interview questions in mm module

7/27/2019 Interview Questions in Mm Module

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SAP MM/WM

INTERVIEW

Questions & ANSWERS

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1. What are the various types of master data in MMmodule?

MM Module contains the following manufacturingmaster data,

Material master

Vendor Master

Purchase info record

Source List (not a mandatory)

2. What is purchasing group?

Purchasing group identifies the buyer responsible toprocure material.

One purchasing group can be maintained in manymaterial master records. I.e. A buyer can be

responsible for procuring many materials.

3. What is purchase value key?

Purchase value key contains the following information

Reminder to sent

Tolerance limits

Shipping instruction

Purchase value key is maintained at materialmaster.


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4. Where do we mention the lead-time required forprocurement of a material?

Lead time required can be maintained in the

Material master

Purchasing info record

In the MRP2 view of material master planned deliverytime indicates the procurement lead time

In the Purchasing view of material master GRprocessing time indicates the time required to place

the material since the time it is received into thefactory premises.

Lead time in purchasing info record is specific to thecombination of Material and vendor.

5. What is source list?

Source list contains the list of supplier for a given

material. It contains the validity period for each vendorto supply and also has got the indicator for preferredvendor.

6. Is the source list mandatory?

In the material master purchasing view, if the sourcelist check box is ticked, then it become mandatory tomaintain source list before making PO.

7. Can source list be created without purchase inforecord?

No. Purchase info record is mandatory to create sourcelist.


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8. What is purchase order text in the material master?

Material specific purchasing information can bemaintained in the purchase text. It will be copied into

the PO for that material.

9. Can the purchase text be maintained in any language?

Yes. It can be maintained in multiple language.

10. What is to be done if vendor is to be assigned in thepurchase request automatically?

Maintain source list. In the source list maintain MRP

indicator as 1.

11. What is purchase info record?

Purchase info record is maintained for thecombination of vendor, material and purchaseorganization.

Purchase info record contains details of

Contact details

Ordering units

Indicator for regular vendor

Planned delivery time

Standard ordering quantity

Delivery tolerance

Inco terms

Net price


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Pricing conditions value

Vendor specific text

12. What are the different types of info records?

Standard info record for RM

Subcontracting info record

Pipeline material info record

Consignment stock info record

13. How can we generate purchase info record?

Manually

Update through purchase order

14. What is the difference between standard andsubcontracting info record?

Subcontracting info record contains the productionversion to pick up the desired BOM.

15. What is pipeline material?

Material which are always available to consume

without any restrictions are known as pipelinematerial. E.g. distilled water.

Pipeline materials stocks are not displayed.

16. What is consignment stock?


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Consignment stock is vendor stock kept in the factorypremises for consumption. Payments are madeaccording to the consumption.

At any given point of time, stock can be displayed forconsignment material stock.

17. How the consumption is accounted for pipelinematerial and consignment stock?

During goods issue for these materials, vendor code isspecified. Price is picked up from the info record.

18. What is purchase organization?

It represents the team or place or facility which isresponsible for procurement from identifying thevendor to supply and payments to the vendor.

19. In the enterprise structure where is purchaseorganization assigned?

Purchase organization can be assigned to Plant and to

company code.

If the vendor is going to be the central vendor for manyplants under a company code, then it can be assignedto a company code.

20. What is regular vendor?

If at client level materials are to be procured from avendor, then that vendor can be identified as a regularvendor.

21. What if PO is made on another vendor when there is aregular vendor?


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System issues a message according to the messagecontrol, it can be preceded.


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22. How many data areas are there in the vendor master?

Three data areas are there for vendor master. They are

General data

Purchasing data

Accounting data

23. What is an account group?

Account group control field layout for maintenance ofmaster data.

24. In which master data account group is used?

Vendor Master.

25. What does an account group determine?

Account group defines the number range for a

master record.

