A REPORT OF INTERNSHIP IN MAULANA AZAD LIBRARY

SUBMITTED BY- MD.AZIZUR RAHMAN COURCE-MLIS ROLL NO. 15390011

INTRODUCTION: An internship is an opportunity to apply the knowledge has gained from your academic studies in a practical, workplace setting.In the other word an internship is any career-related experience you are involved in. It mightbe a summer job, a semester-long class assignment, or a community service project.Whatever the experience, if you are gaining knowledge and developing skills which you canapply to your future career, it can be considered an internship. And if you “play your cardsright”, your internship could potentially turn into a successful career. By treating yourinternship like a professional “job”, you can gain experience, make connections, and have anadvantage over other candidates when it comes time to apply for a full-time position. Aninternship learning goals may include:

Academic learning:Applying knowledge learned in the classroom to the workplace.

Career development:Gaining knowledge of the qualifications and duties of a position and exploring interest in a particular field.

Skill development:Gaining an understanding of the skills and knowledge required in the workplace.

Personal development:Gaining decision-making skills, critical thinking skills, increased confidence and self-esteem.

IMPORTANCE OF INTERNSHIP: Internships are known for giving students the opportunity to apply their knowledge inreal world environments. At the same time, they will also develop skills which will help themperform better at their job. One problem commonly cited by employers is that manygraduates do not have the practical skills necessary to excel in the job market. They also feel that the professionalism of students is less than it should be. Even though there are a largenumber of theories on how to encourage employees and increase profits, it is apparent thatenhanced levels of education are not enough to prepare students for a real world environment.Being able to improve these weaknesses will make graduates much more effective in theircareers. The vast majority of students in this study had high to above average scores. Thestudents also demonstrated enhanced abilities in the areas of oral communicationand leadership skills. The goals of the study were largely successful. If more colleges andeducational programs can encourage their students to take internships, it is likely that manyof their graduates would have the skills necessary to succeed. Setting up the right program foremployees can be a challenging process. The students who participated in internshipsperformed much better than students who graduated from the program without going intointernships. This is evidence that education is not enough to allow graduates to perform at ahigher level. In the real world environment, analytical skills are not enough. Students musthave both interpersonal and leadership abilities. While most colleges are good at teachinganalytical skills, they are lacking when it comes to other characteristics. By effectively usinginternships, students will increase their skills and make them valuable in the job market.

ABOUT ALIGARH MUSLIM UNIVERSITY: Aligarh Muslim University (AMU) occupies a unique position amongst universities and institutions of

higher learning in the country. It was established in 1920, and evolved out of the Mohammedan Anglo-Oriental College (MAO College) which was set up in 1877 by the great visionary and social reformer, Sir Syed Ahmad khan. From its very inception, it has kept its door open to the members of all communities and from all corners of the country and the world. The Aligarh Muslim University is the realization of a vision which was broad, far- reaching and realistic. Spread over 467.6 hectares in the city of Aligarh,Uttar Pradesh, Aligarh Muslim University offers more than 300 courses in the traditional andmodern branches of education. It draws students from all states in India and from differentcountries, especially Africa, West Asia and Southeast Asia. In some courses, seats arereserved for students from SAARC and Commonwealth Countries. The university is open toall irrespective of caste, creed, religion or gender. It ranks 8th among the top 20 researchuniversities in India. In spite of the establishment of a numbers of universities and institutions of higherlearning all over the country, this university has been maintaining its national andinternational character as an institution of excellence. It has more than 30,000, students, about1,400 teachers and some 6,000 non-teaching staff on its rolls. The university now has 12faculties comprising 95 teaching departments, 5 institution and 13 centers. A special featureof the university is its residential character with most of the staff and students residing on thecampus. There are 18 halls of residence for students with 73 hostels.

