Collaboration in the CloudNeil MorganWWF Global Intranet

• What problems are we trying to solve?

• Google Apps @ WWF

• Strengths and Weaknesses

• Collaboration @ WWF

What problems are we trying to solve?

• Wikis and online project management tools

• Shared calendarso Project or team planning, public events, ...

• File sharingo distribution of documents, videos, images, …o drafting of documents with a global team - No track changes!!!  

• IM or Chat (is there an approved platform?)o Phone calls are too expensive

Google Apps @ WWF

Calendarso Share team events calendar or manage individual calendarso Public events calendars

Docs, Spreadsheets, Presentations o Forms submitted to spreadsheets - "databases"o Work plans, project tasks, and budget tracking

Google Siteso 'Best Practice' Communities

- post content for others (documents, videos, presentations, FAQs)o 'Working Groups'

- develop strategy documents, coordinate virtual teamso 'Project Spaces'

- Develop project specifications (templates), project pages (lists, files)

Google Calendar

Integrated into CONNECT

Google Docs & Spreadsheets

Google Docs & Spreadsheets

Google Docs & Spreadsheets

Google Sites – Wikiswiki.wwf.panda.org

Expert Communities"Best Practices"

Virtual Team Workspaces

Virtual Team Workspaces

Project Spaces

Embed Google Apps Objects

Google Apps Start Page

Now you get what you want, do you want more?

• Need for a better integrated Blog platform (Blogger)• No RSS for Sites

– can subscribe to email alerts• Google Groups - This has now been added • More granular administrator control• Where’s my data? http://www.dataliberation.org/ • Integration with Content Repositories

– getting content back to the Intranet “Save File as …”

Collaboration @ WWF

• Think about who really needs it• Can’t force it on the users – Get to know them first!• Online collaboration must start with real world collaboration• Experience required• You will make mistakes• Promote a culture of openness (share early & share often)