intro to quick books-part2

©NR Computer Learning Center . 2100 W. Orangewood . #110 . Orange . CA 92868 www.nrclc.com . (714) 505-3475

QuickBooks Basics: Setting Up a New Company

March 25, 2010

NR Computer Learning Center2100 W. Orangewood, Suite 110

Orange, CA 92868www.nrclc.com(714) 505-3475


NR Computer Learning Center Setting up a new company Q & A

Introduction


Established in 2002 Located in Orange, California Provide workshops/webinars related to Small & Medium

size Businesses (SMB) and Entrepreneurs: QuickBooks & Microsoft ExcelOnline Marketing / Social mediaWebsite DesignInternet SecurityComputer basicNetworkingProject Managementand more

NR Computer Learning Center


Corporate Training:Project ManagementDatabase DesignApplication Development

Authorized Testing Center by Certiport, Pearson and Prometric

Provide Test Preparation Classes, Software and Courseware

NR Computer Learning Center


Over 15 years of experience in IT and Financial Industries.

Specialized in Financial Management and Taxation for Small businesses

Certified QuickBooks ProAdvisor Microsoft Certified Trainer (MCT) Education: MSCS, BSCS, MCAS Excel

2007

Sunita Mehrotra


Setting up a new company◦Start the EasyStep Interview and create a company file

◦Open the Chart of Accounts, create and delete accounts, make accounts inactive

Objectives


Using the EasyStep Interview

Setting up a new company


Last year’s federal tax return Copies of all unpaid invoices that your

customers owe Copies of all unpaid invoices that you owe

to businesses and individuals A detailed list of inventory items for resale Balances of active accounts (checking,

credit cards, loans, lines of credit) Values of all assets

Before you start, you’ll need:


EasyStep Interview

To start the EasyStep Interview◦ Choose File, New Company◦ On the Welcome screen,

click “Create a new company file”

The EasyStep Interview wizard guides you through the steps to set up your company file


EasyStep Interview: Company Information

‣Company name (required field)

‣Legal name

‣Federal tax ID number (EIN)

‣Company address

‣Phone and fax numbers

‣Company e-mail address and Web site


EasyStep Interview: Select Your Industry


EasyStep Interview: Company Organization


EasyStep Interview: Start of Your Fiscal Year


EasyStep Interview: Setting up Password


EasyStep Interview: Create Company File


EasyStep Interview: Save File


What industry you’re in What you sell—products, services, or both How customers pay you—including sales

tax, invoicing, estimates, and job time tracking

How you pay your bills Whether you have employees

Company preferences


The file name is the company name Default file location

◦ C:\Program Files\Intuit\QuickBooks 2008 .QBW file extension

Saving your file


EasyStep Interview: Customize QB for Your Business


EasyStep Interview: Service/Product


EasyStep Interview: Sales Tax


EasyStep Interview: Create Estimates


Retail B

usiness

EasyStep Interview: Sales Receipts


EasyStep Interview: Billing Statements


EasyStep Interview: Invoices


EasyStep Interview: Progress Invoicing


EasyStep Interview: Managing Bills


EasyStep Interview: Printing Checks


EasyStep Interview: Credit Cards


EasyStep Interview: Tracking Time


EasyStep Interview: Employee


EasyStep Interview: Setting up Accouts


EasyStep Interview: Start Date


Today’s date Beginning of calendar year (Jan. 1) Beginning of company’s fiscal year Date your company was started

Start date choices


EasyStep Interview: Bank Account


EasyStep Interview:Recommented Accounts


EasyStep Interview


QuickBooks Coach


Workflow


You can start with the accounts that QuickBooks suggests for your business and modify them later

You can start with no accounts and add them all later

Reviewing accounts


QuickBooks Coach mode


Using the Chart of Accounts


On the Home page, click the Chart of Accounts icon

On the icon bar, click Account Press Ctrl+A Choose Lists, Chart of Accounts

Opening the Chart of Accounts


The Chart of Accounts


Creating Accounts


Select Account Type


The Add New Account window


Editing Visa Card Account

1. In the Chart of Accounts, select the account to be edited

2. Click Account and choose Edit Account

3. Modify the account information as necessary

4. Click OK


Editing Visa Account Information


1. Select the account you want to delete

2. Click Account and choose Delete

QuickBooks prevents you from deleting the following accounts ◦ Accounts with balances◦ Accounts used in existing

transactions◦ Accounts used in payroll

3. Click OK

Deleting accounts


Making Account Inactive

1. Select the account you want to make inactive

2. Click Account 3. Choose Make Inactive


To Show Inactive Accounts


Inactive Account Marked


Account numbers can be used to organize your accounts

Manual or automatic numbering◦ To use manual numbering, use the Edit Account

window◦ To use automatic numbering, use the Company

Preferences tab in the Preferences dialog box

Account numbers


Preferences


Manually Entering Account Number


Started the EasyStep Interview and created a company file

Opened the Chart of Accounts, created and deleted accounts, made an account inactive, and applied account numbers

Summary


Sunita Mehrotra [email protected]

Q & A


Contact InformationNR Computer Learning Center2100 W. Orangewood, Suite 110

Orange, CA 92868www.nrclc.com714-505-3475

Sunita Mehrotra: [email protected] Okhandiar: [email protected]

For information on future event, please visit www.nrclc.com/events.htm

intro to quick books-part2

Documents

easystep interview andcreate

easystep interview wizard

new companyq

default file location

oweto businesses

chart of accounts

unpaid invoices

youincluding sales tax