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INTERNATIONALTROPICALTIMBERORGANIZATION

A. PRE PROJECTIDENTIFICATION

I^^^:

COMPLETION REPORT

b - Serial Number:

C Im Iementin A enc :

d HostGovemment:

e -Stainn Date:

1/1PLYWOODANDTROPICALTIMBERINTERNATIONAL CONGRESS

PD 7197 REV. I (1)

^9^:

Pro^Ct C sts:

ABIMCl/AIMEX

GOVERNMENTOF BRAZIL

ITrO:

ABIMCllAIMEX:

SEPTEMBER/, 997

06MONTHS

us$ 317,560. o0

us$ 202,560. o0

Us$ 115,000. o0

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,-BACKGROUNDINFORMATIONABOUTTHEPROJECT

The project proposal was prepared in order to support the implementation of the 1/1Plywood and Tropical Timber International Congress, following the two previouscongresses held in Mariaus (1992) and Bel6m (1994). The decision to implement the111 Congress was taken by participants during the 11 Congress held in Bel6m in 4994.

Participants of the 11 Congress stressed the importance of having a continuousand considered that such event constitute an adequate forum forprocess,

consultation among tropical timber producers and consumers, as well as between the

government and the private sector. Furthermore the Congress is also considered to bean adequate opportunity for discussion and dissemination of information leading toimprove tropical forestry management, tropical timber technology, and marketing andtrade of tropical timber products. Allthese activities are within the role of InO.

in General Objective

The general objective of this project was to contribute to socio-economic sustainabledevelopment of the Amazon region through improved utilization and trading of tropicaltimber.

(my Specific Objective

Forthis projectt00 specific objectives were established:

To promote the in Plywood and Tropical Timber International Congress,aiming to continue and expand the consultation and cooperation betiAeentropical timber producers and consumers, government and private sector,and at the same time to enhance the awareness and increase the

contribution of the private sector and the general public to the nationaleffort to achieve sustainable development;

PARTl-EXECUTIVESUMMARY

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To disseminate technical, marketing, trade information and the Congress

findings among private sector, government and non governmental

organizations, both in producing and consuming countries.

The original budget for this project is presented in table I. The total original budgetallocated was Us$ 347,560.00. InO contribution was Us$ 202,560.00, including the

project direct cost and InO monitoring cost. The rest was under the responsibility ofABIMCl and AIMEX. As speaker's fees were not paid, InO retained the value of

component, .2 (Us$ 20,000.00).

Table I- Project Budget by Components (Us$)

04342.060 - SAO PAUt. .0 - SP--- , ,.-- .. ....^,...

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10. PROJECTPERSONNEL

11. Project general manager

COMPONENTS

.

12. Speakers fees*

19. Componenttotal

20. SUB-CONTRACTS

21. Subcontract for administrativassistance Icongress support

22 - Subcontrad fortranslation andinterpretation services

23 - Subcontract fortech. /scient. support

25. Subcontractfor editing and printing

29. Componenttotal

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30. DUTYTRAVEL

31. Daily subsistence allowance Iexpenses with invited speakers

20,000

ABIMCl/AIMEx*

32 Daily subsistenceallowance/expenses

for smalllocal producers

20.000

33 Daily subsist. allow. for organizing.

30,000

34 Transport costs for invited speakers

30,000

35. Transport costs smalllocal producers

30.000

36 Transport costs for organizing

42.000

TOTAL

39. Componenttotal

25,000

50. CONSUMABLES

72.000

30,000

20,000

20,000

.

50,000

10,000

20,000

25,000

45.000

30,000

40,000

42.000

10.000

20,000

117.000

80.000

10,000

3

20,000

10,000

.

10,000

20.000

10,000

40,000

10,000

10,000

100.000

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51. Office supplies

59. Componenttotal

COMPONENTS

60. MISCELLANEOUS

61. Communication I Mailing

62. Sundry I ABC -IBAMA Consultation IEvaluation

69. Componenttotal

70.1TTO - Administration, Monitoringand Evaluation

71. Monitoring and evaluation

72. Administrative costs

. SP

(Oat) 578-3846

79. Componenttotal

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GRANDTOTAL

Value riot expended (retained by InO)

ABIMCl/AIMEx*

2-PROJECTACHIEVEMENTS

15,000

5.000

15.000

,.

