introduction lesson 1 – microsoft office 2003 basics and the internet

Pasewark & Pasewark

Microsoft Office 2003:Introductory

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INTRODUCTION Lesson 1 – Microsoft Office 2003

Basics and the Internet

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Microsoft Office 2003: Introductory Pasewark & Pasewark2

Objectives

Review the basic concepts of MS Office & the Internet

Explain the concept of an integrated software package.

Start an Office application from Windows. Explain an Office application’s opening screen

and how to use menus and toolbars. Open an existing Office document. Save and close an Office document.

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Objectives (cont.)

Know the shortcuts for opening recently used documents.

Use the Office Help system, including the Office Assistant.

Quit an Office application. Access the Internet and use a Web browser.

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Microsoft Office 2003: Introductory Pasewark & Pasewark

VOCABULARY TERMS

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Terms Used in This Lesson

Close Default Drop-down menu Home page Icon

Integrated software

package Internet Internet Explorer Intranet Link

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Terms Used in This Lesson (cont.)

Menu Open Save Task pane Toolbar

Uniform Resource Locators (URLs)

World Wide Web Web browser

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MS OFFICE 2003

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Introduction to Microsoft Office 2003

Office 2003 is an integrated software package

Which is a program that combines several computer applications into one program

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THE SOFTWARE PACKAGES

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Software Packages In Office

Word – the word processor application– lets you create documents – such as letters and reports

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Excel – the spreadsheet application– lets you work with numbers and data– to prepare items such as

Budgets Loan paymentsData records

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Access– the database application– organizes information – such as addresses or inventory items

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PowerPoint – the presentation application– is used to create

SlidesOutlinesspeaker’s notesand handouts

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Outlook – the schedule/organization application– lets you keep track of

e-mailContactsAppointmentsEvents\and tasks

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Publisher – the desktop publishing application– helps you design professional-looking

documents

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USING THE PROGRAMS

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Starting an Office Application

To open an Office application from the All Programs menu, – click the Start button– select All Programs– select Microsoft Office– and then click the name of the application

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181: Start 2: All Programs

3: MS Office4: Application

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You can also open a new file from within an application – by opening the File menu – and choosing New in an application

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Understanding the Opening Screen

The basic parts of the opening screen for the Word program are similar in all of the Office programs.

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Understanding the Opening Screen (cont.)

The task pane is a separate window that opens automatically and contains commonly used commands to help you work more efficiently.

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Understanding the Opening Screen (cont.)

Table 1.1 – Page 5 – Create This Table – You have ±10 min.

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Using Menus and Toolbars

A menu is a list of options – to choose from – within the program

Each title in the menu bar – represents a separate drop-down menu

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Using Menus and Toolbars (cont.)

Click the arrows at the bottom of the menu to see an expanded menu with all the commands.

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Using Menus and Toolbars (cont.)

Toolbars provide another quick way to choose commands

Toolbars use icons, or small pictures, to remind you of each button’s function

Toolbars also contain drop-down menus.

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Opening, Saving, and Closing Office Documents

In all Office applications– you open, save, and close files – in the same way

Opening a file is loading a file from a disk to your screen

Saving a file stores it on a disk Closing a file removes it from the screen

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Opening an Existing Document

You can open an existing document by choosing Open on an application’s File menu, selecting the Open button on the Standard toolbar, or by choosing the option to open an existing document from the task pane. The Open dialog box appears.

Locate and select the file you wish to open.

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Saving and Closing a Document

Saving is done in two ways– The Save command

saves a file on a disk using the current name

– The Save As command saves a file using a new name or saves a file to a new location

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Saving and Closing a Document

Filenames can contain up to 255 characters – and may include spaces.