Uses a field status group to control the fieldlayout for the maintenance of master records

Determines one time accounts for accountspayable and accounts receivable

Is defined for every company code

26. What is client level data and plant level data?

Data which are common across the client is client leveldata, and data which are specific to a plan is plantlevel data.


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E.g. Classification view is common across the client.There cannot be different class of same class type indifferent plants.

27. Is the Basic data view of material master client specificor plant specific?

Basic data 1 and Basic data 2 views of material masterare client specific.

28. Specify the SAP standard material types?

ROH Raw material

HALB Semi finished material

FERT Finished gods

29. What views are necessary in vendor master to createPO?

General view

Purchasing view

30. What is onetime vendor?

You can create special master records for vendors fromwhom you only procure a material once or very rarely.These are called one-time vendor master records and,

in contrast to other master records, you can use avendor master record for several vendors.

No vendor-specific data is stored for one-time vendors.You can control this using the relevant field selectionfor account groups for one-time vendors.


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When creating a purchasing document or accountingdocument with a one-time vendor, the systemautomatically goes to an additional data screen. This iswhere the specific data can be entered, such as the

vendor's name, address, or bank details.

31. What is quota arrangement?

It is used to distribute the requirement to the differentvendors according to the defined ratio automatically bythe system

32. What settings are to be done for quota arrangement?

In the material master purchasing view, quotaarrangement key has to be maintained.

Quota arrangement master data defining thepercentage of distribution has to be maintained.

Source list must be maintained.

33. At which level the source list requirement can be

maintained?

Plant level and at material master level

34. Specify the priority in source determination process?

Quota arrangement

Source List

Info record

35. What are all the ways to assign a source to a purchaserequisition?


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Maintain source list and indicate preferred vendor

By fixed vendor

36. What is the purpose of assigning source to arequisition?

It is required for automatic PO creation function.

37. What are the prerequisite for automatic PO?

Indicator in material master must be set

Indicator in vendor master must be set

Unique source of supply must be assigned in thePR

38. Can the delivery schedule be created automatically?

Yes. During MRP run it can be automatically created.

Precondition:-

Scheduling agreement must exist for a material.

MRP indicator 3 - create delivery schedule mustbe maintained during MRP run.


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39. Which rounding profile will have an effect on %additions and subtractions?

Following three rounding profiles will have an effect.

Static rounding profile

Quantity addition and subtraction

Dynamic rounding profile

40. Which MRP procedures are sued in consumptionbased planning?

Forecast based planning

Reorder point planning

Time phased material planning

41. What field in MRP view is responsible to group the

requirement according to specific periods?

Lot size key field in MRP1 view is used to group therequirements.

E.g. EX is used to trigger PR for each requirement

MB is used to trigger PR for the whole monthrequirements.

42. What item category is used for subcontract purchaseorder?

Item category L is used for subcontracting PO.


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48. What are the different types of Release procedure?

There are two ways of using release procedure.

Without classification

Without classification

Only one of the above two can be used at any giventime.

49. Can the different classification for release procedure beused for different plants?

No. Only one classification can be used for one releaseprocedure at client level.

50. What is the use of MIGO transaction code?

MIGO transaction can be used to perform many GR,GI and transfer posting related transactions.

It contains header level, item level and item detailsscreen.

51. What is account assigned PO?

Items can be procured against any specific cost centre.

Item category K is to be maintained and the relevantcost centre reference must be maintained in the PO.

If you choose the account assignment object K (costcenter) in the purchase requisition when you procureconsumable materials, you have to enter the G/Laccount number of the consumption account and the


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cost center for which the material is to be procured onthe account assignment data screen.

In Customizing, you can define that the system

automatically proposes the number of the G/L accountthat is to be debited.

On making GR to those items, it will not be posted tothe stock; it will be consumed against that cost centre.

52. What must you take into account or determine in thecase of multiple account assignment?

Consumable materials debit different account

assignment objects depending on the accountassignment category specified.

The account assignment category determines whichcategory of account assignment is to be debited andwhich account assignment data you have to prepare.