ABOUT MAULANA AZAD LIBRARY: Maulana Azad Library (MAL) is the heart of Aligarh Muslim University, Because of that is deals with the history about the Aligarh Muslim University as well as Sir Syed Ahmed khan. Maulana Azad Library is the central library of Aligarh Muslim University in Aligarh, India. It consists of central library and over 100 departmental and college libraries. These libraries cater to the need of graduate, post graduates student of professional courses and research scholars. Maulana Azad Library is

regarded as second largest University Library of Asia with more than 13.5 lakh books/documents. The foundation of the Library was laid in 1875 when Sir Syed Ahmad Khan, a great social reformer of his time, established a school that later became Mohammaden Anglo Oriental College in 1877 and finally Aligarh Muslim University in 1920 by an Act of Parliament. The foundation stone of the Library was laid by Lord Lytton, the then Viceroy of India. The present grand seven storied building surrounded by 4.5 acres of land in 1960 wasinaugurated by Late Pandit Jawaharlal Nehru, Prime Minister of India and was named asMaulana Azad Library, after the name of Maulana Abul Kalam Azad, the great Educationist, Statesman & the first Education Minister of independent India. The Oriental Division of Maulana Azad Library comprising of about two lakh printed books & periodicals including 10,000 items belonging to rare category in Urdu/Persian/Arabic/Hindi. Sanskrit forms the most significant part of the collection. Donations received from great bibliophiles and literary persons are designated as special collections by the names of their donors. The Urdu collection with more than one lakh books on almost all aspects of Indian Life and Culture forms the largest part of Oriental Division. A substantial number of rare and out of print publications of 19th century belong to the Scientific Society of Sir Syed Ahmad Khan, Fort William College (Kolkata), Delhi College, Agra College and from the Royal Printing Presses of the court of Delhi.

One of the most priced collection of the library is its collection of about 16000 raremanuscripts, one of which written on parchment in Koofi script is claimed to be inscribed byHazrat Ali (the fourth caliph of Islam), 1400 years ago. Several royal decrees of Moghalemperors namely Babur, Akbar, Shahjahan, Aurangzeb, Shah Alam etc. and also translationof Sanskrit works such as Bhagwad Geeta, Mahabharata and Leelawati in Persian byAbulFaizFaizi, a scholar in the court of Moghal Emperor Akbar are some of the highlights ofthe manuscripts collection of this Library. No wonder than, the Library known for itscollection of oriental manuscripts is frequented by the scholars of Orientalia and MedievalIndia. Yet another highlight of the Manuscript Collection is the painting of TULIP flowers,considered as magnam opus of Mansoor Naqqash, the celebrated artist in the court ofEmperor Jahangir. Some other valuable Sanskrit works translated into Persian forming part ofmanuscript collection are Ayurveda in Telugu and Bhasdas in Malyalam script written onpalm leaves. Apart from the collection of orientalia the Library has a vast collection of booksin English belonging to different subjects especially in Science Technology. The library provides the whole university campus wide access to online journalsthrough a well-equipped Computer Lab. Digital Resources on many subjects are made

accessible through a Digital Resource Centre, established in January 2009 in the Library. Allthe issue able books in the Library are bar coded for automated check in and check out.About 5000 students, teachers and other members of the University visit the Library daily.Of late, the Library has been modernized to provide computerized services to theUniversity community at large. It includes provision for on campus wide access to onlinecatalogue, online journals, two lack E-books and other digital resources. The Library hasinstalled a network of CCTV and an automatic security gate that restrict the incident ofpilferage and book theft respectively.

FEATURES OF MAULANA AZAD LIBRARY: 1.READING HALLS: (a) Research division (for research scholar) (b) Dr. M. Rahman hall (for post graduates) (c) Professional division(for professional student) (d) T.S.D. division (for P.G.and U.G. student) (e) Dalai lama hall (U.G. student) Total seat in library for students are- 1500. 2. Services/Reading Halls: 18 hours a day including holidays and Sundays except a few National and Religious holidays (Timing: 8:00 am-2:00 am) 3.Membership: a. Members of the University Court, the Executive Council, the FinanceCommittee etc.b. University teaching and academic staff.c. Members of the Administrative staff and the teachers of the AMU Schools.d. Members of the University ministerial staff.e. Students on the rolls of the University.f. Students, teachers and research scholars of other recognized institutionsprovided they produce their bona fides to the satisfaction of the UniversityLibrarian.