5,000

The project implementation considered the organization of an international congress

aiming to promote discussions between producers and consumers, government andprivate sector covering technical, scientific and political issues related to tropicalforests and tropical timbers. The Congress contributed to increase awareness of thepublic and private sectors on the need of the adoption of sustainable management

practices and improved processing technologies. Furthermore, the Congress madepossible the dissemination of new available and improved technologies, and theidentification of new and alternative markets.

The main outputs achieved were the following ones:

(i)The 111 Plywood and Tropical Timber International Congress organized and

implemented, involving the participation of the private sector, governmental andnon-governmental organizations. The Congress was held in Bel6m, in the state of

UTPUTSACHIEVED

15.000

TOTAL

5,000

10.500

5,000

,5,500

,5.000

5.000

202.500

15,000

15.000

30.000

,, 5.000

5,000

10,500

15,500

3.7.500

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Par6, from 4-7/11/97, and had over 400 participants from 23 different countries. At

the same time the 11 Machinery and Timber Products Fair was organized and

implemented. Around 120 exhibitors and 5000 visitors participated.

The main activities carried out in order to have this output achieved were the

following:

Preparation of the preliminary Congress program including definition of

subjects to be covered and the overall organization;

Identification of speakers taking into consideration the program agreed and

adjustments of the subject and coverage of the preliminary program;

Preparation and mailing of the first announcement brochure and other

materials forthe promotion of the Congress;

Contacts and visits to government organizations at State and Federal

levels, in order to invite them to participate in the Congress;

Organization of the poster session for the presentation of the voluntary

papers and dissemination of the information;

Preparation and dissemination of the final brochure announcing the

Congress. Over 10,000 copies of the final announcement were sent all over

the world;

Promotion of the in Congress, including organization of the work at the

plenary and posters section, release of information to the general media,

reproduction of documents and other activities related to the Congress

implementation;

Collection of papers presented Congress discussions and other materials

made available by speakers and participants considered forthe Congress

Proceedings.

.

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(ii) One thousand copies of the Congress proceedings, including invited papers,

voluntary papers and the Congress findings, printed and distributed to participants,

government agencies, and others involved in tropical timber production and trade.

The basic activities implemented in order to achieve this output were the following:

Papers presented in the congress collected, and revised in relation to its

format;

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Edition and printing of the proceedings;

OF

Mailing the proceedings to the participants and relevant national and

international organizations.

2.2-SPECIFICOBJECTNEACHIEVED

The specific objectives established in the project proposal^ere fully achieved.

The in Plywood and Tropical Timber International Congress was organized and

implemented in Bel6m, in November 4 7th, 1998. The participants were

representatives of the private sector, governmental and non-governmental

organizations. Over 400 persons from 23 countries participate.d.

Papers present by invited speakers as well as technical material presented at the

Poster Session were included in the Congress proceedings. The 1,000 copies printed

were made available to participants and national and international organizations.

2.3. CONTRIBUnONTOTHEACHIEVEMENTOFTHEDEVELOPMENT

OBJECTIVE

The projectfindings and recommendations, and particularly the proposed actions, will

contribute to socio-economic sustainable development of the Amazon region through

improved utilization and trading of tropical timber.

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Discussions held and documents made available will help to increase the general

awareness of those involved in the issue, and thus contribute for the adoption of

sustainable management practices and improved processing technologies.

3. TARGETBENEFICIARIES INVOLVEMENT

The direct beneficiaries of this project were the congress participants, private sector,

government organizations, local communities and NGOs and members of ABIMCl

Brazilian Plywood and Industrialized Wood Producers Association and AIMEX

Timber Exporters Association.

Target beneficiaries were involved already during the preparation stage. Several

meetings were held in the South, Center and North regions in order to discuss the

program, identify invited speakers and decide on details of the congress

implementation.

The Congress participants (main target beneficiaries) were active in discussing the

proposal presented at the plenary sessions and contributed forthe preparation of the

final document. They were also very active in discussing technical and scientific

issues at the poster session.

It was also noticed that several informal consultations and parallel meetings were

held. This facilitate negotiations and the understanding between private sector and

government, NGOs and private organizations, as well as betneen producers,

importers and traders presented at the Congress.

I

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4-LESSONSLEARNED

a) Development Lessons

Contacts held wellin advance with industry and trade associations, private

companies, politicians, experts, NGOs, government authorities and international

organizations contributed significantly to the successful implementation of this project.

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It was learned that cooperation can be significantly improved, and that share of

knowledge on policy issues, involving government and the private sector, mainly on

aspects related to the sustainability of tropical forests, is a need in order to improve

market perception in relation to tropical timber products in general.