53. What happens when setting the Free of charge

indicator in the PO at item level?

IR requirement is cancelled on the item over view.

54. Purchase orders can be outputted (printed ortransmitted) in different languages. Where does thesystem obtain the information determining thelanguage in which a PO is to be printed?

You specify the language to be generally used forcommunication purposes for each vendor in thevendor master record

The language from the PO header is used


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55. How is the outputting (printing/transmission) ofpurchase orders controlled?

As a rule, the system attempts to determine a message

record for each message type in the message schemaby means of an access sequence.

56. What is the use of collective number in RFQ?

It is used to compare prices from different vendors.

57. Can RFQ be created for an one time vendor?

No.

58. What is calculation schema?

It is the pricing procedure in MM module. It is used todetermine the price in Purchase order.

59. Explain how the right calculation schema is

determined to a specific vendor?

Schema group for vendor and schema group forpurchase organization are created.

Calculation schema is attached to the schema groupfor vendor and purchase organization.

Schema group is maintained in the vendor master

data.

60. Can access sequence be attached to calculationschema?

No. It is assigned only to condition type.


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61. It is required to send message when receiving GR forPO to the person who raised PO?

Maintain the condition record for message related

condition type MCLH, MC.

Tick the check box in the PO to send message to theperson who raised the PO.

62. Explain the basic structure of purchasing documents?

The purchasing documents consist of Header andNumber of items. The control indicator allows you to

specify that a certain document type is used forstock transfer processing.

63. Which control parameters are located at the item levelof purchasing documents?

Procurement type, Delivery schedules, Item conditions,PO history, receiving Plant

64. What does the account assignment category U(unknown) stand for? When can you use this accountassignment category?

Account assignment category U (unknown): If you donot know the account assignment object for which thematerial is being procured when the requirement

coverage request is created, you can use accountassignment category U in the purchase requisition.

You do not have to enter any further accountassignment details.


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comparison list shows the most reasonable vendor foreach item individually and for all items.

69. At which level purchase order history kept?

Item level

70. What is MRP?

Materials Requirement Planning ensures the rightquantity of required material at right time.

MRP first calculate gross requirements,

Considering stock and receipt elements,calculates the net requirements.

71. Will MRP consider the capacity?

In MRP, capacity is assumed as indefinite.

System can only calculate the capacity requirement.

72. What is consumption Based Planning?

Items are planned based on their consumption.

Once its stock reaches its reorder point, procurementproposal will be triggered during MRP run.

73. What are the different planning strategies in SAP?

Important Planning strategies are

Make To Stock and Make To Order.


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Make To Stock strategies are 10,11, 40

Make To Order strategies are 20

74. What is the difference between strategy 10 and 11?

Strategy 10 Net Requirement Planning

Reduction of PIR will be during Sales orderdelivery according to the consumption modemaintained in the MRP 3 view of material master.

Stock will be considered while planning

Strategy 11 Gross Requirement Planning

Reduction of PIR will be during posting GR forproduction order according to the consumptionmode maintained in the MRP 3 view of materialmaster.

Stock will not be considered during planning.

75. What is the use of Strategy 40?

It will consider both PIR requirement and Sales orderrequirement.

76. Where will you suggest these strategies?

If the products are made irrespective of marketfluctuations and it is always a demanding product,Make To stock strategy of 10 or 11 may be used.

If it is difficult to forecast and the demands are alwaysfluctuating, then strategy 40 may be used.


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77. What is MRP list?

MRP will generate the exception message according tothe situation for each material.

This will be generated at the time of MRP run and it isavailable in the system till the next MRP run.

It can be viewed through MD05 transaction.

78. What is stock requirement list and what is thedifference between stock requirement list and MRP

list?

Stock requirement list MD04 will show the presentsituation of any given material.

It is a dynamic one, where as MD05, MRP list, whichwill show the result after the MRP run.