ACQUISITION SECTION/DIVISION: Library acquisition is the department of a library responsible for the selection and purchase of materials or resources. The department may select vendors, negotiate consortium pricing, arrange for standing orders, and select individual titles or resources.Libraries, both physical and digital, usually have four common broad goals that help dictate these responsibilities. These goals are significant to libraries in order to maintain the basic principle of access:

1. To acquire material as quickly as possible. 2. To maintain a high level of accuracy in all work procedures. 3. To keep work processes simple in order to achieve the lowest possible unit cost.

4. To develop close, friendly working relationships with other library units and vendors.

There are generally five steps taken in order to acquire material for a library collection, whether physical or digital.

1. Request processing. 2. Verification. 3. Ordering. 4. Reporting.

5. Receiving orders. -In maulana azad library budget for book aquire 40 lakhs per year by annual budget. -Around 4-5 thousand per year book collection. -Avarage 25% discount in book parchage. -Avoid duplication. - LIBSYS7 Software used. -Have 21approved vendors. Aqisition division are also responsible for ordering books are quickly get for an esential used by students. In this division/section important that avoid duplications. And cost factor are also necessary for selective books.If the price are not given on book than we can view publisher’s website for searching book price on selective books.

DIGITAL RESOURCES CENTRE: It is only used for researh scholar.In this section have COMPUTER LAB which are provided to research scholar for used research project work(i.e. E-journals, E-articles, Dictionaries, encylopedias etc.) AVAILABLE ONLINE E-RESOURCES ARE: 1. List of book of sir syed 2. List of books of sir syed and Aligarh movement.

3.Institutional Repository in theses and disertation. 4. E-resources available in oriental languages. 5.Subject information gateway. 6.Open access e-journals. 7. Statistical databases indian and international. The Access to 60,000+ current peer reviewed journals, 11 bibliographical databases and 55 subject gateways is available through the Campus wide Network of the University. These resources can also be accessed by Faculty Members & Research Scholars in the Online Journals Lab of Maulana Azad Library. Members can DOWNLOAD Registration Form and submit the same at Online Journals Lab after duly filling it up and getting forwarding by the respective Dean/Principal/Chairman/Director/Coordinator along with attested copy of current admission card /continuation card (attested copy of ID card in case of staff).

COMPUTER APPLICATION DIVISION: Computer section is the most important section of Maulana Azad Library. This

section provides so many computers with Internet connection. The computer sections are twotype of the public access catalogue. These are – 1. OPAC and 2. Web OPAC Online public access catalogue are used within the intranet and local area, and Web OPAC are used world wide wave. Computer section are divided in to two part, there are – 1.Official area 2. Online journal lab

Maulala azad library computer application division

GIFT AND EXCHANGE SECTION: Gift and exchange section are most important list of books in the Maulana Azad Library. On the other hand the library collection part is gift and exchange section of Maulana Azad Library, in per year they are receiving so many new books and rare old books, which is main source like that individual, publisher, authors, institution, library etc. Around the world wide, so many authors and publisher there are contributing in the Maulana Azad Library such asbooks, journals, magazine etc. who gifted books as collection to library. Some of the important collection:

1. Syed Hamid Collection from 001 to 973. 2. Masood Hossain Collection from 001.3 to 954. 3. Nazeer Ahmad Collection from 001 to 954. 4. Zoe Ansari. 5. Kaifi Azmi. 6. Zahide Zaidi. 7. Haneef Nagvi etc.READER SERVICES DIVISION: Reader services division are also anyother inportant division of Maulana azad library.

 

Reader services division(Research division)Reader services division include five reading room/hall that are- 1.Research division (for research scholar)2.Dr. M. Rahman hall (for post graduates)3.Professional division(for professional student)4.Dalai lama hall (U.G. student).5.T.S.D. division (for P.G.and U.G. student) Reading hall open 18 hours(8:00am-2:00am) a day including holidays and Sundays except a few National and Religious holidays, library reading halls also opened 24 hours during examation time.

CIRCULATION DIVISION: Library circulation or library lending comprises the activities around the lending of library

books and other material to users of a lending library. A circulation or lending department is one of the key departments of a library. The main public service point is the circulation desk or loans desk, usually found near the main entrance of a library. It provides lending services and facilities for return of loaned items. Renewal of materials and payment of fines are also handled at the circulation desk. Circulation staff may provide basic search and reference services, though more in-depth questions are usually referred to reference librarians at the library reference desk. The circulation desk is in most cases staffed by library support staff instead of professional librarians.

