Elif MEMIS MARSMAN

EACEA A.3

2017 Projects' Kick-off Meeting Brussels, 5-6 February 2018

1

Intra-Africa Project Cycle Management

Image : © Shutterstock.com Image : © DEVCO European Commission

MANAGING A PROJECT

Establishment of

your partnership

Submission of the

proposal

Selection process

AGREEMENT

Planning and

Organisation of

mobility

Implementation of

mobility

Purpose

• Enhancing mobility of students and staff within African countries

• Internationalisation of Higher Education (HE) in Africa • Stronger cooperation among Higher Education Institutions in

Africa • Contribution to harmonisation of HE systems in Africa • Innovation and promotion of sustainable development • Improving skills and competencies • Increasing career development opportunities

Project specific objectives

Scope

Partnership

Applicant/

Coordinating HEI

EU Technical Partner

Associate partners

Partner HEIs

• African HE Area

• 17 African

countries

• 27 African

HEIs

• 6 EU countries

6

Cooperation

Promotion

Selection Student and

learning agreements

Institutional services

Recognition Academic

monitoring

Quality assurance

Sustainability

Implementation: Management Cycle

7

Key principles of a successful partnership

Transparency

Cooperation

Commitment

Transparency

Involving your institution's services

8

International Relations Office

Finance department

Student services Academic services

Quality assurance services

IT/Communication

People

9

Partner HEI Country 3

Partner HEI Country 4

Partner HEI Country 2

Partnership

Partner HEI Country 1

Students/

Staff

Students/

Staff

HEI Country 5 STUDENTS

Students/

Staff

Students/

Staff

HEI Country 2 (Not partner)

STUDENTS

HEI Country 6 STUDENTS

HEI Country 7 STUDENTS

HEI Country 1 (Not partner)

STUDENTS

Networks Inter - University level HEIs

IROs

Intra – university

level

Faculties

iACP Alumni

Students' level Student

Ass.

Public auth.

Public level (local, national, int.)

EU DEL

Promotion and visibility

NGOs, grassroot

organisations

Timeline WEB Notification

Applications

(45 days)

Decision Assessement

Selection of Scholarship holders

Services and Facilities

• Student Agreements

Rights and responsibilities

• Logistics and institutional services

• Guidelines on services and facilities

• Academic services

• Insurance scheme

• Financial management

• Commitment and strong endeavor from partners

• Credit-seeking or degree-seeking mobility

• Involvement of key actors (rectors, deans, ministries)

Easy on paper, harder in reality!

◊ Do not leave it to the end

◊ Be fully aware of national constraints!

Academic recognition

• A concrete strategy to evaluate the quality of the action

• Internal evaluation

• External evaluation (e.g. by a non-partner HEI)

• Continuous and inclusive process

• Different methods and tools

•

Quality assurance/monitor

All partners Final beneficiaries

Questionnaires Surveys Interviews

Timescale and budget

15

60 months

Implementation period

Selection cohorts

Student and staff selection

Degree-seeking

Credit-seeking

6 – 24 – 48 months

Master: 6 – 24 months

Doctorates: 6 – 48 months

Staff: 1-6 months

• EU funding:

around 1,4 EUR

• Different

budget items

Timescale and Budget

17

Is this the end?

Partnership implementation Sustainability

Cooperation

Commitment

Transparency

Outputs,

Outcomes

Benefits

Challenges

Different HE systems

Recognition of studies

Reaching women candidates

Financial management

Admission and visa procedures

Insurance scheme

Opportunities

South-South Cooperation

Internationalisation

Harmonisation of HE area in Africa

Access to HE

Improved management structures

Improved qualifications and skills