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Sustainability, in general terms, has been one of the most important issues in

international fora. The sustainability of the tropical timber industry will focus the

sustainability of tropical forests ifthe process is carried out based on a proper balance

involving forest, industry and trade aspects. The in Congress has proved to be an

importantforum for achieving such a balance.

by Operational Lessons

This project was well monitored and managed according the plans made in the project

proposal. Progress reports ^ere presented and submitted to InO on due time.

Technical and administrative staff hired for the congress implementation completed

the work on time, taking into consideration all activities planned in the project proposal

document and working plan. A small delay was faced only in the activity related to

printing the Congress proceedings. Altoutputs nere achieved.

It was learned that private sector and governmental organizations were viell

integrated, which was an outstanding contribution to the success of the congress.I

Information and suggestions provided by timber producers and trade associations,

private companies, governmental and non-governmental organizations, and by

professionals involved in forest, timber industry operations and market activities were

important in the discussions and also important to identify a common target:

sustainable development.

No other major problem was faced during the project execution. It can be considered

that planning was adequate, which was an important factor in the implementation.

Among the aspects to be emphasized are the need of financial support, the

implementation of international meetings, such as the Congress, involving long

preparatory stage, support for invited speakers and even for small producers, ^ino can

8

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not be left out of the process. Forthis reason revenue based on Congress registration

is not sufficient to cover costs, and external support is required.

5-RECOMMENDATIONS

It was feltthatthis project was well designed, it focused an important issue and it was

implemented efficiently. Nevertheless there is space for improvements.

Based on the lessons learned in the implementation of this project, and also

comments made by participants and invited speakers, the following recommendationsare made:

. All efforts should be made to implement the N Congress, and continue to consider

the event as a forum for consultation on tropical timber issues, including forest,

industry and trade;

. In order to improve efficiency and effectiveness to be considered for the next

Congress:

Replace the poster session by sessions with presentation of voluntarytechnical papers;

To strengthen the participation of the academic and research community,I

involving them since the preparatory stage.

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5-PROJETCTRESULTS

The main result of this project was related to the implementation of the 111 Plywood and

Tropical Timber International Congress. The Congress was held at Hilton Hotelin

Bel6m, in the state of Para, between 4-7 November 1997, and over 400 participants

from 23 countries participated.

The following main program was covered:

o 00 o

PART"-MAIN TEXT

DAY,

DAY2

04. Nov. 97

05. .00p. in. -OPENING CERIMONYOF THECONGRESS

sinel de

.

05. "0v. 97

DEVELOPMENTPOLICIES

08:30 a. in. - Private Acess to Public ForestsGilberto BathstellaPresidentofthe board:

Speaker EduardoMartins(IBAMA)Moderator Nilson P. de Oliveira (SECTAM)Panelists: OtavioMendon9a(F1EPA)

Malaysian Timber Council10:00 a. in. - Coffee Break

70:30 a. in. -International Policy Mechanisms to Promote Forest DevelopmentBruno SternPresidentofthe board:

Speaker B. C. Y. Freezailah(InO)Moderator Afonso Cardoso (MRE)Panelists: RaimundoDeusdar6Filho(MMA)

Jagnohan Maini(FAQ12:00p. in. - Lunch02.00p. in. -International Interests in the Amazon: A Threatto Sovereignty

Danilo ReinorPresidentofthe board:

Speaker: JongeViana(PT)Moderator Ovidio Gasparetto (SINDIMAD)Paneffsts: JoseSeixasLourengo(MMA)

Dep. Fed. Luciano Pizatto03:30p. in. - Coffee Break04:00p. in. - Forest Industries as DeveloprnentAgents

IsacChamiZugmanPresidentofthe board:

Speaker GilbertoMestrinho(Ex-Gov. Amazonas)Moderator FloraValadares(BASA)Panelists: AimurTourinho(SUDAM)

Manoelde Freitas (CHAMPION)05:30p. in. -Attoumment

CONGRESS PROGRAM

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DAY3 06. "0v. 97

THEROLEOFFORESTINDUSTRIESINPROMOTINGDEVELOPMENT

08. '30 a. in. - Sustanafole Development of the PlywoodlndustryAntonio Rubens CainilottiPresidentofthe board:

Speaker BameyChan(STA)Moderator IsacChamiZugman (ABIMCl)Panelists: ManoelDurini(AIMA)