Functions of the Circulation Desk: Checking in materials returned

Monitoring materials for damage and routing them to the appropriate staff for repair or replacementTroubleshooting circulation technology, i.e. library circulation software, scanners, printers, etc.Collecting statistics on library use, i.e. patron transactions, material checkouts, etc.Creation of borrowers pockets, i.e. when using The Brown issuing systemCharging and receipting overdue fines.Send out overdue notices to borrower.Operating automated filing and recovery system and technology.Excellent communication and interpersonal skills.Enjoy working with the public.Adapt to new software and equipment.Perform moderate physical work including the ability to carry, pull, and lift up to 30 pounds.Bend and stand for long periods of time.Ability to conduct/reconcile financial reports.Communicate via telephone, email.Ability to see and read materials.Assist patrons at the circulation and reserve desk.Assist Circulation supervisor with training student employee if it is an academic environment.Maintain the stacks by re-shelving materials in library by call number whether Dewey Decimal system or Library congress system.Resolve issues, such as inappropriate patron conduct, including but not limited to cell phone usages, open drink containers, and inappropriate noise levels.

Book for issue duration(student): UG- Maximum 4 Books (only Text Books for 15 days, General book for28 days).PG- maximum 5 Books (only Text Books for 15 days, General book for 28days).Research Scholar- maximum 6 Books (only Text Books for 15 days,General book for 28 days).

-No text books shall be re-issued to the same member on the same day.-Before getting books issued, members must immediately point out anymutilations to the issue Library Staff on duty, otherwise they shall be heldresponsible for any mutilations discovered on their return.-The University Librarian may, at any time, recall any book before theexpiry of the period for which it was lent or withhold its issue.

Online public access catalougue Over Due Charges: 1. A fine of 1 Rupee only text book & general book Rs 50 paisa per day per volumeshall be charged only for members of category E. The University Librarian may,however, increase the rate of fine on text books and other classed books in order to

dissuade the members to keep the books overdue for long. 2.Only members of categories A,B,C,D, and G shall be notified immediately the booksbecome overdue; if the books are not returned within one week of the issue of thirdreminder the Cost of the books will be recovered through the Accounts Office fromthe salaries of the member concerned. In the case of members of the variousadministrative bodies the matter will be reported to the Vice-Chancellor.

3. Where a book has been marked, defaced, spoiled or damaged by a member in the library or while it was issued out to him the University Librarian shall at his discretion either impose a fine or require themember to pay the price of the book; in the later case the book shall be returned to the member if it can be replaced. If a volume belonging to a set it lost the member shall be required to pay the price of the whole in case it cannot be replaced, the incomplete set being returned to him.

PERIODICAL DIVISION: A periodical is a section which works in the specialized area of serials librarianship. A periodicals librarian can have a variety of duties, but generally work specifically with the acquisition, collection development, organization, preservation, and sometimes cataloging of periodicals. Whereas many periodicals Librarians previously worked only with periodicals in print format, many now manage electronic periodicals also. While a periodicals librarians may work in any type of library, including academic, public, government, law, medical, or corporate libraries, a significant number work in larger public and academic libraries. In other libraries where there is no librarian assigned specifically to periodicals, one or more librarians may perform the duties of a periodicals librarian along with other duties. Roles and duties of periodical division: The duties of a Periodicals Librarian are changing every day as technology and library patrons’ demands change. The duties may include, but are not limited to, establishing and maintaining subscriptions to periodicals in print, microform, and electronic formats; providing personal assistance and guidance in identifying, locating, and using periodicals; designing and conducting instructional sessions on how to use electronic journals and databases; evaluating the existing Periodicals collection by performing collection analysis and usage studies; creating

activities, programs, or presentations to promote the Periodicals collection; establishing and maintaining contact with faculty, students, or other constituents to be sure the Periodicals collection is meeting their needs; assisting and instructing faculty of a college, university, or school on the integrating of Periodicals into the curriculum; supervising and developing student workers and support staff; managing budget allocations for materials, systems, and services; physical repair of Periodicals; supervising paraprofessional staff, other librarians, and student workers.Advances in technology have significantly advanced the way that Periodicals departments in libraries function. For example, open url resolvers, systems which allow a libraries to give greater visibility and access to their electronic journal content (ODLIS). Many libraries have gone to electronic-only subscriptions on some periodicals, significantly expanding access for their patrons. Periodicals Librarians frequently set up access to electronic journals and other electronic resources, as well as to troubleshoot them when they do not work properly.

