INTERNET SERVICE PROVIDER#240-14 RFP

Work Session – July 24, 2014

Overview

Contract was bid out since service is no longer considered a sole source

Current contract will expire April 2015 Bid in anticipation of expiration FY2013 - $60,000

Released RFP on March 26, 2014 Held a mandatory meeting

Explained Scope of Work and Q&A Attendees: AT&T, GPW, Georgia Communication

Cooperative (GCC/NGN) and Windstream

Acquisition Strategy

Advertised in Legal Organ Posted on County Website Posted on GLGA Marketplace Posted on Georgia Procurement Registry Emailed notification through Vendor Registry Emailed previous bidders Notification through County’s Facebook and Twitter accounts Notification through Chamber of Commerce Contacted GPSC/FCC for vendors

2 proposal received

Evaluation Committee

Bob Ivey, Director of Administration Will Shattuck, IT Cameron Burt, IT David McKee, Planning Director Dena Bosten, CFO Davida Simpson, Purchasing Director (facilitator) Cindy Campbell, County Manager (observer)

Bid Results

CompanyPoints

AllowedGeorgia Communications

CooperativeWindstream

Background and Experience of the Vendor and Qualifications of Staff

15 9.5 14.5

Approach to Scope of Work & Methodology

25 17.5 23.5

Internet Service Provider Response Questionnaire (excluding price)

20 11 17.5

Proven Effectiveness working with Government Agencies & References

10 8 9.5

Financial Stability & Business Litigation

10 8.75 9.25

Pricing 20 11 17.5

Total Points 100 64.75 91.75

Selected Vendor X

As Requested in RFP:

Scope of Work Details

100MB Connection to DCGC DCSO is hard-lined from DCGC directly

VLS/Fiber (hard lines) – secure network, dependability & bandwidth:

DSL Connection:

*T-1 Lines (Narrowbanding), E-911, Dawson County owned wireless and other secure lines not included in RFP

Long Building Senior CenterFire Station #1 Transfer Station/Bus StationFire Station #2 Rock Creek Park

Future Growth

Fleet Center Fire Station #3

Fire Station #7 Fire Station #8

GCC/NGN Proposal: Original proposal/: RED locations were DSL/Wireless

Cost for hardwire was requested: $197,000 construction cost –

paid by Dawson County; owned by GCC/NGN

All other requirements met or exceeded

Windstream Proposal: Windstream proposal was as requested with future growth

options

Cost Comparisons

Monthly Cost: $4,500/month or

$54,000/annually

Construction Cost: $197,000 to meet RFP

requirements

Monthly Cost: $4,479.96/month or $53,759.52/annually

Construction Cost: None

GCC/NGN Windstream

Service Comparisons

Service calls: Connection issues are

serviced GCC vendor through various EMCs part of the Co-Op

Physical interruptions are serviced through 3rd party vendor

Response times: 20 min call back, within 2 hours on site after remote support

All service calls handled by local vendor staff

Response times: immediate call back, within 1 hour on site after initial contact

GCC/NGN Windstream

Recommendation

Staff respectfully requests the Board to award#240-14 RFP Internet Service Provider to the mostresponsible, responsive bidder, WindstreamCorporation, out of Little Rock AR, and approvecontract in the amount of $53,760 as submittedbeginning April 1, 2015.