Hidden Valley LakeBy-lawsNote: Please hit Ctrl F to Search PDF DocumentHit Find to search Word Document

Table of ContentsINTRODUCTION11.HIDDEN VALLEY LAKE PROPERTY OWNERS ASSOCIATION ORGANIZATION21-1.Property Owners Association21-1-1. General Information21-1-2. Assets and Facilities21-1-3. HVL POA Board of Directors Generally31-1-4. Officers31-1-5. Operations Manual41-2.Definition of Terms used Throughout By-Laws41-2-1. General Statement about Definitions41-2-2. Definitions used Throughout By-Laws41-3. Elections51-3-1. Purpose51-3-2. Definition of Terms for Elections51-3-3. HVL POA Membership and Voting Rights61-3-4. HVL POA Safety, Security and Elections Committee Responsibilities71-3-5. HVL POA Board of Directors Election Policies71-3-6. HVL POA Board of Directors Election Procedures71-3-7. Special or Referendum Elections Procedures81-3-8. Election Results Protest Procedures91-4.Committees, Panels, and Clubs91-4-1. General Duties of Committees91-4-2. Right to Serve on Committees or Panel91-4-3. Who May Attend Committee or Panel Meetings101-4-4. Compliance with Set Guidelines101-4-5. New Membership to a Standing Committee or Panel Procedure101-4-6. Resignation of Membership to a Standing Committee or Panel Procedure101-4-7. Removal from Membership Procedure111-5.POA Employees111-5-1. Employees111-6.HVL Clubs and Organizations111-6-1. Generally111-6-2. Current Clubs and Organizations111-7.Meetings111-7-1. Regularly-Scheduled Meetings111-7-2. Special Meetings121-7-3. Meeting Protocol121-7-4. Recommended Protocol for Meeting Participants121-7-5. Chairpersons Actions in Meetings131-8.POA Board of Directors Voting Policies and Procedures131-8-1. New Rule or Change to an Existing Rule131-8-2. First Reading Procedures131-8-3. Second Reading Procedures131-8-4. Motion Approval Requirements131-8-5. Responsibility to Fill Vacancy in the HVL POA Board of Directors141-9.Meeting Disclosure Rules141-9-1. Meeting Minutes141-9-2. Fee for Obtaining Minutes141-9-3. Information the POA Does Not Need to Disclose142.FINANCIAL152-1.Financial Committee Purposes and Meeting Times152-1-1. Financial Committee Purposes152-1-2. Financial Committee Meeting Times152-2. Expenditure and Distribution Policies and Procedures152-2-1. Expenditures that Require Board of Directors Approval152-2-2. Expenditures that Require Member Prior Approval152-2-3. HVL POA Purchases Over $10,000162-3. Budgetary Process - Rules, Policies and Procedures162-3-1. Definitions of Terms162-3-2. Aggregated Capital Projects Over 15% of Annual Budget162-3-3. Approval of Budgets172-3-4. Capital Projects Lasting Several Years172-3-5. Escrow Funds Unused for Designated Purpose172-3-6. Cash Reserves172-3-7. Community Managers Responsibility to Create Capital Budget172-3-8. Finance Committees Responsibility to Review Tendered Preliminary Capital Budget172-4. POA Capital Expenditures Budgetary Event Timeline172-4-1. Budgetary Timeline Generally172-4-2. Budgetary Timeline January - February182-4-3. Budgetary Timeline March - May182-4-4. Budgetary Timeline June - August182-4-5. Budgetary Timeline September182-4-6. Budgetary Timeline November192-5.Inspection of Financial Records by POA Member192-5-1. Records Available for Inspection192-5-2. Fee for Obtaining Records193.RULES AND PROCEDURES203-1.Judicial Panel Purposes and Meeting Times203-1-1. Judicial Panel Purposes203-1-2. Judicial Panel Meeting Times203-2.Power to Enforce and Create Rules203-2-1. Source of Power to Enforce Rules203-3.Violation Notice (Citation)213-3-1. Statement Concerning Issuing Citations213-3-2. Who May issue a Violation Notice213-3-3. Steps Involved in Issuing a Citation (Notice of Violation)213-3-3. What Evidence is Required in Order to Issue a Notice of Violation213-3-3. When will a Violation Notice be Issued213-3-4. Where Does the Violation Notice Go, After being Issued223-4. Violation Procedural Rules223-4-1. Review of Violation Notice223-4-2. Finding of a Violation223-4-3. Violations by Minors, Dependents, and Guests223-4-4. Procedural Steps Once a Violation Notice is Issued223-4-5. Communications that Must be Provided to a POA Member233-5. Contesting a Violation Notice233-5-1. Right to a Hearing233-5-2. Scheduling a Hearing233-5-3. Rights an Alleged Violator has at a Hearing243-5-4. Alleged Violators Must Sign-in243-5-5. Who May be Present at the Hearing243-5-6. Hearing Decided by Majority Vote243-5-7. If an Alleged Violator Cannot Attend a Hearing Already Scheduled243-5-8. Failure to Notify243-6.Appealing a Judicial Panel Decision243-6-4. Right of Appeal to the Board of Directors243-6-5. Scheduling an Appeal to the Board of Directors253-7.Judicial Assessment Schedule253-7-1. Assessment for Failure to Notify of Cancellation253-7-2. Assessment for Failure to Comply with Any HVL POA Regulation253-8.Procedure for Creating and Maintaining Policies, Procedures, Practices and Rules253-8-1. Policies, Procedures, Practices