79. What are exception messages?

When MRP run is over, according to the stock andrequirement situation for each material, system willpropose action through the message, which is knownas exception message.

There are eight major groups.

Message of group 8 is the termination message, whichneeds to be attended immediately.


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80. Specify few examples for exception message?

10 Reschedule IN

20 cancel process

30-Plan process according to schedule

25 excess stock

96- stock below safety stock

50 No BOM exist

81. What is MRP group?

MRP group contains important settings of

Planning strategy,

Consumption mode

Procurement proposal document type etc.,

All parameters are grouped together under one MRPgroup and that can be assigned to materials.

82. What is Planned Order?

Planned order is the proposal to produce a product or

to purchase any items.

It is created by MRP run. It can be created manuallyalso.

83. What is user exit?


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User exit is provided by SAP in order to impart anyextra checking or control during the execution of SAPprogram.

84. Do you recommend more user exit, why?

User exit will increase the system load, should beminimal and should be used where it is essential.

85. There is a requirement to transfer the requirementsfrom one plant to another plant where the productionprocess is carried out, how it is done?

Through special procurement key maintained in thematerial master in MRP 2 view.

86. What is withdrawn from alternate plant?

During goods issue, there may be a situation where inmaterials are issued from one plant through pipeline

or as a continuous supply.

Component can be directly withdrawn and issued toproduction order through special procurement key.

Material will not be put into the stock of receivingplant.

87. What is stock transfer?

Getting material from another plant, In this case,material will be put in the stock at the receiving plant.


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88. What is planning horizon?

Planning horizon is the period to which entirerequirements will be planned by the system.

E.g.90 days meaning, future requirement of up to 90days will be planned.

89. MM is integrated with which modules?

MM is closely integrated with

FI Finance

PP Materials Management

QM Quality Management

SD Sales and Distribution Module

90. What is MRP type?

MRP type defines the way of planning.

PD refers to MRP type of planning,

VB refers to lot size planning,

ND refers to No planning

91. What is the significance of lot size?

Lot size is to determine how the requirements are to begrouped, whether monthly, weekly or biweekly.

MB is to group the requirement monthly.

EX is lot for lot, i.e. no grouping.


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92. An item is stored in base unit of measure of Liter, butwhen issuing to production, it should be issued interms of Drums. Can it be mapped in SAP?

Yes.

In the storage view, maintain the issuing unit ofmeasure.

The relation between drum and Liter unit must bemaintained in the material master additional data.

93. A material is used in five plants. Only in one plant ithas to be blocked. Can it be done, how?

Yes, it can be done.

In MRP view, plant specific material status can beused to block material in particular plant.

94. What is production version?

Production version is the combination of BOM and

Routing.

95. What is the usage of production version in subcontractpurchasing?

Production version is maintained in the subcontractpurchase info record to pickup the specific BOM forsubcontract processing.

96. How do you find Table in sap?

Normal way is

Click cursor on the field where it is requiredto find the table


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Click F1 key in the key board

Click Technical info

97. What is planning time fence?

Planning time fence is the time during which existingprocurement proposals are not disturbed.

Any new proposals or requirement falling within theplanning time fence, either system will create thatproposal only after the planning time fence or it willignore that proposal.

Above point is depending on the MRP type. MRP type.P1 to P4 MRP type are used to this purpose.

98. What is quality info record?

Quality info record is defined for the combination of

Material,

Vendor

Plant.

It governs the vendor supply at plant level.

99. There is already a PO with a vendor, who has

completed supply of 30% the PO quantity.

It is required to stop the supply from that vendor. Is itpossible?

Yes,


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It is possible through blocking reason to be maintainedin the quality info record.

Further GR from a vendor can be blocked.

100. Where Vendor quality certificates are used?

While receiving the GR, certificate from vendor can bemonitored through quality certificate.

Lot can be skipped using QMINFO system.