Ivan Tornaselli(STCP)10:00 a, in. - Coli^e Break

10:30 a. in. -Infomationallnvestments in the Forest Industries andProductionConeentra^on

Walter ReichirtPresidentofthe board:

Speaker JoesioD. P. Siqueira(STCP)Moderator Amantino de Freitas (CPTl)Pane"sts: CarlosRojaoCrAFISA)

ManoelSobral Filho (InO)12:00p. in, - Lunch02:00p. in. - Plantations in Degraded Areas: An Alternative to the Management of the

Natural Forests

Gabriel GasparettoPresidentoftheboard:

Speaker RobertoVeigueiroPupo(AIME)qModerator Jose Carlos Carvalho (SEMAD/MG)Panelists: Paulo Benic6de Salles(DIREN/IBAMA)

Evaristo Terezo (Consultorlndependente)03:30p, in. - Coffee Break04:00p. in. -Intogatedlnd"strialComplexes to Assure Competitiveness

Adriano ReinorPresident of the board:

Speaker CarlosGilberloMarques(ARACRUZ)Moderator Hildegardo Nunes(SAGRl)Panelists: AntonioCarlosdo Prado (MMA)

Friedink Bingger(MIL MADEIREIRA)05:30p. in. -Acyoumnrent

CONGRESS PROGRAM

DAY4 07. "0v. 97

MARKETSASBASISFORSUSTAINAB!LITY

08:30 a. in. - Sustanaible Management of Natural Forests: Howto Make it Feasible?Vicente VaraschinPresidentofthe board:

Speaker FredericoMtiller(SEMNMT)Moderator Nelson Barbosa Leite (SBS)Panelists: HiroHiguchi(INPA)

Kiester Evans CFFF)10:00 a. in. - Con^e Break

10:30 a, in. - Market Tools to Assure SustainabilityCurls StantonPresidentofthe board:

Speaker MauricioJos6Reis(CVRD)Moderator Cad Gade (IHPA)Panelists: NigelSizer(WRl)

Frederico Cabral(ABNT)Garo Batmanian (WWF)

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DAY4 07. Nov. 97

12:00p. in. - Lunch02:00p. in, - Trends andProspects of the Global Marketir, the ThirdMi"ennium

Gilberlo De ZoriziPresidentofthe board. '

Speaker RaimardaSilvaAguiar(F1EAM)Moderator Jose L. Dissenha (ABIMCl)

Panemsts: MarkkuSimula(INDUFOR)Carlos Vitor Bona (F1EMT)

05:30p. in. - Closing Certmony

CONGRESS PROGRAM

There was also a parallel poster session were 15 papers were presented.

Details on the organization structure, papers delivered participants conclusions andrecommendations are given in the Congress proceedings.

The Congress proceedings were the second output of this project. One thousand

copies were printed and distributed to participants, national and internationalorganizations.

Besides these products other not directly tangible results were achieved, such as:

General awareness on the need to improve forest management and timber

processing practices res enhanced. This is part of the education processrequired forthe achievement of sustainable management of tropical forestsand sustainable development;

Tropical timber producers of different countries profit from contacts madewith traders from several parts of the world;

Tropical timber producers were able to collect information and clarify

technology, market and trade of tropical timber products.

(,-

12

aspects on policies, environment, forest management, processing

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6-SYNTHESISOFTHEANALYSIS

a) Specific Objective (s) Achievement

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by Outputs

7'

c) Schedule

d) Actual Expenditures

sinel de

(x) Realized

( ) Partly Realized

( ) Unrealized

(x) Realized

( ) Partly Realized

( ) Unrealized

( ) In advance/on time

(x) Delayed but riot seriously

( ) Seriously delayed

( x ) As planned

( ) More than to% above planned

( ) More than 20% above planned

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The main conclusions and recommendations of this project are the following:

aim Relation to Development Lessons

The project design was adequate and the objectives and outputs established wereachieved.

The Congress of Bel6m has became an importantinternationalforum for consultationsand dissemination of information related to production, market and trade of tropical

timber, thus deals also with aspects related to the social and economic sustainable

development of tropical regions.

by In Relation to Operational Lessons

Cooperation between private sector, governmental organizations and internationalIt was felt that the academic andorganizations is very important to the success.

research community need to be further involved in the implementation of future

meetings.

PART"I-CONCLUSIONSANDRECOMMENDATIONS

(~.- ,

RESPONSIBLEFORTHEREPORT

NAME: JezielAdam de Oliveira

DATE: March 1999

POSITION HELD: Project Manager

II

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