in Personal Property. Your GSA Area Property Officer and Agency National Utilization Officer are
your first points of contact.
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U.S. General Services Administration
GSA Area Property Officer (APO)
Federal Acquisition Service
U.S. General Services Administration
National Utilization Officer (NUO)
Click on the hypertext name of your Agency to see
your National Utilization Officer
contact information.Click on the
hypertext name of your Agency to see
your National Utilization Officer
contact information.
Federal Acquisition Service
U.S. General Services Administration
National Utilization Officer (NUO)
Always try and contact your NUO to obtain a User
ID.
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U.S. General Services Administration
GSAXcess® Help Desk
For GSAXcess® technical issues,
contact the GSAXcess® helpdesk.
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U.S. General Services Administration
Ready to Login
The Login button is the entryway into GSAXcess®.
You can perform other functions from the Login
screen, such as change your password or user
information.
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U.S. General Services Administration
Initial Log In – Step 1
Enter temporary password
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U.S. General Services Administration
Initial Log In – Step 2
First time you log into the system, you must change
your temporary password and
select a personal clue question. Click Submit.
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U.S. General Services Administration
Initial Log In – Step 3
A confirmation message
appears. Click Submit to continue.
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U.S. General Services Administration
GSAXcess® PracticeGSAXcess® Practice
In Practice you can “practice”
reporting, selecting, or any
function available to you in GSAXcess®
without affecting any real life data.
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U.S. General Services Administration
GSAXcess® Practice
Practice User ID is the same User ID as
GSAXcess®
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U.S. General Services Administration
GSAXcess® Practice
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U.S. General Services Administration
Change Password
If you know your old password and want to change it, click on the “Change Password?
Click here.” hypertext.
Federal Acquisition Service
U.S. General Services Administration
Change Password
Enter old password, enter new password,
then click Submit. You can also change your
clue question if needed.
Federal Acquisition Service
U.S. General Services Administration
Forgot Password – Change Yourself
If you have forgotten your password, click
on the “Forgot Password? Click here.”
hypertext.
Federal Acquisition Service
U.S. General Services Administration
Forgot Password – Change Yourself
Answer your personal clue question, enter a
new password and click Submit. This is
the quickest way!
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U.S. General Services Administration
Update User Contact Information
To update your User Contact Information, enter click “Update
User Contact Information? Click here.” hypertext.
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U.S. General Services Administration
Update User Contact Information
NUO must update approving official
information.
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U.S. General Services Administration
Receive Group Email Messages
Make sure this is “Yes” to receive very IMPORTANT
GSAXcess messages from Central Office, your GSA
APO and your Agency NUO
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U.S. General Services Administration
Successful Entry to System