Choose a name that – is descriptive – to remind you of what the file contains

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Shortcuts for Opening Recently Used Documents

Office has two shortcuts for opening recently used files:– Shortcut #1 –

Choose My Recent Documents from the Start menu

A menu appears listing the most recently used documents

Click the file that you wish to open

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Shortcut #2 The bottom part of each application’s File

menu – and the Open section of the task pane – show the filenames of the four most

recently opened documents Choose the file to open

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CHARACTER NAME CHARACTER NAME

* asterisk < less than sign

\ backslash ; semicolon

[ ] brackets / slash

: colon " quotation mark

: equl sign ? question mark

> greater than sign | vertical bar

Table 1.2 – Page 10 – Create This Table – You have ±10 min.

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Using the Help System

Use the Office Help program – when you need additional information about – the many features of the Office applications

Access the Help program – from the Help menu on the application’s menu

bar Or, key a question in the Type a question for help

box on the menu bar

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Using the Help System (cont.)

From the Help task pane– you can access a

Table of Contents – or search the

Help system – using a keyword

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Using the Office Assistant

The Office Assistant is a Help feature found in all Office programs

It is an animated character that offers – Tips– Solutions– Instructions– and examples – to help you work efficiently

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Using the Office Assistant

The default Office Assistant

character is a paper clip icon.

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Quitting an Office Application

To quit an Office application– open the File menu and choose Exit– or click the Close button on the right side

of the title bar

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Quitting an Office Application

Exiting an Office application – takes you to another open application – or back to the Windows desktop

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THE INTERNET AND

WEB BROWSER

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Accessing the Internet and Using a Web Browser

The Internet is a vast network of computers linked to one another.

The World Wide Web is – a system of computers that share

information – by means of hypertext links on “pages”

The Internet is its carrier

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Accessing the Internet and Using a Web Browser (cont.)

To identify hypertext documents– the Web uses addresses called URLs (Uniform

Resource Locators)– For example:

http://www.microsoft.com

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The Web toolbar contains buttons – for opening and searching documents on

the Internet– on an Intranet (a company’s private Web)– or on your computer.

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A Web browser is – software used to display Web pages on your

computer. Microsoft’s Internet Explorer

– is a browser – for navigating the Web – that is packaged with the Office software

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To launch your Web browser click either – the Start Page button– the Search the Web button– or key an URL in the Address box of the

Web toolbar

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Depending on your type of Internet connection– you may need to connect to your Internet

Service Provider first

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SUMMARY

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Summary

Microsoft Office 2003 is – an integrated software package consisting of a

word processor applicationspreadsheet applicationdatabase applicationpresentation applicationschedule/organizer applicationdesktop publishing application

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Summary (cont’d)

Office applications can be started – by clicking the Start button– selecting All Programs

then Microsoft Office– and then clicking the name of the

application

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Summary (cont.)

Most Office tasks are done in the opening screen of each application

The basic parts of the opening screen are similar in all Office programs

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Summary (cont.)

Each title in the menu bar represents a separate drop-down menu

Toolbars provide another quick way to choose commands

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Summary (cont.)

You can open an existing document from the File menu or from the task pane

You can also click the Open button on the Standard toolbar

The Open dialog box will be displayed– enabling you to open a file – from any available disk or folder

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Summary (cont.)

No matter which Office application you are using– files are opened, saved, and closed the

same way Filenames may contain up to 255 characters

and may include spaces.

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Summary (cont.)

Recently used files can be opened quickly – by choosing the filename from the bottom of

the File menu or from the task pane You can also click the Start button

– and select My Recent Documents – to list the fifteen most recently used files

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Summary (cont.)

To exit an Office application– open the File menu and choose Exit– or click the Close button on the title bar

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Summary (cont.)

The Office Help program – provides additional information about – the many features of the Office

applications.

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Summary (cont.)

The Office Assistant – is a Help feature – found in all Office applications

It offers – tips, advice, and hints – on how to work more effectively

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Summary (cont.)

The Web toolbar contains buttons for opening and searching documents – on the Internet– on an Intranet (a company’s private Web)– or on your computer

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Summary (cont.)

A Web browser – is software used to display Web pages on

your computer Microsoft’s Internet Explorer

– is a browser for navigating the Web – that is packaged with the Office software

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