101. Specify few frequently used movement types?

101 Goods Receipt

261 goods issue to production

201 goods issue to cost centre

311 transfer of material from sloc to sloc

601 PGI to delivery

102. What is the effect of Delivery completed indicator inthe goods receipt document?

The PO item is considered to be closed, even if thetotal quantity is not delivered. However it is possible tomake further GR.

103. What movement type is used for initial stock entry?

561

104. It is required to restrict the minimum remaining shelflife period when making GR. What setting is to bedone?


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In the material master storage 1 view, maintain theminimum remaining shelf life data along with periodindicator and total shelf life.

105. Specify the warehouse structure?

Storage location attached to the warehouse.

Warehouse has got storage type, storage section andpicking area attached to it.

106. What is quant?

It indicates the stock of particular product in a storagebin.

107. What is put away strategy?

It is the type of stock placement sequence to beadopted by the system while searching bin for amaterial.

108. Can Transfer orders be confirmed automatically?

Yes

What is interim storage area?


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109. What are the preconditions for the missing part check?

It is active in the plant

A check rule is defined for the transaction

A checking group is defined for the availabilitycheck in the MRP data of a material master.

110. Will there be any accounting entries for storagelocation transfer posting within a plant?

No

111. What stock transfer / Transfer posting movements arerelevant for valuation?

Stock transfer from consignment stores of vendor XYto unrestricted-use stock in storage location.

Stock transfer of a material from storage locationABCD from plant 9100 to plant 9200. The plantsbelong to the same company, however the valuation

areas are different (valuation level is plant).

112. In the GR based PO, purchase order price unit differsfrom the purchase order unit. What is the significanceof this?

System establishes the relation between this two byunit conversion in the PO.

At the time of goods receipt, both the quantity in thepurchase order unit and the quantity in the purchaseorder price unit have to be entered, however, thequantity in purchase order price unit is calculated bythe system. You have to change it, when the calculatedquantity differs from reality.


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113. When performing Goods issue, what is the indicationof the message W: on only 0.000

pieces are available?

Material exists in the specified storage location on thecurrent day, however, it is unavailable, because ofother reservations

114. At what level Physical inventory is carried out?

Material/plant/storage location/stock type level

115. What is the way to make a delivery free of charge inR/3s Materials Management?

There are following two ways to handle this.

Enter a purchase order item, set its invoice indicatorto blank and its purchase order price to zero, and then

post the goods receipt.

Do not enter a purchase order, but post the deliveryfree of charge using a specific movement type inInventory Management.

116. How can the storage location be created automaticallyby the system?

Automatic storage location must be permitted for theplant

In customization, automatic storage location must beactivated for required Movement types


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117. What settings or controls are build with movementtype?

The movement type influences the update of material

stock account and consumption account.

The movement type used controls field selection for thegoods movement transaction.

If you use special stock indicators you can createdifferent stock and value updates of a material for oneand the same movement type.

118. What is valuation class?

The valuation class is maintained in the materialmaster record at valuation area level. With that,different account determination is possible for thematerials of one material type.

The valuation classes will be tied to one or morematerial types via an account category reference.

119. What is the different price types used in materialmaster?

Standard price denoted by S

Moving Average price - denoted by V

120. For externally procured item, which pricing type isused?

Moving Average price


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121. How can we obtain information on purchase ordersissued to a vendor that have not yet been invoiced?

Make use of a list that displays all the purchase orders

issued to a certain vendor. Limit the POs shown on thelist to those that have not yet been invoiced by meansof the selection parameters.

122. What does the purchasing document controls?

Number assignment

Permitted item categories

The eligibility of scaled prices in schedulingagreements

Which header texts, appendix texts, and itemtexts are printed

123. What must you take into account if you want to postan invoice before the goods receipt? What are the

consequences of using this procedure?

The system cannot refer to the quantity to be settledand the corresponding amount. You must enter thisinformation manually every time.

The system identifies a quantity variance and blocksthe invoice for payment (provided that the appropriatetolerance limits are exceeded).

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