List of some important journal and news paper:

1.Artitechture Arbinasim are monthly published.

2.AICHE journal, v.60, no 5, monthly.

3.American water worker association journal, Vol 106, no 5, monthly.

4.Biochemistry CNA Weekly published.

5.Biochemical journals CAN monthly.

6.Annals of surgery quarterly.

Name of journals news papers:

1.Economics times.

2.Employment news.

3. The Hindu.

4. Rashtria shahara etc. 5. The Times of india. 6. Indian express. MANUSCRIPT SECTION: Any hand writing documents that should be atleast 150 years old and it has some literaryreligious,historically,

authropologically; that is called Manuscript.Manuscript written any be stone,cloth,paper,streeskin etc. In Manuscript division of Maulana azad library have 12 collections: 1. Abdul Hayy collection. 2.Abdus salam collection. 3.Aftab collection. 4.Ahsan collection. 5.Habib Ganj collection. 6.Jawahar Museum. 7.Munir Alam collection. 8.Qutubuddin collection. 9. Shifta collection. 10.Subhanallah collection. 11.Sulayman collection. 12.University collection. Maulana azad library has over fourteen thousand manusripts over whelmingly in arabic,persian,and urdu. It consists of 12 collections incluing the university collection,which is formed by Acquisition through purchase or gift. Before the arrival of printing, all document and books in hand written and these were called manuscripts. Manuscript may be in book form scrolls or in codex format. Manuscripts are enriched with pictures border decorations elaborately embossed initial letter or full page illustration. It is because of this rich collection of immense research value that it is reckonedamong major library of the world. The oldest manuscript owned by the library is more than fourteen hundred year old. It is fragment of the Quran ascribed by Hazrat Ali fourth caliph of Islam and is written on parchment in kufi scripts. There are three sources of information about manuscript holding, published catalogue, unpublished hand lists and card catalogue. Most of Aligarh Muslim University manuscripts belong to one of twelve main collections, with the lack of an integrated master catalogue; one must resort to an initial cross reference search in the reading rooms’ card catalogue and follow promising leads in catalogue and hand lists. Unfortunately published catalogue cover only a part of AMU manuscripts collection. Conservation lab: This is a conservation lab of manuscript division, where rare books and manuscript are preserved. Use of chemical in the manuscripts: 1. Trilene Sulphur free 2. Poly barium Acid 3. Barium Hydroxide 4. Acetone Ethanal Name of machine: 1. Section table humidity chambray.

2. Paper cuter Machines. 3. Camera Testament etc. Use of conversation paper: 1. Japanese tissue paper 2. Hand made paper 3. Nepali tissue papers 4. Blotting paper etc.ORIENTAL DIVISION: The oriental division of Maulana Azad Library consists of about 20000 printed books and periodicals including 10000 items belonging to rare category in Urdu, Persian, Arabic, Hindi, and Sanskrit forms the most significant part of the collection. Donation received from great bibliographies and literary persons are designated as special collection by the names of their donors, The Urdu collection with more than 20000 books on almost all aspects of Indian life and culture forms the largest part of the oriental division. A substantial number of rare and out of print publication of the 19 th century belong to the scientific society of Sir Syed Ahmad khan. There are about 10,000 periodicals. In this division they used of DDC, ACCRII and Sears List of Subject Heading. In oriental division various books are on: like that literature, history, geography, biography, social science ,mass com, philosophy ,political science, Education, Fine arts, Religion, Islamic study, Islamic science etc. All books to central library and seminar library is oriental languages, such as Arabic, Urdu, Persian, Hindi and Sanskrit and one access and here, this oriental division the books to seminar library which are books process accession them transfer to seminar library. While books central library are changed, catalogued, barcode, title arranged on the shelf.