and Rules Generally253-8-2. Procedure to Change a Rule or Add a Rule for a POA member253-9.Complaint Procedures253-9-1. Complaints Generally253-9-2. Personal Complaints263-9-3. Organizational Complaints264.ARCHITECTURE264-1.Architecture Committee Purposes and Meeting Times264-1-1. Architecture Committee Purposes264-1-2. Architecture Committee Meeting Times274-2.General Statements Concerning Architectural Rules274-2-1. Purpose of Architectural Rules274-2-2. Application of Architectural Rules274-2-3. Right to Disapprove Plans274-2-4. POA Board of Directors have the Final Say284-2-5. Responsibility of the POA in Reviewing Plans284-2-6. Application of Federal, State, and County Building Rules284-2-7. Violation of Architectural Rules284-2-8. Easements for Utilities284-3.Definitions of Architectural Terms284-3-1. Definitions284-4. General Architecture Rules304-4-1. Requirements for Construction Plans304-4-2. Preparation of Construction Plans304-4-3. Persons Allowed to Submit Plans304-4-4. Completion Time for Structures Over 900 Square Feet304-4-5. Completion Time for Structures Under 900 Square Feet304-4-7. Requirements when Submitting a Construction Plan304-4-8. Extensions of Time to Complete304-4-9. Permit Issuance Requires the Member be in Good Standing314-4-10. POA Member Ultimately Responsible314-4-11. Right to Enter314-4-12. Erosion Rules314-4-13. One House Per Lot314-4-14. One Shed or Garage Per Lot314-4-15. House Must be Constructed Before any Other Structure314-4-16. No Temporary Living Quarters314-4-17. Exterior Walls314-4-18. Storage upon Undeveloped lot324-4-19. Tents324-4-20. Awnings324-4-21. Outside Toilets324-4-22. Septic Tanks and Waste324-4-23. Wells324-4-24. Setback Lines324-4-25. Construction Upon Right-of-ways324-4-26. Metal Chimneys or other Vents324-4-27. Construction Noise324-4-28. Use of Neighbors Utilities During Construction334-4-29. Alteration of Property Stakes334-4-30. Removal of Mud and Debris at the End of the Workday334-4-31. Contiguous Lot Forms Mandatory for a Structure Straddling Two Lots334-4-32. Maximum Height of Structures334-4-33. Miscellaneous Items that Require Approval334-4-34. Request for Variance334-4-35. Approval Required for Temporary Storage Unit344-4-36. Crawl Spaces344-4-37. Exterior Walls May be Treated344-4-38. Prohibitions Against Pre-assembled Walls or Buildings344-4-39. Prohibition Against Modular and Mobile Homes344-4-40. Porch Railings344-5.House Plans (New Structures) Rules344-5-1. Specific Requirements when Submitting Plans for a New Home344-5-2. Distribution of Copies After Architecture Committee Approval354-5-3. Duty to Contact Dearborn County for Building Permit354-5-4. Performance Bond for New House354-5-5. Minimum Appraised Value for Homes Required to have Greater Square Footage364-5-6. Reserved Right to Order an Appraisal364-5-7. New Houses Require Submission of Plot Plans364-5-8. Distribution of Plot Plans after Approval364-5-9. Locating Utility Lines364-5-10. Notice of Excavation364-5-11. Plot Plans Require an Indiana Registered Surveyor364-5-12. Stakes Must be Approved by POA Personnel374-5-13. A-frames374-5-14. Appraised Value Requirements Subject to Change374-6.House Plans (Additions or Changes to Existing Structures) Rules374-6-1. Plans Required for Additions or Changes to Existing Structures374-6-2. Distribution of Copies after Architecture Committee Approval374-6-3. Duty to Contact Dearborn County for Building Permit384-6-4. Performance Bond for Additions over 1,200 Square Feet384-6-5. Performance Bond for Additions under 900 Square Feet384-6-6. Additions or Changes to Existing Structures Require Submission of Plot Plans384-6-7. Distribution of Plot Plans394-6-8. Locating Utility Lines394-6-9. Notice of Excavation394-6-10. Plot Plans Require an Indiana Registered Surveyor394-6-11. Stakes must be Approved by POA Personnel394-7.Dearborn County Building Permits Rules404-7-1. Dearborn County Permits Required for Structures Over Eight Inches404-7-2. Dearborn County Permits must be Posted at Construction Site404-8.Setback and Side Lot Dimensions Rules for Structures404-8-1. Setback Rules404-8-2. Construction Prohibited Under Certain Elevation404-8-3. Visual Obstructions404-8-4. Garages404-8-5. Prohibition against Side Setback Variances404-8-6. Setbacks for Specific Structures Control404-9.Foundations Rules414-9-1. Hillside Footings414-9-2. Types of Foundations Permitted414-9-3. Exceptions for Porches and Balconies414-10.Deck Construction Rules414-10-1. Approval to Build a Deck414-10-2. Surveyor Required for Decks414-10-3. Performance Bond Required for Deck414-11.Roadside Ditches and Entrances to Property Rules414-11-1. Ditches and Entrances Require Approval414-11-2. POA Representative Must Inspect Ditches before Construction of Culvert Pipe414-11-3. Culvert Pipe Requirements424-11-4. Installation of Culvert Pipe424-11-5. Maximum L