Braille Section: Basically the Braille section is provides the particular information to the blind students. This section provides the MP3 recoding information as well as web format. Different types of Braille devices are provides by the students. Around three thousand books taking with different subject and two hundred fourty two Urdu books taking recording in Braille section of the Maulana Azad Library. In Braille section there are some types different of reading. These are: - BRAILLE SYSTEM -AUDIO BOOK SYSTEM -E- BOOKS (through a screen readers)

In maulana azad library's Braille section has 94 students (UG-Research scholar).Including: 11 student researh scholars. 1 student M.phill scholar. 7 student NET qualifieds. 5 student JRF qualifieds. Software used in this section are: -JAWS (16.0) -Screen reading software. -Typing master. Instrument used this section are: -Angle - Freedom scientific focus 40.0 -HVD recording(casual software) -Headphones. -3500 taking books(safa software) -600 e-books. -300 journals(hardcopy) -200 taking format. -Computer lab with free scanned facility(free Wi-Fi facility also available).

TECHNICAL SECTION: Technical section is considered to be the most important section of any library, because of it control the whole technical related matter. Accession is the first step of starting the technical section in the library of Maulana Azad Library. Generally this technical section of this library uses for Libsys 7. Books are assessment in registers in accessioning section with the following columns:1. Serial number2. Date3. Accession number4. Author5. Title6. Edition7. Place of publication8. Year of publication

9. Pages10. Volume number11. Cost12. Source13. Book number14. Class number15. Bill number Classification Rules: The library, Dewey decimal classification scheme is used for classifying books according to the subject. Each book is assigned a Call Number which consists of a class number and Book Number. Class Number is assigned to a book according to its subject matter. Book Number individualizes a book among others having the same Class Number. The Call Number is written on the spine label of the book. Impotance: Identification: locating potentially worthwhile items to add to the collection.Selection: deciding which of the identified items to add to the collectionAcqisition securing the items for the collectionOrganization: indexing and cataloging the items acquired in a manner that will aid the end-user in locating materials in the collection.Preparation: labeling, binding, repairing, conservation, and otherwise making items ready for (and maintained during) storage in a manner that allows for easy retrieval and maintenance of what is in a collection. BENIFIT OF INTERNSHIP: Library itself is a world full knowledge and learning. There are many sections from which I got training and knowledge. Almost I covered all the section and areas in Aligarh Muslim University Maulana Azad Library. Each section has its own style of controlling the work. It seemed there I am passing through a new village, meeting at every man and there is some think to be remembered of every man. At the first step of my learning I learnt how to maintain acquisition section. Then I learn how to register and accession new books. To register the new books the library authority uses two different kinds of style. It is very interesting and quite amazing that university authority control and maintained such huge amount of books in a systematic and technical manner. Apart from these library activities I develop myself in communication. Not only in terms of talk base but also in terms of hospitality and dealing with the people. In Aligarh Muslim University Maulana Azad Library are given a fantastic and excellent service to the students. They accept feedbacks from the users by e-

mail and also directly. I have also learned there how to reply the student effectively. As it is a part of good relationship with students. Activities Along With Library Staffs: The staffs of Maulana Azad Library are totally friendly and helpful. They help me more than I expected. All the requirements of my personal and professional life during that training period have been fulfilled by them. They dint only teach me as a student but they proved that proved that “friendly at the great teachers”. Because they dealt with me just like as I am there colleague.

CONCLUSION: Aligarh Muslim University (AMU) is the second largest library in Asia. Aligarh Muslim University has been playing a vital role in academic, socio‐economic, political and cultural affairs. It gears up to educate the lion share of population of the country. AMU caters to the need of all the teachers, researchers and students of the university. So, I think that, it is most essential to develop the library at any cost. It takes the opportunity to modernize its services for its learned users. To be a complete man one has to acquire knowledge. Knowledge comes from book and library is a world of knowledge, which is full of books. Though the process of internship was not so long, yet I have learnt lost of think regarding library related activities. It is a burning example for better leadership environment. It not only trays the students, but also encourage them to do great works.